5.3. SR 07-12-2004MEMORANDU
TO:
Mayor and City Council
FROM:
DATE:
Pat Klaers, City
July 12, 2004
~ministrator
SUBJECT: Boys & Girls Club Funding Options
M
-Programs
Item 5.3.
Attached for your review is some background material on
city funding for programs. The third and final year of the
Girls Club gymnasium space on weekends for $15,000 pe
Additionally, the city has discontinued funding (with land
the Boys & Girls Club request for
agreement to lease the Boys &
~ year will end after 2005.
fill waste abatement monies) the
environmental program offered by the Boys & Girls Cluk. According to the building and
environmental admimstrator, the city could justify funding part of this environmental
position/project, but not all of it.
The Boys & Girls Club is a valuable asset to the community. The Boys & Girls Club fulfills
many youth related needs that would go unmet if they w~re not such a viable organization m
our community. City financial assistance in funding somei programs, which the city would
have to offer if the Club did not exist, seems reasonable ~nd is consistent with state law
regarding pubic purpose expenditures. The city cannot ju:
money because they are a good organization. We must taJ
this point the question seems to be how much money am
difficult until a preliminary 2005 budget is reviewed and c
the Council may feel comfortable making a financial corn
;t give the Boys & Girls Club
get funds for specific programs. At
for which programs. This may be
onsidered, but on the other hand
.xfitment to the Club at this time.
S:~Copncil\Pat\2004\BoysGirlsUpdate71204xvksession.doc
item. Mr. Beck suggested that a motion be made to table the item until the June 21 meeting.
MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY
COUNCILMEMBER KUESTER TO TABLE THE MAY 17, 2004 MOTION
APPROVING THE PRELIMINARY PLAT OF WO~
JUNE 21, 2004 MEETING. MOTION CARRIED 5-fl
Scott Breuer, S&A Family Investments, stated that he firs'
proactive and begin discussions and he has done everythin
and he doesn't understand what continuing this item will
)DLAND HILLS UNTIL THE
came to the city a year ago to be
~ staff and city have asked him to do
o. 2VEt. Breuer stated that his belief
was that the buffer was 150-feet from the center trail line Cased on the drawing he was provided
by staff. 2viz. Breuer asked that the Council reconsider and make a modon to require the buffer
150-feet from the property line so that the development can proceed.
5.8.
The Council took a five minute break at 9:05 p.m.
Boys and Girls Club Presentation
Don Heinzman, Lana Huberty, and Duane Howard of the Boys and Girls Club were in
attendance and made a presentation to the Council regarding the current status of the Boys and
Girls Club and to request a city partnership in funding tw¢ positions within the Club as
described in the information from the Boys and Girls Gut included in the staff report.
Council and staff discussion took place on the Boys and C- irls Club request, including the
authority the city has to fund these positions. ,
MOVED BY MAYOR K.LINZING AND SECONDED BY COUNCILMEMBER
TVEITE TO FUND THE TWO POSITIONS AS RI;QUESTED WITHIN THE BOYS
AND GIRLS CLUB WITH THE UNDERSTANDII~IG THAT IT IS PROGRAMMING
THAT IS BEING FUNDED AND THAT THESE--POSITIONS WILL WORK
CLOSELY WITH THE POLICE DEPARTMENT
WITH
CITY
RECREATION.
Motion failed due to lack of Council vote.
City Council Minutes
June 7, 2004
Council_member Kuester stated that she feels rushed and
to discuss the issue and different funding options.
5.10.
MOVED BY COUNCILMEMBER KUESTER ANI
COUNCILMEMBER MOTIN TO TABLE THE D
REQUEST BY THE BOYS AND GIRLS CLUB U~,
Page 9
hat she would like to have more nme
) SECONDED BY
[SCUSSION ON THE FUNDING
'TIL THE JULY 12, 2004 CITY
COUNCIL WORKSESSION. MOTION CARRIED 5-0.
General Manager of Tire,out Restaurant, to Discuss 2:00 a.m.
Request
by
Robert
Tousignant,
Closing Time
(The City Council discussed this item prior to item 5.9.)
Robert Tousignant, General Manager of Timeout Restaurant, was in attendance to request that
the City Council discuss allowing liquor establishments to remain open until 2 a.m. Mr.
Tousignant stated that St. Nfichael, _Albert-ville, and Ramsey have all approved the 2 a.m. closing
time and it is causing his establishment to lose business.
