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10.1. SR 08-03-2015 EGty1� ,.,�� Request for Action River To Item Number Mayor and City Council 10.1 Agenda Section Meeting Date Prepared by Work Session August 3, 2015 Tim Simon, Finance Director Item Description Reviewed by 2016 Budget Cal Portner, City Administrator Reviewed by Action Requested Continue the 2016 budget discussion. Background/Discussion Following is an overview of the Administration, Cable TV,Mayor& Council, Human Resources,Legal, Library,Engineering, and Street Maintenance budgets. Attached are the preliminary budget worksheets for those departments along with the preliminary 2016 department/division goals. Let staff know if you would like more detail. Administration Budgets Administration—The overall 2016 expenditures are consistent with last year. The only significant change is a reduction in Oce Supplies for the computer replacements that were replaced last year. The Publishing line item continues to include the Elk Diver Current publication. Cable TV—No significant changes to the Cable TV budget for 2016,including the personal services request for additional hours for the part-time cable caster position which was approved in 2015. These additional hours would be offset by cable franchise fee revenue. Mayor & Council—Dues and Subscazptions continue to include memberships for the League of Minnesota Cities and the Historical Society. The Insurance line item includes the liability insurance for the city. The Miscellaneous line item includes the same items as last year including employee recognition event,volunteer recognition event,Independence Day fireworks, and ipad 4G connection for Council. Included on the capital outlay summary sheet is a community survey. Elections —Last year during the budget review we discussed starting to budget around $20,000 every year so we don't have the significant changes every other year. Human Resources — Travel, Conferences &Schools is adjusted for a request for staff leadership training. Office Supplies decreased related to one-time setup items for the HR Tech position in 2015. The Egupmmnt Repair&Maintenance line item includes a maintenance agreement for the photo ID printer. Legal—The budget includes prosecuting attorney, city attorney and miscellaneous legal work outside the retainers. The preliminary budget is consistent with last year. POWERED 6T Template Updoted 4/14 INAMIRE1 Parks and Recreation Budgets Library—William Hollerich,Branch Manager will present the Library budget. The Library Fund is a Special Revenue Fund with a separate tax levy. We have not heard what our Maintenance of Effort will be for 2016,but we are not expecting a significant change. Operating Supplies line item does decrease slightly in 2016 for the cost of building maintenance supplies. Cleaning Services line item decreases for the recently awarded cleaning contract. The Capital Outlay line item includes replacing all parking lot lights with LED fixtures and permanent curbing in the parking lot. A decrease to the library tax levy is expected for 2016. Streets & Engineering Budgets Engineering—Personal Services reflects a decrease due to insurance selection change. Operating Supplies increases due to a computer replacement. All other expenditures remain consistent with 2015. Streets —The Streets Department Personal Services is budgeted 80%in Streets and 20%in Snow Removal. This also remains consistent for the 2016 budget. The actuals vary based on the snow events in a given year. Operating Supplies