08-14-2000 CC MINMEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, AUGUST 14, 2000
Members Present:
Members Absent:
Staff Present:
Mayor Klinzing, Councilmembers Dietz, Motin,
and Thompson
Councilmember Farber
Pat Klaers, City Administrator; Sandra Peine, City Clerk; Terry
Maurer, City Engineer; Peter Beck, City Attorney; Michele
McPherson, Director of Planning; Cathy Mehelich, Director of
Economic Development
Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 7:3,5 p.m. by Mayor Klinzing.
2. Consider 8/14/2000 Agenda
The following item was added to the council agenda: "Consider filling vacant
secretarial position."
COUNCILMEMBER THOMPSON MOVED TO APPROVE THE AGENDA.
COUNClLMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Consider Consent A.qenda
COUNClLMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1 .a.
3.1.b.
3.1.c.
3.2.
3.3.
3.4.
3.5.
7/24/2000 CITY COUNCIL MINUTES - APPROVED
7/24/00 SPECIAL MEETING CITY COUNCIL MINUTES - APPROVED
8/7/00 CITY COUNCIL MINUTES - APPROVED
CHECK REGISTER - APPROVED
THERAPEUTIC MASSAGE LICENSE FOR KRISTEN KASTL-KALLARD (AVALON
SALON) - APPROVED
TOBACCO LICENSE FOR CHARLIE BROWNS AT 335 LOWELL AVENUE -
APPROVED
APPOINTMENT OF JEFF GONGOLL TO HERITAGE COMMISSION - APPROVED
RESOLUTION 00-61 DESIGNATING POLLING PLACES FOR WARDS 1, 2, 3, AND
4 IN THE CITY OF ELK RIVER - APPROVED
COUNCILMEMBER DIE1-Z SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Open Mike
No one appeared for open mike.
City Council Minutes
August 14, 2000
Page 2
5.1.
5.2.
5.3.
5.4.
Presentation from Northstar Access - Darin LaCoursiere
Robert K. Eddy, president, and Darin LaCoursiere, marketing engineer of Northstar
Access presented the Mayor with a gift of $1,000 for the fire department and
$1,000 for the police department. The Mayor thanked Northstar Access for its
generous contribution.
Consider Customer Service and Sitin.q/Expansion Process Plan - Anita Duckor,
Duckor & Associates
City Administrator Pat Klaers explained that the customer service and client
siting/expansion process was highlighted by the Industrial Marketing Committee
as a key component of the overall Industrial Marketing Plan. Councilmember
Thompson noted that he was a part of the Marketing Committee and
recommended that the EDA accept Anita Duckor's proposal to help staff
improve its customer service skills and siting/expansion process.
Anita Duckor, Duckor and Associates, Inc, gave a presentation of the Customer
Service & Siting/Expansion Process Proposal. The total cost of the process is
$15,500. The city administrator suggested that the cost be split 50/50 between the
city and the EDA, with the city share to come from the contingency fund.
COUNClLMEMBER THOMPSON MOVED TO HIRE ANITA DUCKOR OF DUCKOR AND
ASSOCIATES, INC. TO PROCEED WITH THE CUSTOMER SERVICE AND
SITING/EXPANSION PROCESS PLAN FOR THE CITY OF ELK RIVER AT A COST OF
$15,500. COUNClLMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED
4-0.
Consider Performance Assistance A.qreement with Equity Mana.qement, Inc.,
Public Hearin.q
Consider Performance Assistance A.qreement with David and Carole Ripplin.qer,
Public Hearin.q
Director of Economic Development Cathy Meheiich indicated that David and
Carole Ripplinger are proposing to construct a 15,200 square foot building to
relocate and expand their business (Track of the Wolf, Inc.) to Elk River and to
provide leasable light industrial space on half of a site currently owned by the
EDA located at Joplin Street & 183rd Avenue. The Ripplingers have requested EDA
assistance in the amount of $175,900. Cathy Mehelich reviewed the staff report.
Director of Economic Development Cathy Mehelich indicated that Equity
Management, Inc. is proposing to construct a 22,500 square foot multi-tenant
light industrial building on half of a site currently owned by the EDA located at
Joplin Street & 183rd Avenue. Equity Management has requested EDA assistance
in the amount of $175,900. Cathy Mehelich reviewed the staff report.