TO:
FROM:
DATE:
SUBJECT:
MEMOP
Item 5.8.
kNDUM
Mayor and City Council
Pat Klaers, City Administrator
June 7, 2004
Boys and Girls Club Presentation
Representatives of the Boys and Girls Club will be in atte
to make a presentation regarding the current status of the
request a city parmership in funding t~vo positions. Mayo
Johnson, and myself met with representatives of the B &
discuss B & G Club activities and city-B & G Club partnc
funding for positions and programs.
ldance at this City Council meeting
Boys and Girls Club and to
: IClmzing, Finance Director Lori
G Club on April 27, 2004 to
rships, especially as it relates to city
The city and B & G Club have come to a mutual underst:Lndmg that continued funding of
the position that is in charge of recycling activities is no lc)nger appropriate based on ~vhat
work the position does and based on the state law requircments for use of the landfill
abatement funds. '
The new funding request for positions (described in the attached material from the B & G
Club) would have to come out of the city general fund. ~o funds are in the 2004 budget for
this expenditure. Funds could be included in the 2005 bu,~get, depends,, g on City Council
priorities. The city cannot simply give the B & G Club a contribution and can only
provide the B & G Club with funding for positions or prpgrams that are beneficial to the
city and related to city issues. By funding these positions or programs through the B & G
Club, it eliminates the need for the city to undertake thes -~ positions or programs. An
alternative to this request for funding from the B & G Club may be for the city to continue
to support the B & G Club environment and recycling p~ oject but to use general fund
money and not landfill money for this support.
The City Council needs to discuss whether or not the ci~ should be supporting, by way of a
contribution of general fund monies, any positions/prog~ ams that the B & G Club offers.
S: ~CouncilNPatN2004~BoysGirls060704.doc
905 6~h Street,
BOYS & GIRLS CLUB
OF ELK RIVER
Elk River, MN 55330 .............
June 3, 2004
Dear Pat Klaers and Elk River City Council,
763-241-5000
Enclosed you will find our latest annual repordbrochttre, and a couple of
recommendations pertaining to curriculum and expenses that we want to strengthen and
focus on.
Most importam, words cannot satisfactorily express our sincere thanks you for all the city
has done for the Boys and Girls Club. Since the club qpened, the support from the city
has been on going and vital to our existence. THANK YOU SO MUCH!
/
Our local Club mission focuses heavily on establishin~ and maintaining partnerships
throughout the community. We are thankful for our present agreement with the city, it is
a wonderful parmership, and we are always ready to aqcommodate the city on whatever
usage is desired. We can help kids a lot together.
We are specifically asking the city to help us financially beyond the $15,000 that the city
already gives us per year. Obviously, you already help us, but as a somewhat new charity
for kids, it does take some years for non-profits like u~to get rolling. The 'two proposals
enclosed specifically ask for continuing development qf needed positions. These
positions focus on outreach to disadvantaged youth, web added emphasis on the teen
population. These two new partial positions may worg directly with your recreation
department to ensure that the highest quality services are being offered.
Each attached proposal describes a partial position with costs. One of the requests is
$15,940, and the other is $4660. (This is our request~
Thanks for giving us the opportunity to visit with you.
appreciated.
Sincerely,
Duane Howard - Boys and Girls Club
Any type of support is always
~_nr~
Program Director Pos:
(year-round position effective Se
In addition to the regular Program Director Job Res
these additional duties centered on Youth Outreach:
Youth Outreach:
5 hours/week
This involves membership outreach by visiting local ap
developments in lower income areas to distribute Club
This involves bringing Club information to local school
organizations, and additional agencies which promote y
~tember, 2004)
~onsibilities, we are proposing
mxnents and housing
md membership information.
s, community youth
outh education and other services.
1
This involves documentation of all outreach activities With monthly reporting to the
Assistant Director of Operations.
/
Training:
Youth Development Conference 1/year
Outreach Budget:
Administrative Costs:
Office Support
5 hours per week at $16/hour (includes benefits)=$80/v
Trainings:
1/year at $500/event
Program Supplies
REQUESTED AMOUNT:
reek
In-kind by BGCER
In-kind by BGCER
$4,160/year
$500
In-kind by BGCER
$4,660
Teen Coordinator Position:
(year-roUnd position effective Seplember, 2004)
Prourams:
Two weekdays each week: (2:15-6:15pm)
Movie Critic involves watching a movie and writing upa movie review.
