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3.1. SR 08-10-2015 EGty1� ,.,�� Request for Action River To Item Number Mayor and City Council 3.1 Agenda Section Meeting Date Prepared by Worksession August 10, 2015 Tim Simon, Finance Director Item Description Reviewed by 2016 Budget Cal Portner, City Administrator Reviewed by Action Requested Continue review of 2016 budget Background/Discussion Following is an overview of the Police, Fire and Building Safety, Parks and Recreation, and Equipment Replacement Fund. Attached are the preliminary budget worksheets for those departments along with the proposed 2016 department/division goals. Let staff know if you would like more detail. Police: Administration—Overall the Police Administration budget in consistent with last year. Personal Services increased for normal cost of living adjustment, step increases, and the Wage Incentive Program approved for the captains. Equipment Repair and Maintenance decreased due to no longer budgeting for Dual Factor Authentication maintenance. Telephone increased due to providing additional smart phone devices to staff. Patrol—Uniform Allmance increases for replacement of 13 soft body armor vests. Operating Supplies is adjusted for additional cost of ammunition and tactical body armor. Overall, the Police Patrol budget operational expenditures remain consistent with last year. Investigations —No significant changes from 2015 budget. Support—Operating Supplies is adjusted to reflect planned computer replacements in 2016. Contractual Services is decreased for animal impound costs. Reserves —Operating Supplies is adjusted to reflect planned computer replacements. Public Safety Building— Utilities is adjusted to reflect recent trends from our energy management system. Building Repair/Maintenance was increased for remodel of front end work stations ($6,000) this will be removed and included in the government building fund. Fire and Building Safety: Fire Administration—The Fire Administration budget includes the positions of Fire Chief, Deputy Chief and Administrative Assistant. Personal Services increased in 2016 due to the Administrative Assistant POWERED 6T Template Updoted 4/14 INAMIRE1 position becoming full-time in 2015. Insurance reflects change in insurance selection and estimated selection of vacant position. Unifoa-n Allon)ance is increased to reflect the implementation of a Fire department Honor Guard ($5,000). Other Professional Services includes an increase in RMS consulting for customized reports and analytics. See the Capital Outlay summary sheet for equipment replacements. Fire Operations—The Fire Operations budget includes the Paid On Call fire firefighters. Ofce Supplies is adjusted for station kiosks as well as: ■ Training props - $5,000 ■ Self-bailout rope/hardware - $15,000 ■ Rehab equipment- $2,000 Depending on the overall budget later in the year some of these items may be moved up to 2015 and removed from 2016 budget. Fire & Building Safety—Insurance reflects changes in employee insurance coverage from 2015 and estimated selection for vacant position. The overall budget remains consistent with 2015. Code Enforcement— Operating Supplies reflects anticipated need for additional brochures and handout forms of communication and information. Emergency Management—Travel, Conferences &Schools includes a full-scale exercise ($6,500). Safety—The Safety budget includes all the citywide training including supplies. The budget is funded via our Insurance Reserve Fund which we have historically received a dividend for liability insurance and recently workers compensation. We expect the dividend to cover our safety budget. Parks and Recreation: Recreation—The Recreation Division is tracked in two budgets: Administration and Programs. Recreation revenues offset approximately 19% of these budgets,which includes $15,000 in sponsorships. The Operating Supplies budget increases for a RecTrac software application upgrade ($7,500). The Advertising/Marketing increases for park maps and banners. The Recreation Program budget is consistent with the 2015 budget. Activity Center—The Operating Supplies line item is adjusted for computer replacements ($1,300),recover and level billiard tables ($1,800), and counter replacement ($1,500). The voluntary memberships and miscellaneous revenue have been increasing and we have included a line item in the revenues for $29,000. Ice Arena—Ice rental revenue remains consistent with 2015. Staff continually reviews rates and makes recommendations accordingly. Overall expenditures remain consistent with adjustments for increased costs for items like Utilities,Building Repair, and Maintenance line items. The capital outlay requests are broken out on the bottom of the summary sheet. Parks Maintenance— Operating Supplies line item is requested to increase for playground safety woodchips ($6,600),Musco Light warranty contract($2,350), and miscellaneous adjustments for cost increases in supplies like fertilizer. Contractual Services increases for additional help in tree grinding ($2,500), N:APublic Bodies\Agenda Packets\08-10-2015\3.1 sr budgetmemo0810.docx athletic field top dressing ($1,500),prairie burns ($3,500), and ball field light replacement ($3,500). Equipment Parts increases to align more with historical trends. Equipment Replacement Fund (2016-2020) The Equipment Replacement Fund is a section of the Capital Improvement Plan (CIP). The fund covers replacement of wheeled equipment and vehicles. It was established to identify funding and long-range planning for equipment replacement. The fund is replenished annually through charges paid by each General Fund department and other Special Revenue Funds through their operating budgets. The amount charged to each department is allocated on the estimated replacements over the next 10 years and updated yearly. In addition, the fund receives a portion of the payment in Lieu of Tax (PILOT) from Elk River Municipal