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9.2. SR 08-17-2015
City of Elk — River Request for Action To Item Number Mayor and City Council 9.2 Agenda Section Meeting Date Prepared by Worksession August 17, 2015 Tim Simon, Finance Director Item Description Reviewed by 2016 Budget Cal Portner, City Administrator Reviewed by Storm Water Action Requested Continue review of 2016 budget. Background/Discussion Following is an overview of the Storm Water, Garbage, Municipal Liquor, and Wastewater Enterprise budgets. Attached are the proposed budget worksheets for those departments along with the proposed 2016 department/division goals. Let staff know if you would like more detail. Enterprise Budgets (proposed Storm Water — This fund is established to account for storm water activities to ensure compliance with our storm water permit. We currently have over 300 ponds that will eventually need maintenance and repairs. No change in fee structure is proposed for 2016. Garbage —This fund accounts for the garbage collection service for the city and the city-wide organics program. No rate increase is recommended for the 2016 budget, but staff is reviewing the rate structure for 2017 budget. The baste Dicposalline item reflects the GRE tipping fee. Contractual Services is updated yearly based on customer container choices and new customers. Operating Supplies in Organics increased for the "blue bag" supply purchase. Included is a one page summary of the Garbage budget for 2016. These updated allocations will be reviewed every 5 years or if there is a significant change in workload. Municipal Liquor — In addition, we will review the cash flow analysis of the Liquor Fund for the next several years. Overall, Northbound and Westbound liquor store expenditures are consistent with 2015. P a w E R E 1 6 Y NaA f RE] 2015 Environmental Tech. 2016 Environmental Tech. Environmental 38% 45% Energy City 8% 15% Landfill 10% 10% Garbage 39% 30% Storm Water 5% 0% Total 100% 100% These updated allocations will be reviewed every 5 years or if there is a significant change in workload. Municipal Liquor — In addition, we will review the cash flow analysis of the Liquor Fund for the next several years. Overall, Northbound and Westbound liquor store expenditures are consistent with 2015. P a w E R E 1 6 Y NaA f RE] In 2017, the Capital Outlay expense includes a roof replacement at Northbound. In the cash flow analysis we still anticipate the $850,000 advance for the quiet zone improvements. Wastewater — As part of the updated long-range plan, staff recommends a 3% utility rate adjustment for 2016 which is consistent with prior year projections when we issued the sewer revenue bonds in 2014. Staff has also updated the long-range financial model for the Wastewater Fund which incorporates the costs of the facility expansion. Personal — Consistent with 2015 budget. Supplies —Operating Supplies remains the same due to anticipated use of ferric chloride which will be needed for the new permit requirements. This accounts for the budget increase in 2015. Other Services and Charges — The increase is related to the number of lift station/control panel replacements needed in 2016. Capital Outlay — Includes anticipated draw schedule for the expansion. Financial model: Staff will review in detail the long range financial plan for the Wastewater Fund. The projections were reviewed with Standard & Poor's during our bond issue last year and they felt comfortable with our long-range plan in this fund. Financial Impact N/A Attachments ■ Department worksheets Division Performance Measures & Goals for 2016 Division: Storm Water Completed by: Brandon Wisner Date: May 29, 2015 Performance Measure 2014 Actual 2015 Estimated 2016 Projected Active Projects Reviewed