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10.4. SR 09-08-2015 Eclty1� ,.,�� Request for Action River To Item Number Mayor and City Council 10.4 Agenda Section Meeting Date Prepared by Worksession September 8, 2015 Tim Simon, Finance Director Item Description Reviewed by 2016 Budget Cal Portner, City Administrator Reviewed by Action Requested Continue review of 2016 budget. Background/Discussion Over the past several months staff has presented the budget requests and related goals for each department. Staff will do an overview of the entire budget and provide an update on the preliminary levy. General Fund Update The Council must approve and certify a maximum levy to Sherburne County by September 30, 2015. The current proposed levy is a 3.4% or a 2.9% change without the quiet zone repayment for 2016. Staff will continue to review and adjust items as more information is available (i.e. fuel contract). A quick summary of the changes from 2015 —2016 proposed General Fund expenditure budget prior to adjustments is below: 2015 Adopted Budget $13,312,800 COLA 2% or by union contract 175,900 Staff adjustments (personnel sheet 0 Health Insurance/Pension changes (PERA) 97,000 Inflation/Exp. Adjustments <1.6% 212,700 2016 Preliminary Budget $13,798,400 The city tax rate is projected to decrease from 47.19% to a range of 46.61%-46.82% for 2016,which is subject to change pending any final adjustments from the County Assessor on property values/final adjustments. Financial Impact N/A Attachments ■ General fund summary ■ Quite zone advance resolution ■ Capital outlay summary sheet ■ Preliminary 2015 tax values for taxes ■ Personnel summary sheet payable 2016 ■ Tax levy/Tax rate breakout ' Sample properties Template Updated 4/14 P 01 W E 0 E 0 O Y AU CITY OF ELK RIVER Requested budget analysis snap shot(General Fund) 2015 YTD 2016 %of % Adopted (07/31) Preliminary budget change General Fund Revenues: Property taxes 9,420,750 4,956,796 9,730,900 70.5% 3.3% All Other Revenues 3,892,050 2,323,475 4,067,500 29.5% 4.5% Total General Revenues 13,312,800 7,280,271 13,798,400 100.00% 3.65% General Fund Expenditures General Government: Mayor&Council 141,050 84,148 145,850 1.06% 3.40% Cable TV 108,400 55,143 109,700 0.80% 1.20% Administrative Services 600,000 328,732 607,900 4.41% 1.32% Human Resources 161,750 79,337 178,400 1.29% 10.29% Elections 13,350 8,803 20,500 0.15% 53.56% Finance 567,450 363,123 583,550 4.23% 2.84% Information Technology 332,150 208,890 346,350 2.51% 4.28% Legal 217,600 98,462 214,600 1.56% -1.38% Community Development 339,600 180,094 213,750 1.55% -37.06% Planning 195,550 113,432 297,400 2.16% 52.08% City Hall Maintenance 569,200 323,974 584,400 4.24% 2.67% Energy City 10,100 3,641 17,300 0.13% 71.29% Contingency (95,000) - (95,000) -0.69% 0.00% Total General Government 3,161,200 1,847,779 3,224,700 23.4% 2.0% Public Safety: Police 4,803,200 2,419,667 4,925,250 35.69% 2.54% Fire 817,350 448,195 898,950 6.51% 9.98% Code Enforcement 89,300 50,477 92,600 0.67% 3.70% Building Safety 628,950 364,296 652,250 4.73% 3.70% Environmental 30,150 17,334 41,600 0.30% 37.98% Total Public Safety 6,368,950 3,299,969 6,610,650 47.91% 