increased based on the amount of crack fill material in inventory in 2014 that was used in 2015 ($10,000). Also,requested increase for supplies related to retaining wall repair ($4,000) and a wash bay vacuum system ($3,500). Street sign line item is adjusted to continue with FHWA sign reflectivity requirements ($4,000). Building Repair/Maintenance Services line item is adjusted to accurately reflect the cost of building repairs at the maintenance facility (HVAC services, door maintenance etc.). Contractual Services line item increases due to additional funds requested for curb replacement ($7,500) and having a wash bay contract ($5,000). On the Capital Outlay summary sheet is a request for a truck mounted message board. Snow Removal—The budget remains consistentwith 2015. Operating Supplies increases for additional road salt and cost increases. We do a multi-year average over snow removal costs and while the recent years have increased the previous years were lower. In addition,we estimate how much we will have in salt inventory at the end of the year that will carry over to the next budget cycle. Equipment Maintenance— Overall budget remains consistent with 2015. General Fund Update An update on the overall General Fund revenue and expenditures will be provided. Financial Impact N/A Attachments ■ Department Worksheets ■ Capital Outlay summary sheet ■ General Fund summary ■ Tax levy breakout ■ Personnel sheet summary ■ Updated Budget Schedule N:APublic Bodies\Agenda Packets\08-03-2015\x10.1 sr budgetmemo0803.docx Division Performance Measures & Goals for 2016 Divi ion: Administration Completed by: Tina Allard, City Clerk Date: May 20, 20115 Performance Measure 2014 Actual 2016, Estimated 20,16 Projected Licenses issued 759 745 760 Adopted Ordinances 22 21 21 Adopted Resolutions 82 78 75 Number of pages viewed on website 499,042 500,000 501,000 Visitors to website 157,968 160,000 162,000 Related Vision Statement Division Goal Goal/Objective Comments Community Survey to establish a Innovation&Community Development If this program is implemented,it should be maintained on a regular basis metric system for the evaluation of goals in the Visioning Plan approximately every 2-3 years. city programs. Assist other departments in getting Only occurs if the city can retain a volunteer their records into the city electronic management system(Laserfiche) Communications Planner Roll-out to Planning&Positioning Goal to complete a Educate staff on why and how to use Planner and on the tools that are staff communications plan per the Visioning Plan avaitabie along with their demographic reach. Wayfinding Program Beautification Goal to have attractive Long term plan for signage throughout the city. streetscapes at city entrances and primary corridors o C, 00 Cl .1 0 CI C, 1� 0 0 C yry 0 0 C, 0 C, 0 Q IJ o 0 0 IN 4fi n In M m In ID "Ncl w r, T "I In IN -q a cl G C 0 c oi ocl 11 Cl o c o In r'A 0 c In In U J.. ;..! Ccl cl w "n cl cl 0 In G G o 11 C, o cl IN M C, , '.1 G, c� co N w I ul IT iN ,1 0 1, 'j, 1' o r, cl H 0 rrt ,71 In M 'r r- N, " M o' M t ir- r- CC k-, 0 o L6 P, o ri N In r- n cl 11 rq 0 to IN In ,H o d, o vq m In Q) c., dvcr CC w In ID Irt W .1 4 k� 14 sl 0 w 0 m H W ol 2 m< 11, In a, IN C, m In m ara rr^ In 0 1A In 1) In ua ul w si Ij of U u C14 fL Iv UJ "j a 'a o C]ul45 q7 0 m w ra a M 2J IJ 'D 16 4Y N 1J > Id 0 It Q F, a, H Er "1 0 Cq cN 0 uj c 1-1 0 is 0 0 0 0 c� ca o C, o cq H -I I -I 1 H IN r, N Y in Division Performance Ml easures & Goals for 2016 Division: Cable Completed by: Tina A111ard, City