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08-28-1995 HR MIN MEETING OF THE ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY HELD AT THE ELK RIVER CITY HALL MONDAY,AUGUST 28, 1995 Members Present: Chair Schuldt, Commissioners Farber, Hinkle, Kropuenske and Duitsman (arrived at 5:15 p.m.) Members Absent: None Staff Present: Bill Rubin, Executive Director; Sandra Thackeray, City Clerk 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5 p.m. by Chair Schuldt. 2. Consider August 28, 1995, HRA Agenda The Executive Director requested that the following items be added to the agenda: 11.1 Consider Request to Schedule a Public Hearing for October 2, 1995, to Consider the Concept Plans for the Mississippi Riverfront Pathway Project 11.2. Consideration of Regular Meetings for the HRA. COMMISSIONER HINKLE MOVED TO APPROVE THE AUGUST 28, 1995, HRA AGENDA AS AMENDED. COMMISSIONER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3.1. Consider June 5, 1995, HRA Minutes COMMISSIONER FARBER MOVED TO APPROVE THE JUNE 5, 1995, HRA MINUTES. COMMISSIONER HINKLE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3.2. Consider June 30, 1995, HRA Minutes COMMISSIONER KROPUENSKE MOVED TO APPROVE THE JUNE 30, 1995, HRA MINUTES. COMMISSIONER HINKLE SECONDED THE MOTION. THE MOTION CARRIED 3-0-1. Commissioner Farber abstained due to his absence from the June 30, 1995, HRA meeting. 4. Open Mike No one appeared for this item. Housing and Redevelopment Authority Minutes Page 2 August 28, 1995 • 5. Consider HRA Statement of Expenses Executive Director Bill Rubin reviewed the Statement of Expenses for the HRA from March 21, through August 24, 1995, as prepared by Lori Johnson. COMMISSIONER FARBER MOVED TO APPROVE THE STATEMENT OF EXPENSES FOR THE HRA FOR MARCH 21, THROUGH AUGUST 24, 1995, IN THE AMOUNT OF $12,310.37. COMMISSIONER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6. Consider Reimbursement Request from the City of Elk River for the Mississippi River Rip Rap Project Executive Director Bill Rubin indicated that on August 11, 1994, the HRA Commissioners authorized a $20,000 expenditure of funds to assist the city with a $40,000 rip rap improvement project along the Mississippi River shoreline in the central business district. Bill Rubin explained that although the entire project cost approximately $40,000, the city received a grant for the project from the Sherburne County Soil and Water Conservation Board. A requirement of the grant was that$20,000 of the project's costs be matched by the city. COMMISSIONER HINKLE MOVED TO REIMBURSE THE CITY OF ELK RIVER IN THE AMOUNT OF $19,923.44 FOR THE RIP RAP IMPROVEMENT PROJECT IN THE ELK RIVER • CENTRAL BUSINESS DISTRICT. COMMISSIONER FARBER SECONDED THE MOTION. Chair Schuldt indicated that he views this as a Council expense because when the project first began approximately two to three years ago, it was funded from the Council budget. However, he stated that he would vote in favor of the expenditure to be paid by the HRA because the project was previously approved by the HRA. THE MOTION CARRIED 4-0. 7. Consider Funding a City Change Order with Barbarossa and Sons for Improvements to a Downtown Parking Lot Commissioner Duitsman arrived at this time (5:15 p.m.) Executive Director Bill Rubin explained that the City Council has approved a Change Order with Barbarossa and Sons in the amount of $35,294 for the upgrade of the city-owned parking lot behind Champion Auto and Kemper Drug. Bill Rubin explained that the amount of $35,294 is approximated because there was a deduction from this amount for the elimination of three concrete islands. Bill Rubin indicated that this is a budgeted item in the HRA 1995 budget. COMMISSIONER FARBER MOVED TO FUND THE CITY'S CHANGE ORDER WITH BARBAROSSA AND SONS IN THE AMOUNT OF $35,294, LESS A DEDUCTION FOR THE ELIMINATION OF THREE CONCRETE ISLANDS FROM THE PLAN, FOR THE • IMPROVEMENTS TO A DOWNTOWN PARKING LOT. COMMISSIONER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Housing and Redevelopment Authority Minutes Page 3 August 28, 1995 • 8. Consider the 1996 HRA Budget and Levy Executive Director Bill Rubin stated that based on a maximum levy, it is estimated that the HRA will have revenues of approximately$68,000 in 1996. Bill Rubin reviewed the proposed 1996 HRA budget. COMMISSIONER FARBER MOVED TO ADOPT HRA RESOLUTION 95-1, A RESOLUTION ESTABLISHING A TAX LEVY FOR THE ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY FOR COLLECTION IN 1996. COMMISSIONER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Contractual Service line items were discussed by the HRA. Both Commissioners Farber and Duitsman indicated that they do not necessarily agree with the priority of the listed contractual services. COMMISSIONER KROPUENSKE MOVED TO APPROVE THE 1996 HRA BUDGET IN THE AMOUNT OF $68,000. COMMISSIONER HINKLE SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. Commissioner Duitsman abstained. 