3.79% Public Works: Street Maintenance 1,187,300 724,796 1,279,700 9.27% 7.78% Snow Removal 297,550 182,795 307,100 2.23% 3.21% Equipment Services 196,550 106,228 189,500 1.37% -3.59% Engineering 219,550 117,390 217,950 1.58% -0.73% Total Public Works 1,900,950 1,131,209 1,994,250 14.45% 4.91% Culture&Recreation: Parks Maintenance 967,150 537,332 1,027,700 7.45% 6.26% Recreation 698,950 386,766 713,400 5.17% 2.07% Sr.Citizen Programs 215,600 113,381 227,700 1.65% 5.61% Total Culture&Recreation 1,881,700 1,037,479 1,968,800 14.27% 4.63% Transfers Out 0 - - 0.00% #DIV/0! Total General Fund Expenditures 13,312,800 7,316,436 13,798,400 100.00% 3.65% General Fund Gap Before Adjustments: - (36,165) - Notes: N:\Departments\Finance\Finance\BUDGET\Budget Folders by Year\2016 budgets\2016 Summary Budget CITY OF ELK RIVER 2016 BUDGET GENERAL FUND REVENUES 2015 2016 % DESCRIPTION BUDGET Preliminary Change Taxes Ad Valorem 9,420,750 9,730,900 3% Gravel 125,000 127,000 2% Total Taxes 9,545,750 9,857,900 3% License&Permits Liquor 61,000 67,500 11% Amusement 1,200 1,050 -13% Cigarette 3,500 3,100 -11% Apartment 30,000 35,000 17% Mining 21,000 23,000 10% Garbage Hauler 2,000 1,600 -20% Other Business 11,000 12,000 9% NPDES Permit 10,000 10,000 0% Building Permit 350,000 385,000 10% Plumbing/Heating Permit 92,000 92,000 0% Permit Surcharge 2,000 300 -85% Animal License 6,000 6,500 8% Parking Permit 1,200 1,500 25% Other Non Business 8,500 8,000 -6% Total Licenses&Permits 599,400 646,550 8% Intergovernmental Revenue Federal Grant 3,600 1,800 -50% Market Value Credit 4,000 4,000 0% PERA Aid 14,100 14,000 -1% Police Aid 225,000 230,000 2% Police Training Reimb. 11,000 10,000 -9% State Crime Prevention Grant 25,250 25,250 0% Other State Grants(vest) 3,600 3,300 -8% Total Intgvtl. Revenue 286,550 288,350 1% Charges for Services Planning&Zoning Fees 12,000 16,000 33% Plan Check Fees 105,000 135,000 29% Special Assmt. Search 1,000 500 -50% Sale of Maps/Copies 2,000 1,700 -15% Reimb. For Gen Govt Sery 4,500 4,500 0% Lockout Fees 7,500 7,500 0% Reimb. For Police Services 6,000 6,000 0% School Liaison 123,600 123,600 0% Animal Impound 3,000 3,000 0% Fire Contracts 206,000 220,000 7% Fire Inspections 10,000 10,000 0% Fire Calls 3,000 3,000 0% Maint. Facility Rent 14,100 14,500 3% Street Services 38,900 35,000 -10% Engineering Services Reimb. 141,700 148,950 5% Sr. Center Activities 28,000 29,000 4% Recreation Fees 95,000 96,000 1% Park Fees/Bldg Rent 24,400 26,800 10% Sewer Inspection Fee 5,000 9,000 80% Contractor License Check 500 1,000 100% Total Charges for Service 831,200 891,050 7% Fines Court 115,000 117,000 2% Parking 10,000 10,000 0% Total Fines 125,000 127,000 2% Other Revenue Interest Income 85,000 85,000 0% Refunds&Reimb. 