Clerk Date., May 22, 2015 Performance Measure 2014 Actuall 2015 Estimated 2016 Projected Number of In-House productions 59 61 65 Number of On Demand web views 8,865 8,9100 9,000 Total number of On Air productions 1921 2110� 200 Related Vision Statement Division Goal Goal/Objective Comments Communications Planner Roll-out to Planning&Positioning Goal to complete a Lean why and how to use Planner. Learning to consider target audience, staff communications plan per the Visioning Plan know key messaging,and consider some benchmarking. Assist cable operator in Innovation:Develop new programs& With rebated cable franchise fees,the cable operator was recently given understanding her role in the services to me,e the needs of the community additional hours so she could expand from doing meetings to including organization short promotional productions through our various communication tools.If the hours are kept in the budget the operator would continue to develop her skills and assist in providing more programming. Continue work on public education campaigns 1i1 Q C, 0 0 0 0 0 0�0 C., 0 C, QzT r4 1 Cr CJ C, 0 0 0 C, 0 C, X, ul�Uf M CY Im CA Ln N N al Ln la"i tri CJ G LFA C1 al �,4 n N rcN r' Lv1 C5 IX cl Ca Ic, Q 11 C., PI H 7, UY vw H w al a) 10 c4 uj 4 c.4 j) U) 14 4j 14m U 1,1 0 �4 w 15 Vj m o m C, 0 c, o C, VIl Cl fr4 IJ I H I 'T 1' w all I I I I 16 o o 0 . cr, _,, m ul > o o o r o 1 "A -1 —1a� fl lj� C)' 7 cl I C.-I CI 17) H "1 —1 Division Performance Measures & Goals for 2016 �Division: :Mayor and Coundl Completed by: Tina Allard, City Clerk Date: M2y_29, 2015 Performance Measure 2014 Actual 20115 Estimated 2016 Projected Regular Meetings 24 24 24 Closed Meetings 9 7 6 Special Meetings 5 5 5 Tota 1 38 36� 35 Related Vision Statement Division Goal' Goal/Qjeqtive Comments Innovation: Develop new programs and services to meet the needs of the community. Community Development:Enhance and expand community involvement and pub1lic participation through a variety of innovative outlets. Beautification:Have attractive, welcoming streetscapas at city entrances and primary corridors. Enforce zoning ordinances. Opportunities:Foster a pro-business atmosphere that provides incentives and other opportunties for new and existing business growth, Planning and Positioning:Employ resources toward long range benefit to the community. Q W 14 ur f•a Q Q Q Cl 0 0 Jo 0 C' 0 0 In G "n In 0 S IN I 1 0 IrI In Cl CJ X4`3 cl C, 0 0 0 I 0 0 0 0 0 G 0 GIG c CN C:b 0 C, 0 ID 0 M In 0 c LA r4 Q 0 N cc 0 0Ir) - . 0 0 0 0 oc' 'n " O " PQ N dV "1 11 N I., In .10 1 0 1 W In I- M c, o o o GG 4W In In w1 ci ry WI ('4 In C, 0� a: vi (N In 0 H L'i CV CG cr '0 WI W w A N u 4 co C' C) r- IN N cq CL11 ri c, c' W Uj 11 In 1R N H Cl 0 In ID W ul U H rd vi r. 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W Gl w-r .-I ,-, � Ori ,-� U rr H I HI D�ivilsion Performance Measures & Goals for 2016 Divisiom Bections Completed by: Tina Allard, City Clerk Date: May 20, 2015 Performance Measure 2014 Actual 2015, Estimated 2016 Projected Total Number of Votes 8,538 Non-Election Year 13,000 Number Voters Registering on Election Day 532 1,500 Number of Precincts 8 8 Percent of Registered Voters Voting 59 80 Related Vision Statement Division Goal Goal/Objective Comments Prepare for 2016 primary and Mandated Staff time general local,state and national Election Judges elections Assist with School'District Bond Dependent upon school distict if they move forward with having a Referendum referendum 11 0 0 C, 0 0 C., J. X P w E va 11 0 Cl C, Q C, 0 0 . . . . . . .a �µ f_. r-iC, o Ca fel .J � stir M M fa i� We rry CJ C', 11 0 o ID m u, CY1 CC'S I C, tv CN a� U V1 T, W At t C', r 0 u) a-j ,lj W. 0 N rl, 04 o In c C, N 11 al Cl 4 L4 4 14 j� W "I 'T 0, ,) �! 