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8.3. SR 09-21-2015 E04y1� ,.,�� Request for Action River To Item Number Mayor and City Council 8.3 Agenda Section Meeting Date Prepared by General Business September 21, 2015 Steve Benoit,Recreation Manager Item Description Reviewed by Youth Athletic Complex Field Dugouts Michael Hecker, Parks and Recreation Director Reviewed by Cal Portner, City Administrator Action Requested Accept,by motion, the bid submitted by Hanson Brothers for the construction of dugouts on fields five and six at the Youth Athletic Complex (YAC). Background/Discussion In the 2015 park improvement fund, $95,000 was allocated for athletic field improvements. Staff notified the local youth athletic associations of the available funds to get feedback for potential projects. The Elk River Youth Baseball Association (ERYB) was the only association to respond. Staff met with representatives from ERYB and developed a list of projects. One project identified was the installation of dugouts on fields five and six at the YAC. Two bids were received for the dugout project, one from Terra and one from Hanson Brothers. Due to the current construction business climate acquiring additional bids was challenging. Financial Impact Terra Bid $107,308 (for 4 dugouts) Hanson Brothers Bid $75,400 (for 4 dugouts) A detailed bid from Hanson Brothers was not available at the time the Council packet was assembled. Attached is an e-mail verifying their bid total. The detailed bid will be provided at the September 21 City Council meeting. Attachments ■ Terra Bid ■ Hanson Bid POWERED 6T AR Address: YAC & Oak Knoll Fields General Contractor: Terra General Contractors Project Manager: Tom Brown Superintendent: TBD Schedule Duration: TBD Total Sq Ft Sq ft COST ITEM Estimate SUBCONTRACTOR CODE DESCRIPTION NOTES GENERAL CONDITIONS 01-0120 Permit allowance 2,998.05$ Allowance 01-0130 Liability insurance 672.09$ Liability Insurance 01-0140 Builders Risk Insurance N/A Not required for this project 01-1000 Supervision 6,000.00$ Supervision 01-1010 GC Misc 500.00$ Materials 01-1111 Preconstruction N/A 01-1550 Final Clean 800.00$ Incl final clean General Conditions Total 10,970.14$ Total for General conditions 02-2070 Demolition NIC 02-2071 Earthwork 14,296.00$ 02-2831 Fencing/Steel Framing 68,000.00$ Vinyl Coated, $8,500/Dugout. Galvanized Steel in Price 03-3053 Concrete 36,032.00$ 04-4200 Masonry 22,176.00$ 05-5120 Steel In Fencing 07-7400 Metal Roofing 37,632.00$ $4,704 per dugout 09-9910 Paint 6,000.00$ $750 per dugout, 2 coats SUBTOTAL 195,106.14$ 01-2400 OVERHEAD & PROFIT 10%19,510.61$ GUARANTEED NOT TO EXCEED TOTAL 214,616.75$ Alt# 1 Structural Steel 43,181.00$ $10,795 per Field (D&M Iron Works) Alt# 2 Hot Dip Galvanize all Steel 9,120.00$ $1,140 per dugout (D&M Iron Works) Note #1 Note #2 Note #3 SUBMITTED BY: Tom Brown - Project Manager SIGNATURE: ACCEPTED BY: Elk River Youth Baseball Dugouts Kalynn Wendt Justin Wendt CEO VP 763.443.9175 763.238.2090 wendt.masonry@gmail.com DATE: 07/09/2015 Elk River Baseball dugouts quote revised rock faced cmu instead of brick. 1field/ 2 dugouts = $18,696.00 4 fields/ 8 dugouts = $72,504.00 Revised: May 6, 2013 MACROPOXY® 646-100 FAST CURE EPOXY PART A B58-620 SERIES PART B B58V620 HARDENER Protective & Marine Coatings 4.52 www.sherwin-williams.com/protective PRODUCT DESCRIPTION MACROPOXY 646-100 FAST CURE EPOXY is a high solids, less than 100 g/L VOC, high build, fast drying, polyamide epoxy designed to protect steel and concrete in industrial exposures. Ideal for maintenance painting and fabrication shop applications. The high solids content ensures adequate protection of sharp edges, corners, and welds. This product can be applied directly to marginally prepared steel