for Stormwater Management 4 8 10 Completed Projects Involving Stormwater Management 4 5 6 Infrastructure Asset Management System Upgrades 1 2 Maintenance Inspections Related to Water Quality Protection 430 (including Pond Inspections) 90 100 % of Active Site Inspections Considered in Compliance 65% 70% 70% Ordinance Sections Updated for Stormwater Mgmt 0 5 0 Stormwater Basin Cleaned Out to Original Construction 0 2 3 (7) <70%- Needs Considerable Maintenance, (7) <70% - Needs Considerable Maintenance, (6) <70% - Needs Considerable Maintenance, Stormwater Basin % Performance (19) 70-80% - Needs Notable Maintenance, (17) 70-80% - Needs Notable Maintenance, (18) 70.80% - Needs Notable Maintenance, (93) 80-90% - Needs Some Maintenance, (93) 80-90%- Needs Some Maintenance, (93) 80-90% - Needs Some Maintenance, (194) -90% - Needs Little to No Maintenance (196) >90% - Needs Little to No Maintenance (196) >90% - Needs Little to No Maintenance Public Educ Outreach (Current, Expo, Mailings, etc.) 1 Current article 2 Current articles (reaches 11,278 properties) , 5 1 direct mailing, and 1 Expo Related Vision Statement Division Goal Continue Stormwater Program Guide Updates and Implementation C9 -Improve Water Quality Carlegraph Support iC9 - Improve Water Quality Maintain, plan and install of Stormwater BMPs iC9 - Improve Water Quaiily rcity 9 & B4 - City Day at Schools, Community Stormwater Management Education for the Public (MS4) ducation: walking tours, history, water quality, staff training Comments Ln 0 N CD O Cb N O - O y N W O ( O E r - O y N W O iC CO E r - O y N W O ( I- E r - O y N W O V O O CNO M C r if �O V W� CO i\ O C O N O (S CD LO M ,;I - co CO CO O O ' O I- M O O lb (O C C N V O M LO M ,;I- LO LO O O r V O O r C C O O M LO O LO N V CO N 0 0 0 0 0 0 0 CD 0 0 0' 0C I CO i\ 0 0 0 0 0 0 0 0 O O O O C O i, C O r t C C`") C`") Lf) C C O O C r- M CO M r i\ LO LO M N SCD LO O (p L( I- CO 0 0 0 0 0 0 0 0 O O O O C I- N O O O O O O O O O O O O C CO r O O r O O M M LO O O O O C r Cp Cp N r rl Lf) Lf) M N O Lf) Cp O LS O CO r M LO LO LO r r LL") N 0 0 0 0 0 0 0 CD 0 0 0' 0 C O (O 0 0 0 0 0 0 0 0 O O O O C i 0 Lf) O O r C C 0") O") Lf) C C C C C LO CO N r i\ LO LO M N O LO O co LS CO CO r M LO LO O � r r O 0 0 0 0 0 0 0 0 0 0 0 O O C M i\ 0 0 0 0 0 0 0 0 O O O O C O O O O r C C C' C'!Lf) C C C C C O M CO N r i\ LO LO M N O LO co O LS I� CO r M i\ LO LO � r r N LO O CO N O c r H W r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r �y r O O O LQ C O LQ O O LO O O O O O LO O O O O O O O (O O O r O C N M LQ C C C C C O C O 00 r r pay O r O r M O CO O r i\ LO LO M N O O O O co LO LO CA WO 0)— _0 N S!') 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II O ll h Division Performance Measures & Goals for 2016 Division: Garbage Completed by: Kristin Mroz Date: May 27, 2015 Performance Measure I 2014 Actual J 2015 Estimated 1 2016 P Fibers (tons) Containers (tons) (Glass, plastic, % Participation Organics Participation Event Recyciing Division Goal Promote and increase organics recycling Encourage recycling and organics composting at community events Purchase 15 new solar trash and recycling compactors for city -owned property 1,025.68 686.78 87.30 376.25 0 Related Vision Statement Goal/Objective -conservation improvement programs B7 - Definelestabiish a program and poEicies to support/administer special events hosted by others E6 - adhere to plans and studies 1,080.00 1,100.00 750.00 800.00 87.90 88.20 400.00 410.00 2 5 Comments Promotes "Powered By Nature", Energy City Action Plan D1, D2, and D3. Continue Elk River's long standing opportunity for residential organics Promotes "Powered By Nature", Energy City Action Plan D5. Free bins for rent available. Energy City Action Plan D4 and innovative way to encourage