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09-25-2000 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, SEPTEMBER 25, 2000 Members Present: Members Absent: Staff Present: Also Present: Mayor Klinzing, Councilmembers Dietz, Motin, and Thompson Councilmember Farber Pat Klaers, City Administrator; Sandra Peine, City Clerk; Terry Maurer, City Engineer; Lori Johnson, Finance Director; Bruce West, Fire Chief; Bryan Adams, Utilities General Manager; Phil Hals, Street Superintendent George Zabee, Utilities Commissioner Call Meetin.q To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Klinzing. Consider 9/25/2000 A.qenda The following items were added to the Council agenda: 6.1. School District Election Signage COUNCILMEMBER MOTIN MOVED TO APPROVE THE AGENDA. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consider Consent A,qenda COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1A. 3.1B. 3.2. 3.3. 3.4A. 3.4B. 3.4C. 9/11/00 CITY COUNCIL MINUTES - APPROVED 9/18/00 CITY COUNCIL MINUTES - APPROVED CHECK REGISTER - APPROVED PROCLAMATION PROCLAIMING OCTOBER 16-22, 2000 AS MANUFACTURERS WEEK - APPROVED PAY ESTIMATE #6 TO LATOUR CONSTRUCTION, INC. IN THE AMOUNT OF $176,908.92 FOR EASTERN AREA TYLER STREET IMPROVEMENTS - APPROVED PAY ESTIMATE #16 TO S.R. WEIDEMA IN THE AMOUNT OF $104,806.82 FOR EASTERN AREA WATER AND SEWER IMPROVEMENTS - APPROVED PARTIAL PAY ESTIMATE #1 TO HARDRIVES, INC. IN THE AMOUNT OF $197,786.23 FOR EASTERN AREA PHASE III STREET & UTILITY IMPROVEMENTS - APPROVED City Council Minutes September 25, 2000 Page 2 3.5. PURCHASE OF BRUSH CHIPPER FOR THE STREET DEPARTMENT IN THE AMOUNT OF $24,990.22 - APPROVED ACCEPT RESIGNATION OF JERRY MACKEDANZ FROM STREET DEPARTMENT - APPROVED COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.1. Consider Resolution Providin.q for the Sale of $1,740,000 GoO. Tax Increment Bonds, Series 2000A, $1,275,000 G.©. Permanent Improvement Revolving Fund Bonds, Series 2000B, $900,000 G.©. Improvement Refundin.q Bonds, Series 2000C, and $515,000 Taxable G.O. Tax Increment Refundin.q Bonds, Series 2000D Lori Johnson, Finance Director, explained that the bonds to be issued include financing for both the Western Area Phase iV improvements and the street and storm sewer portion of the East Elk River improvements. She indicated that three current issues are being refunded in an effort to reduce future interest costs. Sid Inman of Ehlers and Associates gave a brief overview of the bond sales. COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 00-81, PROVIDING FOR THE SALE OF $1,740,000 G.O. TAX INCREMENT BONDS, SERIES 2000A; $1,275,000 G.O. PERMANENT IMPROVEMENT REVOLVING FUND BONDS, SERIES 2000B; $900,000 G.O. IMPROVEMENT REFUNDING BONDS, SERIES 2000C; $515,000 TAXABLE G.O. TAX INCREMENT REFUNDING BONDS, SERIES 2000D. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.2. Update on Fire Hall Remodeling Plans - Bruce West Fire Chief Bruce West informed the Council of the change in plans for the construction of an office in the Fire Department. He indicated that the coat closet will be transformed into an office and a portion of the mezzanine will be used for storage. He indicated that this will allow a person to be in the office near the front door of the building, will address additional storage space needs, and at the same time result in a cost savings of about $10,000 from the original plan of building the office in the mezzanine. The Council indicated its support for the revised proposal. The Fire Chief updated the Council on Fire Department open house and dance. The Fire Chief updated the Council on the search for a pumper. He indicated that by purchasing a demo truck there could be the potential of saving several thousand dollars. He noted that he would continue to pursue the possibility of purchasing a demo unit. 4.3. Joint Meetin,q with Utilities Commission Water Department - water tower, well, and treatment facility sites in East Elk River Bryan Adams updated the Council on this issue. He noted that consideration is being given to building a water tower in the eastern area of Elk River due to the growth in that area. He indicated that construction could begin in 2001. The site that is preferred by the utilities would need Council approval as it is in the northeast corner of Hillside park. City Council Minutes September 25, 2000 Page 3 Ener.qy City Pro.qram Bryan Adams updated that Council on the status of the landfill gas and wind generator projects. Electric Line Relocation and Central Business District Sidewalk Project from Parrish Avenue Bridge to Lowell Avenue Bryan Adams informed the Council that he is gathering the necessary information to begin the project of relocating overhead electric lines in the downtown area. He stated that this could be done in conjunction with the downtown sidewalk replacement project. He explained that the first step is to notify the business owners in the area. He stated that the timeframe for the project is one to two years. Discussion was held regarding plans for a new sidewalk along the First National Bank property at King and Main. The Council felt that this sidewalk should be the same as the sidewalk that will