Utilities, Local Government Aid (LGA),interest earnings, and auction proceeds. The fund maintains a significant fund balance,but is necessary given the sufficient variability as we utilize cash reserves when several costly vehicles are replaced in the same year. The replacement cycle is continuously evaluated,based on costs and department use over the next several years to determine the optimal time to replace vehicles. If the Council would like any more information on any specific piece of equipment being requested please let Suzanne Fischer (Fleet Committee Chair) know. The city's Fleet Committee is actively involved in the long-range planning of the replacement of the city's fleet and financial condition of the Equipment Replacement Fund. General Fund Update An update on the overall General Fund revenue and expenditures will be provided. In early September, we should get the preliminary Net Tax Capacity (NTC) number from the county. We will then run tax impacts to residential and industrial/commercial properties. A quick summary of the changes from 2015 —2016 proposed General Fund expenditure budget prior to adjustments is below: 2015 Adopted Budget $13,312,800 COLA 2% or by union contract 175,900 Staff adjustments (personal sheet 0 Health Insurance/Pension changes (Fera) 97,000 Inflation/Exp. Adjustments <1.7% 225,700 2016 Preliminary Budget $13,811,400 Financial Impact N/A Attachments ■ Department worksheets ■ 2016-2020 equipment replacement fund ■ Capital outlay summary sheet ■ General fund summary ■ Personnel summary sheet ■ Tax levy breakout N:APublic Bodies\Agenda Packets\08-10-2015\3.1 sr budgetmemo0810.docx Division Performance Measures & Goals for 2016 Division: Police Completed by: Ron Nierenhausen Date: June 1, 2015 Performance Measure 2014 Actual 2015 through 512912015 2016 Projected Total Calls for Service 21,585(20,676) 4.4% 8,110 23,490(+8.8%over 2014) Number of Citations Issued 1,930(1,925) .26% 882 2,027(+5%over 2014) Number of Traffic Warnings Issued 2,816(3,337) -15.6% 1,428 2,957(+5%over 2014) Total Motor Vehicle Crashes 534(494) 8.1% 281 494(-7.5%below 2014) DWI Arrests 98(225) -56.4% 48 125(+27.6%over 2014) Related Vision Statement Division Goal Goal/Objective Comments With the anticipated retirements of Identify,select,and promote future leaders With an aging work force,the police department will continue to select and three key supervisors in 2015-2016, from within our current staff,thereby develop personnel for key leadership roles that over time,will be available the department will identify and developing future command staff to ensure to fill upper level management positions. This will ensure the long-term select motivated,energetic,staff long term growth and stabilization. stability and success of the department. members to fill these key positions. Reinvigorate and update the Utilizing the new crime prevention specialist, Under the direction of the support services supervisor,the department is department's overall crime the department will study and evaluate the planning to review our current crime prevention programs. With increased prevention programs and strategies. current programs and research and crimes relating to technology,studies have shown that prevention of these implement new initiatives related to crime types of crimes through public education is the most effective way to prevention and community education. combat them. Prevention and education strategies will focus on a proactive approach to prevent victimization of citizens and promote community awareness. Increase measures that promote Increase traffic safety through proactive Given current staffing levels,the ability to focus on traffic safety related traffic safety. enforcement,awareness,and education; concerns through enforcement,awareness,and education is often difficult, focusing on problem areas identified by both because of the lack of officer unobligated time. 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A ,-� t H •3 a H ri rl I i.3 r1 r1 ,.} N N N N N N N Q a N iY1 N N N N rl, N N N 2i I W U I I 1 1 1 1 E I 1 I I E ro I 1 E E C o t9 w y1 w rY W F1 ri .1 rl rl rl rl 'i rl .1: .i .�. .61 e�l A A m ¢ X a P ¢ P o 0 0 0 o p P 41 0 0 0 Q 10 0 0 O W A W d A .--I A A A A H A i/1 H Q H H H H U H H PS Division Performance Measures & Goals for 2016 Division: 2310 Fire Administration Completed by: Fire Chief J. Cunningham Date: May 27, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected Related Vision Statement Division Goal Goal/Objective Comments Develop a comprehensive policy, ERFD 2013-2017:Goal 3-3 Continue development of department policies and procedures. procedures,and guidelines manual for the department. Identify unique target hazards within ERFD 2013-2017:Goal 2C-1 Ensure high-hazard occupancies are regularly inspected and personnel jurisdiction and prepare appropriate conduct pre-planning exercises. Update department computer systems levels of response, with information. Develop a long-term station and ERFD 2013-2017:Goal 2B Complete station and resource deployment study to include the entire Elk resource distribution plan within the River fire district. City of Elk River. Plan for long-term emergency ERFD 2013-2017:Goal 2A-3 Evaluate current firefighter station deployment plan;evaluate need to hire response staffing needs, additional on-call firefighters as outlined in strategic plan(2A-1). Improve rental dwelling license compliance,specifically single-family licensing. Evaluate current records ERFD 2013-2017:Goal 8-1 Evaluate PermitWorks,specifically options to integrate into ProPhoenix management systems and and other systems;mobile inspections. explorelevaluate products that offer more robust and integrated solutions. Provide residents and businesses ERFD 2013.2017:Goal 8-6. Explore options to allow residents and businesses the ability to access with greater access to department information online,including ability to submit permits/plans resources via the internet. i z a o 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 o a o a o 0 0 0 H y�� pppWU' F ql I H U 0 N o 0 M a 0 o a o 0 o a o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ri N N O O O N O N il> a O O a N O O O O N O O O N N O N N I W E M W Q a Q M O N a n M O e-I Ili I[i n O O N 91 O W H N E W M P N O M N w yp M N w r^I 4p O M r N M N ry ry M .