surfaces. • Low VOC,<100 g/L • Chemical resistant • Low odor • Abrasion resistant • Outstanding application properties PRODUCT CHARACTERISTICS Finish: Semi-Gloss Color: Mill White and a wide range of colors available through tinting Volume Solids: 73% ± 2%, mixed Mill WhiteWeight Solids: 83% ± 2%, mixed Mill WhiteVOC (EPA Method 24): Unreduced: <100 g/L; .83 lb/gal mixed Reduced 10%: <100 g/L; .83 lb/gal Mix Ratio: 1:1 by volume Recommended Spreading Rate per coat: Minimum Maximum Wet mils (microns)7.0 (175)13.5 (338) Dry mils (microns)5.0*(125)10.0*(250)* ~Coverage sq ft/gal (m2/L)116 (2.8)232 (5.7) Theoretical coverage sq ft/gal (m2/L) @ 1 mil / 25 microns dft 1168 (28.6) NOTE: Brush or roll application may require multiple coats to achieve maximum ﬁ lm thickness and uniformity of appearance. *See Recommended Systems on reverse side. See Performance Tips section also. Drying Schedule @ 7.0 mils wet (175 microns): @ 40°F/4.5°C @ 77°F/25°C @ 100°F/38°C 50% RH To touch:4-5 hours 2 hours 1.5 hours To handle:48 hours 8 hours 4.5 hours To recoat: minimum:48 hours 8 hours 4.5 hours maximum:1 year 1 year 1 year Cure for service:10 days 7 days 4 days immersion:14 days 7 days 4 days If maximum recoat time is exceeded, abrade surface before recoating. Drying time is temperature, humidity, and ﬁ lm thickness dependent. Pot Life:10 hours 4 hours 2 hours Sweat-in-time:30 minutes 30 minutes 15 minutes Shelf Life:36 months, unopened Store indoors at 40°F (4.5°C) to 100°F (38°C). Flash Point: 61°F (16°C), PMCC, mixed Reducer/Clean Up:Reducer R7K111 or Oxsol 100 continued on back RECOMMENDED USES • Marine applications • Fabrication shops • Reﬁ neries • Pulp and paper mills • Chemical plants • Power plants • Tank exteriors • Offshore platforms • Water treatment plants • Mill White is acceptable for immersion use for salt water and fresh water • Not acceptable for potable water • Suitable for use in USDA inspected facilities • Conforms to AWWA D102 OCS #5 • Approved with FIRETEX hydrocarbon coatings PERFORMANCE CHARACTERISTICS Substrate*: Steel Surface Preparation*: SSPC-SP10/NACE 2 System Tested*: 1 ct. Macropoxy 646-100 Fast Cure @ 6.0 mils (150 microns) dft *unless otherwise noted below Test Name Test Method Results Abrasion Resistance ASTM D4060, CS17 wheel, 1000 cycles, 1 kg load 84 mg loss Accelerated Weathering - QUV1 ASTM D4587, QUV-A, 12,000 hours Passes Adhesion ASTM D4541 1,037 psi Corrosion Weathering1 ASTM D5894, 36 cycles, 12,000 hours Rating 10 per ASTM D714 for blistering; Rating 9 per ASTM D610 for rusting Direct Impact Resistance ASTM D2794 30 in. lb. Dry Heat Resistance ASTM D2485 250°F (121°C) Exterior Durability 1 year at 45° South Excellent, chalks Flexibility ASTM D522, 180° blend, 3/4" mandrel Passes Immersion 1 year fresh and salt water Passes, no rusting, blistering, or loss of adhesion Pencil Hardness ASTM D3363 3H Salt Fog Resistance1 ASTM B117, 6,500 hours Rating 10 per ASTM D610 for rusting; Rating 9 per ASTM D1654 for corrosion Water Vapor Permeance ASTM D1653, Method B 1.16 grains/day Epoxy coatings may darken or discolor following application and curing. Footnotes: 1 Zinc Clad II Plus Primer 4.52 MACROPOXY® 646-100 FAST CURE EPOXY PART A B58-620 SERIES PART B B58V620 HARDENER Protective & Marine Coatings www.sherwin-williams.com/protective SURFACE PREPARATION Surface must be clean, dry, and in sound condition. Remove all oil, dust, grease, dirt, loose rust, and other foreign material to ensure adequate adhesion. Refer to product Application Bulletin for detailed surface preparation in-formation.Minimum recommended surface preparation: Iron & Steel Atmospheric: SSPC-SP2/3 Immersion: SSPC-SP10/NACE 2, 2-3 mil (50-75 micron) proﬁ le Aluminum: SSPC-SP1 Galvanizing: SSPC-SP1 Concrete & Masonry Atmospheric: SSPC-SP13/NACE 6, or ICRI No. 310.2, CSP 1-3 Immersion: SSPC-SP13/NACE 6-4.3.1 or 4.3.2, or ICRI No. 310.2, CSP 1-3 Surface Preparation Standards Condition of Surface ISO 8501-1BS7079:A1 Swedish Std.SIS055900 SSPC NACE White Metal Sa 3 Sa 3 SP 5 1Near White Metal Sa 2.5 Sa 2.5 SP 10 2Commercial Blast Sa 2 Sa 2 SP 6 3Brush-Off Blast Sa 1 Sa 1 SP 7 4 Hand Tool Cleaning Rusted C St 2 C St 2 SP 2 -Pitted & Rusted D St 2 D St 2 SP 2 - Power Tool Cleaning Rusted C St 3 C St 3 SP 3 -Pitted & Rusted D St 3 D St 3 SP 3 - TINTING Tint Part A with Maxitoners at 150% strength. Five minutes minimum mixing on a mechanical shaker is required for complete mixing of color. Tinting is not recommended for immersion service. APPLICATION CONDITIONS Temperature: 40°F (4.5°C) minimum, 140°F (60°C) maximum (air, surface, and material) At least 5°F (2.8°C) above dew pointRelative humidity: 85% maximum Refer to product Application Bulletin for detailed application information. ORDERING INFORMATION Packaging: Part A: 1 gallon (3.78L) and 5 gallon (18.9L) containers Part B: 1 gallon (3.78L) and 5 gallon (18.9L) containers Weight: 13.24 ± 0.2 lb/gal ; 1.6 Kg/L mixed, may vary by color SAFETY PRECAUTIONS Refer to the MSDS sheet before use. Published technical data and instructions are subject to change without notice. Contact your Sherwin-Williams representative for additional technical data and instructions. WARRANTY The Sherwin-Williams Company warrants our products to be free of manufactur- ing defects in accord with applicable Sherwin-Williams quality control procedures. Liability for products proven defective, if any, is limited to replacement of the defec- tive product or the refund of the purchase price paid for the defective product as determined by Sherwin-Williams. NO OTHER WARRANTY OR GUARANTEE OF ANY KIND IS MADE BY SHERWIN-WILLIAMS, EXPRESSED OR IMPLIED, STATUTORY, BY OPERATION OF LAW OR OTHERWISE, INCLUDING MER- CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. PRODUCT INFORMATION RECOMMENDED SYSTEMS Dry Film Thickness / ct. Mils (Microns) Immersion and atmospheric: Steel: 2 cts. Macropoxy 646-100 5.0-10.0 (125-250) Concrete/Masonry, smooth: 2 cts. Macropoxy 646-100 5.0-10.0 (125-250) Concrete Block: 1 ct. Kem Cati-Coat HS Epoxy Filler/Sealer 10.0-20.0 (250-500) as needed to ﬁ ll voids and provide a continuous substrate. 2 cts. Macropoxy 646-100 5.0-10.0 (125-250) Atmospheric: *Steel: (Shop applied system, new construction, AWWA D102, can also be used at 3 mils (75 microns) dft when used as an intermediate coat as part of a multi-coat system) 1 ct. Macropoxy 646-100 Fast Cure Epoxy 3.0-6.0 (75-150) 1-2 cts. of recommended topcoat Steel: 1 ct. Recoatable Epoxy Primer 4.0-6.0 (100-150) 2 cts. Macropoxy 646-100 5.0-10.0 (125-250) Steel: 1 ct. Macropoxy 646-100 4.0-6.0 1-2 cts. Acrolon 218 Polyurethane 3.0-6.0 (75-150) or Hi-Solids Polyurethane 3.0-5.0 (75-125) or SherThane 2K Urethane 2.0-4.0 (50-100) Steel: 2 cts. Macropoxy 646-100 5.0-10.0 (125-250) 1-2 cts. Tile-Clad HS Epoxy 2.5-4.0 (63-100) Steel: 1 ct. Zinc Clad II Plus 3.0-6.0 (75-150) 1 ct. Macropoxy 646-100 5.0-10.0 (125-250) 1-2 cts. Acrolon 218 Polyurethane 3.0-6.0 (75-150) Steel: 1 ct. Zinc Clad III HS 3.0-5.0 (75-125) or Zinc Clad IV 3.0-5.0 (75-125) 1 ct. Macropoxy 646-100 5.0-10.0 (125-250) 1-2 cts. Hi-Solids Polyurethane-100 3.0-6.0 (75-150) Aluminum: 2 cts. Macropoxy 646-100 5.0-10.0 (125-250) Galvanizing: 2 cts. Macropoxy 646-100 5.0-10.0 (125-250) The systems listed above are representative of the product's use, other systems may be appropriate. DISCLAIMER The information and recommendations set forth in this Product Data Sheet are based upon tests conducted by or on behalf of The Sherwin-Williams Company. Such information and