11 1. Q) 10 1 10, 7 'T V) c C, 1� Ol w q cn -,4 1 4 IZ5� I 04 C, -A Cl C 4 C, cl 0 11cl Division, Performance Measures & Goals for 2016 Division: Human Resources Completed b Lauren Wipper, HR Rep Date: ,June 8, 2015 Performance Mleasure 2014, Actual 2015 Estimated 2016 Projected Retention Rate 93% 91% 96% Positions Filed 29 50 20 #of training hours schedueld- citywide 21 20 20 Job applications processed 511 592 525 Related Vislort Statement Division Goal Goal/Objective Comments Continue to explore immovative ways Al to streamline processes Identify and schedule needed training A2/E11 sessions for staff developmeni. Continue to manage and monitor new E7 Affordable Care Ad,proposed wage and hour law,leave,and benefits laws and related changes changes Manage/coordinate successful Ell retention.health and wellness employee recognition and health rewards prograims that bring value to employees C, L^r o o c, C, 0 0 o I, o c, 0 0 C, C� rl 0 1 0 "1 0 Iq v� r? 11-1 0 0 C-, U� 4 M �Il Il I� 0 0 C, 0�C,I Z k, 1 0 ua 0, C} 0 un u�f N1 w C, Ii V, aN ry H �J f37 1, 4n M, I X, I, 1 0 "1 4LI t, (N P,l rIJ 0 0 C, I In as G it; 1.4 tr 6 01 1 V,i 41 u I P w P, 14 W t4' In 0 F, W d raIn dl 0 r1l .r Ij 1 H I., U, 0 uj W LN IN 0r1 N fi4 GIN �N r IN q IN 0 N I CN G; L4 H r� y W FI 7 7 C, 0 0 C� 0 0 M CLI llr. 0 C., C, C' n 0 0 0 111 . . . . . . . . cV C, 0 0 C', 0 0 0 0 Q 11 Ill C") 0 0 0 C, 0 0 0 0 CD ul C, C, 0 0 C, 0 0 0 0 ra 51 o 0 0 C, I'D 0 a 1 Ln 0 0 0 0 C-11 rD na ui 0 ) 0 C5 C, 0 C5 . 0 C., 0 C, eY 0 0 C 0 C, C, 0 M Cd C1 GA rk ID u 10, x1l ftY Al U W :1 m qj E 0 u U III w S",' w W It Ij, rqg 4Y U 1,4 al k � F4 aI fD j w 4i cr, Y4 'E� In" m t m M ap 4, 0 k w:ad rl :x '-d 0 0 till C, c o 0 r,� c, r4 In kD o c, c o 0 0 ib 'r 'T 'r '4� p 141 H Cf5 CL 1,4 1 H N C o cl 11 C, cl CI 0 14 4 - —1 1 H Division Performance Measures & Goals for 2016 Division: Library Completed by: MH Hollerich, Date: June 1, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected Circulation Total 303,053 275,800 251,000 Meeting Room Use 97 110 120 Program Registrations 5,482 5,800 6,200 Percent Use of Express Checkout 28% 32% 34% Wifi Connections 4,656 5,800 7,200 Related Vision Statement Division Goal! Goal/O!�ective Comments 1. Increase percent use of express The more patrons who use the express checkout machine themselves for checkout. basic circulation,the more we can spend precious staff time with those patrons who most need our assistance with more in-depth reference or technology questions, 2.Increase program attendance. Through innovative programmrtng and more opportunities for outreach,we should see,an increase in our program registrations/attendance,which we hope will mean more people coming into the library whether to check out materials or to use us as a public meeting space, 3 Increase meeting room use. By continuing to improve,our community meeting room reservation policy and procedures,,we should be able to at least maintain and hopefully build on our existing level of its use. 0 0 P W 0 r4 FA Caf o 0� o P Hdo r4 cr CW aV' uP C4 cY Ha C) ti IN 1 oo o r'l uA m rtwF 14 w -1 1, C M o c, ,j C m IN Ca o > (p flj 'I X w u < 04 rl ID 0 r ID 'r� a r., 0 0 6 In 0 .I "i c ul 3 C Ri H TI r: ID k4 E 'o k U ul nI C) X o) "ell -12, F"', rX w tN w b r- 44 rq . 