5.2. ERMUSR 07-14-2015 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Theresa Slominski—Finance and Office
John Dietz, Chair Manager
Allan Nadeau, Vice-Chair
Daryl Thompson, Trustee
MEETING DATE: AGENDA ITEM NUMBER:
July 14, 2015 5.2
SUBJECT:
Second Quarter Delinquent Items
BACKGROUND:
Second quarter delinquent items are presented for your review. We have previously reported on
four different categories of delinquents as follows:
• Assessments are delays in collecting the money owed and is assessed to the property
taxes in the fall.
• Collections amounts are those we send to the collection agency to try and collect after
we have exhausted all our internal collection efforts.
• Revenue Recapture (RR) is the program through the state where funds are collected
from individuals' tax refunds and remitted to us,with the balance (if any) remitted to
the individual. It presents an opportunity to collect funds rather than resorting to a
collection agency or having to write them off completely.
• Write Offs are amounts removed from the books with no further collection efforts
being extended.
DISCUSSION:
Previously,we were able to provide a report individually identifying each of the customers'
written off. This was not the ideal report to present because of its volume and limitations of
customer data per State Statute 13.685, but it was the only report we had and we made it work.
We are still working with NISC to create a process for writing off accounts that separates those
for assessment in the fall, and those submitted to revenue recapture. Once that is complete,we
will work with NISC to create reports for internal use and commission presentation. In the
interim,this process is entirely manual but please note that it is still occurring.
I have for review the color-coded recap comparisons with last year, identifying the four
categories and the running totals. When comparing the far right totals columns for 2014 and
2015, note that we have a larger amount for 2015. The difference is in the amounts for RR,
because the prior year amount is reduced by amounts collected and we are only showing
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amounts submitted for the current year(so the comparative numbers are skewed.) Life-to-date
numbers for RR show that we have submitted a total of$273,420.48 and have collected
$160,041.55, for a 59% return.
There are currently no amounts listed for assessments. This process is actually only done once a
year, in the fourth quarter. As we create our process with NISC we hope to be able to identify
these amounts for you throughout the year. Currently, all services—so even those assessable
services of sewer, water, and trash—are submitted with the amounts at RR in the hopes that they
will be collected. If they are not collected by assessment time, they will be removed from RR
and assessed instead.
The amount for Write-Offs is a credit, meaning we have actually collected more than we have
written off. We removed a total of$6,149.19 but collected $7,460.42, for the net($1311.23)
presented.
Our budgeted amount for collections and write-offs are $105,000, or.30%uncollectible accounts
per revenue dollar. According to APPA's most recent published standard ratios (2012),the
industry standard is between .10%and.41%. Our write-offs for the year are well below this
number, at a negative amount currently.
ACTION REQUESTED:
Staff recommends that the Elk River Municipal Utilities Commission accept this delinquent
amounts listing for the second quarter of 2015.
ATTACHMENT:
• Second Quarter Delinquent Items Comparison
POWERED BY
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