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8.4. SR 07-20-2015City of Elk az — River Request for Action To Item Number Mayor and City Council 8.4 Agenda Section Meeting Date Prepared by General Business July 20, 2015 Justin Femrite, P.E., City Engineer Item Description Reviewed by Eastern Area Trail and Mobility Project Bids Cal Portner, City Administrator Reviewed by Action Requested The City Council is asked to consider one of two actions: 1. Adopt, by resolution, acceptance of the low bid and authorize the execution of a contract with Barber Construction for the construction of the Eastern Area Trail and Mobility project. 2. Adopt, by resolution, rejection of all bids and direct project staff to amend project documents to reflect a project completion date in 2016. Background/Discussion Bids were received on July 7, 2015, for the Eastern Area Trail and Mobility project. There were a total of three bids received ranging from $505,767.50 to $655,227.00. A tabulation of the bids is attached. The low bid was submitted by Barber Construction. The low bid is above the estimated costs for the work. The City Engineer feels there is the potential to receive more favorable bids and come closer to the project estimates if the contract documents are amended to allow for 2016 construction. To make a determination, the Council should discuss and provide direction whether to continue with the project as planned or to postpone the project for a year in the interest of getting a modestly better bid. Financial Impact Funding sources for this project are expected to come from the Street Improvements Reserve fund and a federal grant. The federal grant that is available is in the amount of $160,000. Street Improvement Reserve funds were originally estimated at $80,000 as detailed in the CIP. To cover the costs of this contract, if awarded, the expenditures from the Street Improvement Reserve fund would be increased by $265,767.50 to a total of $345,767.50. There is sufficient balance in the Street Improvement Reserve fund to cover the higher than anticipated price of the project. Attachments ■ Resolution — Accepting the Bids and Authorizing the Execution of the Contract. ■ Resolution — Rejecting the Bids ■ Bid Tabulation ■ Street Improvement Reserve cash flow forecast ■ Project Location Map P a w E A E U s r NaA f RE] City of Elk River Resolution I S- A Resolution of the City of Elk River Accepting Bid and Authorizing Execution of Contract in the Matter of the Eastern Area Trail and Mobility Improvement Project WHEREAS, competitive bids were solicited for the Eastern Area Trail and Mobility Improvement project; and WHEREAS, the City Council has considered the amount of the bids and the responsibility of the Bidders; and determined that Barber Construction is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City= of Elk River, Minnesota, as follows: 1. The Mayor and City Clerk are authorized and directed to execute, on behalf of the City, such contract with Barber Construction as is approved by the City Attorney, for the completion of the Eastern Area Trail and Mobility Improvements according to the approved plans and specifications. 