Physical Education includes open gym and pick-up games,-- clinics and leagues.
Technology includes Youth Net, Web page design and Digital Arts programming.
Career Prep includes learning how to fill out a job application, interviewing skills and
goal setting techniques. /
Money Matters incorporates interactive exercises to teach young people the basics about
checking accounts, investments and saving for their furore.
Two weekday nights each week: (6:00-9:00pm)
After Hours-all facility open to teens including teen ban ds, karoke, league play,
Once every two months
Teen Outing: A variety of destinations will be used as ~
successfully participate in the Teen Educational Progrm
Prep time:
4 hours each week (one hour per shift)
Program research and development, community and me
aa incentive for those teens who
ns. Ex: Twins game
mber outreach.
Trainin~:.
Program training 2/year
Youth Development Conference
Teen Supreme Conference
Teen Program Budget:
Administrative Costs:
Office Support:
Salary:
18 hours per week at $15/hour= $270/week
Trainings:
2/year at $500/event
Program Supplies:
Outings:
6/year at $150/event/transportaion costs
(Other costs will be fee based)
REQUESTED AMOUNT
In-kind by BGCER
In-kind by BGCER
$14,040/year
$1,000
In-kind by BGCER
$9OO
$15,940
BOYS & GIRLS CLUB ELK RIVER
Annual
Report
& ZIMMERMAN
2003 ~
"A community place with a professional staff, serving in a safe and caring environment"
parent families, and with the ever present temptations of legal and illegal drugs, many kids
need a supportive sanctuary where they can learn about themselves and be mentored. At
the Club they learn about setting positive personal goals, and learn skills which will help
them achieve their dreams, in an enriching environment rather than roaming the streets in
their quest for fun and identity. At Club sites in Elk River and Zimmerman, over 90 kids
per day, between the ages of S to 20, learn the fundamentals of good citizenship during
after school hours while having fun at the same time! Homework tutoring is just one of
the many character building programs.
The creation of the Club had its origins in a Community Youth Task Force study com-
pleted in 1996, it concluded, among other findings that there was a need within the com-
munity "...to create safe places for youth to gather." As time passed, Community leaders
became additionally concerned with the dramatic increase in juvenile crime and influx of
gang activity. The first Boys and Girls Club open in Elk River on November 29, 1999, and
in Zimmerman in 200 I, as a response to student and community surveys. The clubs served
over 700 youth in direct memberships in 2003, and each year about 4000 other youth.
The Club's mission is "To inspire and enable all young people, especially those
from disadvantaged circumstances, to realize their full potential as productive,
responsible and caring citizens."
THE CLUB - A SAFE HAVEN FOR YOUTH IN TROUBLED TIFIES.
The needs served by the Club have not gone away! The Sherburne County Attorney
continues to open juvenile felony and misdemeanor files on local youth. Several years ago,
Elk River had one of the highest teen suicide rates in the country and continues to report
"epidemic" rates of attempted suicide. Drugs and alcohol are readily available to even the
youngest in our communities. Bullying behavior in our schools is on the rise. Once child
behavior reaches a certain negative point, cosdy counter-measures are required such as
out of home placements. In Sherburne County, it costs $61 to $212 per day to
place a local child with a foster family or in other juvenile facilities. In 2003, 93
kids were placed out of the home for a total expense to the t~.l~yer of
$648,428.
Our Club sims in Elk River and Zimmerman respond to these alarmir~ statistics by provid-
ing a range of healthy, fun and educational activities durir~ the high risk times of after
school and summers; by providing and enforcing a drug free zone at our two Facilities; and
by offering adult and youth mentors whose primary role is to influence Club members into
making healthy life-style choices. We do this at a cost of $300 per child for an entire
year!
We serve all youth, and I~rents ~nd children often tell us tl~t the Club helped
them to stay focused, and helped them to "m~ke it", ~nd sometimes excel in
times of need.
HOW ISTHE CLUB FUNDED
Only 4% of the Club's total budget is paid fo~ by member dues. Haintainir~ these Iow
membership dues is a deliberate choice by the Club's Board of Directors. The Board feels
that no child should be excluded from benefidn~ from membership in the Boys and Girls
Club of Elk River. The Club is a local non-profit charity, with a 20 member board, and with
membership in a national organization. Host revenue is from individuals, businesses,
gr~nts, some corporations, and local service organizations such as the city, Lions, and etc.