-I N W I W [C!JJ M M M VI rl ri N 4 �' , .7. 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N w yl } r-I N N N N ri N N N m N N N N N P. a M M M M M M M P P P .r a ro a O m fll W P P P P " er d' dl d, W Q •W W a , , I I I I , , a yl 0 d w m m ri m m W . ri ri ri ri ri . ri N N ri O W E H r-I M M m M M M M m M M m M M M M M I.a a M M M r'1 M M M N ro H ,6 N N N N N N N N N a N N CV N N IC W N N N N N R" N N N N N IT 0 E I F ,6 F 6 a W a W r-I ri N rll .i r-I .-I ri .�I ri ri ri N ri fi N ri N ri N ri N N ri. H .� E +i F r-I w W a N N N N H. N N N H m .d r4 r-I ri ri o .--I ri ri .-I rl ri N H H ri H U Division Performance Measures & Goals for 2016 Division: 2320 - Fire Operations Completed by: Deputy Chief A. Surrat# Date: June 5, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected Respond to emergency incidents in 411 responses 450 475 an efficient and timely manner Maintain adequate paid-on-call staffing. 38 45 45 Related Vision Statement Division Goal Goal/Objective Comments Develop and maintain a ERFD 2013-2017:Goal 4A-2 Continue on this goal with review of 2 years of Elk River Fire Academy comprehensive training program that success. Develop a business model to include more outside/local is based on industry standards,best departments to make Elk River a destination for high-quality public safety practices and meets applicable state training. and federal laws to ensure that firefighters maintain an acceptable level of performance. Ensure personnel meet minimum ERFD 2013-2017:Goals 6-1,6-2 Complete personnel policy manual and standard operating guidelines. standards for participation/training. Requires additional administrative support to track/maintain firefighter personnel files. Continue to explore and expand new ERFD 2013-2017:Goal 7 Continue to cultivate relationships with contractual partners. contract services with neighboring jurisdictions. Marketing to strengthen current contract relationships. Continue to review and include ERFD 2013-2017:Goal 4A Provide more firefighter training to assist with development and quality in-house training for the fire implementation of Minimum Training StandardlPolicy. department working to include new officers to assist current training officer. Continue to provide middle ERFD 2013-2017:Goal 4B management/line officer training to ensure succession planning for future leaders. 0 0 0 0 0 0 0 0 0 a b a o o p p 0 0 0 0 O O O I � I H I C � I H U ri O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O Q p p p N O O Idl O N O O Q O 1[1 m Ill O O ILY O O I fa E- I I WE jbl OI O N F O M m Ot N r N P b w 0 N P R 1 V) y7 N N N a .Nd N M r a Y a m O O m 0 .-i N p H m 05 d' b N N N M Yp N Ill b O O '}D O N W Ol m a1 n a w WC m e� o YT l7 n Ql I1�� ri ip M O W W M r M M O N P VI N P 1D H O P N m M N W H m m N P I I p 01 W N N W N N P O I E E c-1 N I I U I ?+ R 1 O O O O O O O O O 0 0 0 0 0 0 6 Q p p p o o O I O O I11 O N O O Ill O Ill O i!1 O O Ill O m 1 H n h P C O N O rl N N 1i 1 O Iy Ip N M z F m W W m o N r o .-I n 01 P1 n P N W 1n m W m N P U P9 YI q o 0 0 0 o a p o p o o 0 o Q o 0 0 0 0 0 0 0 W E O O >n O Ill p p m 0 O p O N O O m O Ill i OP4 h N P P O N O .-I IC1 N W 01 O b 10 N M Rei qq 41 O N h O r! r O+ 01 M1 P N lU 1p m P m 1 aI G W N'W h O N M M1 m Y +E v O O N O P d1 O r w m N M N Ol nl r r W m N 4 0 W P W P y1 N Ill O h VI h N W O w w m m O E M F rY Isl r N m n N m YS♦ N Ol rl Ol N N N rY W a dWi � N ? 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The additional SCBA units will be placed on front-line response vehicles with the primary purpose of providing the driver/operator with respiratory protection. At the recent Sherburne County Chief's Meeting, it was brought to our attention that the Northeast Sherburne Fire-Rescue Department (Baldwin Fire) is switching SCBA models, replacing a mixed inventory of that consisted of eight Scott NxG7 air packs and bottles, the same model used by the Elk River Fire Department (ERFD). ERFD met with Northeast Sherburne and presented a tentative proposal to Baldwin Township to purchase the department's used SCBA air packs and bottles for$17,600. The 8 air packs and 16 bottles are in great condition. Staff is recommending purchasing the used SCBA air packs from Northeast Sherburne in 2015 which will result in savings of approximately $22,400. This meets our operational goals to continue to add to our air pack inventory to ensure all of our firefighters have proper respiratory protection. Division Performance Measures & Goals for 2016 Division: Building Safety Completed by: Bob Ru recht Date: June 3, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected New Residential Permits 73 To date 29, est.60 70 Total all permits 1893 To date 616, est 1600 1800 Total inspections 5910 To date 1979, est.6000 6500 Existing building fire inspections 59 To date 38, est. 60 60 Otsego fire inspections 8 NIA NIA Related Vision Statement Division Goal GoallOb'ective Comments To administer all new state codes We have and will continue to stay Informed All building codes have changed this year.Many have significant changes that have become effective or will and trained by attending classes on the new i.e residential fire sprinklers,energy,and the residential code. become effective in 2015.To codes. administer new codes consistently, fairly and with the knowledge of understanding the new codes. 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W Q w lfl d' H 1"1 rl N N f`7 O� i a W v O O M to W O N lD N O m 0 N M o m o Q E' O a O v M a m O r m M O w N N O N In IJ} H w 41 1f O F h W cp .-I M .i .