sustainability and beautification. Purchase new waste recepticals for C3 - improve visual impact (Downtown trash cans and planters are outdated and need to be expanded Downtown District and improved upon. Add bike racks? City of Elk River Garbage Fund Operating Expenses: Personal services Supplies Contractual services Total operating expenses Operating Income (loss) Investment income Transfer in (out) Change in net assets Beginning net assets Ending net assets Fund Cash Position Beginning cash Cash flow: Operating income (loss) Change in rev/exp acounts Investment income Transfers Ending cash 54,678 Actual Actual Actual 22,900 23,587 24,295 4,262 7,077 2012 2013 2014 2015B 2016B 2017F 2018F Operating Revenues: 1,315,250 1,380,700 1,380,700 1,422,121 (4,120) (11,755) (34,968) Charges for services 1,279,607 1,272,297 1,290,451 1,302,000 1,310, 000 1,312,000 1,328,000 Delinquency collections 11,540 10,034 11,422 12,000 13,000 14,000 12,000 Grants 23,440 - - - - - - Other 11,773 2,807 2,877 3,500 3,500 3,500 3,500 Total operating revenues 1,326,360 1,285,138 1,304,750 1,317,500 1,326,500 1,329,500 1,343,500 Operating Expenses: Personal services Supplies Contractual services Total operating expenses Operating Income (loss) Investment income Transfer in (out) Change in net assets Beginning net assets Ending net assets Fund Cash Position Beginning cash Cash flow: Operating income (loss) Change in rev/exp acounts Investment income Transfers Ending cash 54,678 19,811 20,388 26,650 22,900 23,587 24,295 4,262 7,077 3,080 5,900 26,400 26,928 27,467 1,217,947 1,224,532 1,280,475 1,315,250 1,380,700 1,380,700 1,422,121 (4,120) (11,755) (34,968) (29,350) (8,400) (8,400) (8,400) 1,276,887 1,251,420 1,303,943 1,347,800 1,430,000 1,431,215 1,473,882 591,503 606,857 606,357 559,957 459,307 360,442 232,910 49,473 33,718 807 (30,300) (103,500) (101,715) (130,382) 5,730 (25,161) 32,394 6,250 6,250 6,250 6,250 (4,120) (11,755) (34,968) (29,350) (8,400) (8,400) (8,400) 51,083 (3,198) (1,767) (53,400) (105,650) (103,865) (132,532) 567,590 618,673 615,475 613,708 560,308 454,658 350,793 618,673 615,475 613,708 560,308 454,658 350,793 218,261 540,516 591,503 606,857 606,357 559,957 459,307 360,442 49,473 33,718 807 (30,300) (103,500) (101,715) (130,382) (1,418) 19,122 609 7,000 5,000 5,000 5,000 7,052 (25,731) 33,052 6,250 6,250 6,250 6,250 (4,120) (11,755) (34,968) (29,350) (8,400) (8,400) (8,400) 591,503 606,857 606,357 559,957 459,307 360,442 232,910 N m O O O O 0 0 0 0 0 0 0 O p a o 0 0 0 0 0 0 0 0 0 0 0 DU b4 y O O lh N O O o p p p o > \q171 O O N N O O W .wi G 4K O vii 0 IG4 M M D O 4 P ol tm 47 H H 7> m m rn W '[ 41 Ir G u a v n [n ro 0 w ra G m y U" .a i LI u> L9 Ul 111 vpi N N 4d 10 H Fm. ta Lrf C 21 C it £ O ~N ri Itl In a H N IR N W N Ik m a v �r v O O m M N O O N r O h O O I G o ff m so r r m w p E I 1[ U1 Ol � c>• 1p t0 oPl¢ 4 F a,l�a w E Id 1f •O u� y{ QI M Q I -N e m M M M Q W M M pp 0M Q 1d II (6 1] t;• O , 41 , O 11 v O P O P P O P 6 P P P P P mi � a O O Ifl t1P O O O O N N O O N N r, H 0 0 0 0 0 0 0 0 0 0 0 0 0 o a ut I!7 o O 0 0 N N O O N N D w w y r7 m m N N P O N N C^ 00 C ah 0 O 0 VI V' M M f0 O H H N N N N H� M M r r N N H H O O dl .-V a O ri O O O M m M 40 ID m Ol m O5 O O O O N N N r7 H N N ll) 1!1 N N rl H oS3 D 4 4 C> 6 Cf O 6 0 0 4 W VI M M m [q m m N l!i h h Ifs l!3 (g [O N H N Iel r r O O r1 H N N N (N N ,•1 H 0 o 0 010 1 N O O O O o] N G m J -I G Q1 [n + O m b C N C N \ Q) W 117 ] DU b4 y N .� r 47 ro C o p p p o > \q171 m 3-I Q r h lf1 E W W .wi G 4K O vii 0 IG4 tl� •.