recommendations set forth herein are subject to change and pertain to the product offered at the time of publication. Consult your Sherwin- Williams representative to obtain the most recent Product Data Information and Application Bulletin. Revised: May 6, 2013 MACROPOXY® 646-100 FAST CURE EPOXY PART A B58-620 SERIES PART B B58V620 HARDENER Protective & Marine Coatings 4.52 www.sherwin-williams.com/protective SURFACE PREPARATIONS Surface must be clean, dry, and in sound condition. Remove all oil, dust, grease, dirt, loose rust, and other foreign material to ensure adequate adhesion. Iron & Steel, Atmospheric Service:Minimum surface preparation is Hand Tool Clean per SSPC-SP2. Remove all oil and grease from surface by Solvent Cleaning per SSPC-SP1. For better performance, use Commercial Blast Cleaning per SSPC-SP6/NACE 3, blast clean all surfaces using a sharp, angular abrasive for optimum surface proﬁ le (2 mils / 50 microns). Prime any bare steel within 8 hours or before ﬂ ash rusting occurs. Iron & Steel, Immersion Service:Remove all oil and grease from surface by Solvent Cleaning per SSPC-SP1. Minimum surface preparation is Near White Metal Blast Cleaning per SSPC-SP10/NACE 2. Blast clean all surfaces using a sharp, angular abrasive for optimum surface proﬁ le (2-3 mils / 50-75 microns). Remove all weld spatter and round all sharp edges by grind-ing. Prime any bare steel the same day as it is cleaned. AluminumRemove all oil, grease, dirt, oxide and other foreign material by Solvent Cleaning per SSPC-SP1. Galvanized SteelAllow to weather a minimum of six months prior to coating. Solvent Clean per SSPC-SP1 (recommended solvent is VM&P Naphtha). When weathering is not possible, or the surface has been treated with chro-mates or silicates, ﬁ rst Solvent Clean per SSPC-SP1 and apply a test patch. Allow paint to dry at least one week before testing adhesion. If adhesion is poor, brush blasting per SSPC-SP7 is necessary to remove these treatments. Rusty galvanizing requires a minimum of Hand Tool Cleaning per SSPC-SP2, prime the area the same day as cleaned. Concrete and MasonryFor surface preparation, refer to SSPC-SP13/NACE 6, or ICRI No. 310.2, CSP 1-3. Surfaces should be thoroughly clean and dry. Concrete and mortar must be cured at least 28 days @ 75°F (24°C). Remove all loose mortar and foreign material. Surface must be free of laitance, concrete dust, dirt, form release agents, moisture curing membranes, loose cement and hardeners. Fill bug holes, air pockets and other voids with Steel-Seam FT910. Concrete, Immersion Service:For surface preparation, refer to SSPC-SP13/NACE 6, Section 4.3.1 or 1.3.2 or ICRI No. 310.2, CSP 1-3. Follow the standard methods listed below when applicable:ASTM D4258 Standard Practice for Cleaning Concrete.ASTM D4259 Standard Practice for Abrading Concrete.ASTM D4260 Standard Practice for Etching Concrete.ASTM F1869 Standard Test Method for Measuring Moisture Vapor Emission Rate of Concrete.SSPC-SP 13/Nace 6 Surface Preparation of Concrete.ICRI No. 310.2 Concrete Surface Preparation. Previously Painted SurfacesIf in sound condition, clean the surface of all foreign material. Smooth, hard or glossy coatings and surfaces should be dulled by abrading the surface. Apply a test area, allowing paint to dry one week before testing adhesion. If adhesion is poor, or if this product attacks the previous ﬁ nish, removal of the previous coating may be necessary. If paint is peeling or badly weathered, clean surface to sound substrate and treat as a new surface as above. Surface Preparation Standards Condition of Surface ISO 8501-1BS7079:A1 Swedish Std.SIS055900 SSPC NACE White Metal Sa 3 Sa 3 SP 5 1Near White Metal Sa 2.5 Sa 2.5 SP 10 2Commercial Blast Sa 2 Sa 2 SP 6 3Brush-Off Blast