-I N •-I M w N U m m m 4 F N W O � [Y Ul m w w o w m w 0 In a D o w PI r N M M W m o M a. m M m V M M N M m p H � In H cn r M rn r N .y r a� N w 3n m M r m m 10 .-r a s iv H .a N N LO w � � R 0 R 0 N W O F U] [� o 0 o a o 0 o a o 0 0 0 0 0 0 o Q o a o 0 U � R �} } Q: N R FL M .7 O E N U R rn ti fl m O W C U V tl ul 1a Se .tl ql rt$ w Y to u a) � V q u w V •�+ G -� G ar 'la ? ami N £ N rt (aa a o 3 a "1o Is H a 0 m u m a R t7, u a, R a x of a a U U G m G u a v a G w .,.I .z E -.a Uu o a) - G ea ^rl a.l la 2 14 S I. L Y. t7)ri Ib W M L U N w FI w O la 14 la q1 bl 1:4 U al tJ Sa �J 0 x 0 H w L4 b N 0 7 7 -.I -H -ti> U at N b U7 k4 CA N -A a) .G .+ N 1d , & to O w v m w a G U w u w o w G w Clami P: a N Cv H 3 ❑ O a F W F I-1 w w U) C In G E) H N M C In r m �: N P m -H H N H H tl' O w D D 0 D O D P O �-f H H 1.4 N N N Irl w O w is o a y Fa �r m w b+ a a• m f. m m p, V w al �r m a c .G 0 Ir+ >4 C1Z VI p a o Q o o a o W p o o tp 7 o a o 0 o a O U H O D N N N N N N N N N N N a1 a) N dN W d' N N N N al C' V' N a ' N N C' I� N W GGE H � N N N N N N N N E 4) N � Cn N N N N N F E o 3 W a1 E F a> F E I Iw w d, 0 .� 0 m O O `n' N D p H M 0 W dl .-I .� .i .i U] Division Performance Measures & Goals for 2016 Division: 2330-Emergency Management Completed by: Fire Chief J. Cunningham Date: June 27,2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected EOC Partial Activations 0 1 (Besser Funeral Detail) E0C Full Activations 0 0 Related Vision Statement Division Goal Goal/Objective Comments Update the city's Emergency ERFD 2013-2017:Gaal 10A-2 Continue work on updating critical operations plans. Operations Plan, Emergency Operations Center manual,and Resource manual. u n u n !I n u n o p p p P o 0 0 0 o a o 0 0 0 0 0 0 0 o n o u ! H II 31 I £ E 11 it I� II II II II I H U II II W II II H II II O N O O n 0 0 0 0 0 O O O O O 0 0 0 O O O O fl O II M O O O VI Ifi O O P Ift II � II I Q H H d' f` dY N W � IT II Qt II t:7 I N CJ ri rW N T II IT !1 CJ I W ❑ w II W II Q Q w I a w an a II. it it 1 P P O P P O W W P Ul P VP M Lry P IT Ill 4 N II M Ln N h a-I 4 m M S I] 01 II H H01. y1 Ot ri .M II ei II n ❑ I� Zn vs H1- w u w !I I ❑ �r u a II I I U n n I n n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 o II o n 0 0 0 ul O O N O O O N it Ifl II Y E-I W m C N N O <P t"i it fel II L E !1 111 W W O ri Ill I+1 4 .-1 [^ II !* tl H .d .-I H N ri II H II O W II W II N � 3 II II U b7 II II I IP V II ❑ o a P O a o a P o a o o a o P o 4 0 o O II p II E O 0 0 Ill O O Ill 0 p a N U N II W m lD d' N O d1 M II M II I U [) . II • II I w � ci H H N H II N It I W pj m II m 11 I Q' II U I II 11 -- u v u u — n o o 0 0 0 o H y1 O Iv In m u m n -N W O1 1'1 h IT 01 W N it (V II N h h H N O s+} II M II H H O II O fl a. h II h p I H E H [R w N a C7 H IK E d P d d d O P h N d P d w h d h FLS a N p P .--I N h O .--I N N w h II P II Q H I.a M M M h w rl O M M l8 d' 11 C II s4Ci � M H J O o N M H N d' V' A C II W H ySy..77x P E rl r+ .-I -1 cv rl P .-I II W 0 P N ii ill o m y ❑ w w On n UI O M 10 O to W O W N O O O N O O r-I H C- N II In II H a lfT N M h O tl` W N H w Ifl o v C CV, d II u w a � .+ wa ,-r � In M h wN Ir W m M w u � II f Y rl .7 r•i ri ri l0 19 m P II h II N U I I h Q II 11 II II Go 0 EQ U W U .H U) > N to m S N G u O CI) a C4 H R N D > aUn r mU v n~ a ID 0 a m m u 0 m Q,.9 .a a m w v v v cn c uu v .H ID a, rob, a s4 s4 W o m - � •+ a m m re x rdd m >> m y c m H 1n u w m r d C w .a v i 4 Sa U ad N LL M aV z CL 117 O! W G7 q w of () IU O 54 as }1 O ?v cf7 W ICL $ H O O 1d E ¢. E ❑ W N W 11 G L2 dl V H d1 h w Ki ri O1 •r# H N H al O! " CI o Id d :..77J Id O o a o 0 a I-1 r! N N m m m o m > w 41 Vr E 43 N N QI N M I'1 M M M d' d' v rd afl •e-1 W H N ❑ GG a W ill I 1 I r QI I IN I I 1 4 I I Y 1! L I b IW-I W w H u M IT1 M M M M F11 M rti rl rr M r� rr O x O p W U H s7 M M M Ia N M M Ia Q! M M M rl M M M M I.� Ia x N 2 C H Id N IN, N N M N N N N N N N 12 +--1 Irk ti} 1 0 IV 0 I I I Y E -� I r E 1 I I Y I r I H Id [-+ [--I a t� Hl � m w a w d^ O rl � w E � �-I v a s, m o x In o o n o a n o a.l o 0 0 0 o n o Id O ,r W W w .•t H Iti .-i rti .+ H U r+ F Division Performance Measures & Goals for 2016 Division: 2340-Safety Completed by: Chief J.Cunningham Date: May 27,2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected Related Vision Statement Division Goal Goal/Objective Comments Update city safety policies. Continue to update city safety policies. Conduct OSHA-30 maning for all city supervisors. Complete job hazard analysis for all positions. 0 0 0 0 0 0 0 0 z w p$ F rAqp w U 0 N a s 0 0 0 0 0 0 N O O a s O O ❑ w H S F W ri N N � r m Cd m a a m i W a n n o <4 h n lD N m tp F F � � U � N d i 0 0 0 0 0 0 0 0 O o O O O O O O .i P r-I ri E � W N N Oi ip I!1 �"� ❑U❑' N M en'1 N R U m q o 0 0 0 o a o 0 F o 0 0 0 0 0 W O O O U cv N t'1 f�1 O � FS m O O m m a+ w N m n q a F N U 'C F M o W mw N 7 m wa X E r n o 0 0 0 o n hd $ n S F V) N N N W rW tv N Pa SC7 O m m W U a0 �T a m m m �n ri ei a N a H ri w N m w W H o E, r�N U U 4 W 0 m O W O V L' TI> a5 o H d VS N W a C m .1 a o o w a b, a m a N m V3 0) 0 m O U w O 1 a) q tpW U m � M v ,\ a m u Wp ,+ b, .� m .a a m a Wa 41 0 a .� m m m EO EQ N O W ¢I �tl O F `� W ro a .-I W P N >w N o U m m <x 7 ^U w a a w � u W > o o a o O p x �C bb P 0 4i F m m �] W M M M M O. a N m �wQ'�jI m N NN N O H w W .