How you c~n help---
It costs money to provide a trained ~nd professional staff to work with your children, as
well as to maintain two facilities that are flexible enough to provide a variety of activity
choices to BGCER members. It also costs more money in the long run to not support the
Club, its staff, facilities and pro~rammin~, because the Club offers a positive alternative to
the negative influences on our children that are here today and certainly will be present
into the near future. Now is tim time to help this community organization.
Sincerely,
Duane Howard - Executive Director
Executive Commitee 2003
Todd Plaisted, President
Laurie Kerr, Vice-President
Don Heinzman, Secretary
Bruce Bromen, Treasurer
Board Members 2003
John Babcock
Jim Barthel
Jeff Beahen
Linda Braun
Don Carlson
Deb Dehn
Jayne Dietz
Harold Gramstad
Scott Gudmundson
Roger Hebeisen
Patsy Kropuenske
Nelda Remus
Darryl Thompson
John Weicht
Administration
Duane Howard, Executive Director
Lana Huberty, Assr_ Director Operations/Program Director
Rhonda Peterson, Office Manager/Rental Coordinator
Amanda Stone, Program Director Elk River
Julie Luttrell, Program Director Zimmerman
Our staff is dedicated and well educated having:. Mas-
ter's, Bachelor's and Associate Degrees in Education,
Psychology, Administration, Park and Recreation, Busi-
ness and the Arts. In addition, we employ highly recom-
mended students from area schools.
Income, Expenses, Statistics
Income 2003
Dues from members: $5924
United Way: $8433
Service/Community Groups: $34,979
Summer programs/Special Events: $19,302
Room Rentals: $17,347
Business/Corporate Contributions: $44,626
Individual/Family Contributions: $10,876
Fundraising Events: $58,555
Grants: $81,476
Rebates/Refunds: $614
Total Income Received 2003:$282,132
Expense --- 2003
Fundraising Expenses: $9158
Utilities/Building Expense: $25,579
Office/Club Expense: $84,784
Programming/Training Expense: $161,937
Total Expenses Paid Out 2003:$281,458
2003 Club Statistics
Total Membership 664+
Daily Average Attendance 80
Over 4,000 kids served through community
involvement programs.
Special thanks to the
following individuals/
organizations for their
contributions:
Ace Solid Waste
Alcoa
Anderson, Doris & Dan
Becker Furniture World
Blackwoods Bar & Grill
Bromen Systems
Coborn's Superstore Elk River
Daddy O's
Elk River Country Club
Elk River Lions
Elk River Women of Today
Furniture & Things
Faydo, Mark
Nike Factory Store
Panera Bread Elk River
Pattison, Steve
Reimer, Scott
Riverview Community Bank
Rubin, Joy
Thompson Trophies
Walmart of Elk River
Program Highlights
Program Highlights included many
things this past year. It's hard to choose just a
· Power Hour-this program allows mem-
bers to do their homework in a quiet,
supportive setting while earning incentive
points. Members can then use their
"Power Points" to purchase various items
including Nike shoes and apparel.
· Project Learn.this is also a homework
program but includes the use of tu-
tors, writing activities, discussion and
goal setting as well as possible com-
munity service projects.
· Torch Club-a young leadership pro-
gram to teach members the impor-
tance of community service.
· Smart Moves--Nationally recognized
program that helps young people re-
sist alcohol, tobacco and other drugs
as well as sexual responsibility
· Smart Girls-a program to teach girls
ages I 0-15 about healthy attitudes
and lifestyles.
· Scholarshop-a program designed to aid
members in post-secondary decisions
and career choices.
· Passport to Manhood-a program to
teach boys ages I I-14 positive values
and responsible behavior.
· Ultimate Journey-an environmental
program designed to teach members
about plants and animals.
· Fitness Authority-a program to teach
members the importance of physical
activity, positive use of leisure time
and positive stress management skills.
· Culture C/ub-through participation in
discovery-based activities, members
develop an awareness of the environ-
ment and acquire a better under-
standing of how human actions affect
nature.
· Kids In Control-a safety awareness pro-
gram covering home alone skills, first
aid, severe weather, conflict resolu~
tion, water safety, neighborhood
safety, and anger management.