101,000 101,000 0% Contributions 25,000 20,000 -20% Miscellaneous 6,000 7,500 25% Total Other Revenue 217,000 213,500 -2% Transfers In Landfill 53,950 55,000 2% Capital Outlay Reserve 212,700 212,950 0% Storm Water - 5,000 100% NSP/RDF Reserve 39,500 45,000 14% Development Fund 62,600 62,600 0% WWTS 100,000 100,000 0% Liquor 399,050 438,950 10% ERMU 740,900 750,000 1% EDA 32,000 34,800 9% HRA 23,250 24,750 6% Garbage/Other 43,950 45,000 2% Total Transfers In 1,707,900 1,774,050 4% TOTAL GENERAL FUND REVENUES $ 13,312,800 $ 13,798,400 3.6% Revenues by Category General Fund Other Revenue 2% Transfers In Fines 13%_ Charges for 1% Services Intevdvernmental Revenue 2% Taxes License&Permits 71% 5% CITY OF ELK RIVER 2015-2016 BUDGET GENERAL FUND EXPENDITURES 2015 2016 % Description BUDGET Preliminary CHANGE 4101 FULL TIME SALARIES 7,102,400 7,264,050 2.28% 4102 OVERTIME 187,100 187,100 0.00% 4103 PART TIME SALARIES 638,500 665,950 4.30% 4104 PERA CONTRIBUTIONS 830,300 854,900 2.96% 4105 FICA CONTRIBUTIONS 313,200 316,250 0.97% 4106 OTHER RETIREMENT CONTRIBUTIONS 30,000 30,000 0.00% 4107 MEDICARE CONTRIBUTIONS 112,150 115,150 2.67% 4108 EMPLOYER CONTRIBUTION FOR INSURANCE 927,200 977,100 5.38% 4109 WORKERS COMPENSATION 172,550 175,800 1.88% TOTAL PERSONAL SERVICES 10,313,400 10,586,300 2.65% 4201 OFFICE SUPPLIES 55,700 50,250 -9.78% 4212 FUELS&LUBES 246,500 250,700 1.70% 4217 UNIFORM ALLOWANCE 63,200 78,950 24.92% 4219 OPERATING SUPPLIES 558,100 643,150 15.24% 4221 EQUIPMENT PARTS 116,800 110,450 -5.44% 4226 STREET SIGNS 24,000 30,500 27.08% TOTAL SUPPLIES 1,064,300 1,164,000 9.37% 4301 AUDIT FEES 19,000 20,000 5.26% 4304 LEGAL FEES 217,600 214,600 -1.38% 4319 PROFESSIONAL SERVICES 112,050 118,800 6.02% 4321 TELEPHONE 73,750 84,800 14.98% 4322 POSTAGE 21,600 20,600 -4.63% 4331 TRAVEL/CONFERENCES/SCHOOLS 153,950 185,600 20.56% 4334 CAR ALLOWANCE 4,800 4,800 0.00% 4349 ADVERTISING/MARKETING 34,700 33,200 -4.32% 4359 PUBLISHING 28,650 28,700 0.17% 4361 PROPERTY/AUTO/LIABILITY INSURANCE 148,700 155,400 4.51% 4389 UTILITIES 175,050 193,600 10.60% 4401 BLDG REPAIR/MAINTSERVICES 121,100 132,400 9.33% 4404 EQUIP REPAIR/MAINTSERVICES 303,750 290,450 -4.38% 4409 CONTRACTUAL SERVICES 164,000 181,900 10.91% 4412 BUILDING RENT 1,650 1,650 0.00% 4415 EQUIPMENT RENTAL 16,700 17,500 4.79% 4417 UNIFORM RENTAL 7,950 7,950 0.00% 4433 DUES&SUBSCRIPTIONS 41,600 42,300 1.68% 4437 TAXES&LICENSES 450 500 11.11% 4438 CREDIT CARD FEES 8,100 9,100 12.35% 4440 MISCELLANEOUS 28,800 28,600 -0.69% 4460 EQUIPMENT REPLACEMENT CHARGE 251,150 275,650 9.76% TOTAL OTHER SERVICES&CHARGES 1,935,100 2,048,100 5.84% CAPITAL OUTLAY - - #DIV/0! TRANSFER OUT - - #DIV/0! TOTAL GENERAL FUND EXPENDITURES 13,312,800 13,798,400 3.65% General Fund Expenditures by Category Other Services&� Capital Outlay Transfer Out Charges 0% 0% 15% Supplies 8% Personal Sere 77% Tax Levy(General Fund) $ 9,730,900 Preliminary Revenues Expenditures Difference 2016 Preliminary Budget $ 13,811,400 $ 13,811,400 $ Adjustments (Discussion Items) Account Code Revenues Expenditures Building Permit 101-3-0000-3231 35,000 Plan Check Fee 101-3-0000-3413 30,000 Bldg Repair/Maint. 