2. The City Clerk is authorized and directed to forthwith return to all bidders the deposits made with their bids upon execution of the contract specified above. Passed and adopted this 20`h day of July, 2015. John J. Dietz, Mayor ATTEST: Tina Allard, City Clerk row€R10 8 NATUREI City of Elk River Resolution I S- A Resolution of the City of Elk River Rejecting Bids and Ordering Re - Advertisement for Bids in the Matter of the Eastern Area Trail and Mobility Improvements WHEREAS, Bolton & Menk, Inc., at the direction of the City Engineer, advertised the approved plans and specifications for the Eastern Area Trail and Mobility Improvements, and bids were received on July 7, 2015; and WHEREAS, the bids received are in excess of the project budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as follows: 1. The bids received on July 7, 2015 are hereby rejected. 2. Previously approved plans and specifications shall be modified to amend the completion date to allow for 2016 construction. 3. The City Clerk shall prepare and obtain the publication of an advertisement for bids for the making of the improvement pursuant to the revised plans and specifications. The advertisement shall be published for 21 days, shall specify the work to be done, and shall state the Date when the bids will be received by the City Clerk. Passed and adopted this 20" day of July, 2015. John J. Dietz, Mayor ATTEST: Tina Allard, City Clerk row€R10 8 NATUREI BID TABULATI®N Eastern Area Trail and Mobility Improvements Elk River, MN SP 204-090-003 BMI Project No. N15.108488 Bids Taken: Tuesday, July 7, 2015 Addendum No. 1 — June 29, 2015 Time: 11:00 a.m. Addendum No. 2 — July 2, 2015 BIDDERS AMOUNT BID 1 Barber Construction, Inc. 2 Fehn Companies, Inc. 3 GL Contracting Inc. 4 Knife River Corporation 5 North Valley Inc. 6 Northwest Asphalt 7 Pember Companies, Inc. 8 Peterson Companies l I 9 Sunram Construction Inc. 10 Veit & Company, Inc. 11 12 13 14 H:\ELKR\N15108488\6 BIDDING DOCUMENTS\B BID TABULATION\ 108488 BID TAB.DOC ABSTRACT OF BIDS EASTERN AREA TRAIL AND MOBILITY IMPROVEMENTS ELK RIVER, MINNESOTA SP 204-090-003; MINN. PROJ. NO. TA 7115 (269) BMI PROJECT NO. N15.108488 ITEM APPROX. NO. ITEM QUANT. UNIT MOBILIZATION 1 LUMP SUM CLEARING 56 TREE GRUBBING 56 TREE REMOVE CURB AND GUTTER 324 LIN FT REMOVE CONCRETE SIDEWALK 707 SQ FT REMOVE BITUMINOUS TRAIL / DRIVEWAY PAVEMENT 119 SQ YD REMOVE BITUMINOUS PAVEMENT 385 SQ YD SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 1400 LIN FT SALVAGE FENCE 75 LIN FT SALVAGE PIPE APRON 1 EACH RELOCATE MONUMENT 1 LUMPSUM COMMON EXCAVATION (EV) (P) 1647 