7.2. SR 08-16-2004MEMORANDUM
Item # 7.2.
TO:
Mayor and City Council
FROM:
Pat Klaers, City Administrator
DATE:
August 16, 2004
SUBJECT: Utilities Commission Update
Councilmember John Dietz is the City Council representative on the Elk River Municipal Utilities
Commission. At the August 16, 2004 City Council meeting, John is scheduled to provide the
Council with an update on Utilities activities. Attached is the draft minutes from the August 10,
2004 Utilities Commission meeting.
S:lCouncillPatlUpdateslUtilities.doc
ELK RIVER MUNICIPAL UTILITIES
REGULAR MEETING OF THE
UTILITIES COMMISSION
August 10, 2004
Members Present: Jerry Takle, President; James Tralle, Vice Chair
Members Absent: John Dietz, Trustee
Staff Present: Bryan Adams, General Manager; Glenn Sundeen, Line Superintendent; David
Berg, Water Superintendent; Patricia Hemza, Office Manager
Others Present: Pat Klaers, City Administrator
1. Call meeting to order July 6~ 2004
President Jerry Takle called the August 10, 2004 meeting to order.
2. Consider Utilities Agenda
James Tralle moved to approve the Agenda for August 10, 2004, as presented. Jerry Takle
seconded the motion. Motion carried 2-0.
3. Consider Consent Agenda
James Tralle moved to approve the Consent Agenda as follows:
July Check Register
July 6, 2004 Minutes
August 3, 2004 Special Meeting Minutes
Financials
Jerry Takle seconded the motion. Motion carried 2-0.
5.1 Staff Up-dates
Glenn Sundeen informed the Commission that 56 new services were installed in the month of
July. The August 10th electrical conversion take-over of the Connexus area along County Road 70
from County Road 21 to County Road 33 was completed without any problems. James Tralle
asked if the crews were still working 9 hours a day. Glenn replied that they would be going back
to 8 hour days next week.
David Berg reported on the Well #7 project and was thankful to the City for their help in the
landscaping. Sprinklers were installed at Well #7 and with the continued help from the City, the
area will be seeded. Dave also updated the commission on the ongoing progress of the meter
upgrades and the security system sales and lease to purchase.
Patricia Hemza updated the Commission on the successful computer conversion from DOS to
Windows. Staff is getting used to the new system and are working on trying to streamline inner
office paperwork.
5.2 Review Annual Urge Tests
The annual urge tests on the four diesel generation units at the power plant were reviewed.
The engines are running at full potential and are being well maintained by staff. This will result in
approximately $343,992 in annual payments from Great River Energy through the Power
Transaction Agreement.
Page 3
Regular meeting of the Elk River Municipal Utilities Commission
August 10, 2004
6.3 Review Future Water Well Sites
With the continuing development in eastem Elk River the need for additional well sites is a
concern. There are two new developments, Orrin Thompson Homes and Trout Brook Estates
with allocated future well sites. Bryan Adams recommended the Utilities do a test well at the
Trout Brook Estates site before proceeding with a raw water line.
Motion by James Tralle to go ahead with the test well and raw water line at the Trout Brook
Estates site. Jerry Takle seconded the motion. Motion carried 2-0.
Finaneials
Bryan Adams asked the Commission how they liked the graph compared to the spread sheet.
Commission preferred the graph as it gives them a better view of the statistics.
Other Business
The City would like to have a joint meeting with the City Council and Utility Commission on
August 25th at 6:00 p.m. Previous issues discussed in these minutes will be covered at that time.
The next regularly scheduled meeting of the Elk River Municipal Utilities Commission will be
September 21, 2004.
President Jerry Takle adjourned the regular meeting of the Elk River Municipal Utilities
Commission at 5:30 p.m.
~ectfully surl~itt~:t~
Recording Clerk