9. Consider an Amendment to the Contract for Services with Hoisinaton Koealer Group, Inc. Executive Director Bill Rubin explained that Hoisington Koegler has submitted an amendment to the Contract for Services for design work that would allow the • highway corridor, Main Street corridor, and river corridor to be linked with common design and landscape elements. COMMISSIONER KROPUENSKE MOVED TO APPROVE AN AMENDMENT TO THE CONTRACT FOR SERVICES WITH HOISINGTON KOEGLER GROUP, INC., IN AN AMOUNT NOT TO EXCEED $2,550 IN COSTS RELATED TO PLANNING AND DESIGN SERVICES FOR IMPROVEMENTS ALONG THE US HIGHWAY 10 CORRIDOR. COMMISSIONER HINKLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 10. Allocation of HRA Funds Towards the Mississippi Riverfront Pathway Project Executive Director Bill Rubin explained that Hoisington Koegler Group, Inc., has provided a preliminary estimate of the cost associated with the proposed Mississippi Riverfront Pathway Project in the amount of $960,000. Bill Rubin suggested that the HRA consider an allocation of funds to assist in the financing of the Pathway Project. He suggested that the allocation of HRA funds be appropriated over a number of years with a possible five year timeframe and a $150,000 total allocation from the HRA. Commissioners Hinkle and Kropuenske both indicated that this project is considered a community project and indicated that they would support the HRA's contribution of funds to the project. Commissioner Duitsman indicated that he felt that it was premature for the HRA to be committing funds for this project. He further stated that the HRA should be involved in the funding if the project moves forward. Housing and Redevelopment Authority Minutes Page 4 August 28, 1995 Commissioner Schuldt indicated that he considers the project more of a park and recreation project rather than an HRA project. Commissioner Kropuenske indicated that this is a community-wide project and that the HRA should be the leader in the project rather than the City Council. Commissioner Farber indicated that if the public hearings are held and the project moves forward, then the HRA should take the lead in the project. COMMISSIONER HINKLE MOVED TO CONCEPTUALLY APPROVE A $150,000 ALLOCATION OF HRA FUNDS OVER A PERIOD OF YEARS TO HELP FUND THE MISSISSIPPI RIVERFRONT PATHWAY PROJECT, EXPRESSING THE HRA'S LEADERSHIP IN THIS PROJECT. COMMISSIONER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-1-1. Commissioner Schuldt opposed and Commissioner Duitsman abstained. 11.1. Consider Request to Schedule a Public Hearing to Consider the Riverfront Concept Plan for the Pathway Project COMMISSIONER FARBER MOVED TO AUTHORIZE A HRA PUBLIC HEARING FOR OCTOBER 2, 1995, AT 5 P.M., TO CONSIDER THE CONCEPT PLANS FOR THE MISSISSIPPI RIVERFRONT PATHWAY PROJECT. COMMISSIONER HINKLE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 11.2. Consider Holding Regular HRA Meetings • Executive Director Bill Rubin suggested that the HRA may want to consider holding meetings on a regular basis rather than on an as-needed basis due to the increased issues pertaining to the HRA. Chair Schuldt indicated that if the Mississippi Riverfront Pathway Project becomes a reality and the HRA becomes the leader in the project, regular meetings may be necessary. It was the consensus of the HRA to discuss this issue at its next meeting. 12. Adjournment There being no further business, COMMISSIONER FARBER MOVED TO ADJOURN THE MEETING OF THE HRA. COMMISSIONER DUITSMAN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River Housing and Redevelopment Authority was adjourned at 5:55 p.m. Respectfully submitted, ,hfrliAtt" Sandra Thackeray • City Clerk