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08-02-2004 CC MINMembers Present: Members Absent: Staff Present: 5.1. MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, AUGUST 2, 2004 Mayor I~dinzing, Counciknembers Dietz, Modn, and Tveite Councilmember Kuester City Administrator Pat Klaers, City Clerk Joan Schmidt, Finance Director Lori Johnson, Utilities General Manager Bryan Adams, and Recording Secretary Tina Allard Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor K2inzmg. Consider 8/2/2004 Agenda Councilmember Dietz added the follo~ving items to Other Business: · Reader Board · Smoking Ban · Boys & Girls Club MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER DIETZ TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 4-0. Consider Consent Agenda MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. 7/19/04 MINUTES 3.2. CHECK REGISTER 3.3. CHANGE ORDERS 3.4. APPROVE THE SAFETY PROGRAM VISION STATEMENT 3.5. PROCLAIM TUESDAY, AUGUST 3, 2004 AS NATIONAL NIGHT OUT IN ELK RIVER MOTION CARRIED 4-0. Open Mike No one appeared for Open Mike. Consider Advisory. Board and Commission Policy Ci~ Clerk Joan Schmidt reviewed the revisions Council had requested to the Advisory Board and Commission Policy. She stated that Mary Ippel, the EDA/HRA's attorney, is City Council Nfmutes August 2, 2004 preparing an opinion regarding the combining of the HRA and the EDA into one Authority. Page 2 Councilmember Motin recommended against combining the HRA and EDA. He stated the EDA is representative of individuals with financial backgrounds whereas the HRA is more representative of residents. He stated that combining the two Authorities would create too many duties for one Authority. Councilmember Motin stated the city is considering compensation to the HtC5 so a policy change may be needed to Number 17 in the furore. Councilmember Motin requested Number 7 be changed to state that a citizen is not required to be a resident of Elk River but should be a Sherburne County resident in order to serve on the Library Board. He requested Number 15 state that the three unexcused absences have to be within one year. Councilmember Dietz stated the Council liaison should rotate every year rather than every 6 months. He stated a year would give Councilmembers a chance to get involved with the Board/Commission. Councilmember Dietz suggested all Councilrnembers list their Board/Commission preferences on a sheet of paper and submit them to the Mayor. Mayor Iadinzing stated Council liaisons could be determined at the August 9 worksession meeting when all Councilrnembers would be present. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT THE ADVISORY BOARD AND COMMISSION POLICY WITH THE CHANGES NOTED ABOVE. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER DIETZ TO SET OCTOBER 11, 2004 AS A GOAL SETTING WORKSESSION WITH BOARDS AND COMMISSIONS. MOTION CARRIED 4-0. 5.2. Personnel Committee Recommendation Finance Director Lori Johnson stated that the Personnel Committee has reviewed the building maintenance supervisor position held by Gary Lore. Ms. Johnson stated that the Job Analysis Questionnaire generated a higher point value and pay grade for this position. She further stated that the Committee does not make pay recommendations. Councilmember Dietz questioned if Mr. Lore would be getting a pay increase due to the pay grade change. City Administrator Pat K. laers stated there are no plans for a pay increase at this time. Mr. Lore is between Steps C and D of Pay Grades 11 and in the future he will be receiving cost of living raises and July step increases. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE BUILDING MAINTENANCE SUPERVISOR POSITION AT PAY GRADE 11. MOTION CARRIED 4-0. City, Council Minutes August 2, 2004 Page 3 5.3. Consider Resolution Concurring in the Action of the Board of Commissioners of the Public Utilities Commission of the City of Elk River in Providing for the Issuance and Sale of $940,000 Electric Revenue Bonds, Series 2004A Finance Director Lori Johnson stated the COuncil is being asked to adopt a resolution to concur with the issuance and sale of $940,000 electric revenue bonds, series 2004A. She stated the Utilities Commission will be approving a resolution securing the payment of the bond to be paid with electric revenues. Ms. Johnson stated a pricing committee will review the bids once they have been received. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 04-59 CONCURRING IN THE ACTION OF THE BOARD OF COMMISSIONERS OF THE PUBLIC UTILITIES COMMISSION OF THE CITY OF ELK RIVER, MINNESOTA, IN PROVIDING FOR THE ISSUANCE AND SALE OF $940,000 ELECTRIC REVENUE BONDS, SERIES 2004A. MOTION CARRIED 4-0. 5.4. Consider Resolution Increasing 2004 Maintenance of Effort for the Library. Finance Director Lori Johnson stated the Elk River Library must certify to the Great River Regional Library system that the city will provide as many dollars in funding to the library in the current year as it did in the previous year. She stated the city did not meet its maintenance of effort agreement for 2003 and needs to carry over the $2,900 decrease. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER DIETZ TO ADOPT RESOLUTION 04-60 INCREASING THE 2004 LIBRARY BUDGET TO MEET THE 2003 MAINTENANCE OF EFFORT REQUIREMENT. MOTION CARRIED 4-0. 5.5. Consider Worksession Agenda City Administrator Pat Kdaers and the Council reviewed the agenda discussion topics for the August 9 and September 13 worksessions. Mr. K2aers commended Joan Schmidt for the work she did on the Board and Commission Handbook. He stated this will be a good step forward in cbmmunication efforts between the Council and Boards/Commissions and staff. Mr. Klaers stated that the Mayor, along with city staff, visited the Kohler house today to see what type of ~vork needs to be completed before it can be rented out. Other Business Reader Board Councilmember Dietz stated Elk River High School applied for a sign permit to replace their bulletin board with a reader board. He stated the city denied the sign permit to the school as they exceeded the maximum sign usage allowed by ordinance when they remodeled their building and changed the building entrance sign. Councilmember Dietz questioned if there was anything the city could do to help the school in having the Reader City Council Minutes Page 4 August 2, 2004 Board installed by the beginning of the school year, September 1, 2004. He stated that the intent of the sign ordinance was to control business competition and shouldn't affect the schools. Mayor Klinzing stated there is no distinction between commercial and institutional sign limits. Mayor Kflinzing stated the Council could hold a special meeting to review a sign ordinance amendment and suggested August 25, 2004 as a date. The Council directed staff to draft an amendment to the sign ordinance to distinguish between commercial and institutional sign allowances. 6.2. Smoking Ban Councilmember Dietz stated that many of the metro areas have gone to a city,vide smoking ban and he questioned if the Council had any interest in pursuing this in Elk River. Mayor Klinzing and Councilmembers Motin and Tveite stated they were not interested in a smoking ban in Elk River at this time. 6.3. Boys & Girls Club Councilmember Dietz stated that Councilmember Kuester would like the Boys & Girls Club discussion moved ahead to the August 16 agenda. Mayor I~dinzing stated she would like the new Parks & Recreation Director to attend the meeting for this item. 6.4. Holzem Property. Councilmember Motin stated that the developer for the Holzem property submitted a PUD application to staff and the application was denied on the spot. He questioned if city staff had the right to deny applications. Mayor Klinzing stated the developer submitted an application for a PUD under a future zoning change. She stated the applicant did not understand the application process and needed to also apply for a zone change. She stated she would contact the applicant to explain the process. 7. Staff Updates There were no staff updates. 10. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 7:15 p.m. Minutes prepared by Tina Allard Joan Schmidt City Clerk