eventually be used in the entire downtown area. It was noted that sidewalks in the downtown would be one of the discussion topics at a joint HRA and Council meeting on October 23, 2000. Utilities Office Building Bryan Adams informed the Council that the Utilities would outgrow their existing office building within the next 3 to 5 years. He indicated that he is looking at relocation options which include space at the proposed office building at King and Main and the post office site. Council discussion pursued as to what should happen to the existing building when it is vacant. Suggestions included tearing it down to allow expansion of the parking lot, adding on to the building for the Utilities use, or selling the building to another retail business. Discussion was also held regarding who actually owns the building. Councilmember Dietz noted that he would like to see the Utilities stay in the central business district as their business generates a great deal of traffic in the downtown business district. Dukor and Associates, Inc. - Communication Strate.qy Plan for Utilities Bryan Adams indicated that they have contracted with Anita Dukor to study communications and public relations at the Utilities Office. The City Administrator indicated that the Utilities would also be looking at developing a consistent design for their logo for lefferhead, bills, forms, etc. He indicated that all departments of the city should strive to achieve a consistent image to present to the public and to clients. The City Administrator suggested the Council expand the Utilities contract to include the city project in order to establish a unified, professional look that can be used by all city departments. He noted that a formal proposal would be made to the Council on October 9. Councilmember Dietz indicated that he agreed that the city should strive to be unified in its logo design. Other Business Updates Bryan Adams updated the Council on the following issues. · Expansion of electric territow City Council Minutes September 25, 2000 Page 4 · Deregulation · Gas turbine proposals · Utility rates Couneilmember Thompson diseug~ad fha i~ue of regidanfg havino fo pay mor~ for an electric connection in the winter as opposed to the summer because the homeowner has to dig their own trench in the winter to lay the line os opposed to the Utilities digging the trench in the summer. Councilmember Dietz indicated that he feels it is a good idea to have a council representative sit on the Utilities Commission as it opens up communication between the two groups. 4.4. City En,qineer Update on Projects City Engineer Terry Maurer updated the Council on the current status of the following projects: ~ · Signals on County Road 1 at School Street and County Road 77 · No Parking Signage and Crosswalk at East Side of Lowell Avenue on Main Street · Business Center Drive/Waco Street · Holt/Irving Sewer Main Lining · Highway 169/County Road 33 Signal (temporary) and Interchange Projects for 2003 · East Elk River Improvement Project · Auburn Street · Pavement Replacement Program · Highway 10/Main Street Intersection Consideration of Resolution Acceptin.q Bid and Authorizin.q Contract in the Matter of the Western Area Phase IV Improvement of 2000 COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 00-82 ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MAI'I'ER OF THE WESTERN AREA PHASE IV IMPROVEMENT OF 2000. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consideration of Resolution Indicatin,q City Support for the Installation of a Temporary Si.qnal at the Intersection of TH 169 and CR 33 COUNCILMEMBER THOMPSON MOVED TO ADOPT RESOLUTION 00-83 INDICATING CITY SUPPORT FOR THE INSTALLATION OF A TEMPORARY SIGNAL SYSTEM AT THE INTERSECTION OF TRUNK HIGHWAY 169 AND COUNTY ROAD 33. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. c. Main Street/Hi,qhway 169 Chan.qe Order COUNCILMEMBER MOTIN MOVED TO APPROVE CHANGE ORDER # 1 RELATING TO THE TEMPORARY SIGNAL AT THE MAIN STREET/HIGHWAY 169 PROJECT IN AN AMOUNT OF $4,352.48 TO BE PAID BY HARDRIVES, INC. City Council Minutes September 25, 2000 Page 5 COUNOILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. Councilmember Thompson indicated that he has received requests from residents along Auburn Street and from Lafayette Woods for a 25 mph speed limit. 4. Open Mike No one appeared for Open Mike. 6. Other Business Discussion was held regarding campaign signs, particularly how to handle signs in the rights-of-way and whether the city can have campaign signs on its property. 7. Staff Updates Phil Hals explained that Jerry Mackedanz is retiring for one month for purposes of PERA requirements. He noted that the Council will be requested to rehire him in about a month. The City Administrator updated the Council on Community Education's plans for a grant application for a family center building project. The City Administrator informed the Council that City Staff would be forming a city hall expansion committee. The purpose is to put together some recommendations for the City Council to consider in anticipation of an expansion project. 8. Adiournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 8:45 p.m. City Clerk