All of our 2003 donors are special,
every dollar donated puts us closer to
our goals every year. Thank you
$10~000+
Boys & Girls Club of America
City of Elk River
Elk River Lions
Great River Energy
Waste Management - Elk River
$5~000+
Bank of Elk River
Beautify Oil
Caring Rivers United Way
Plaisted Companies
Township of Livonia
$27500+
Cargill (Elk River & Big Lake)
McChesney, Todd
Plaisted, John & Chris
Plaisted, Todd & Elise
$1,000+
Barthel, Jim & Sandra
Century 21 Holiday Home Tour
Connexus Energy
Eddy Family Foundation
Elk Dental Center
Elk River Fire & Ambulance
Elk River Machine Company
Elk River Women of Today
First National Financial Sen/ices
Fleming, Mike
Gramstad Homes
Houlton, Kendall
Josten's
Kerr, Mike & Laurie
Leonard, Rachel
Schroeder Construction
Sherbume County Abstract
TCF National Bank
Thompson, Darryl
Voices for Community Choices
Walmart Foundation
Weicht & Associates
$300+
All Tool Manufacturing
B & D Plumbing
Babcock, EP
Babcock, John
Beaudry, Mel
Braun, Linda
Bromen, Bruce
Central States Health
Christian Builders
Chuba Companies
Cretex Companies
Dolphin Car Wash
Dynamic Design
E & O Tool & Plastics
ECM Publishers
Elk River Ford
Eiveru, Richard
Flowers Plus of Elk River
Fossum, Diane
Hearthstone Builders
Heinzman, Don & Elizabeth
Howerton, Monte & Bonnie
Jarmoluk, Patti
John Oliver & Associates
Johnson, Doug & Diana
Kropuenske, Duane & Patsy
Kuester, John & Louise
Landcor Inc.
McChesney, Todd
McManus, Catherine
Metal Craft
Moos, George Mrs.
Morgan, Steven
Peter-zen, Tim & Jackie
Riverside Development Co.
Riven/iew Community Bank
Rudquist, Barbara
Rudquist, Joyce
Schroeder ConstnJction
Schroeder, Rick & Patti
Sherbume County
Soltpac
Sportech
Steve's Elk River Nursery
Sysco Minnesota
Terpstra, Black & Moore
Tveite, Mike
United Family Mortgage
Vandenberg, Robert
Vision of Elk River
Weide, Mike
Wenck, Norman
Woodland Development Corp.
Ziegler Construction
$100 +
Adams, Bryan & Janet
American Family Insurance--Agent
Bonnie Koste
American National Bank
Anderson AO Enterprises
B & B Billiards
Bernick's Pepsi
Blood, Charles & Mary
Boyle, Jim
Breze Industries
Buhl, Gregory
Burns, Julie
Canterbury School
Carlson, Kathryn
Central States Health
Christiansen, Lyle
Contour Mold
Dan Swanson Construction
Daddy O's
Darkenwald Inc.
Dehn, Debra
Delta Design & Fabrication Inc.
Diedrich, Chris
Doppler, Mary
Elk Plaza Dental
Elk River Foot & Ankle Clinic
Elk River High School Students
Elk River United Melhodist
Freeway Motors
Gohl, Glenn & Karen
Gramstad, Ross & Anita
Great MN Girls Scouts
Hamemick, Debra
Heemsbergen, Melvin & Marlys
Home Security Abstract
Howard, Duane & Claudia
Huberty, Lana
Jansen Homes
John Osterman Real Estate
Johnson, Tracey
JT Miller Company
Kaiser, Timothy
Kemper Drug
Kiwanis Club of Elk River
Koenig, Larry
Kothman, Shiela
Lefebvre, Richard
Lewandowski Family
Life Skills Driving School
Mulroy, James
Nadeau's
Palm Brothers
Pensinger, Chris Dr.
Saxon Motors
Scherazade
Schmidt, Bruce
Shellum, Edward & Debra
Sherbume Lodge #95
Sproossig, Richard
TLE Design
Tupperware
Twin Pine Earthworks
Universal Assurers Agency
Vancers, Ivars
VanPatten, Marilyn
Wells Fargo Bank~lk River
Wendt, James
White Dove Appraisals
Wingard, Mike
Zabee, George
Zylstra Harley Davidson
Every effort was made to include all do-
nors, please accept our sincere apol-
ogy if your name was omitted.