-I P F Y P P P �' -.1 E- 0 0 N m 01 d ',y' ❑ O1 N m 01 W N x w m N O N N N cv U Division Performance Measures & Goals for 2016 Division: Parks and Recreation Completed by: Steve Benoit Date: May 28, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected Weekly YMCA Gym Use 22 22 24 New Maketing Outlet Methods 2 2 2 Recreation Class Participants 3,100 3,100 3,200 Community Event Participation 24,000 26,000 27,000 New Volunteer Positions 2 2 2 Related Vision Statement Division Goal Goal/Objective Comments Research Otsego Recreation Determine if collaboration with Otsego opportunity Recreation Department will benefit both organizations Enhance program opportunities at Evaluate program offerings and make Elk River YMCA appropriate adjustments. Explore possible collaborations. Lions Park Center Upgrade Evaluate facility,research cost of upgrades. Grow City Wide Volunteer Program Identify opportunities,value budget impact and benefit to community. Update Department policies, Provide premium services through diverse including recreation facility usage for and innovative parks and recreation both parks and buildings resources. Complete Department reorganization Assess current recreation program design needs to coordinate opportunities for and make necessary adjustments to best staff growth and enhancement to serve the community. Connect design with effectively provide city resources recommendations from Parks Master Plan. Research marketing methods and Research and evaluate new marketing explore options such as moving electronic technique trends. towards an electronic version of the program guide 2016-2017 REVENUE DETAIL SHEET Dept: Recreation Acct. 2013 2014 2015 BUDGET 2016 BUDGET 2017 BUDGET No Explanation/Detail of Revenues Actual Actual Rec Total Rec Total Rec Total Charges for Services 3461 Recreation Fees 91,123 85,138 1 95,000 95,000 96,040 96,000 97,000 97,000 3472 Park Use Fee 21,629 19,023 22,00022,000 24,4001 24,400 24,501 24,400 3475 Building Rent(monthly lions Park Center) 2,400 2,400 2,4001 2,400 2,400 2,400 2,4001 2,400 3626 Programs sponsorships 14,000 14,000 15,000 1 15,000 15,0001 15,000 16,0001 16,000 TOTAL.RECREATION 129,152 120,621 134,404 137,800 139,400 08/05/2015 0 0 0 0 0 0 0 O�O p b p p d p p p p tl tl tl 0 O O O O 1 � 1 N 1 � F I q W 1 H G N 0 N O O o 0 o O a o 0 O O O O O O D O D O O 0 Ln D O O b H O N O N 111 O l!1 O O O O O 0 O O lli O O rt!1 In In 1 Q t7' V" r N m r tD H r r C M w N W r N d+ M w lO I W E r W � a I r a O r M m w N d' N N m m w dl m r w m m o N O o o m I w r c r M ['1 lt1 N H N N r H M r m r H Ill d' m N I w M N H m Ill ill dl W W N 111 N O H O N O V' 1 Ci O r111 N M N -v N NN H N rl M m r N H 1 F F H N H H H N N H er N I I G + O D O O D O Q p Q o cl O o p O 0 0 0 o o o 0 o o o O In a 0 o o o o ui D o m p o o o �n o o o In Q I F r r M 1 m r m H In L] O H m r Ln N H m w w Ili N uo N v H ri .r ri m w In m w en v. r rti H [� m Ill N N C M H H M H m M a � N W ul N I I O O O O H lfi 0 0 0 0 0 0 m N Q o W o N O O N O 0 0 311 O W r r 1 O m 1 1 H N I11 O H m 1 d' dl N 1 w sn N O c Q' Up U1 .� ul .� W . t+Y y� NI In to of �; w m 131 r FL m W N N cM M H H t+1 H M W [4 N -t 1l1 a rt p r H r r w o M M M o m o w N r N m m o m o a o w ,.7 o M In N m cp Q p H H u1 u1 w N .o N ve r In r m r ld cn r In N �r m N a La m M N r H t+l r N M N r W H O Q F w r M m d' m M H H H H W iD Y'I m m v1 t0 Ill N H M H a N H ri H w r^I a N zF N W H H W Q � N 5n N N N ✓n D w .+> H w O O r 4 o a H A' PL Sn ai' m o w m r d+ 1C O M M r to ctr r M N r m m m [+5 O H r7 tl' m H N N H 1 N llo M in #1 1 1 II} o w N w v M M m N N m C Ill W dfi d' 46 H M m .7 F a to v N H M m H H N H H w W w 7 6 m L1 w + W O F [11 M W M wwLA b o W N O w m l0 W r m M m H M r O N O O O O H V] H b m m w p N N m M M w o rn In 40 M W O tD O M U IQ m N N N M r N w d' d' Ill Q ili 111 41 H W N r O 7 m N N r 0 4S' v til U1 m Sp N VI c,4 N H W M N LJ m H a m n U -N � k a! u) m k m H In Hi H 41-1 (v 7U7 -. a3 P4 S+ 7+ rt CL E w G W k -H m0 U .t3 [mL a1 a) U ami 41 m [UJ .Cl 9i m -t LOO ut m it a1 E a1 U U C m C m U al 0, a, ro bl E E -H k G m . H a, o Q) H e H M a H m q a1 > v ro -H 41 m 6 S CP H y ro a P' 'd H as E C FC H L I U k a1 k ro k a (d a] la k 41 H : x R) k ro v .s > m 7 .-+ rr.H m " N k 'd m k to a1 ,r., H m ro ,'� m -� 'ty a7 m H 7 a a u+ al 5 ro w 1-1 a/ r o u G) O k 't5 C IJ H Z -H � b' H a w air o o, 0, w H m Hro o F W H ,C H ❑ m w n g a, m W H H E U H N M d' N r m m q m -H H N H m H m H p Pl O O O 111 o o 0 o o o o o O H H m N N M d� w w o o M v k N to !.J m H rl H H H H {i3 N CL a1 M M M M M M d' Ir qr 47 a3 In to -H }{ .7 U W N I I 1 1 1 , r , a7 a -H 1 1 1 1 1 1 1 , 1 r sl ✓ 1 , ro b. n rC L>•e`a] 1Y U] o O o a o 0 0 0 [] o En 7 H H H 0 0 0 0 o b D p y o D U tL H tX ❑ H H H H H H H H H SI H H H H H O W F H N N N N N N N N 1-a IHN NNwlz �-U W k o4jo ro }G m o 0 0 0 0 0 0 0 o u o 0 0 o a o 0 0 0 o b o o H PIHHHHHHHH U H H H H H H H H H H U N N i 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 o I � I H I E N I Q W ! ydI cZ FI m I H U N O N 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 O N O 00 O 00 O Ul O Ill Ih I Q o M N In b b [} t0 1p N P W E I N W N 'd1 H h m m 111 N M O In w I [!] C'J m m N N w Ill ID H a Ol m 1 w 1 a 1 M V' Idi VF h H .-i 111 05 O c11 M I M dl F ID M r1 1-k 60 H N O M 7 1 Q M N h l9 l0 H H N Ill m VI I F+ E 1 I U I ! 0 0 0 0 0 0 o a O O O 0 0 0 0 0 0 O O O O O O O O I!1 O lfl Ifl E E O M 1 Lfl O Q O ILS �D N P In W W N d' .-! 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H GL ri O CR w U m U x U -H 0 ro ID 'm Ul N +� C51U H N M d� wl P m L7 G Qn -.i V rn N m 0 d 0 .I a b o a o 0 0 H 0 .-I W o o . n 'r $q a) N E S4 5 d d .4 .-1 I I H W N (11 Q7 dl dl d1 V q 71 S-I .� a U] N w d+ w C a w law a u m a a cw r .G U a w 1 1 1 1 1 1 1 1 p H I , I I yJ m n r� G U o 0 0 0 0 0 0 o a o 1h 0 0 0 0 0 0 4G N N O W -rl F I--i ry N N N ry N N N I.� N a C5 N N N N N I.� I.7 H ro In In In m m vn m In rZ C1 m UJ 0 m w In 0 r d w m q G ! ! ! 1 � I I ! F ••+ ! F ! � a ! + H E L9 v Z c r w w a w w 0 I-I a1 0 t+ r a' 4 4 O O o X4 W eR H H OJ o f N H U a N ri ,� ,1I .