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C, o 0 o in o o o c o 0 0 0 cl - 0 G7 G LL C7 I In In in M in in - 14 q' H ro 11, 1 1 11 In m u) Tn IN C5 S o o c, In o i, In -1 4 -1 - I , , " - - H H Division Performance Measures & Goals for,2'O16 Division: ; Street Completed by: Mark Thompson Date: M!ay 28, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected PCI 81 80 82 sealcoat miles(single and doubl[e) 5.16 9.46 10 crack seal 24.17 25 25 :signing Regulatory 95 100 100 Warning 60 70 70 Misc. 15 100 100 ROW maintenance Sweep all streets 2 X's year 2 X's yearly 2 X's+yearly Trash pick up Seasonal staff and STS as needed Seasonal staff and STS as needed Seasonal staff and STS as needed Roadside mowing 1.5 X's 2 X's yearly 2 X's+yearly Tree trimming 150 hours 500 hours 500 hours I Related Vision Statement Division Goal Goal/01jective Comments Maintain PCI at 80 or above traffic calming/beautification measures Maintain aggressive crackseal Beautification smoother street surface and extended street lifespan program Maintain high quality Street Signing traffic calming and good communication for Shop motorists Keep ROW in proper condition Planning and Positioning Keep streets clean and free of loose debris.Keep sediment from reaching strom sewers. 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'1 In m 0 o c H 0 " - l, '-i , Ti Cil CA CA TN IN :A a a.,11 Il I,, I,I 'r 0 cl c o cl o c 0 0 0(,l IA vq N '4 1"1 r'Q IN (N N (A rA N N N IN IN N EN N N IN N rq IN C GU CW I -i - - ul 11 11-1� -,"I "1 11 rnt rpt "1 11 1� r11 11) 11, -1 fW o aj 0 7 .T ,, - 7 - J, VJ - - 11 1, 11 Ir 1-, 0 o c" ca o o o o rL H 1 -4 lf� 'q '-1 1 " (.3 , " , 'i " " " " " I� H 1 11 Division Performance Measures, & Goals for 20116 Divlsion: Snow Remmoval Completed by: Mark Thompson Date: May 28, 2015 Performance Measuire _210, 114 Actual 2015 Estimated 2016 Projected Streets cleared following snow event 24 hours from end of storm 24 hours from end of storm 24 hours from end of storm miles of streets plowed 151 151 155 cul-de-sacs plowed 220 220 222 #parking lots plowed 20 20 20 salt I sand/chemicals reg.road salt 600 tons 600 tons 500 tons treated salt 800 tons 960 tons 1500 tons salt/sand mix 1000 tons 750 tons 400 tans Related Vision Statement Division Goal Goal/Objective Comments Maintain safe winter driving general safety for motoring public conditions Continue pre-storm brining Planning and Positioning more efficient snow removal operations applications Efficient and cost-effective salt Innovation provides data used in budgeting application using data from salt controllers 0 C, C, 1 0 1., 0 P k1 GV 0 0 CI Cr C, C, 0 0 0 0 V, 0 'n ri 1211 1 I I Ca 2 21 2, cl 0 cl cl o cl o o o cl Cl o o o o U) N w all� 0q 1i al, r, 1: r'l Iq IN "I o W PA 'n N mt 11 r- I ID o 1� 71 14 a, P, N 0 M < sl f4' rs7 CV In m un I id, c4 m o vx H M < rV L) TID r-0 CY �l Can M H 71C, ol ml m 'o m o- I H nr yr cr w v1 J, 1� c4 'o c, C) g CL w .8 U G w -1 a, u lo I Id m > li 11 QA El fti as U lo r7l c) �4 ca W �4 10 C,; > 9, Z fL rj 10i 11 0 w 1,1 v E C4 In C 0 0 C, 0 0 o A o Q C'P LV > 0 ul l 0 C, C 1, C, 0 Ul 1� In nCA w E -1 4 ry Z "51 1� It A " Id CD Z o 01 11 H "A -1 -1 1 Division Performance Measures & Goals for 2016 Division: Equipment Services Completed by: Mark Thompson Date: May 28, 2015 (as of 5-28-15) Performance M'easuire 2014 Actual 2015 Estimated 2016 Projected Heavy duty services 88 26 95 (plow trucks I leaders Y ect Light duty services 364 156 375 (squads,/pick ups/ect.) Contracted services 109 66 115 (ERMU I TriCap J SCSW Misc. services 61 35 70 (mowers/trailers tractors ect,) Related