MEMORANDUM
TO:
FROM:
Mayor and City Council
Rebecca Haug, Environmental Assistant
DATE: April 19, 2004
SUBJECT:
Request for Landfill Abatement Funlds by the Boys and Girls
Club
~ taft annc~pates the Boys and Girls Club recluesdng landEdl abatement funds from the ciq~
for 2004. As tU:e council is aware, there are z"ales concernSJgg hox~- landzSIi surcharge money
may be spent. ~e ciqes au~tors do sconce ex?en~¢s from d4s ~nd and a report of
expen~es is filed ~th ~e M~nesota Stgte Aa~tor annuaHv.
Land~ abatement ~nds are to be spent to encourage newJ !andf~ abatement pro.-ams or
mcrease ~e rate of r~c~g. They are not to be spent on k~bsi~mg e~s~:g pro~z~s.
TNs is the reason ~e city does not use ~is ~nd as a generkt subsidy for our own curbside
recyc~g pro.am.
In 200I the city proxdded the Boys and Girls Club $_8,4~0 ' ~ ~
0:tandriI1 abatement mordes. It
was meant to be a one-raThe expenditure to encourage a new pro.am. Staff felt this origmal
request met the statutory requirement for tlxe.expenditure df tand£~ abatement funds, tt
went toward bu/lding displays promod_ng d:e use of recycle~ products duat were
mcorporated toro the construction of Club and to buze an E~nvirom~nental Coordinator,
whose tim4 was p.~tially spent on recycI&ng education. An ~verage of 10 hours per x, eek of
the Envirom~ental Coordinator's thne was to be direcdy dei:oted to the ciq~ to aid with
recycUng education in schools, etc. j
In 2002 and 2003 the city provided the Club $36,500 of Land£il abatement money each year.
Staff h.~s concerns regarding the use of this money that the Council should be ma~e aware
of, prior to allocatmg additional money.
Attached is a letter I sent to Duane Noward of the Boys anc~ Girls Club, dared March 15,
2004, concernmg r_heir documentation on l~ow d~e tandfil abatement funds were used
(xx;Nch d~e cigr needs for its audi0. Tiae documentation proqdded list item. s such as an "Early
B~rd Walk". Clearly, bird watcFang is an inappropriate bndfS1 abatenxenr expenditure. SrafP~
asked for additional documentation on expenditures prior rd our audit but ro dare none has
been provided.
Sm£fis concerned tlz~.r d:e Boys and Gi~is Club also recm!~es S.C,O.R.E. funds from
5t~erbume Counq~ ~r ~e smme purposes ~s ~¢ ciq~% Mn~F~ ~b~temen~ momes. I~ needs to
l~mdF~ abamment mo~es ~re aHocamd t5 ~e Boys and ~ls Club, it also needs to be
demonsmamd ~t ~is money is used for ~e E~ ~ver C~ub and not the one m
Zi~m~e~m~n.
The ciK~ uses its landFflJ abatement ~nds for a considerabie number of related issues. That
fund is no longer gro~mg due ~o it being replaced by ~ la4dF~ host fee. Because of d~s, d~e
ciV needs m be guzrded with its use of d~ese monies. Ad'donkEy, ~n expen&mre found ~o
be ~e~mn~te by the ~u~tors, coMd result M d~'e ciq~ ha~i~g ~o rehnbu~se the Land~
Abatement Fund out of ~e Gene~ Fund. ~
Recommendation
Staff cam~or recommend a. ddirionat land£fll abatement money be omX~en to the Boys and Girls
Club unless clear documentation is prox~ided ~at justifies ~ast expenditures and any new
request is proportionate to the actual MndFfd abatement ac fivities taking place ar the Club.
2004
Soys ~s Girls Club of EIk River
Ams: Duane Howard
905 6~h St NRr
Elk River h41',? 5S330
RE~ Recycling smaromm~' ' en~ai Educafi ss 7-~ ~ o ~'=l aa~
Dear Mr. Howard:
_ am writing m regards m the Env'.romnentj Education Prog~:am at ~he Boys ~ Girls Club of Eik
River. The City is requesting a more detailed, bugger summa! of how the lasdfill abatement
-D:nds were used ~%r Emdro~enml Edusanon in 2003. Speciacally, how much of the ~ndins
going towards Elk River EnviromnentM Educati }n versus Zimmmms~'s ~!~o a m
comp: ea~nsn, e oleak doen o~ hours each SQ.UCazor pU~ uowards
Some '-' '-' ' ~ ' '
o~ me.~:ro ~ams~ slated ,rot rmvmomneat~ Education do not meet ~e :-eq~mr~m~s~ '~ to be
coversd by' ~" ' *
~an&m abalemen~ ~ds. _&cco~-dm~ ~o s~a~e s~amm, these rands ara ~o be used for
prom-~m a&mimstration, subiic ' ~' '
_ eauc~:on on solid wasm reduction and recvckna U~n~mtmna.~elv, ~ ~
these ~ds carmo: be used for pros'mns abou: plants, ~imat% or :he piane:s, if you are lookin
for envirommenza! education materials, the Minnesota Or%ice of Envirorm:enmi Assis:ance has
m~3' educationM pi'o~s that quali~, for ~hese ~nds. You Nay also wf~h to con:act Dave
bucas: Sheroume"County Solid Waste Officer about ~:nd~n~ oStfon~ the County ma aisc have
avaiiaSle for solid .... ' ", ~ _
m, as~ r~u.oaon and recycling. ~'= may be ~:eached a~ (763) ~]-2900.