Sa 1 Sa 1 SP 7 4 Hand Tool Cleaning Rusted C St 2 C St 2 SP 2 -Pitted & Rusted D St 2 D St 2 SP 2 - Power Tool Cleaning Rusted C St 3 C St 3 SP 3 -Pitted & Rusted D St 3 D St 3 SP 3 - APPLICATION BULLETIN APPLICATION CONDITIONS Temperature: 40°F (4.5°C) minimum, 140°F (60°C) maximum (air, surface, and material) At least 5°F (2.8°C) above dew point Relative humidity: 85% maximum APPLICATION EQUIPMENT The following is a guide. Changes in pressures and tip sizes may be needed for proper spray characteristics. Always purge spray equipment before use with listed reducer. Any reduction must be compliant with existing VOC regulations and compatible with the existing environmental and application conditions. Reducer/Clean Up ...........Reducer R7K111 or Oxsol 100 Airless Spray Pump..............................30:1 Pressure.........................2800 - 3000 psi Hose...............................1/4" ID Tip ...................................017" - .023" Filter ...............................60 mesh Reduction .......................As needed up to 10% by volume Conventional Spray Gun ................................DeVilbiss MBC-510 Fluid Tip .........................E Air Nozzle.......................704 Atomization Pressure .....60-65 psi Fluid Pressure ................10-20 psi Reduction .......................As needed up to 10% by volume Requires oil and moisture separators Brush Brush..............................Nylon/Polyester or Natural Bristle Reduction .......................Not recommended Roller Cover .............................3/8" woven with solvent resistant core Reduction .......................Not recommended If speciﬁ c application equipment is not listed above, equivalent equipment may be substituted. continued on back 4.52 MACROPOXY® 646-100 FAST CURE EPOXY PART A B58-620 SERIES PART B B58V620 HARDENER Protective & Marine Coatings www.sherwin-williams.com/protective APPLICATION BULLETIN APPLICATION PROCEDURES Surface preparation must be completed as indicated. Mix contents of each component thoroughly with low speed power agitation. Make certain no pigment remains on the bottom of the can. Then combine one part by volume of Part A with one part by volume of Part B. Thoroughly agitate the mixture with power agitation. Allow the material to sweat-in as indicated prior to ap-plication. Re-stir before using. If reducer solvent is used, add only after both components have been thoroughly mixed, after sweat-in. Apply paint at the recommended ﬁ lm thickness and spreading rate as indicated below: Recommended Spreading Rate per coat: Minimum Maximum Wet mils (microns)7.0 (175)13.5 (338) Dry mils (microns)5.0*(125)10.0*(250)* ~Coverage sq ft/gal (m2/L)116 (2.8)232 (5.7) Theoretical coverage sq ft/gal (m2/L) @ 1 mil / 25 microns dft 1168 (28.6) NOTE: Brush or roll application may require multiple coats to achieve maximum ﬁ lm thickness and uniformity of appearance. *See Recommended Systems on reverse side. See Performance Tips section also. Drying Schedule @ 7.0 mils wet (175 microns): @ 40°F/4.5°C @ 77°F/25°C @ 100°F/38°C 50% RH To touch:4-5 hours 2 hours 1.5 hours To handle:48 hours 8 hours 4.5 hours To recoat: minimum:48 hours 8 hours 4.5 hours maximum:1 year 1 year 1 year Cure for service:10 days 7 days 4 days immersion:14 days 7 days 4 days If maximum recoat time is exceeded, abrade surface before recoating. Drying time is temperature, humidity, and ﬁ lm thickness dependent. Pot Life:10 hours 4 hours 2 hours Sweat-in-time:30 minutes 30 minutes 15 minutes Application of coating above maximum or below minimum recommended spreading rate may adversely affect coating performance. CLEAN UP INSTRUCTIONS Clean spills and spatters immediately with Reducer R7K111 or Oxsol 100. Clean tools immediately