Vision Statement Division Goal Goal/OWective Comments Provide high quaiity service to all Planning and Positioning Keep mechanics up to date on various training refresher courses city equipment in a timely manner Provide high quality service to all Pianning and Positioning Maintain contracted equipment repair in safe operating conditions outside agencies in a timely manner Maintain a proactive Preventative Planning and Positioning Good PM is more cost effective long term(avoids costly repairs later) Maintenance schedule Track costs with appropriate Planning and Positioning Cost effective fleet management software to assist fleet decisions 11 Cr 0 0 0 1- P pq 13 Q L Q 1, 0 11 0,0 0 C, cl,C, c 0 rJ 0�C, 0 CJ Fh CS b CR i Q Yl "1 0 111 oil hl1 C iD In 191 0 N 0 V- i A o Q 40 �h I 6+7 � � .� i u11 n-l: H CV ri .-N ' 6l 0 0 W W �t C1�G. 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M F, a) V) M I.� 41 M ar w w V4 ¢- CV (I �4 r4 C4 0) 11 qI u cr� 0 0 0 0 lfi In V) If) lfY In tfX 11) 1(1 o a r q U) 0o C, 0 o 0 o I c 0 C, C, 11 - rl - I - I I (r) " -I -, cj -I 2016 CAPITAL OUTLAY Funding Source Requested General Ice Waste Capital Outlay Liquor Gov't Department Department Item Amount Fund Arena Water Fund Reserve Fund Bldg Fund Other Total Mayor&Council Community Survey 20,000 20,000 20,000 20,000 Police Arbitrator Interview Room 34,500 34,500 34,500 34,500 Building Maintenance LED parking lot lights replacement 10,000 10,000 10,000 10,000 Administration Cubicle modification 18,000 18,000 - 18,000 Security Camera Storage 10,000 10,000 Enterprise backup system 15,000 15,000 Mobile Computer mgmt. 15,000 15,000 Arbitrator Storage 20,000 20,000 Fiber Network 10,000 10,000 IT Microsoft refresh 96,000 96,000 166,000 166,000 Streets/Snow removal/Fleet Truck Mounted Message Board 12,000 12,000 12,000 12,000 Fire Backup Generator replacement Station#1 40,000 40,000 SCBA air packs 40,000 40,000 Thermal Image Ladder#1 11,000 11,000 91,000 91,000 Subtotal General Fund Departments 351,500 313,500 18,000 20,000 351,500 Parking lot curbing 9,000 9,000 Library Light replacements(LED) 10,000 10,000 19,000 19,000 Total $370,500 $0 $0 $0 $313,500 $0 $39,000 $370,500 Note:Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2016-2020 equipment replacement fund. CITY OF ELK RIVER Requested budget analysis snap shot(General Fund) 2015 YTD 2016 %of Adopted (06/30) Preliminary budget change General Fund Revenues: Property taxes 9,420,750 3,428,900 9,813,900 71.1% 4.2% All Other Revenues 3,892,050 1,202,934 3,997,500 28.9% 2.7% Total General Revenues 13,312,800 4,631,834 13,811,400 100.00% 3.75% General Fund Expenditures General Government: Mayor&Council 141,050 68,014 145,850 1.06% 3.40% Cable TV 108,400 44,312 109,700 0.79% 1.20% Administrative Services 600,000 263,874 607,900 4.40% 1.32% Human Resources 161,750 62,782 178,400 1.29% 10.29% Elections 13,350 8,803 20,500 0.15% 53.56% Finance 567,450 310,663 583,550 4.23% 2.84% Information Technology 332,150 169,216 346,350 2.51% 4.28% Legal 217,600 84,520 214,600 1.55% -1.38% Community Development 339,600 155,742 213,750 1.55% -37.06% Planning 195,550 87,888 297,400 2.15% 52.08% City Hall Maintenance 569,200 263,640 584,400 4.23% 2.67% Energy City 10,100 2,832 28,700 0.21% 184.16% Contingency (95,000) - (95,000) -0.69% 0.00% Total General Government 3,161,200 1,522,286 3,236,100 23.4% 2.4% Public Safety: Police 4,803,200 1,947,937 4,931,250 35.70% 2.67% Fire 817,350 334,334 898,950 6.51% 9.98% Code Enforcement 89,300 40,601 92,600 0.67% 3.70% Building Safety 628,950 