Mayor Klinzing opened the public hearings for both of these issues and requested
public comment on the issue of granting subsidy assistance in the form mainly of
a land sale write-down in an amount of $175,900 for Equity Management, Inc.
and $175,900 for David and Carole Ripplinger.
City Council Minufes
August ]4, 2000
Page 3
5.5,
5,6.
5.6.A.
5.6.B,
There being no comments from the public, Mayor Klinzing closed the public
hearings.
COUNCILMEMBER DIEI'Z MOVED TO ADOPT RESOLUTION 00-62 APPROVING SUBSIDY
ASSISTANCE TO EQUITY MANAGEMENT, INC. COUNClLMEMBER THOMPSON
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
COUNClLMEMBER THOMPSON MOVED TO ADOPT RESOLUTION 00-63 APPROVING
SUBSIDY ASSISTANCE TO DAVID AND CAROLE RIPPLINGER. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Northstar Corridor Development - Dave Loch
Michele McPherson indicated that the city has received a copy of the
Advanced Corridor Plan that includes station design and maintenance facility,
She explained that the maintenance facility is proposed to be located southeast
of the station and on the north side of the railroad tracks. Michele stated that the
city is being asked to adopt a formal resolution by October 24 that will either
approve or disapprove the plans and identify acceptable amendments to the
plan. Michele noted some of staff's concerns with this maintenance facility
location.
David Loch presented the council with history and progress of the Northstar
Corridor proposal to date. He reviewed the locations for the proposed train
station and maintenance facility, Mr. Loch encouraged the council to send a
letter as soon as possible to Tim Yantos and Betsy Wergin stating the city's
concerns regarding the maintenance facility.
David Loch suggested that the city look at its comprehensive plan in the
immediate area of the station to ensure that the station is visible, easily
accessible, and that pedestrian and bicycle pathways are available to the
station. He also requested the city to consider types of retail that would serve the
commuter and to consider the inclusion of higher residential density in the area.
Western Area IV Improvements Public Hearing and Assessment Public Hearing
Continuation from 8/7/00
Resolution Ordering the Improvement
Resolution Adopting Assessment Roll
City Engineer Terry Maurer explained that this public hearing and assessment
hearing has been continued from the August 7 council meeting. He explained
the proposed improvements for the Western Area Phase IV project which include:
· The extension of Business Center Drive to Waco Street
· The realignment of Waco Street
· Lateral sanitary sewer, watermain and storm sewer along Business Center
Drive to serve the Stewart Wilson property
· Trunk sanitary sewer and watermain from the Southwest corner of the
Sherburne County Government Center to Waco Street
City Council Minutes Page 4
August 14, 2000
Terry Maurer reviewed information relating to property owners who will be
assessed for the improvements. Terry Maurer explained that the bids for the
improvements came in lower than expected resulting in parts of the assessments
being reduced.
Mayor Klinzing opened the public hearing and the assessment hearing for the
Western Area Phase IV Project.
Stewart Wilson, 17975 Troy Street, questioned the calculations in the reduced
assessment amounts. Terry Maurer explained the calculations.
There being no further comments from the public, Mayor Klinzing closed the
public hearing and the assessment hearing.
COUNClLMEMBER DIETZ MOVED TO ADOPT RESOLUTION 00-64 ORDERING THE
IMPROVEMENT IN THE MATTER OF THE WESTERN AREA PHASE IV IMPROVEMENTS OF
2000. COUNCILMEMBER MOTIN SECONDED THE MOTION.
Mayor Klinzing noted that she would vote against the motion as she feels it is
important to control residential growth at this time.
THE MOTION CARRIED 3-1. MAYOR KLINZING OPPOSED.
City Engineer Terry Maurer requested that the Resolution adopting the Western
Area Phase IV assessments include the reduction of Hoyt Partners lateral
assessments from $1,329,000 to $978,000.
COUNCILMEMBER DIEI'Z MOVED TO ADOPT RESOLUTION 00-65 ADOPTING FINAL
ASSESSMENT ROLL FOR THE WESTERN AREA PHASE IV IMPROVEMENTS.
COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0.