101-4-2190-4401 - (6,000) Equipment Parts 101-4-3150-4221 - (7,000) Contributions 101-3-0000-3626 5,000 Move to 2015(final list will be presented this fall) bail-out rope Operating Supplies 101-4-2320-4218 (15,000) mobile App Operating Supplies 101-4-5210-4219 (7,500) Fuel(TBD) 2016 Preliminary $ 13,881,400 $ 13,798,400 $ 83,000 2015 Adopted $ 13,312,800 $ 13,312,800 $ - change 4.27% 3.65% Notes 2016 CAPITAL OUTLAY Funding Source Requested General Ice Waste Capital Outlay Liquor Gov't Department Department Item Amount Fund Arena Water Fund Reserve Fund Bldg Fund Other Total Mayor&Council Community Survey 20,000 Police Front Office workstation redesign 6,000 6,000 Arbitrator Interview Room 34,500 34,500 40,500 40,500 Building Maintenance LED parking lot lights replacement 10,000 10,000 - - 10,000 10,000 Administration Cubicle modification 18,000 18,000 - 18,000 IT Security Camera Storage 10,000 10,000 Enterprise backup system 15,000 15,000 Mobile Computer mgmt. 15,000 15,000 Arbitrator Storage 20,000 20,000 Fiber Network 10,000 10,000 Microsoft refresh 96,000 96,000 166,000 166,000 Streets/Snow removal/Fleet Truck Mounted Message Board 12,000 12,000 12,000 12,000 Fire Backup Generator replacement Station#1 40,000 40,000 SCBA air packs 40,990 40999 Thermal Image Ladder#1 11,000 11,000 91,000 91,000 Subtotal General Fund Departments 357,500 313,500 24,000 20,000 357,500 Ice Arena Zamboni replacement 127,850 127,850 Expand locker room#5 8,500 8,500 Heating venting system for barn locker rooms 45,000 45,000 Freon Detector for the barn ice plant room 25,000 25,000 Exhaust system for make-up for charging Zam. 30,000 30,000 Replace inferred heating in barn 20,000 20,000 256,350 256,350 Parking lot curbing 9,000 9,000 Library Light replacements(LED) 10,000 10,000 19,000 19,000 Total $632,850 $0 $256,350 $0 $313,500 $0 $39,000 $632,850 Note:Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2016-2020 equipment replacement fund. updated 9/2/2015 �/ 0 U) 5 \\ \ \ / ~ }\ j ~ #` 4 \ E � _` 4 r , _ . / }a \ ~ 2 - 9 f 2 $ /® °/ \ °m / N \ \ i - \ / Q. a \ @ r )_ w ` § ƒ (L\ } rl�Ci \ § © \ )� \ ` _ 2 0 \ ` ( $ ƒ \ } cr , 0)-0 \ ° ( LL < � \ } k = § \\ s w \ ! 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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as follows: authorizes an Interfund Loan for quiet zone improvements, subject to the following requirements: 1. The principal amount of the Interfund Loan not to exceed $850,000. 2. There will be interest charged on the Interfund Loan at the annual rate of 2.46%. 3. Maintain the schedule of payments to expire on 08/01/2026 or 10 years. 4. Repayments will be made from an annual tax levy, starting in 2015 levy year and taxes payable 2016. 5. There will be no prepayment penalty. 6. All grant monies received by the city in order to implement the quiet zone improvements shall be used to offset the debt. Passed and adopted this 2n' day of September 2014. 4n jn . etz, Mayor A'I'I`MST: Tina Allard, Cite Clerk NATURE an N N o O n10 '%C N h rn � � x M a 0' IN N yp IPS - - - N - - R C a ._- m H M C h rn rL Intri �c r-e -M O N In NN m In z O rr Lam- CR m n G N '"' In V� IC to M H 01 In d N M M h M N O rte+ !t T G In llM xO� in IE') o T M N In N -N c m yJ ti ^ C v IT V- V) rr1 O lL N x rn o0 1"� Iri 06 p N C`'J r N N m d' to o R R vU GC Dw a, O C� G n a 8 33 In En bl° [f} -_q to trl EA Er --a Uf -A un fn v In '4' Cl M m h oc -M O DC O W h N C} RN O a0 .0 R 'D 00 -1! -VE 6 - W In r m rri d o m -r c ni N m -0 cn r-J cn v y In -M "' G N P oa eM LT r--� d In �G r-E r-� Irl G N If} "taC R O N w cM m O H Im 40 0. 