9.0. ICESR 08-18-2015 tik
�, Request for Action
River-
,
To Item Number
Ice Arena Commission 9.0
Agenda Section Meeting Date Prepared by
Arena Manager's August 18,2015 Rich Czech,Arena Manager
Update
Item Description Reviewed by
Manager's Update Cal Portner,City Administrator
Reviewed by
Action Requested
Receive information
Background/Discussion
Applications are now being accepted for the Mighty Duck Grants through the Minnesota Amateur Sports
Commission. The criteria they are using in awarding the grants gives Elk River a high likelihood of
receiving a grant. My concern is that the grants will not be extended too much longer past 2015.
Upcoming Events:
• AC Expo's Gun and Knife Show—September 12th—13th
• The Fall Annual Craft Fair—September 19`h—206
• First Day of ice on the Barn--September 23"`
I would like to welcome Joel Heaton to the Arena. Joel is our new Lead Arena Worker and will be taking
care of the day to day operations during the evenings.
Financial Impact
• N/A
Attachments
• Mighty Ducks Grant Information
PB • EBEB BT
NATURE
MASC. MIGHTY DUCKS MASC.
s 404.- Ice Arena Grant Program
2015 Application Notice
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am GENERAL INFORMATION + srcu
The State of Minnesota,acting through its agency,the Minnesota Amateur Sports Commission
(MASC), is seeking proposals from interested communities to improve and develop ice arenas.
Minnesota communities will be eligible to be awarded grants for developing new ice arenas,
improving indoor air quality in ice arenas,or eliminating R-22 refrigerant.
Grant recipients must have at least one local partner who is a political subdivision of the state.
Communities can only apply to one of the three grant types. The MASC reserves the right to
cancel or amend this solicitation if it is considered to be in its best interest.
Purpose
The purpose of this grant is to assist Minnesota communities in:
1. Developing new ice arenas,
2. Improving indoor air quality, and
3. Eliminating R-22 refrigerant.
The result of a successful grant shall be to establish and improve ice arenas capable of hosting all
ice sports competitions and training as well as maximize the community's ability to generate
economic benefits by promoting ice sports programming for females and males.
Goals
The MASC intends for this grant program to accomplish the following goals:
1. Encourage communities and organizations to work in partnership to develop and operate
ice arenas.
2. Where possible,to encourage communities and organizations to develop arenas with
multiple sheets of ice in order to reduce both construction and operating costs.
3. Provide increased opportunities for female ice sports participation.
4. Encourage the development of ice arenas that serve community sport and non-sport needs
and ensure non-hockey groups will also have adequate access to the arenas.
Tasks
Respondents are asked to complete the following tasks:
1. Complete responses to the content sections of the application.
2. Respondent may submit additional information and documentation if they enhance the
goals of the project.
3. Successfully comply with the grant terms and complete the project on a timely basis.
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Agency Contacts
Prospective responders who have questions regarding this application may contact:
Mark Erickson Lynda Lynch
763-785-5662 763-785-5631
merickson @mnsports.org llvnchr}mnsports.org
Other agency personnel are NOT allowed to discuss the proposal with anyone, including
responders,before the proposal submission deadline. Interested applicants can review and
complete an application on the agency's website: www.mnsports.org/mighty ducks.stm or
request an application from the above contacts.
Deadline
All proposals must be postmarked no later than Thursday, October 1,2015.
Responders must submit three copies of their proposal for agency review.Proposals must be
sealed in a mailing envelope with the responder's name and address.
Grant Amount
The MASC is authorized by the 2015 Legislature to appropriate up to$2,000,000 for this
program,with limitations on each individual grant amount listed below.Respondents must
demonstrate how they intend to augment the state grant with matching funds.
1. New Ice Arena Development. Communities may apply for up to$250,000 for new ice
sheets with a minimum 1-to-1 dollar match from non-state sources.No grants will be
awarded to new arenas that include R-22 refrigeration systems.
2. Indoor Air Quality Improvement.Communities may apply for up to$200,000 for new
electric ice resurfacing equipment or for the replacement or renovation of HVAC systems
to improve indoor air quality with a minimum i-to-i dollar match from non-state sources.
3. Direct R-22 Refrigerant Elimination. Communities may apply for up to$400,000 to
replace an existing R-22 direct refrigeration system with a minimum 1-to-1 dollar match
from non-state sources.
4. Indirect R-22 Refrigerant Elimination. Communities may apply for up to$50,000 to
replace an existing R-22 indirect refrigeration system with a minimum 1-to-1 dollar
match from non-state sources.
Project Completion
For 2015 grant award recipients,the project must be completed within sixteen months after the
grant contract is executed.
APPLICATION FORM
1. Enter the name of the Local Government Unit(LGU)responsible.This is the agency with
whom the grant agreement will be executed.
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2. The LGU Application Contact is an official that can legally sign agreements and will
receive all official communications.
3. Project name and physical address.
4. The Primary Contact is an individual who will have direct responsibility for the day-to-
day activities of the project and to whom project inquiries can be directed(e.g. Director
of the Recreation and Park Department,Mayor,City Manager,County Engineer,etc.).
5. Minnesota Tax ID Number.
6. Federal Employer ID Number.List the federal employer identification number assigned
to the LGU the Internal Revenue Service.
7. Minnesota House of Representative District Number where the facility is located. See
gi s.leg.nln/Open Layers/d istricts/
8. Signature of authorized official of the LGU, such as Chairperson of the County Board,
Mayor,or other person as authorized by resolution from the LGU.
Submit three originals of the application form and three copies of all application materials listed
below for the correct type of application.
DEVELOPING NEW ICE ARENAS
Resolution of Local Government Unit.The LGU is required to execute a resolution which
authorizes filing of the application and the execution of final agreements with the MASC if their
project is selected.