5.6.C. Resolution Approving MnDOT Cooperative Agreement For Western Area IV
Improvements
Terry Maurer reviewed the terms of the MnDOT Cooperative Agreement.
COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 00-66 ENTERING INTO
MNDOT AGREEMENT NO. 80710 FOR THE WESTERN AREA PHASE IV IMPROVEMENTS.
COUNClLMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0.
5.6.D. Resolution to Consider Western Area IV Construction Bids
Terry Maurer indicated that bids have been received for the Western Area Phase
IV Project. The Iow bidder is Richard Knutson, Inc. at $1,341,751.66.
COUNCILMEMBER THOMPSON MOVED TO AWARDING THE BID FOR THE WESTERN
AREA PHASE IV IMPROVEMENT PROJECT WITH THE FOLLOWING CONDITIONS:
THAT THE FINAL PLAT OF ELK PATH BUSINESS PARK BE RECORDED.
THAT THE CITY RECEIVES A FULLY EXECUTED SET OF PLANS FROM MNDOT.
COUNClLMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0.
City Council Minutes
August 14, 2000
Page 5
5.8,
5,9,
5.10.
5.11.
5.12.
Terry Maurer indicated that once those conditions were met, a resolution would
be presented to the council.
Award Main Street/Highway 169 Signal Bids
Terry Maurer recommended awarding the project to the iow bidder, Ridgedale
Electric, Inc. at $270,296.00.
COUNClLMEMBER DIETZ MOVED TO ADOPT RESOLUTION 00-67 ACCEPTING BID AND
AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE MAIN
STREET/TRUNK HIGHWAY 169 SIGNALIZATION AND CSAH 12 CSAH 13
SIGNALIZATION IMPROVEMENT OF 2000. COUNCILMEMBER THOMPSON SECONDED
THE MOTION. THE MOTION CARRIED 4-0.
Consider Resolution Approving Bid for the Improvement on Main Street Between
CSAH 13 and Railroad Tracks
COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 00-68 ACCEPTING BID AND
AUTHORIZING EXECUTION OF CONTRACT IN THE MAI'rER OF THE MAIN STREET
IMPROVEMENTS BETWEEN CSAH 13 AND THE RAILROAD OF 2000. COUNCILMEMBER
MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Consider Main Street Striping Proposal
Terry Maurer reviewed the proposal to restripe Main Street using a three-lane
design with a center left turn lane.
COUNClLMEMBER DIETZ MOVED TO AUTHORIZE THE RESTRIPING OF MAIN STREET
FROM HIGHWAY 169 TO THE RAILROAD TRACKS WITH A THREE-LANE
CONFIGURATION. COUNClLMEMBER THOMPSON SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
Consider Financial Consultant Proposals
The city administrator updated the council on the two proposals that were
previously given by financial consultants Ehlers and Associates, Inc., and
Springsted, Inc. The city administrator requested the council to make a decision
to either continue with Springsted or to hire Ehlers and Associates.
COUNCILMEMBER DIETZ MOVED TO HIRE EHLERS AND ASSOCIATES, INC. AS THE
CITY'S BOND AND FINANCIAL CONSULTANT. COUNCILMEMBER THOMPSON
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Request to Fill Vacant Position in Building and Zoning Department
The city administrator indicated that the building and zoning administrator is
requesting to move the city's receptionist, Robin Hartfiel, to the position of
building and zoning secretary for a three-month trial period. He indicated that
administration is also requesting to temporarily fill Robin's position for the three-
month trial period through a temporary agency.
City Council Minutes Page 6
August 14, 2000
COUNClLMEMBER DIEI'Z MOVED TO APPROVE THE HIRING OF ROBIN HARTFIEL AS
BUILDING AND ZONING SECRETARY AT $11.47 PER HOUR FOR A THREE MONTH TRIAL
PERIOD AND TO HIRE A REPLACEMENT (SECRETARY/RECEPTIONIST) FOR ROBIN
THROUGH A TEMPORARY AGENCY FOR THE THREE-MONTH TRIAL PERIOD.
COUNClLMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6. Other Business
No other business.
7. Staff Updates
No staff updates.
8. Adiournment
There being no further business, Mayor Klinzing adjourned the meeting of the Elk
River City Council at 9:30 p.m.
Sandra Peine
City Clerk