289,701 652,250 4.72% 3.70% Environmental 30,150 13,785 30,200 0.22% 0.17% Total Public Safety 6,368,950 2,626,358 6,605,250 47.82% 3.71% Public Works: Street Maintenance 1,187,300 594,797 1,279,700 9.27% 7.78% Snow Removal 297,550 182,795 307,100 2.22% 3.21% Equipment Services 196,550 97,117 196,500 1.42% -0.03% Engineering 219,550 94,919 217,950 1.58% -0.73% Total Public Works 1,900,950 969,628 2,001,250 14.49% 5.28% Culture&Recreation: Parks Maintenance 967,150 425,667 1,027,700 7.44% 6.26% Recreation 698,950 280,668 713,400 5.17% 2.07% Sr.Citizen Programs 215,600 88,055 227,700 1.65% 5.61% Total Culture&Recreation 1,881,700 794,390 1,968,800 14.25% 4.63% Transfers Out 0 - - 0.00% #DIV/0! Total General Fund Expenditures 13,312,800 5,912,662 13,811,400 100.00% 3.75% General Fund Gap Before Adjustments: - (1,280,828) - Revenue Adjustments Expenditure Adjustments Projected Total Budget Gap After Adjustments - (1,280,828) Notes: N:\Departments\Finance\Finance\BUDGET\Budget Folders by Year\2016 budgets\2016 Summary Budget B C1 City of Elk River Levied Maximum Tax Levy Breakout (preliminary only) Pay 2015 Pay 2016 1 General Fund 9,420,700 9,813,900 4.17% 2 Library 63,100 59,400 -5.86% 3 General Property Tax Levy 9,483,800 9,873,300 4.11% 4 Special Levies 5 City Special Assessments 4,221 4,221 0.00% 6 Quite Zone advance - 48,201 0.00% 7 2010 G.O. Capital Improvement Plan Bonds 372,886 366,455 -1.72% 8 Economic Development Tax Abatement 156,450 144,857 -7.41% 9 Total Levy 10,017,357 10,437,034 4.19% 10 11 General Fund Portion Change 393,200 12 Percentage 4.17% 13 14 Total Dollar Change 419,677 15 %Change 4.19% Note:This will be adjusted as we go thru the budget process and do updates. �/ 0 U) 5 \\ \ \ / ~ }\ j ~ #` 4 \ E � _` 4 r , _ . / }a \ ~ 2 - 9 f 2 $ /® °/ \ °m / N \ \ i - \ / Q. a \ @ r )_ w ` § ƒ (L\ } rl�Ci \ § © \ )� \ ` _ 2 0 \ ` ( $ ƒ \ } cr , 0)-0 \ ° ( LL < � \ } k = § \\ s w \ ! � }% 0-6 \ \ � � 0 )}/\} ® b ) /{/ » © ` 3 - \ § $ : Eo ` — _ _ _ « � 7G = _ ® ) }/)/) _ \)\ /uj 0 u- / 2 \ \ - f \ < / g = » ) )- o z a City of Elk River 2016 Budget Schedule May 4, 2015 Budget forms and instructions to department directors June 1, 2015 Department Director proposed budgets due to finance department June 2015 Staff budget meetings with City Administrator and Finance Director July 6, 2015 General budget discussion on tax levy,goals, staffing and other Policy items. July 20, 2015 Presentation of Community Development and Operations (Planning, COD, Environmental, Energy City, Landfill), Finance,Information Technology, and Building Maintenance budgets to Council August 3, 2015 Presentation of Administration, Cable TV,Mayor& Council, Elections,Legal, Human Resources, Streets, Snow Removal, Equipment Maintenance,Engineering, and Library budgets to Council August 10, 2015 Presentation of Police, Fire, Building Safety, Parks and Recreation, and Equipment Replacement Fund (fleet committee to attend) budgets to Council August 17, 2015 Presentation of Liquor, Garbage, Storm Water and Wastewater budgets to Council September 8, 2015 EDA/HRA levies September 14, 2015 Budget review and any remaining budget presentations September 21, 2015 Council adopts maximum property tax levy September 30, 2015 Certify city maximum property tax levy to Sherburne County October/November 2015 Final adjustments/budget revisions and review Capital Improvement Plan (CIP) funds/projects December 7, 2015 City Council adopts the final 2016 budget and property tax levy December 21, 2015 City Council adopts the 2016-2020 CIP