-I -1 1 i .i .1I rl .G H H H I�! H m o U) >C C1 0 b b o 0 0 0 o p 0 4, 0 0 0 0 0 ,4a w s, " H a a rn � 0s " �4 a s Division Performance Measures & Goals for 2016 Division: Activity Center Completed by: Annette Bonin Date: May 29, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected Optional Membership Program 408 450(430 as of May 2075) 450 Activity Center Attendance 20,500 24,000 25,000 Related Vision Statement Division Goal Goal/Objective Comments Plan and evaluate programs and To meet the needs of active,moderate and Additional staff time needed services to meet the needs of the frail seniors by offering diverse programs Silver Tsunami. and services. Continue to work on program pricing To stay within the established budget and Additional staff time needed to more accurately reflect program increase participant awareness of the costs costs. to bring programs and services to the center. Explore new marketing strategies to To use multi media sources to reach Additional staff time needed increase awareness of the center to seniors in the community. growing senior population. Continue to assess major capital Maintain a safe and presentable facility. improvements-carpet,roof, HVAC G Ii II u 11 n n n i 4 0 o Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 u o 11 Z n rl r E H 11 II r p w n a r a C1 n n x n r F W I F-I U II II t0 II 11 !I II O 11 N 0 6 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 N N N II O li N O N O N N Il] O O O O O O m N O O N m N O O {I O II i p A r-1 A N h w N W N N dr 0 0 V' m 0 .� rP w r r r it h II w F II 11 N w tm N I'1 M .i o in .-i m' r r it r it w N r N O H d d N N I I N II a r a W a n a u n - d m 1 W r•I h m N O m N A 6 A .•I k7 N m d tl .-1 m -4 V1 w N M w r m m m i19 M l0 N N r O m m m M .i m m II m II I m O a O m m M N m m N ,-i r C .-I O N C dll N M M II M IE 7 N N N c7' N N N N N N d' W N N M M 11 M IE I � U fl II I r i I O O 0 0 0 0 O O O O O O O O O O O o m O o O O O O II O II O O N N O N N o O Oi Q Q O N O N N O O N O O O II O !I I F sp r M N r Ot N 1' C sY It C H r M W �O �P II VJ II z H II II 0 N II .1 11 O Cl ,-i r1 N N II N it N 'J 11 II U 9Z II 11 9 II I! 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H C>, o a ,] w Nf 1 I 1 I I I tU I -N 1 r 1 1 1 1 I 3 Y 1] 3J b ro Sd Z N r@ C 5 p: CA o 0 0 0 o Q o o W o Ui E a o o O o C, o 0 0 o O o U 11) W N H - I H H H ,-1 .� ,-� , .-1 .� N H .-1 , ,-1 .-1H O .� a, 4 Q w N F .i N vl N uR N N N N a V1 HU W Vi . . . o o L, IU 0 0 0 0 a 0 0 F 0 Itl 0 p fil N cn W b N .i M N .i ri r1 N CfI W U .+ ri .1 r1 H N ,-1 .-i H H U Division Performance Measures & Goals for 2016 Division: Arena Completed by: Rich Czech Date: June 10, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected Ice Hours Sold 4,481 4,525 4,575 Break Away Hockey Participants 254 275 300 Skating Program Participants 327 350 375 Related Vision Statement Division Goal Goal/Objective Comments Increase numbers for the learn to Work with youth hockey and the skate club to promote these programs. skate program as well as the Break Modernized the Break Away logo. Possibly add an upper level to the Away program league for higher end players Find an advertiser for the new Check with a couple of high profile companies to see if they would be zamboni interested.Use the Chamber if needed to contact interested parties. Expand Summer Ice sales Partner with user groups to add weekend tournaments and clinics. Renovate the heating and ventilation The heating and ventilation system in the barn's locker rooms consists of a system for the Barn's locker rooms. standard house fumance. Sell the 1999 Zamboni There's more value selling the machine outright than trading the machine in. Place the machine on Govdeals.com to sell. Use other resources to advertise the sale. Elk River Ice Arena Revenue and Expenditure Summary For the Period Ending December 31,2014 2016 2015 2014 2013 2012 Budget Budget Actual Actual Actual REVENUES Ice Rental 530,250 525,000 513,114 527,565 532,356 Recreation Programs 81,900 76,500 84,295 65,906 70,905 Admissions 25,850 29,200 22,502 24,655 30,384 Sign Rental 22,400 22,000 20,433 29,288 23,551 Dry Floor Events 14,300 19,750 13,858 19,184 17,463 Vending 15,000 14,000 14,981 11,569 13,879 Skate Sharpening 4,300 4,300 3,526 4,362 4,373 Building Rent 2,600 2,600 2,600 2,600 2,600 Interest Income 2,500 2,200 2,770 2,079 247 Other Mdse Sales/Misc. 4,200 1 4,100 14,514 2,706 4,048 TOTAL 703,300 699,650 692,593 689,914 699,806 EXPENDITURES Personal Service 316,750 314,050 299,513 289,482 288,576 Other Operating Expenditures 264,650 264,300 256,767 235,360 226,541 Vending Mdse for Resale 6,950 6,800 6,614 6,377 8,148 Other Mdse for Resale 900 900 758 - 846 Recreation Programs 50,850 1 48,650 33,496 38,243 34,842 TOTAL 640,100 634,700 597,148 569,462 558,953 CONCESSIONS Sales 80,750 79,000 73,445 74,937 78,616 Less: Product&Supplies 33,750 35,400 33,008 32,256 36,233 Salaries 24,500 24,500 18,129 18,379 16,967 Net Profit 22,500 19,100 22,308 24,302 25,416 OPERATING INCOME(LOSS) 85,700 1 84,050 117,753 144,754 166,269 Capital Outlay*** 256,350 11,500 52,790 76,168 17,786 Building Debt` - - - - - NET INCOME(LOSS) (170,650) 72,550 64,963 68,586 148,483 Other Income Contributions/Rebates 6,700 6,500 5,752 6,569 7,732 Grant Contribution - - - - - Transfers In Capital Outlay-Liquor Fund General Fund - - - - - Beginning Fund Balance 394,890 315,840 245,125 169,970 13,755 Change/Ending in Fund Balance 1 230,940 1 394,890 315,840 245,125 169,970 '*=Capital outlay breakout 2016 includes Zambonie Replacement $ 127,850 Expand Locker room#5 $ 8,500 Heating Venting system for Barn Locker $ 45,000 Exhaust system for make-up air for cha $ 30,000 Freon Detector for the Barn Ice Pant roo $ 25,000 Replace Inferred heating in barn $ 20,000 08/05/2015 1 Z o 6 d 0 6 d 0 0 0 0 0 0 0 O O 6 0 0 O O O O O O I H I � E I � m I H U N 0 N 0 6 0 0 0 6 0 0 ¢ ¢ p p 4 O O O O O O O O 0 0 O H N Tn 0 0 0 6 0 O O O O O d p O O O O I Q N W m m l0 dr 1 IS1 O h 1 .i m m W N Itl 1f1 I E [il ¢ N d d1 N N N to rp m W m M. /+I N '-I W I [U7J Ln Nm m Ifl W I «cx xal I I m C W O O m -w M Vl O O m sp O b ¢ O p Ol W m O O W I O N m m N N W O to m.l0 W m 41 m I lP W F m 1 1 h N N O W W m cT ep d1 I Q FC m m 61 v-1 m N F 1+) H Irl W O O O N H N I l U I I I p d p 6 0 o o 0 0 0 0 0 0 O O 0 0 0 O 0 0 O p p 0 0 to ¢ ¢ ¢ ICI o o a 0 o O O 1f1 O O O I Z E O N 11 1 O W N d Ifl m Iil m m lD O O O Irl W [7 lfi lT S W N N N N d� 1D F1 lD Qs r r' r- N N N W N O W N N m m rry O I[1 4D 1p U W I E O O N O o O o 411 O O o 0 o O O Ill O O O O O N h m '•O O W N a ill m 411 m M tQ ¢ O o I c4 m Ql v N N N W Rl Ln I Q Y r N W lD O m m O O O N m N .