CU YD SUBGRADE EXCAVATION (EV) 165 CU YD STABILIZING AGGREGATE 165 CU YD AGGREGATE SURFACING, CLASS 2 10 TON AGGREGATE BASE, CLASS 5 2165 TON TYPE SP 12.5 BITUMINOUS PATCH SPECIAL [SPWEB340B] 330 SQ YD TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) [SPWEA240B] 707 TON MODULAR BLOCK RETAINING WALL 1320 SQ FT INSTALL PIPE APRON 1 EACH 27" RC PIPE SEWER CLASS 3 8 LIN FT ADJUST GATE VALVE & BOX 1 EACH RELOCATE HYDRANT 1 EACH ADJUST FRAME AND RING CASTING 1 EACH 5" CONCRETE WALK 5313 SQ FT CONCRETE CURB & GUTTER DESIGN B618 1374 LIN FT PEDESTRIAN CURB RAMP 202 SQ YD TRUNCATED DOMES 328 SQ FT ADJUST HANDHOLE 2 EACH INSTALL FENCE 75 LIN FT WIRE FENCE DESIGN 48V-9322 60 LIN FT WIRE FENCE DESIGN 60V-9322 330 LIN FT TRAFFIC CONTROL 1 LUMP SUM FLAG PERSON (BNSF CROSSING) 1 LUMP SUM RELOCATE SIGN 12 EACH PRUNE TREES 5 HOUR SILT FENCE, TYPE PREASSEMBLED 5167 LIN FT STORM DRAIN INLET PROTECTION 25 EACH SEDIMENT CONTROL LOG TYPE WOOD FIBER 930 LIN FT FERTILIZER TYPE 3 (22-5-10) 1729 POUND COMMON TOPSOIL BORROW (CV) 1059 CU YD SEEDING 5 ACRE SEED MIXTURE 25-121 304 POUND EROSION CONTROL BLANKET CATEGORY 3 23958 SQ YD 4" SOLID LINE WHITE - EPDXY 1374 LIN FT CROSSWALK MARKING - EPDXY 936 SQ FT $43,300.00 $20.00 TOTAL: Bid as written: $68,154.20 $24.00 Difference: $30.00 $9,900.00 Engineer Barber Construction Peterson Companies, Inc. Veit & Company, Inc. Estimate St. Bonifacius, MN Chisago City, MN Rogers, MN UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT $5,000.00 $5,000.00 $23,000.00 $23,000.00 $72,650.00 $72,650.00 $59,400.00 $59,400.00 $75.00 $4,200.00 $100.00 $5,600.00 $110.00 $6,160.00 $135.00 $7,560.00 $75.00 $4,200.00 $100.00 $5,600.00 $110.00 $6,160.00 $135.00 $7,560.00 $5.00 $1,620.00 $10.00 $3,240.00 $11.16 $3,615.84 $2.50 $810.00 $1.50 $1,060.50 $4.00 $2,828.00 $1.46 $1,032.22 $3.00 $2,121.00 $5.00 $595.00 $4.00 $476.00 $9.78 $1,163.82 $3.00 $357.00 $5.00 $1,925.00 $6.00 $2,310.00 $6.56 $2,525.60 $2.80 $1,078.00 $2.00 $2,800.00 $10.00 $14,000.00 $1.78 $2,492.00 $2.50 $3,500.00 $8.00 $600.00 $10.00 $750.00 $11.00 $825.00 $27.00 $2,025.00 $750.00 $750.00 $400.00 $400.00 $387.00 $387.00 $395.00 $395.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $458.00 $458.00 $6,300.00 $6,300.00 $18.00 $29,646.00 $20.00 $32,940.00 $28.90 $47,598.30 $47.00 $77,409.00 $15.00 $2,475.00 $10.00 $1,650.00 $16.55 $2,730.75 $25.00 $4,125.00 $20.00 $3,300.00 $40.00 $6,600.00 $19.26 $3,177.90 $40.00 $6,600.00 $30.00 $300.00 $40.00 $400.00 $105.81 $1,058.10 $35.00 $350.00 $20.00 $43,300.00 $20.00 $43,300.00 $31.48 $68,154.20 $24.00 $51,960.00 $30.00 $9,900.00 $16.00 $5,280.00 $26.67 $8,801.10 $95.00 $31,350.00 $80.00 $56,560.00 $100.00 $70,700.00 $91.67 $64,810.69 $129.00 $91,203.00 $15.00 $19,800.00 $20.00 $26,400.00 $20.64 $27,244.80 $33.50 $44,220.00 $750.00 $750.00 $400.00 $400.00 $387.00 $387.00 $1,400.00 $1,400.00 $75.00 $600.00 $200.00 $1,600.00 $165.58 $1,324.64 $150.00 $1,200.00 $250.00 $250.00 $250.00 $250.00 $774.00 $774.00 $380.00 $380.00 $4,000.00 $4,000.00 $10,000.00 $10,000.00 $1,161.00 $1,161.00 $7,590.00 $7,590.00 $400.00 $400.00 $350.00 $350.00 $562.72 $562.72 $1,000.00 $1,000.00 $4.50 $23,908.50 $5.50 $29,221.50 $5.15 $27,361.95 $6.00 $31,878.00 $13.00 $17,862.00 $21.00 $28,854.00 $19.85 $27,273.90 $23.00 $31,602.00 $40.50 $8,181.00 $70.00 $14,140.00 $65.25 $13,180.50 $76.00 $15,352.00 $40.00 $13,120.00 $60.00 $19,680.00 $52.00 $17,056.00 $60.50 $19,844.00 $250.00 $500.00 $350.00 $700.00 $500.00 $1,000.00 $940.00 $1,880.00 $14.00 $1,050.00 $50.00 $3,750.00 $26.00 $1,950.00 $55.00 $4,125.00 $18.00 $1,080.00 $100.00 $6,000.00 $54.25 $3,255.00 $30.00 $1,800.00 $20.00 $6,600.00 $50.00 $16,500.00 $22.50 $7,425.00 $30.00 $9,900.00 $500.00 $500.00 $5,000.00 $5,000.00 $4,000.00 $4,000.00 $18,000.00 $18,000.00 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $6,400.00 $6,400.00 $11,900.00 $11,900.00 $150.00 $1,800.00 $200.00 $2,400.00 $125.00 $1,500.00 $260.00 $3,120.00 $150.00 $750.00 $100.00 $500.00 $140.00 $700.00 $170.00 $850.00 $2.00 $10,334.00 $2.50 $12,917.50 $2.50 $12,917.50 $1.50 $7,750.50 $110.00 $2,750.00 $400.00 $10,000.00 $125.00 $3,125.00 $170.00 $4,250.00 $6.00 $5,580.00 $3.00 $2,790.00 $4.23 $3,933.90 $3.70 $3,441.00 $5.00 $8,645.00 $1.50 $2,593.50 $0.45 $778.05 $0.70 $1,210.30 $24.00 $25,416.00 $28.00 $29,652.00 $36.42 $38,568.78 $33.00 $34,947.00 $1,000.00 $5,000.00 $2,500.00 $12,500.00 $2,757.00 $13,785.00 $145.00 $725.00 $4.50 $1,368.00 $2.50 $760.00 $3.75 $1,140.00 $4.25 $1,292.00 $1.50 $35,937.00 $1.50 $35,937.00 $0.96 $22,999.68 $1.40 $33,541.20 $0.50 $687.00 $1.00 $1,374.00 $0.45 $618.30 $1.00 $1,374.00 $5.00 $4,680.00 $9.00 $8,424.00 $4.40 $4,118.40 $7.00 $6,552.00 $505,767.50 $538,341.64 $655,227.00 $381,780.00 $505,759.50 $8.00 05/29/2015 CITY OF ELK RIVER Street/Capital Improvement Budget Beginning Cash Balance Sources of Funds Special Assessments (pre-paids) Special Assessments (outstanding) Other Revenues Transfer In Interest Total Sources of Funds Expenditures Estimate Estimate 2014 2015 2016 07/16/2015 Estimate Estimate Estimate 2017 2018 2019 1,930,306 2,048,941 1,250,977 1,019,649 742,900 536,096 52,684 - - - - 151,998 102,650 62,885 46,080 43,940 8,555 320,000 - - - - 1,081,287 - - - - - 18,186 30,734 25,020 20,393 18,572 13,402 1,312,710 453,384 87,905 66,473 62,512 13,402 Remaining street bond levies 181,348 177,233 173,222 169,316 Transfer out - 2013 street project (pavement management fur - - - - Franchise Fee Implementation - - - Intersection Enhancements 29,245 - 100,000 - 100,000 Intersection Improvements (landscaping) 43,188 30,000 30,000 30,000 - Boulevard Improvements 100,000 - 80,000 - Monument Signage 40,000 60,000 60,000 Improvement Projects (7-10 year payback) - - - - - Signal light/signal painting 28,890 - 12,000 Eastern Area trail