05-11-1994 HR MIN • MEETING OF THE ELK RIVER HOUSING AND REDEVELOPMENT
AUTHORITY
HELD AT THE ELK RIVER CITY HALL
WEDNESDAY, MAY 11, 1994
Members Present: Chair Schuldt, Commissioners Toth, Hinkle, and Kropuenske
Members Absent: Commissioner Duitsman
Staff Present: Bill Rubin, HRA Administrator
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority was called to order at 7:00 p.m. by Chair Schuldt.
2. Consider 5/11/94 HRA Agenda
COMMISSIONER TOTH MOVED TO APPROVE THE MAY 11, 1994, HRA AGENDA WITH
THE FOLLOWING ADDITION:
8.1. CONSIDER A RESOLUTION DESIGNATING THE BANK OF ELK RIVER AS THE
HRA'S DEPOSITORY OF FUNDS.
COMMISSIONER HINKLE SECONDED THE MOTION. THE MOTION CARRIED 4-0.
3. Consider 3/24/94 HRA Minutes
COMMISSIONER HINKLE MOVED TO APPROVE THE 3/24/94 HRA MINUTES AS
PRESENTED. COMMISSIONER TOTH SECONDED THE MOTION. THE MOTION CARRIED
4-0.
4. Open Mike
No one appeared for this item.
5. Consider a Redevelopment Grant Request from T.J. Properties
Commissioner Hinkle informed the HRA Commissioners that he would refrain from
participating in this discussion as one of the principals of T.J. Properties currently
holds his real estate license.
At this time, Commissioner Hinkle excused himself from the dais and found a seat in the
audience.
Jerry Smith, a principal with T.J. Properties, provided the HRA Commissioners with
an overview of the redevelopment project proposed at 403 Main Street (corner
of Main Street and Freeport Avenue). Mr. Smith indicated that the proposed
• office would contain approximately 2,500 square feet per floor; that the proposed
project would be a two-story plus basement office for purposes of housing the
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May 11, 1994
Century 21 White Dove operations together with the operations of T.S. •
Construction.
T.J. Properties is requesting a redevelopment grant in the amount of $19,500 from
the Elk River HRA. This request was referred to the HRA by way of City Council
action on May 2, 1994. The proposed redevelopment grant would be used to
reimburse T.J. Properties for certain public redevelopment costs associated with
moving a single family home from the site at 403 Main Street as well as for site
preparation costs (foundation removal, compaction, etc.). Mr. Smith stated that
the basis for the redevelopment grant is because there are limited vacant sites
along the Main Street corridor, and therefore, T.J. Properties is paying a premium
for the site at 403 Main Street. The redevelopment grant would be used to
reduce T.J. Properties site preparation costs.
COMMISSIONER KROPUENSKE MOVED TO SCHEDULE A PUBLIC HEARING FOR JUNE
1, 1994, TO CONSIDER THE REQUEST BY T.J. PROPERTIES FOR A REDEVELOPMENT
GRANT RELATED TO THE PROPOSED OFFICE BUILDING AT 403 MAIN STREET.
COMMISSIONER TOTH SECONDED THE MOTION. THE MOTION CARRIED 3-0.
Following the vote, Commissioner Kropuenske announced that the First National
Bank of Elk River is the primary lender for this project. However, he is not the loan
officer associated with this project, and therefore, he made the motion for this
public hearing as he did not see a conflict of interest.
At this time, Commissioner Hinkle returned to the dais. •
6. Review Plans and Specs for Public Improvements at the Former City Hall Site at US
Highway 10, Main Street, and UPA Drive
At this time, Bill Rubin reviewed this project's grading plan as prepared by MSA
Consulting Engineers. The plans include an access drive which connects UPA
Drive to the site's lower level. In addition, a foundation, with appropriate
setbacks, is included to accommodate the Chamber of Commerce office
building. Approximately 35 off-street parking stalls are provided for both the
Chamber operation and for long-term commuters.
Mr. Rubin indicated that MSA Consulting Engineers would be working on plans
and specifications in order to establish a more definitive price estimate. The plans
would be used by contractors to bid on the project. Other organizations
expected to participate in funding these improvements include the Area
Chamber of Commerce, MnDOT, Elk River Municipal Utilities, and the contractor
associated with the 1993 improvements.
No other action was taken.
7. Consider By-law Changes Relating to the Designation of an Executive Director
Position
Bill Rubin reviewed this item as it was discussed at the March 24, 1994, meeting.
At that meeting, HRA Commissioners agreed to consider by-law changes relating •
to an "Executive Director" position rather than an "Administrator" position with
the Elk River HRA. Further, the HRA Commissioners agreed to consider the
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May 11, 1994
• proposed by-law changes at a future meeting. To accommodate this, the
Commissioners agreed to waive the distribution of the proposed changes by way
of registered or certified mail.