-1 r-I O O O QI ul IP O d V1 r1 W p 4n N O W .�7 H In m N b dl p h Ql m F m 4P m m o H W .-i p E m N m m N 0 lD N C H N N h V� In lfl in N � C N H N � M H E H fY W N H r1" E to ow ai A' I11 O m Irl m Y11 m m 3 rW�l rI d In m H m w N Io a 4n Irl a Io N N +n N C'1 m .1G W h d� Oi V' N Ot r N N 4O N N O -:m N U INn N •-I N Q W N m m m i+l Ch R 4 � � h © t9 Q W 9 W O N II] tp W m m O In W F 01 O N W m d1 It 0 0 0 V1 O ¢ O 6 O V +r1 aC '.P F O 111 N N F Ol m W l0 dr M C5 m m O � r+1 m c} m in Irl ['- N c0 F F u1 N N Iv sn 4a 4D F4� N N c h o E-I m m W N W N m m m N u za 1J C a a KY a a Cu Sa ? 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W O n F En o sr ues m m h c� M o o n in n ri rA M h M rl �o h sn M o a n ti n U I� Ill N M N Ol N O N N 11 N II O .7 11 II 0.' N 4 Ill 16 W N L M m II \O II O �-I l0 II ri II N U u n � II II II II N .-I �i !k N Cd Ll O W U1 !0 pWa, GL'a 3 a ° m � H m E m U G w a rt4 I W v N c� Uro l ,G a FL ,S rtf W Fti N Rl L O La W oa FA F m u m N O Nm C h rn In .a a o 0 o 0 0 0 .� In r+ v F N Q,' y M N H N N SO N N [tl U H \ o Z m C s u� r� dcie as onca u° w O o �A N N � m IN In us an en In E E E W W ul ri 9l O.w a' c v D N .i Z .el r W24 W Nu W MNNNNN E N N a AYr Division Performance Measures & Goals for 2015 Division: Parks Maint. Completed by: Michael Hecker Date: May 31, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected City Parks maintained 44 44 45 Athletic Fields maintained 17 17 17 Playgrounds maintained 18 18 18 Miles of paved trails maintained 31 31 32 Miles of grass trail maintained 11 11 11 Miles of mtn. bike trails maintained 8 8 8 Acreage mowed-parks,blvds, medians,etc. 251 251 253 City building grounds maintained 2 2 2 Park acres maintained 1,180 1,180 1,525 Related Vision Statement Division Goal Goal/Objective Comments Continue to maintain athletic fields at Evaluate turf needs on a regular basis and a high standard. adjust through proper irrigation,fertilizer, and weed control. Continue to improve on safety and Step up inspections and repairs. maint.throughout the park and trail system. Continue to improve and maintain Support Elk River's Beautification goal and landscapes and irrigation. look for innovations to improve and reduce water needed for irrigation. Continue to maintain park amenities Through education and research maint. to gain the longest life expectancy Staff will come up with innovative plans to ft possible. the budget. Continue to develop a parks Establish an outline for maintenance Plan outline includes the following:Levels of maintenance,park inventory, maintenance plan personnel to follow;and to justify and frequent tasks and procedures and tree and athletic field care. forecast future needs YI II II II II !1 I I G O O O o 0 0 o p 4 0 p o 0 0 0 p p Q 0 0 0 0 0 0 0 0 O Q O O If O it I 2 Il II I 9H 11 II I ':L L7 II II F W I H U tll II � II II .i II II O N o 0 0 0 0 0 o 0 0 a 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O II d fl H o o en In W In o o o o us a 1n o 0 o o o Ir o In ul In In en o 0 o II o n ❑ OS 1 f N 1 O O R ORN O 1 1 H 1D N 1 N 1D 1 1 1 W .i h h II R II W F I F W 01 i0 m H o R O N fn I[1 M IT dI O R d' R N 0] Y' f4 �'I R R R I! 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I] Id 111 1n ul In us In sn ul en 4 a us m In In W In m W err In en ul W In N re ul W W (] I I I I I I I I I F -d I I I I I I I I I I r 1 I[5 10 w t7 N j O a w w a e Q w w e 6 H m w a a w w a a v C as w O z o 14 W m l I I I I I I I I F I I I I H J d 11 H H H H H H H H H H H H H ,� m o ed H a Q 0 0 0 0 0 0 0 I P o 0 0 o as o 0 0 o H H 0 0 o Itl o p r-d GII W LL H H H H H H H H H Cn H H H H IU H H H H H H H H H H U H E Pi CITY OF ELK RIVER EQUIPMENT REPLACEMENT PLAN 2016-2020 Ao r= INTRODUCTION AND PURPOSE BACKGROUND The Equipment Replacement Plan is a ten year forecast of equipment replacements in the City of Elk River. It is intended to inform and plan for the equipment needs in the next ten years, with a primary focus on the next five years to align with our capital improvement plan(CIP). The first year of the plan becomes an adopted equipment budget and will be funded out of the equipment replacement fund. The remaining nine years represent an estimate of equipment needs and funding capabilities of the City and are adjusted accordingly. Funding requirements vary from year to year. In order to maintain a fairly consistent levy, the ten year plan is projected with a 2% inflation factor. The cash flow requirements to fund the equipment needs in the equipment fund will experience some ups and downs over the next ten years given the projected equipment needs and a 2% inflation rate. '41111111�� AW The goal for the equipment plan ' to reevaluate at least annually therequ or needed equipment and maintain financi ity of the equipment fund over the long-term. 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N li L O LL N N N 00 lG o N 0 N O O N O O O O O O O O O O O O O O O O O O O O O O O O O O O O N O 00 0 t N 2016 CAPITAL OUTLAY Funding Source Requested General Ice Waste Capital Outlay Liquor Gov't Department Department Item Amount Fund Arena Water Fund Reserve Fund Bldg Fund Other Total Mayor & Council Community Survey 20,000 20,000 20,000 20,000 Police Arbitrator Interview Room 34,500 34,500 34,500 34,500 Building Maintenance LED parking lot lights replacement 10,000 10,000 - - 10,000 10,000 Administration Cubicle modification 18,000 18,000 - 18,000 Security Camera Storage 10,000 10,000 Enterprise backup system 15,000 15,000 Mobile Computer mgmt. 15,000 15,000 Arbitrator Storage 20,000 20,000 Fiber Network 10,000 10,000 IT Microsoft refresh 96,000 96,000 166,000 166,000 Streets/Snow removal/Fleet Truck Mounted Message Board 12,000 12,000 12,000 12,000 Fire Backup Generator replacement Station #1 40,000 40,000 SCBA air packs 40,000 40,000 Thermal Image Ladder #1 11,000 11,000 91,000 91,000 Subtotal General Fund Departments 