and mobility 9,356 400,000 - Quiet Zone improvements 16,394 500,000 Natures Edge Business Park 1,042,706 - Miscellaneous 21,596 Sealcoat reserves - - - - - - Debt service/arbitrage 2,700 Total Street/Capital Improvement Uses of Funds - 1,194,075 1,251,348 319,233 343,222 269,316 60,000 Ending Cash Balance 2,048,941 1,250,977 1,019,649 742,900 536,096 489,499 BIKE TRAIL DESIGN DESIGNATION OFF-ROADTRAIL MINNESOTA DEPARTMENT OF TRANSPORTATION I MINNESOTA PROJECT NUMBER: TA 7115 FUNCTIONAL CLASSIFICATION DESIGN SPEED DESIGN SPEED FOR BIKEWAY BASED ON STOPPING SIGHT DISTANCE: HEIGHT OF EYE = 4.5 FT HEIGHT OF OBJECT= 0 FT BIKE TRAIL CITY OF ELK RIVER 20 MPH SHERBURNE COUNTY, MINNESOTA EASTERN AREA TRAIL AND MOBILITY IMPROVEMENTS CONSTRUCTION PUN FOR: GRADING, BITUMINOUS TRAIL AND PEDESTRIAN RAMPS LOCATED ON TWIN LAKES ROAD(C.S.A.H. 13) FROM TROTT BROOK PARKWAY NW TO 187TH AVENUE NW LENGTH AND DESCRIPTION BASED UPON CENTER OF TRAIL ALIGNMENT LOCATED ON LINE AVENUE NW FROM 183RD CIRCLE NW TO MAIN STREET NW(C.S.A.H.I2) (SP 204-090-003) 2 LEGEND GROSS LENGTH 860 FEET .163 MILES BRIDGE LENGTH FEET 0 MILES EXCEPTION LENGTH FEET 0 MILES NET LENGTH FEET .163 MILES LENGTH AND DESCRIPTION BASED UPON CENTER OF TRAIL ALIGNMENT LOCATED ON LINE AVENUE NW FROM 183RD CIRCLE NW TO MAIN STREET NW(C.S.A.H.I2) TYPICAL PLAN SCALE UNLE HE WI NOTED: 0 50 100 HRHmlrtnl SraM In Feet 0 10 20 Vertical Scale In Feel END PROJECT: SP 204-090-003 TRAIL 13+48.96 BEGIN PROJECT: SP 204090003 TRAIL 10+41.74 LOCATED ON TWIN LAKES ROAD CC.SA.H. 13) LOCATED ON FROM 175TH AVENUE MW (SP 204-090-003) 2 LEGEND GROSS LENGTH 307 FEET .058 MILES BRIDGE LENGTH FEET 0 MILES EXCEPTION LENGTH FEET 0 MILES NET LENGTH FEET .058 MILES LENGTH AND DESCRIPTION BASED UPON CENTER OF TRAIL 02055 SECTIONS ALIGNMENT LOCATED ON MAIN STREET NW(C.S.A.H.12) FROM TWIN LAKES ROAD(C.S.AH. 13) TO 585' EAST OF TYLER DRIVE NW (SP 204-090-003) GROSS LENGTH 1736 FEET .329 MILES BRIDGE LENGTH FEET 0 Ru MILES EXCEPTION LENGTH FEET 0 MILES NET LENGTH FEET .329 MILES LENGTH AND DESCRIPTION BASED UPON EXISTING STREET ALIGNMENT TYPICAL PLAN SCALE UNLE HE WI NOTED: 0 50 100 HRHmlrtnl SraM In Feet 0 10 20 Vertical Scale In Feel END PROJECT: SP 204-090-003 TRAIL 13+48.96 BEGIN PROJECT: SP 204090003 TRAIL 10+41.74 LOCATED ON TWIN LAKES ROAD CC.SA.H. 13) LOCATED ON FROM 175TH AVENUE MW LENGTH AND DESCRIPTION BASED UPON EXISTING STREET ALIGNMENT BEGIN PROJECT: SP 204090-003 TRAIL 0+00 35 TO 173TH AVENUE NW TO 171ST AVENUE NW END PROJECT: SP 204-D90-003 1 TRAIL 8+60.35 --- GOVERNING SPECIFICATIONS --- THE 2014 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION 'STANDARD SPECIFICATION FOR CONSTRUCTION" SHALL GOVERN. ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM AND BE INSTALLED IN ACCORDANCE WITH THE "MINNESOTA MANIBLL ON UNIFORM TRAFFIC CONTROL DEVICES" CMN MUTCD) AND PART VI, -FIELD MANUAL" FOR TEMPORARY TRAFFIC CONTROL DEVICES. SHEET NUMBER SHEET TITLE I (SP 204-090-003) 2 LEGEND GROSS LENGTH 1334 FEET 153 MILES BRIDGE LENGTH FEET 0 MILES EXCEPTION LENGTH FEET 0 MILES NET LENGTH FEET .253 MILES LENGTH AND DESCRIPTION BASED UPON CENTER OF TRAIL 02055 SECTIONS ALIGNMENT TWIN LAKES ROAD(C.S.AH. 13) FROM 172NDAVENUENW (SP 204-090-003) GROSS LENGTH 947 FEET .179 MILES BRIDGE LENGTH FEET 0 MILES EXCEPTION LENGTH FEET 0 MILES NET LENGTH FEET .179 MILES LENGTH AND DESCRIPTION BASED UPON EXISTING STREET ALIGNMENT BEGIN PROJECT: SP 204090-003 TRAIL 0+00 35 TO 173TH AVENUE NW TO 171ST AVENUE NW END PROJECT: SP 204-D90-003 1 TRAIL 8+60.35 --- GOVERNING SPECIFICATIONS --- THE 2014 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION 'STANDARD SPECIFICATION FOR CONSTRUCTION" SHALL GOVERN. ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM AND BE INSTALLED IN ACCORDANCE WITH THE "MINNESOTA MANIBLL ON UNIFORM TRAFFIC CONTROL DEVICES" CMN MUTCD) AND PART VI, -FIELD MANUAL" FOR TEMPORARY TRAFFIC CONTROL DEVICES. SHEET NUMBER SHEET TITLE I TITLE SHEET 2 LEGEND 3 QUANITY TABULATIONS 4-9 STANDARD DETAILS 10-11 ALIGNMENT TABULATION 12 TYPICAL SECTION 13-14 PEDESTRIAN RAMP DETAILS 15-18 STORM WATER POLLUTION PREVENTION PLAN 19-20 EROSION CONTROL PLAN 21-27 PLAN AND PROFILE 28-42 02055 SECTIONS THIS PLAN SCT CONTAINS 42 SHEETS. I HEREBY CERTIFY THAT THIS PIAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. LIC. N0. 49143 DATE 1/30/2015 CODY L HOLMES APPROVED: DATE CITY ENGINEER, CITY OF ELK RIVER PROJECT LOCATION -'""'�622a -m /7 Y H.! 2 T BEGIN PROTECT: SP 209-090003 ,i \ CITY: ELK RIVER TRAIL 20+61.28 CO SHERBURNE � / Z s , DISTRICT STATE AID ENGINEER.REVIEWED FOR COMPLIANCE WITH DATE STATE AND FEDERAL AID RULES/POLICY BEGIN PROJECT: SP 204090-003 � END PROJECT: SP 204-090003 TRAIL STA 71+09.72 BEGIN PROJECT: SP 204-090-003 TRAIL 57+76.11 THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN 15 UTILITY QUALITY LEVEL 0. THE UTILITY QUALITY LEVELS IN THIS PIAN WERE DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED -STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." VICINITY MAP 0 2000 4000 NONTpRAI SraN In Fee[ ENO PROJECT: SP 204090003 TRAIL 51+44.03 BEGIN PROJECT: SP 204090-0D3 TRAIL 41+96.54 DATE STATE AID ENGINEER: APPROVED FOR STATE AND FEDERAL AID FUNDING: STATE AID ENGINEER I HEREBY CERTIFY THAT THE FINAL FIELD REVISIONS, IF ANY, OF THIS PLAN WERE MADE BY ME OR UNDER MY DIRECT SUPERVISION AND THAT 1 AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. __..... ___.__.. LIC. NO...... _....... DATE ..... PRIMED NAME HERE nH BCI LTO N 8L M E N K, 1 N C. ELK RIVER, MINNESOTA SHEET I on Consulting Engineers BE Surveyors EASTERN AREA TRAIL AND MOBILITY IMPROVEMENTS 1 MANKATO, MN FAIRMONT, MN SIFFE EYE, MN BURNWILLE, MN WAAR ILLMFR, MN OF �.u'mwtsiW'a .3pip cpplpq mrzpf5a4efaM ° CMASKA MN �MSENACER,, R ODES MOINEAIR �pR60, No R.N. MN TITLE SHEET 42