2.1. SR 08-25-2004Elk lkiver
Municipal Utilities
13069 Orono Parkway
Elk River, MN 55330
Item ~ 2.1.
phone: 763.441.1010
Fax: 763.441.8099
August 17, 2004
To:
Elk River City Council
Elk River Municipal Utilities Commission
From: Bryan Adams
Subject:
Replacement of Highway Lights and Signal Lights
Both the City of Elk River and Elk River Municipal Utilities are in the budgeting process
for 2005. One issue that needs to be addressed in the upcoming years is the major repair
or replacement of the highway lights along Highway 10. This involves 26 light
standards. These light standards are severely corroded and are in need of repair or
replacement in the next few years. It is difficult to estimate the cost because if the anchor
bolts need to be cut off to remove the light standard, the concrete foundation may need to
be replaced. Traffic Control will be another large and expensive item. The light installed
is in the approximate range of $3000 each. Foundation modifications and traffic control
could easily double this cost. Either way, this project has the potential of being very
expensive.
The Highway 10 lighting agreement was executed in 1984 with the City of Elk River
paying approximately $112,000 for the initial installation plus future maintenance as
stated below.
10.
Upon completion of the work contemplated herein, the State
shall maintain and keep in repair the traffic signal, except for
re-lamping, cleaning and painting at its cost and expense; and
the City shall re-lamp, clean and paint the signals and shall
maintain the street lights on signal poles, the electric lighting
system and electrical vault manholes and conduit at the cost
and expense of the City.
The Elk River Municipal Utilities has provided at no cost to the City, the electrical
energy and re-lamping for these highway lights and signal lights. Years ago, the Elk
River Municipal Utilities also hired contractors to paint the light standards. The Elk
River Municipal Utilities does the re-lamping because we have the equipment and trained
manpower to do this function. The question is who should pay to maintain the light
standards, the City or the Utilities. Both would require a contractor to do this work.
Attached for your information, is a survey of nine municipal utility communities
reflecting who pays for maintenance and energy for residential street lights, semaphores
and MNDOT highway lighting.
STREET LIGHT MAINTENANCE SURVEY
Anoka
No. St. Paul
Shakopee
Willmar
Hutchinson
Connexus
Residential Street Lights - Total maintenance and energy costs by
Utility.
Decorative Lights - City pays utility for energy. Utility receives
$.204/Kwh to pay for maintenance.
MNDOT Lights - Utility changes bulbs and photo eye. MNDOT
does all other maintenance and pays for energy.
Semaphores - Utility changes bulbs only. Energy is paid by either
MNDOT or Utility - depending on agreement.
Residential Street Lights - City previously paid utility $70,000/yr.
to do maintenance and energy costs. Last year changed -
all residences and businesses pay $1.00/month extra to pay
for light maintenance.
MNDOT Lights - MNDOT does maintenance and pays for energy
costs.
Semaphores - Utility changes bulbs and pays for energy only
MNDOT does other maintenance.
Residential Street Lights - Utility maintains lights and pays for
energy.
MNDOT Lights - MNDOT does all maintenance and pays for
energy.
Semaphores - All maintenance by MNDOT. City pays utility for
energy.
Residential Street Lights - Total maintenance and energy by
Utility.
MNDOT Lights - Utility maintains light and energy inside city.
MNDOT does maintenance outside city and pays for
energy in Willmar Service Territory.
Semaphores - Utility changes lights only. MNDOT pays for
energy and maintains.
Residential Street Lights - City did pay utilities to do maintenance
and energy. This year utility maintains lights and energy.
MNDOT Lights -just changed, if city owned, utility now
maintains and pays for energy.
Semaphores - Utility changes lights only. MNDOT maintains and
pays energy.
Totally bill for all maintenance and energy. Energy may be billed
or included in lighting rate.
Austin
Hibbing
Rochester
Chaska
Residential Street Lights - All on utility poles maintained by utility
with energy.
Decorative Lights - City pays for all costs except bulbs and photo
eye.
MNDOT Lights - Utility maintains bulb and photo eye only.
MNDOT maintains and pays for energy.
Semaphores - Utility maintains and city reimburses costs. City
pays utility for energy.
Residential Street Lights - Utility maintains lights with energy.
MNDOT Lights - No major lighting on highway that city or utility
is involved with.
Semaphores - Utility replaces bulbs. MNDOT maintains and pays
for energy.
Residential Street Lights - City pays all cost of maintenance and
energy to utility.
MNDOT Lights - Previously, MNDOT and Utility maintain and
paid for energy depending upon location and agreement.
Contract were recently renegotiated where MNDOT
maintains lights and pays for energy.
Semaphores - Maintenance by Public Works. Public Works or
MNDOT pays for energy.
Residential Street Lights - Utility maintains lights and city pays
for energy.
MNDOT Lights - All maintenance by utility. City pays for
energy.
Semaphores - Utility replaces bulbs only, MNDOT/County
maintains lights. MNDOT/County pays for energy.
Summary
RESIDENTIAL
MaintenanceI Energy
Utility I city I Utility I city
1 1
SEMAPHORE
Maintenance Energy
Utility Non-Util. Utility Non-Util.
9 11 8
9
MNDOT
Maintenance
Uti!ty Non-Util.5
?
Energy
Utility Non-Util.
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Pat Klaers, City Administrator
Terry Maurer, City Engineer ~1~
August 18, 2004
Trunk Highway 10 Street Lights
Back in March of 2004, I made contact with Mn/DOT regarding the street lights between
Proctor and Main Street on Trunk Highway 10. At that time, I forwarded to you a copy of
the original Agreement No. 62187, which requires the city to be responsible for a
replacement of these street lights. I forwarded copies of emails from Mn/DOT employees
who were asked to inspect and comment on the condition of the lights.
Most recently, I have had conversations with Tom Dumont, Mn/DOT District 3Assistant
Traffic Engineer, regarding street light replacement cost estimates. Tom has located the
original construction plans which show 18 double-luminair light standards and 8 single-
luminair light standards for a total of total of 26, which were installed with the original
construction. Tom has also had a conversation with Dave Scott from the Mn/DOT Central
Office who deals directly with the design and installation of lighting systems. Based on
Tom's discussions with Dave, he was able to provide me with the following replacement
construction cost estimates:
· Replacement of the light standards only would mn approximately $2,200-$2,500 each.
· The existing bases and anchor boks could be ultrasonic-tested to determine whether they
are in adequate condition to support a new light standard into the future.
· If the anchor boks are not in adequate condition for new light standards to be placed
upon them, the cost to remove the foundations is approximately $200 each, and the
replacement cost for a new foundation including new anchor boks, would be
approximately $450 each.
· The original wiring is placed in a rigid steel conduit and may be adequate for usage on
into the future. If the wiring needs to be replaced, it will likely be able to be replaced in
the existing conduit. Tom didn't have an estimate of what the wiring replacement cost
would be.
· Given the location of the lights, it will be necessary to dose a lane in each direction along
Trunk Highway 10 while construction is taking place. The cost for lane closures is
Highway 10 Light Standards
August 18, 2004 Page 2
approximately $500 per day, or in this case, $1,000 per day since it would be two separate
closures. If this project were as simple as replacing the light standards, the work could
likely be done in three working days. If it is as involved as replacing the wiring,
foundations, and light standards, it will likely take 2 -3 weeks of work.
Assuming the worst scenario where everything needs to be replaced, the construction costs
could run as high as $100,000, plus overhead.
If you would like to me explore any of these issues further, please let me know.
S:~PLANNING\Terry Maurer\08 18 04 PK Hwyl0 lights.doc