351,500 - - - 313,500 - 18,000 20,000 351,500 Ice Arena Zamboni replacement 127,850 127,850 Expand locker room #5 8,500 8,500 Heating venting system for barn locker rooms 45,000 45,000 Freon Detector for the barn ice plant room 25,000 25,000 Exhaust system for make-up for charging Zam. 30,000 30,000 Replace inferred heating in barn 20,000 20,000 256,350 256,350 Parking lot curbing 9,000 9,000 Library Light replacements (LED) 10,000 10,000 19,000 19,000 Total $626,850 $0 $256,350 $0 $313,500 $0 $39,000 $626,850 Note: Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2016-2020 equipment replacement fund. CITY OF ELK RIVER Requested budget analysis snap shot (General Fund) 2015 YTD 2016 % of % Adopted (07/31)Preliminary budget change General Fund Revenues: Property taxes 9,420,750 4,956,796 9,813,900 71.1%4.2% All Other Revenues 3,892,050 2,323,475 3,997,500 28.9%2.7% Total General Revenues 13,312,800 7,280,271 13,811,400 100.00%3.75% General Fund Expenditures General Government: Mayor & Council 141,050 84,148 145,850 1.06%3.40% Cable TV 108,400 55,143 109,700 0.79%1.20% Administrative Services 600,000 328,732 607,900 4.40%1.32% Human Resources 161,750 79,337 178,400 1.29%10.29% Elections 13,350 8,803 20,500 0.15%53.56% Finance 567,450 363,123 583,550 4.23%2.84% Information Technology 332,150 208,890 346,350 2.51%4.28% Legal 217,600 98,462 214,600 1.55%-1.38% Community Development 339,600 180,094 213,750 1.55%-37.06% Planning 195,550 113,432 297,400 2.15%52.08% City Hall Maintenance 569,200 323,974 584,400 4.23%2.67% Energy City 10,100 3,641 28,700 0.21%184.16% Contingency (95,000)- (95,000)-0.69%0.00% Total General Government 3,161,200 1,847,779 3,236,100 23.4%2.4% Public Safety: Police 4,803,200 2,419,667 4,931,250 35.70%2.67% Fire 817,350 448,195 898,950 6.51%9.98% Code Enforcement 89,300 50,477 92,600 0.67%3.70% Building Safety 628,950 364,296 652,250 4.72%3.70% Environmental 30,150 17,334 30,200 0.22%0.17% Total Public Safety 6,368,950 3,299,969 6,605,250 47.82%3.71% Public Works: Street Maintenance 1,187,300 724,796 1,279,700 9.27%7.78% Snow Removal 297,550 182,795 307,100 2.22%3.21% Equipment Services 196,550 106,228 196,500 1.42%-0.03% Engineering 219,550 117,390 217,950 1.58%-0.73% Total Public Works 1,900,950 1,131,209 2,001,250 14.49%5.28% Culture & Recreation: Parks Maintenance 967,150 537,332 1,027,700 7.44%6.26% Recreation 698,950 386,766 713,400 5.17%2.07% Sr. Citizen Programs 215,600 113,381 227,700 1.65%5.61% Total Culture & Recreation 1,881,700 1,037,479 1,968,800 14.25%4.63% Transfers Out 0 - - 0.00%#DIV/0! Total General Fund Expenditures 13,312,800 7,316,436 13,811,400 100.00%3.75% General Fund Gap Before Adjustments:- (36,165)- Revenue Adjustments Building Permit related revenue (65,000) - Expenditure Adjustments Police - front office workstation remodel (6,000) Fuel (TBD later)- - Projected Total Budget Gap After Adjustments - (36,165) (71,000) Notes: N:\Departments\Finance\Finance\BUDGET\Budget Folders by Year\2016 budgets\2016 Summary Budget Co s t C e n t e r C a b l e T V P o l i c e P o l i c e F i r e S t r e e t s M a i n t e n a nc e P a r k s M a i n t e n a n c e P a r k M a i n t e n a n c e R e c r e a t i o n S r . A ctivity Center Bu d g e t 10 1 - 1 1 2 0 1 0 1 - 2 1 2 0 1 0 1 - 2 1 2 0 1 0 1 - 2 4 1 0 1 0 1 - 3 1 2 0 1 0 1 - 5 1 1 0 1 0 1 -5 1 1 0 1 0 1 - 5 2 1 0 1 0 1 - 5 5 1 0 PT C a b l e c a s t e r Po l i c e O f f i c e r Po l i c e O f f i c e r De p u t y F i r e M a r s h a l Se a s o n a l / T e m p Ad m i n A s s i s t a n t Se a s o n a l / T e m p Recreation Coord Office Worker 41 0 1 F u l l - T i m e 44 , 1 0 4 4 4 , 1 0 4 6 1 , 0 6 9 41 0 2 O v e r t i m e 41 0 3 P a r t - T i m e 10 , 7 6 4 13 , 6 0 0 7 , 7 1 9 4 , 8 0 0 2 9 , 9 9 8 8,190 41 0 4 P E R A 1, 3 4 5 7 , 1 4 5 7 , 1 4 5 9 , 8 9 3 57 9 2,250 41 0 5 F I C A 66 7 84 3 4 7 9 2 9 8 1 , 8 6 0 508 41 0 7 M e d i c a r e 15 6 6 4 0 6 4 0 8 8 5 1 9 7 1 1 2 7 0 4 3 5 119 41 0 8 I n s u r a n c e 10 , 6 7 2 1 0 , 6 7 2 1 0 , 6 7 2 41 0 9 W o r k e r s C o m p To t a l F u n d i n g R e q u i r e d 12 , 9 3 2 $ 62 , 5 6 1 $ 62 , 5 6 1 $ 82 , 5 1 9 $ 14 , 6 4 0 $ 8, 8 8 9 $ 5,168 $ 34,543 $ 8,817 $ Ad d i t i o n a l C o s t s : Un i f o r m A l l o w a n c e 1, 6 9 0 1 , 6 9 0 3 5 0 3 0 0 Eq u i p m e n t ( C a r / C o m p u t e r , e t c ) 37 , 0 0 0 3 7 , 0 0 0 3 8 , 0 0 0 Te l e p h o n e / O f f i c e F u r n i t u r e 1, 5 0 0 2 0 0 360 Tr a i n i n g / L i c e n s i n g 18 0 1 8 0 Ot h e r ( S a f e t y B o o t s , m i s c . ) 10 0 - $ 3 8 , 8 7 0 $ 3 8 , 8 7 0 $ 3 9 , 8 5 0 $ 6 0 0 $ - $ - $ 3 6 0 $ -$ Of f s e t R e v e n u e s Fr a n c h i s e f e e r e v e n u e 12 , 9 3 2 Cu r r e n t b u d g e t f o r s e a s o n a l p o s i t i o n 3,391 12 , 9 3 2 $ - $ - $ - $ - $ - $ - $ - $ 3,391 $ To t a l N e t C o s t - $ 1 0 1 , 4 3 1 $ 1 0 1 , 4 3 1 $ 1 2 2 , 3 6 9 $ 1 5 , 2 4 0 $ 8 , 8 8 9 $ 5 , 1 6 8 $ 3 4 , 9 0 3 $ 5,426 $ ST A T U S O F R E Q U E S T 1 2 2 2 2 2 2 2 2 No t e s : 1 = i n c l u d e d i n p r e l i m i n a r y b u d g e t 2 = n o t i n c l u d e d i n p r e l i m i n a r y b u d g e t *C i t y A d m i n i s t r a t o r h a s d i r e c t e d s t a f f t o d e v e l o p 1 0 y e a r s t a f f i n g p l a n s . 20 1 6 B U D G E T RE Q U E S T E D P O S I T I O N S 08 / 0 6 / 2 0 1 5 B C1 City of Elk River Levied Maximum Tax Levy Breakout (preliminary only)Pay 2015 Pay 2016 1 General Fund 9,420,700 9,813,900 4.17% 2 Library 63,100 59,400 -5.86% 3 General Property Tax Levy 9,483,800 9,873,300 4.11% 4 Special Levies 5 City Special Assessments 4,221 4,221 0.00% 6 Quite Zone advance - 48,201 0.00% 7 2010 G.O. Capital Improvement Plan Bonds 372,886 366,455 -1.72% 8 Economic Development Tax Abatement 156,450 144,857 -7.41% 9 Total Levy 10,017,357 10,437,034 4.19% 10 11 General Fund Portion Change 393,200 12 Percentage 4.17% 13 14 Total Dollar Change 419,677 15 % Change 4.19% Note: This will be adjusted as we go thru the budget process and do updates.