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CCS N N N N N N rJ N N N N CI N N NN N N N N [V h GAJ DD ce m 0 Oo 00 Oct 06 07 W of o0 *6 W 00 06 061 T�11fll E/i J; ffi EH A d# '!f) En JA H3 5fi 'A 'fr th t! Hi En 'A E16 to `l R C y a P In N O Cl n t0 h 'G a 'D -M R = a} m m r--r H x S 00 oo G 10 h N C t- Cf O 00 = r. 10 SF C) E U7 t7 ui .G r+ ate• u'1 5 c o _ PNdMrilnxR Gti N rd Mc G, IGn n M M in r� � rrej rn IInn 00 00 mC N R Nrr� C <,�, T � C O -C ` FT oC o7 R R 'U V3 �➢ In In -# -1' d' m M N N d � c. E, m v m c m (t rE� :4) ErlV� V, J� V) V) if:- EAU�l +A (in r.- W!, •f3Efl «A o J� Rr, x olo% c o w r mLn LM D rJ N fV N N N G O d G O G G N G o a G O O O G N m cJ x N .0 O Q O Q \"e\\x N x N x c0 N x = a Q d O w f" "r m 'o W 00 w c r6 e-b r!S r5 rd +6 .n � August 29, 2015 To: City Administrators, Clerks and Finance Officers And School District administrators and Finance Officers From. Diane Arnold Re: Preliminary 2015 'Tax Values (for Proposed 2016Tax Notices) Following is the early Pay 2016 Net Tai Capacity and Market Value information for your City, Township or School District. Countywide, there is a 4.474% increase in Net Tai: Capacity and a 5.62% increase in total cOUmy 'Taxable Market Value. Please remember that these values may drop slightly by next spring when final values are certified., clue to abatements, property tax forfeitures, late homesteads and clerical corrections. Township/City/School District Elk River City_ 2015 Net. Tax Capacity Values 2016 Prelirninar NTC Values RE & PP 21,426,935 22,313,958 Less 10% 200 KV 0 0 Less Captured TIF 98,997) (201,466) Tax Rate NTC 21,227,938 22,112,492 Taxable Ma.rket Value 1,754,483,500 1,850,862,700 V Referendum 1,845,616,050 1,935,728,875 II./Data/Property Tax./TNT/Preliminary NTC ]'Market Value Comparison 000000 O N O O l0 N CO O 'T u � `y s a v N N 0 h c0 m m oN m (p c-I 0 c-I c-I u'1 N a al rl c-I c-I c-I c-I X C O � N Op F C > t u U O +n+n+n+n+n+n z 0 0 0 0 0 0 0 co a m o co m m tm l0 O m m m O0 N m m d t ' a v m 00 .� o y O N N h Ntm m m C 00 CO c0 0 W f1 h N 0 m a N N R cC l0 N m N N V1 V1 o a m o m ti H o -a a - -i -i d m E Z 0 - m m 0 O - WOo N Ln Oo a n a m rn o m N r N -i -i -i M .ti O O M O O �o O 0o ui 'tot Oo a w N N N N M N N O on 0 0 10 3 0 U C l0 ci N O U N d t N Oi .ti N x a u W c0 M I� N O N Ol CO �/1 m N O a Ol Ol Ol N N ' m 0 G N N I� a O N N w .-I N o m > MN N N N N N N f0 00 u'1 o h 3 0 r ti m ti m K N v W h N 0 m 'T ti ti ti m O h m Oq a Ln n O Ln n w - m o a m 0 m o a m m � CC N c-I c-I c-I 211 a m VO N a V1 OO rl� a W m N m m X LO �0 m N h N m o o o a n n � H N ~ N N Ol n Oal 000 N M ° c0 7 7 00 N N M a Ol 00 N (^0 O N N N N N N N 1T O 7 O 7 +>. G > 0 m 00 CO N U N u N OS � XN ONO c�0 N c00 N M 0 X 00 0 7 7 O3 a a Ol M 00 c0 u1 m f0 00 N c0 LO H _ N N N N N N N - N 7 O I� m n N 'T m m M CO y 0 0 0 0 0 0 0 0 0 0 0 0 h N h m 0 01 to 0 m = C L' O0 N N h 0 C m O ti cp u'1 u'1 �/1 l0 m M O j0 (0 ci n O Ol i- v OO O O O O O O O O O 0 0 0 0 0 0 0 a O O O O m o o m 00 m m m n n m n 00 0 0 0 m n v^i G ci c-I c-I N m N c-I C N N N N 7 N 7 N T T " > o > O r > �..£ ami o 0 0 0 0 0 0 y O O O O y� Q N rl rl co ti m 0 Q O O O O m Lr h N d 2N N N N N N m N w m m m n w b 04 N T T 41 O a �