+ ,•w N nd m G IQ fU H a .!f C U I ol tm 47 0 N 7> m 7+ N +j G G b vii -N W r7 In W '[ 41 Ir G u a v n [n ro 0 w ra G m y U" .a i LI u> L9 Ul 111 vpi 11 aU W 4 N I -GI a v tl aNa U U 4d 10 H Fm. ta Lrf C 21 C it £ O ~N ri Itl In a H N IR N W N Ik m a v �r v m •� u 7u Ic � w w r r 17r Q V II o+ G F Ln G sa I G o ff Ol ai i {il o rn av L o p o p o o c0 F >9 p E I 1[ 1 F ro � I [w µ"iPpPa II 1 [-� oPl¢ 4 F a,l�a w E Id 1f •O u� y{ QI M Q I -N M © it M M M Q W M M pp 0M Q 1d II (6 1] t;• O , 41 , O 11 v N o a O O O ro M o N O O N it N O 0 � Ik H m rt1 �a O w mw mi � a F e 0 o 0 010 1 N O O O O O O N G m C 3 + O m b a ti N \ Q) W 117 ] iD O a D C5 0 0 r 47 ro C o p p p o 0 0 ry M h r h lf1 Lf1 d' dl if1 QI m 4l1 Ol tl� U O P O O O O O O G N C 3 + N b a ti M \ Q) W 117 ] N O N ro rI 47 ro C o p p p o 0 0 ry M h r h lf1 Lf1 d' dl if1 QI N 4l1 Ol tl� U O O M F N I ol tm 47 m q W N P w A J ID m y rG-I ri N A H M v N H ; 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Prepare operation for future retirements of staff. 2014 Actual 1 2015 Estimated I 2016 Prole 275,497 279,000 281,000 $24.76 $24.85 $25.00 30% 29% 28% 9.30% 10% 10% Related Vision Statement Comments g box retailers and Sunday liquor sales could change the market making more difficult to achieve profit levels of the past few years. LO LL OLQ V O N N I, L r 0 00 N ■ N V o0 LL O V LQ 0 0F,o LO LO vNt r N p O O M N I- L r 0 00 N O O O I� M V O M if r O 10� G N c0 V r 0 M N Lo Lo O c0 M I� Lo m O W 00 G N c0 V r 0 O co Lo N r r LQ co O co W r O O N M V N 0 O co N � V Lo M LQ MM Lo r O r O- O N M V N 0 M N M d CO N c0 I- O to W N M VIr 1010 LI) O 10 O CO M 00 00 O O O N co Lo 00 00 co I- r2 O O O r M N r L r L Q M O O' M r 00 r V M N co co O c0 c0 co c0 00 00'C; r c0 O T o0 O M O O� V N I, N r N q M co M L 00 N r 00 c0 r 00 00 M Nc0 T i I� N . . O O c0 r M 0 c0 c0 N � O - M M O O V O T O M LO V O V O c0 I- ' O O c0 M O O cO 00 ' ' ' 00 LQ 00 ! 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O .Vi .7 d' N In II q II N li lfl 17 � N N I- II O II O h II Ot II to 11 II O w ❑ W W O F� o In In m o o m � ii M II H Q Vj N h Ol U I'I Q d' N to a h7 ii w ii o m I! h II p F N U d' o If u M II n a � II II II II N 0) En 9d C q H OtQ i ❑ W cc x1 I{s a w lu k w ro w a ac 41 JJ w DF3 p v m ° r Q as m IJ W a d� ro w Cl) O N M a N N O H v N CL i 1 d' Q' V' li '� 4' N 0 H ❑ \ {Y L 111 O 14 N F, '3 W LO LO H , O N d z a R H H 14 Sa H H F7 41 m m m N 11 rN1 I -a RC FC [mil q .+ as N W A 1] I H C I H F m 0 o47 X a a o i4 o W 1c m W 0 w w ro F �a a Division Performance Measures & Goals for 2016 Division: Wastewater Completed by: Matt Stevens & Nick Flaherty Date: May 28, 2015 Performance Measures 2014 Actual I 2015 Estimated 1. % of sample results submitted to MPCA as 'acceptable' 2. % of PM workorders completed to total scheduled 3. Tier I compliance rate after site visits 4. Attend monthly construction site meeting updates Division Goal I. Effective and efficient treatment of wastewater 2. Implement a PM program for lift stations 3. Ensure Tier 1 FSEIFMP's are in compliance w/the FOG Ordinance 100 NIA 0 0 Related Vision Statement Goal/Objective 100 30 50% 12 2016 Pro 100 Comments 80 75% 12 Planning and Positioning ITo protect the public's health, safety and the environment Planning and Positioning Innovation Improve existing program Implement new program; protect water quality; health and safety 4. Successful plant upgrade Planning and Positioning Work collaboratively with Rice Lake to ensure project progresses per specifications and schedule O M O N S 11J CO W M O Is O N O m m O W O W O N Il M� W O. r c0 M O O O M W N OIn00 m m N NN I� ti ON W r W N O O M r CV N O O O M S W M O N OM I N c0 m fOD N O r c0 m 0 I� N '411 N M O N N N O M O rM M N O M O N c0 cq N M M r tlF W Il; M m m m M � N 0 0 0 0 M N O O O o r-: O r O o M N N m N m N O MW N r M N O In N N O r N Il: OM r0 oE cm 0 f V O ULU °o°' O 11J 11J m m O O O O M M m N O m m OM c0 cs m M O 0 0 Or-: M r M C! 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