COMMISSIONER HINKLE MOVED TO DELETE SECTION 3.4 AND SECTION 3.5 OF
ARTICLE 3 OF THE ELK RIVER HRA BY-LAWS; SAID SECTIONS CURRENTLY READ AS
FOLLOWS:
3.4. ADMINISTRATOR - IN THE EVENT THE AUTHORITY DESIRES TO CREATE THE
POSITION,THE CLERK-ADMINISTRATOR OF THE CITY, OR SUCH OTHER PERSON
SELECTED BY THE COMMISSIONERS, MAY BE APPOINTED TO SERVE AS THE
ADMINISTRATOR OF THE AUTHORITY. THE ADMINISTRATOR SHALL BE
RESPONSIBLE FOR SECURING, SUPERVISING, AND DIRECTING ANY
PERSONNEL REQUIRED FOR WORK TO BE ACCOMPLISHED BY THE AUTHORITY.
THE ADMINISTRATOR SHALL HAVE COMPLETE RESPONSIBILITY FOR
ADMINISTRATION OF THE AFFAIRS OF THE AUTHORITY PURSUANT TO POLICIES
AND DIRECTIVES ESTABLISHED BY THE COMMISSIONERS.
3.5. SECRETARY - THE SECRETARY, WHO SHALL BE SELECTED FROM AMONG
THE COMMISSIONERS, SHALL BE RESPONSIBLE FOR THE TAKING AND
PREPARATION OF MINUTES OF EACH MEETING OF THE AUTHORITY. FURTHER,
THE SECRETARY SHALL BE RESPONSIBLE FOR MAINTAINING ANY APPROPRIATE
FILES AS DEEMED NECESSARY BY THE COMMISSIONERS, INCLUDING FILES OF
THE MINUTES, PUBLICATIONS OF MEETINGS, AND MEETING AGENDAS. THE
SECRETARY SHALL ALSO PERFORM SUCH FUNCTIONS AS MAY BE DEEMED
• NECESSARY BY THE CHAIR.
FURTHER, COMMISSIONER HINKLE MOVED TO REPLACE SECTION 3.4 AND SECTION
3.5 OF ARTICLE 3 WITH NEW LANGUAGE,TO WIT:
3.4 SECRETARY - THE SECRETARY, WHO SHALL BE SELECTED FROM AMONG
THE COMMISSIONERS, SHALL BE RESPONSIBLE FOR THE TAKING AND
PREPARATION OF MINUTES OF EACH MEETING OF THE AUTHORITY. FURTHER,
THE SECRETARY SHALL BE RESPONSIBLE FOR MAINTAINING ANY APPROPRIATE
FILES AS DEEMED NECESSARY BY THE COMMISSIONERS, INCLUDING FILES OF
THE MINUTES, PUBLICATIONS OF MEETINGS, AND MEETING AGENDAS. THE
SECRETARY SHALL ALSO PERFORM SUCH FUNCTIONS AS MAY BE DEEMED
NECESSARY BY THE CHAIR.
3.5. EXECUTIVE DIRECTOR - THE AUTHORITY SHALL APPOINT AN EXECUTIVE
DIRECTOR AND SUCH OTHER STAFF, PERMANENT AND TEMPORARY, THAT IT
DEEMS NECESSARY TO CARRY OUT THE BUSINESS OF THE AUTHORITY. THE
EXECUTIVE DIRECTOR SHALL HAVE THE DUTIES AND RESPONSIBILITIES
DELEGATED BY THESE BY-LAWS AND AS ASSIGNED BY THE AUTHORITY.
COMMISSIONER TOTH SECONDED THE MOTION. THE MOTION CARRIED 4-0.
8. Other Business
•
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May 11, 1994
Ill
8.1. Consider a Resolution Designating the Bank of Elk River as the HRA's Depository of
Funds
Bill Rubin distributed a resolution provided by the Bank of Elk River. The Bank of Elk
River needs this resolution adopted in order for it to have a record of who the HRA
has designated to sign its checks.
COMMISSIONER KROPUENSKE MOVED TO ADOPT THE RESOLUTION DESIGNATING
THE BANK OF ELK RIVER AS THE HRA'S DEPOSITORY OF FUNDS. COMMISSIONER
HINKLE SECONDED THE MOTION. THE MOTION CARRIED 4-0.
9. Adjournment
There being no further business, COMMISSIONER KROPUENSKE MOVED TO
ADJOURN THE MEETING. COMMISSIONER TOTH SECONDED THE MOTION.
THE MOTION CARRIED 4-0.
The meeting of the Elk River Housing and Redevelopment Authority was
adjourned at 7:33 p.m.
Respectfully submitted,
&Ph" 144/4"
it iam Rubin III
HRA Executive Director
III