09-07-1993 HR MIN • MEETING OF THE ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY
HELD AT THE ELK RIVER CITY HALL
MONDAY, SEPTEMBER 7, 1993
Members Present: Chair Hinkle, Commissioners Schuldt and Duitsman
Members Absent: Commissioners Kropuenske and Toth
Staff Present: Bill Rubin, Economic Development Coordinator; Patrick
Klaers, Executive Director (4:55 p.m. )
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River
Housing and Redevelopment Authority was called to order at 5:45 p.m. by
Chair Hinkle.
2. Consider 9/7/93 HRA Agenda
COMMISSIONER DUITSMAN MOVED TO APPROVE THE 9/7/93 HRA AGENDA WITH THE
FOLLOWING ADDITION:
9.1. COMMISSIONER DUITSMAN "OTHER BUSINESS I"
COMMISSIONER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 3-0.
3. Consider 8/12/93 HRA Minutes
COMMISSIONER DUITSMAN MOVED TO APPROVE THE 8/12/93 HRA MINUTES AS
PRESENTED. COMMISSIONER SCHULDT SECONDED THE MOTION. THE MOTION
CARRIED 3-0.
4. Open Mike
No one appeared for this item.
5. Jackson Square Parking Lot Improvements
Bill Rubin updated HRA Commissioners regarding the results of the
September 1, 1993, Elk River Downtown Development Corporation meeting.
The Development Corporation reviewed the various parking illustrations
for the Jackson Square lot pursuant to the HRA's action at its 8/12/93
meeting. After reviewing the illustrations, the Development
Corporation created its own hybrid design for the Jackson Square
parking lot. This design included: parallel parking on the east side
of Jackson Place; angled parking on the west side of Jackson Place; the
creation of a "right turn only" bulb from Jackson Place to U.S. Highway
10 (Jackson Place continues as a one way, northbound street) ;
additional stalls are created in the parking area near Highway 10 by
1111 virtue of the right turn only "bulb"; the balance of the parking stalls
in the lot are angled; movement within the lot is counter-clockwise
(that is a vehicle enters or exits onto Jackson Place from Main
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September 7, 1993
Street) ; vehicles may exit onto Highway 10, or may exit onto Jackson •
Avenue (that is, "exit only") .
The Development Corporation desired this layout because it helped
retain the landscaping in the middle of Jackson Square, and, it
retained the flagpole. In addition, the Development Corporation
preferred angled parking in this lot. The Corporation went on record
in support of this design.
Commissioner Schuldt went on record as preferring more green space in
Jackson Square regardless of the layout or design.
COMMISSIONER DUITSMAN MOVED TO RECOMMEND TO THE ELK RIVER CITY COUNCIL
THAT IT APPROVE THIS ILLUSTRATION FOR THE PARKING LOT IMPROVEMENTS
PROPOSED AT JACKSON SQUARE. COMMISSIONER SCHULDT SECONDED THE MOTION.
THE MOTION CARRIED 3-0.
6. Former Railroad Parking Lot Improvements
The Elk River Downtown Development Corporation also reviewed proposed
improvements to the former railroad parking lot that is bounded by
Jackson Avenue, U.S. Highway 10, Hunts Feeds, and the railroad tracks.
Two illustrations were presented to the Development Corporation; one
included angled parking; and the second illustration included
perpendicular parking.
The Development Corporation went on record in favor of perpendicular •
parking for the landscaping enhancements and other improvements
proposed on this site. The Corporation voted to recommend the
perpendicular layout to the Elk River HRA.
COMMISSIONER SCHULDT MOVED TO RECOMMEND TO THE ELK RIVER CITY COUNCIL
THAT IT APPROVE PERPENDICULAR PARKING STALLS AS PART OF ITS PROPOSED
IMPROVEMENTS TO THE FORMER RAILROAD PARKING LOT BOUNDED BY JACKSON
AVENUE, HIGHWAY 10, HUNTS FEEDS, AND THE RAILROAD TRACKS. COMMISSIONER
DUITSMAN SECONDED THE MOTION. THE MOTION CARRIED 3-0.