The documentation :s needed ~br the c:~5?s auditors by April ~ 2004. As v;;kh past
documentation is a stipulation of the=~a~,~ .... bem,~een :he Boys ~ "',~-:; Is' '~ C!uo'; o~° ~--mk_ ii;vet-'
CJw o£ Elk River.
ffvou have any ques:ions: please fee] fi-ee ~o contact me at (763) 63.%106}. Thaak you in
advance for your coo'oerafion.
TO:
FROM:
DATE:
SUBJECT:
MEMORANDU
Mayor and City Council
Pat Klaers, City Ad~!~istrator
July 12, 2004
Boys & Girls Club Udpate
Per request from Councilmember John Dietz, Recreation Manager Michele Bergh put
together the following memo regarding the Boys & Girls Flub. This memo was previously
distributed to the City Council during the Parks and Recreation update at the June 21, 2004
City Council meeting.
S: ~Council\Pat\ 2004~BoysGirlsUpdate71204.doc
MEMORANDUM
TO: Mayor and City Council
FROM: Michele Bergh, Recreation Mana.c
DATE: June 21, 2004
SUBJECT: Boys and Girls Club
er
As requested, here is an update of the City's rental use of the Boys and Girls Club.
The City is currently contributing $15,000 annually to the
the facility on the weekends. While we have tried numerc
struggled due to the following concerns:
· Lack of storage space for eqnipment
· No markings on the floor for basketball or any type o
· Poor acoustics
We have limited plans for using the space this fall for the
encouraged programming for seniors in the space as well;
not to use it as it is not conducive to senior programming
Additionally, I would like to share some information regal
the positions they are proposing.
Boys and Girls Club for rental of
us programs in the gym, we have
league play
reasons listed above. We
however, their staff has chosen
'ding programming as it relates to
While I feel the Boys and Girls Club is an asset to our cot
decision made by the City regarding funding, I am concer:
programs that already exist internally and within the comr
the proposed positions, I saw programming that is available through the District at the
schools such as after school open gyms, after school leagues, career prep, managing money,
and technology. I have attached a list from Community t~d of offerings available at the
middle schools. I
arnunity and will support any
~ed about the city financing
~unity by others. As I looked over
I also noticed that they are proposing to provide league aOd teen band opportunities in the
evening. League play has not been desirable at the club for teens or adults due to the layout
of the gym and our open gyms will be moved back to the Ischools this fall for the same
reason.
We are currendy meeting the needs of the teen band events and these events have been
running smoothly for years. We experienced problems w~en Emporium opened in the late
90's. We identified the reasons, which were:
· No age restrictions, which led tOd considerable num,b, ier of olde,, patrons.
· Outside bands from Minneapolis area bringing their ' ~ollowers , which led to a lack of
general respect for the facility and it's pohcies. I
· "Teen Managers" setting up shows for bands, which lcd to a lack of communication
with the band members.
To address these concerns, we set an age limit of 13-20, x~
and we only allow someone in a band, which will be perfc
to help with communication. We visit with all band mem
and require them to sign contract. We also have an office
attached a memo from Chief Beahen for your review.
The Boys and Girls Club also mentioned the challenges w
and, while I appreciate their offer to help, the challenges a
would like the skaters to use the facility and will continue
they arise. I am however open to partnering on other pro
Should the City decide to fund programming at the Boys
recommend funding existing programs if possible. Since
financially, this would help them with their current budge
pressure. As I stated, I believe they are an asset to the co~
many young children who may not have other options aw
meeting on June 21~'t to answer any questions and please f,
meeting if needed.
e focused on more local bands,
rming that night to set up a show
~ers prior to their performance
on site "just in case" and I have
e are having with the skate park
re directly related to use. We
:o aggressively address issues as
rams.