Geographic Location.Prepare a geographic location map which clearly illustrates the location
of the proposed project.
Site Plan.Provide an architectural rendering of the arena including the location of the ice sheets.
Agreements and Arrangements.Include a copy of any legal agreements or arrangements with
other organizations or governmental agencies participating in the project. An example would be
a joint powers agreement for responsibility of operations and/or maintenance between
municipalities,school districts,youth sports associations,private non-profit corporations,
foundations,etc.
Operations and Maintenance Statement.Briefly describe the plan for operations and
maintenance of the arena. Indicate:
1. Party responsible for operations and maintenance.
2. Source of operations and maintenance funds.
3. Length of time the arena will be open on a seasonal,weekly,and daily basis.
Note: Government project sponsors are prohibited from converting any portion of the project or
non-public or non-sport uses or transferring ownership of the property without the approval of
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the MASC.Government sponsors may contract or lease operations to a non-public entity,but
ultimate ownership and operational responsibility must remain with the original public sponsor.
Local Financial Commitment. The LGU is required to provide either documentation of funds
secured or demonstrate how it intends to raise the local financial commitment.A written plan
should be submitted on how the community intends to raise the funds including a timeline for
completion.Please include any evidence of past fundraising efforts in the community of a similar
size and scope. If the community intends to use a local bond issue please indicate the date of
intended bond issue vote or government board vote.
Economic Impact Analysis.A goal of the MASC is to bring a new net economic impact to
Minnesota communities through the development and use of sport facilities. The local
government applicant is required to demonstrate the economic impact of the proposed sport
facility. The economic impact study should concentrate on the numbers of visitors, including
out-of-state visitors who will travel to the site to participate in sporting events at the proposed
facility.The applicant should outline a typical annual schedule of events with corresponding
economic impact.
Budgets. Submit a complete construction budget and annual operating budget for the new ice
arena.
IMPROVING INDOOR AIR QUALITY
Resolution of Local Government Unit.The LGU is required to execute a resolution which
authorizes filing of the application and the execution of final agreements with the MASC if their
project is selected.
Local Financial Commitment.The LGU is required to provide either documentation of funds
secured or demonstrate how it intends to raise the local financial commitment.All awards must
be matched by non-state funds equal to or greater than the award amount.
Description of Project. Indicate whether the project is purchasing a new electric ice resurfacer
or a different mechanism to improve the indoor air quality of the arena.If the latter,describe the
project,how it will improve indoor air quality,and by how much it will improve.
Project Budget. Submit a complete budget for the project.
Operating Budget.List and describe the annual operating costs of the project and compare it to
the current annual operating costs for the system the project will improve.
ELIMINATING R-22 REFRIGERANT
Resolution of Local Government Unit.The LGU is required to execute a resolution which
authorizes filing of the application and the execution of final agreements with the MASC if their
project is selected.
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Local Financial Commitment.The LGU is required to provide either documentation of funds
secured or demonstrate how it intends to raise the local financial commitment.All awards must
be matched by non-state funds equal to or greater than the award amount.
Description of Project.Indicate whether the project will replace a direct or indirect refrigeration
system and what the new refrigerant will be.
Project Budget. Submit a complete budget for the project.
Operating Budget.List and describe the annual operating costs of the project and compare it to
the current annual operating cost for the system the project will replace.
EVALUATION CRITERIA
The MASC Board will make final determinations for grant awards.The MASC will prioritize the
grant awards based on satisfying the goals of the program as stated above,the legislative
requirements expressed in statute, and on the following specific criteria for each grant type:
Developing New Ice Arenas
1. Demonstration of the ability of the applicant to perform.
a. Proof of committed resources necessary to develop and construct a new ice sheet
(including the proposed state grant).
b. A site plan and preliminary architectural plans.
c. Owner and Operating Agreements established.
d. Proof that the land for the site is committed or secured.
e. An established timetable for construction to meet MASC project deadlines.
f. An operating pro forma budget that shows the financial viability.
2. Demonstration of the need for a new ice sheet.
a. Demonstrate that an adequate participation base exists or can be developed within one
hour drive from the arena.
3. Demonstration of Partnerships.
a. Documentation that applicant has formed public and private partnerships to develop
and operate the ice arena which may include cities,counties, school districts and
private non-profit groups.
Improving Indoor Air Quality
1. Replacing non-electric resurfacing equipment with electric-powered units.
2. Expected amount of indoor air quality improvement.
3. Ratio of matching funds.A higher than 1-to-1 ratio will be favored.
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Eliminating R-22 Refrigerant
1. Demonstrated financial need.
2. Partnerships between and among local government units and/or private non-profit groups.
3. Increases in operating efficiency,both monetary and environmental.
LEGISLATIVE REQUIREMENTS
Respondent should note the specific statutory requirements found in Minnesota Statutes Section
240A.09,as amended in 2015. Specifically,priority will be given to:
• Replacement of ice-making systems in existing public facilities that use R-22 as a
refrigerant with systems that use an alternative non-ozone-depleting refrigerant.
• Indoor air quality improvements:
o Acquisition of zero-emission ice resurfacing and ice edging equipment,
o Renovation or replacement of heating,ventilating,and air conditioning systems in
existing indoor ice arenas whose ice resurfacing and ice edging equipment are not
powered by electricity in order to reduce concentrations of carbon monoxide and
nitrogen dioxide.
• Proposals that come from more than one local government unit.
DISTRIBUTION OF AWARDS
To the extent possible,the MASC will attempt to distribute the awards equitably to the eight
U.S.Congressional Districts in Minnesota.
STATE CONTRACT RULES
State of Minnesota contract rules will apply to this project.
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