7. Consider a Recommendation from the Elk River City Council to Fund a
Portion of a Redevelopment Project at Main Street and Freeport Avenue
Bill Rubin reviewed the status of this request with the HRA
Commissioners. Following a public hearing on August 16, 1993, the Elk
River City Council approved a modification to Tax Increment Financing
Plans No. 1 and No 3. The modification resulted in a $50,000 amendment
to Plans No. 1 and No. 3. Further, the modification enabled a
developer, Mr. Dennis Chuba, to be reimbursed for certain eligible TIF
expenditures as authorized by Minnesota Statutes. This reimbursement
will be used to help support a proposed 8,000 square foot office
townhouse facility at Main Street and Freeport Avenue.
In a related motion, the Elk River City Council voted to recommend that
the HRA consider funding 50% of the eligible redevelopment costs, up to
a maximum of $25,000.
Housing and Redevelopment Authority Page 3
September 7, 1993
• At this time, Commissioner Duitsman suggested that it would be
appropriate to discuss his "Other Business I" item. He stated that if
the HRA agreed to fund 50% of these costs, up to a maximum of $25,000,
the City would retain additional funds from TIF Districts No. 1 and No.
3 for future projects such as a Business Park. In addition,
Commissioner Duitsman suggested that the HRA consider funding an
additional $10,000 of the redevelopment project, thereby increasing its
contribution to $35,000.
Chair Hinkle questioned whether the City Council should adopt a new
motion requesting that the HRA participate more than the 50% of the
eligible cost, up to a maximum of $25,000. Executive Director Klaers
responded by stating that this action was up to the HRA.
Chair Hinkle suggested an additional $10,000 may not affect the TIF
project. However, he desired that the HRA build up its account for
other future projects.
Commissioner Duitsman stated that the request to the HRA for
participation in the project at Main Street and Freeport Avenue came
from him.
Executive Director Klaers stated that requests like this likely will
not be the last request from the City for assistance in future
projects.
Chair Hinkle stated that he preferred to go along with the Council's
original motion funding 50% of the eligible cost.
COMMISSIONER DUITSMAN MOVED TO AUTHORIZE THE EXPENDITURE OF UP TO
$25,000 IN HRA FUNDS TO HELP FINANCE THE REIMBURSEMENT OF ELIGIBLE
REDEVELOPMENT COSTS ASSOCIATED WITH THE PROJECT AT MAIN STREET AND
FREEPORT AVENUE. COMMISSIONER SCHULDT SECONDED THE MOTION. THE MOTION
CARRIED 3-0.
8. Elk River Limited Partnership Change Order Request
HRA Commissioners reviewed a request from Elk Terrace Limited
Partnership regarding a change order in the amount of $2,100 for costs
over and above a budgeted amount to locate and cap a utility line.
This cost was incurred as part of the site preparation activities
associated with Tax Increment Financing District No. 10 - a 23 unit
senior apartment project constructed at 4th Street and Holt Avenue.
Because as-built drawings did not exist for 4th Street or Holt Avenue,
the subcontractor incurred additional out-of-pocket costs to close a
utility line.
Requests for change orders like this are not extraordinary. The Mork
Clinic redevelopmen 7ro4ecz resulted in similar requests.
COMMISSIONER SCHULD'' MOVED TO APPROVE THE $2,100 CHANGE ORDER PAYABLE
1111 TO ELK TERRACE LIMITED PARTNERSHIP FOR COSTS INCURRED ENCLOSING A
UTILITY LINE. COMMISSIONER DUITSMAN SECONDED THE MOTION. THE MOTION
CARRIED 3-0.
Housing and Redevelopment Authority Page 4
September 7, 1993
9. Other Business
1111
No other business was discussed by the HRA.
10. Adjournment
There being no further business, COMMISSIONER SCHULDT MOVED TO ADJOURN
THE HRA MEETING. COMMISSIONER DUITSMAN SECONDED THE MOTION. THE
MOTION CARRIED 3-0.
The meeting of the Elk River Housing and Redevelopment Authority adjourned
at 5:40 p.m.
Respectfully submitted,
William Rubin
Economic Development Coordinator
III