~d Girls Club, I would
:hey are already struggling
and alleviate some of the financial
nmunity and meet the needs of
ilable. I will be available at the
.'el free to contact me prior to the
River
TO:
FROM:
DATE:
SUBJECT:
MEMORANDU
Mayor and City Council
Pat Klaers, City A~istrator
July 12, 2004
Boys & Girls Club Programs
The Executive Director for the Boys & Girls Club (Elk lq
Howard, dropped off the following three position and pr
July 7, 2004. The note attached to this reformation mdica
and each of the three programs have been enhanced.
iver and Zimmerman), Duane
>gram descriptions at City Hall on
ted that these are existing programs
S:~CoUncil\Pat~2004\BoysGirlsUpdate71204programs.doc
Education ProRram Directo~
(year-round position effective Sep
Program Development:
20 hours/week
This involves research of educational materials, develop
implementation. These programs would be National Bo
as other resources. These programs will be offered on-s
as educational outings to the Science Museum. Prograrr
confidence and self esteem through leadership trainings.
technology, arts and physical education.
Youth Outreach:
5 hours/week
This involves membership outreach to lower income are
membership information. The purpose would be to info~
supervised place to assist in the care of their children.
This involves bringing Club information to local schools
organizations, and additional agencies which promote y(
This involves documentation of all outreach activities w~
Director of Operations.
Training:
Youth Development Training
Education Program Directo
Administrative Costs:
Office Support
25 hours per week at $16/hour (includes benefits)=$400/
Position:
tember 1, 2004)
ment of programs and
~s and Girls Curriculums as well
.te and/or as special events such
s would focus on building
Other focus areas would include
~s to distribute Club and
xn parents of the Club as a safe,
, community youth
,uth education and other services.
th monthly reporting to the
~ Budget:
In-kind by BGCER
In-kind by BGCER
week $20,800/year
Trainings:
$500/event
Program Supplies
REQUESTED AMOUNT:
$500
In-kind by BGCER
$21,300
program Facilitate
(year-round position effective Sept
r'-
ember 1, 2004)
Services to be Offered:
Coordination of facility use for outside groups includini
well-checks for youth, and immunization clinics, Rivert
service agencies parmerships. ~
Facilitation of activities, programs, guest speakers on tgpics related to youth risk
behaviors such as tobacco, alcohol, meth and other drul~ use as well as other pertinent
topics such as childhood obesity and self-esteem. These programs would be offered at
the Boys and Girls Club, but would be available for all :ommunity members to attend.
Program Facilitator Bm
Administrative Costs:
Office Support
Social Services for WIC clinics,
of Hope and other mental health
In-kind by BGCER
In-kind by BGCER
$4160/year
In-kind by BGCER
$4160
5 hours per week at $16 (includes benefits)=$80/week
Program Supplies
REQUESTED AMOUNT:
I~et:
Health and ,Lifes ,tyle Skills Director (Tee~ Coordinator) Position:
(year-round poSition effective Seplember 1, 2005) '
Programs:
Four weekdays each week: (2:15-6:15pm)
Movie Critic involves watching a movie and writing uEa movie review.
Physical Education includes open gym and pick-up games, clinics and leagues.
Technology includes Youth Net, Web page design and Digital Arts programming.
Career Prep includes learning how to fill out a job appl{cation, interviewing skills and
goal setting techniques.
Money Matters incorporates interactive exercises to teach young people the basics about
checking accounts, investments and saving for their futgre.
Other services could include teen bands, karoke, league play, etc.
Once every two months
Teen Outing: A variety of destinations will be used asan incentive for those teens who
successfully participate in the Teen Educational Programs. Ex: Twins game
Prep time:
4 hours each week (one hour per shift)
Program research and development, community and me tuber outreach.
Training:
Program training 1/year
Youth Development or Teen Supreme Trainings
Administrative Costs:
Office Support:
Salary:
Teen Pro~ram Bude
18 hours per week at $15/hour= $270/week
Trainings:
1/year at $500/event
Program Supplies:
Outings:
6/year at $150/event/transportaion costs
(Other costs will be fee based)
REQUESTED AMOUNT
et:
In-kind by BGCER
In-kind by BGCER
$14,040/year
$500
In-kind by BGCER
,$900
$15,440