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11-25-2002 HR MIN MEETING OF THE ELK RIVER • HOUSING AND REDEVELOPMENT AUTHORITY HELD AT THE ELK RIVER CITY HALL MONDAY,NOVEMBER 25, 2002 Members Present: Chair Toth,Commissioners Thompson,Lieser,Motin and Wilson Staff Present: Executive Director Catherine Mehelich;Economic Development Assistant Heidi Hall,City Administrator Pat Klaers, and City Clerk Sandra Peine 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:00 p.m. by Chair Toth. 2. Consider 11/25/02 HRA Agenda COMMISSIONER MOTIN MOVED TO APPROVE THE NOVEMBER 25,2002, HRA AGENDA AS PRESENTED. COMMISSIONER LIESER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent Agenda COMMISSIONER WILSON MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 10/28/02 HRA MINUTES 3.2. CHECK REGISTER 3.3. REVENUE/EXPENDITURE REPORT 3.4. BALANCE SHEET COMMISSIONER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4. Open Mike There was no one present for Open Mike. 5. Comprehensive Plan Update Commissioner Thompson arrived at this time. Chair Toth updated that HRA on the on the November 21, 2002 Comprehensive Plan meeting. 6. City of Elk River Business Subsidies Policy 6.1. Public Hearing—Business Subsidies Policy • 6.2. Consider Adoption of the City of Elk River Business Subsidies Policy HRA Minutes Page 2 November 25, 2002 • Chair Toth opened the public hearing to consider the adoption of the City of Elk River Business Subsidies Policy.There being no one for or against the matter, Chair Toth closed the public hearing. Director of Economic Development Catherine Mehelich indicated that the EDA recently adopted the policy following its public hearing on November 12. She indicated that the Council would be holding a public hearing for the same purpose later this evening. Commissioner Wilson suggested that the phrase "a minimum amount of'be deleted from the third paragraph of section I. He indicated that he felt the City could be sending a mixed message of discouraging business subsidies instead of encouraging subsidies. Following discussion of this issue,it was the consensus of the HRA to delete the phrase if the City Council concurs. COMMISSIONER THOMPSON MOVED TO ADOPT THE ELK RIVER BUSINESS SUBSIDIES POLICY WITH THE MINOR AMENDMENT OF DELETING THE WORDS "A MINIMUM AMOUNT OF"FROM SECTION I SUBJECT TO APPROVAL OF THE COUNCIL. COMMISSIONER WILSON SECONDED THE MOTION.THE MOTION CARRIED 5-0. 7. Downtown Revitalization Project 7.1. Consider Proposal for Property Redevelopment Eligibility Assessment Services Catherine Mehelich updated the HRA on activities that staff has been working on with MetroPlains during the last month. She noted that MetroPlains has selected JLG Architects to work on the Elk River project. She further noted that MetroPlains has selected Ken Brooks,KJB Real Estate Services to contact property owners who may be part of the development concept area. Catherine stated that consideration of a TIF district to fund a portion of the redevelopment costs has been previously discussed by the HRA. She indicated that staff has distributed request for proposals to three engineering firms for the completion of the property assessment. She noted that the property assessment is necessary to evaluate the physical condition of the buildings located in the TIF district. Catherine stated that staff received proposals from S.E.H. and L.H.B. She indicated that after review of the proposals, the City's TIF attorney,Jim O'Meara is recommending that the HRA enter into an agreement with S.E.H. Catherine noted that the cost for the TIF assessment would be paid by establishing a"future TIF district" account and interfund loan with the HRA. She indicated that the interfund loan would be repaid by future TIF revenues generated from the new district. She also stated that if a TIF district is ultimately not created or the project does not proceed, the cost would become an expense of the HRA. Catherine reviewed the area to be inspected by the engineering firm that the City hires. Discussion was held regarding the possibility of expanding the district to include the two buildings located on Main Street,west of Lowell Avenue. • HRA Minutes Page 3 November 25, 2002 COMMISSIONER THOMPSON MOVED TO ENTER INTO AN AGREEMENT FOR TIF PROPERTY REDEVELOPMENT ASSESSMENT WITH S.E.H.AT A COST NOT TO EXCEED $21,050 OF THE EXISTING BOUNDARY AND THAT THE ADDITIONAL PROPERTY INCLUDED BY THE HRA(TWO BUILDINGS WEST OF LOWELL AVENUE) BE INCLUDED IN THE AGREEMENT AT ADDITIONAL COSTS IF NECESSARY. COMMISSIONER WILSON SECONDED THE MOTION.THE MOTION CARRIED 5-0. 8. Housing Issues 8.1. Sherburne County Chapter Habitat for Humanity Update Commissioner Lieser indicated that the Habitat for Humanity Chapter is considering the possibility of rehabilitating older housing stock in the area and requested the HRA to provide feedback regarding areas that may be available for this purpose. 8.2. Future HRA Work Session with MN Housing Finance Agency Chair Toth suggested that the HRA consider a future work session with Katherine Hadley, Commissioner of MN Housing Financing Agency. Catherine Mehelich indicated she would contact Ms. Hadley to determine meeting dates available and report back to the HRA. 9. Other Business • 9.1. Discuss December Regular Meeting Schedule COMMISSIONER THOMPSON MOVED TO CANCEL THE DECEMBER HRA MEETING. COMMISSIONER LIESER SECONDED THE MOTION.THE MOTION CARRIED 5-0. 10. Adjournment There being no other business, COMMISSIONER WILSON MOVED TO ADJOURN THE HRA MEETING. COMMISSIONER MOTIN SECONDED THE MOTION.THE MOTION CARRIED 5-0. The meeting of the HRA adjourned at 6:56 p.m. (54.42.44, Sandra Peine City Clerk i