after use with Reducer R7K111 or Oxsol 100. Follow manufacturer's safety recommendations when using any solvent. DISCLAIMER The information and recommendations set forth in this Product Data Sheet are based upon tests conducted by or on behalf of The Sherwin-Williams Company. Such information and recommendations set forth herein are subject to change and pertain to the product offered at the time of publication. Consult your Sherwin- Williams representative to obtain the most recent Product Data Information and Application Bulletin. PERFORMANCE TIPS Stripe coat all crevices, welds, and sharp angles to prevent early failure in these areas. When using spray application, use a 50% overlap with each pass of the gun to avoid holidays, bare areas, and pinholes. If necessary, cross spray at a right angle Spreading rates are calculated on volume solids and do not include an application loss factor due to surface proﬁ le, roughness or po-rosity of the surface, skill and technique of the applicator, method of application, various surface irregularities, material lost during mixing, spillage, overthinning, climatic conditions, and excessive ﬁ lm build. Excessive reduction of material can affect ﬁ lm build, appearance, and adhesion. Do not mix previously catalyzed material with new. Do not apply the material beyond recommended pot life. In order to avoid blockage of spray equipment, clean equipment before use or before periods of extended downtime with Reducer R7K111 or Oxsol 100. Insufﬁ cient ventilation, incomplete mixing, miscatalyzation, and external heaters may cause premature yellowing. Excessive ﬁ lm build, poor ventilation, and cool temperatures may cause solvent entrapment and premature coating failure. Tinting is not recommended for immersion service. Use only Mil White for immersion service. Quik-Kick Epoxy Accelerator is acceptable for use. See data page 4.99 for details. Application of coating above maximum or below minimum recommended spreading rate may adversely affect coating performance. For Immersion Service: (if required) Holiday test in accordance with ASTM D5162 for steel, or ASTM D4787 for concrete. When coating over aluminum and galvanizing, recommended dft is 2-4 mils (50-100 microns). Acceptable for Concrete Floors. Refer to Product Information sheet for additional performance characteristics and properties. SAFETY PRECAUTIONS Refer to the MSDS sheet before use. Published technical data and instructions are subject to change without notice. Contact your Sherwin-Williams representative for additional technical data and instructions. WARRANTY The Sherwin-Williams Company warrants our products to be free of manufacturing defects in accord with applicable Sherwin-Williams quality control procedures. Liability for products proven defective, if any, is limited to replacement of the de- fective product or the refund of the purchase price paid for the defective product as determined by Sherwin-Williams. NO OTHER WARRANTY OR GUARANTEE OF ANY KIND IS MADE BY SHERWIN-WILLIAMS, EXPRESSED OR IMPLIED, STATUTORY, BY OPERATION OF LAW OR OTHERWISE, INCLUDING MER- CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. D & M IRON WORKS, INC. 2500 WEST COUNTY ROAD B ST. PAUL, MN. 55113 PHONE (651) 639-0009 FAX (651) 639-0025 To: Cory Kaminski Terra General Contractors From: Chris Kroohn Number of pages to follow: None DATE: 07/02/15 RE: Dugout Improvement Project Elk River, MN Bid Sections: – Metal Fabrications BASE BID (2 dugouts) …..………………………… $ 10,795 BASE BID (8 dugouts) …………………………….. $ 43,181 NOTES: 1.Base bid is for material only, FOB jobsite 2.Base bid includes sales tax. 3.If Galvanized, add $1,140 per dugout 4.Included in base bids: a.(6) TS6x6 posts at ea. dugout b.(1) Roof frame at ea. dugout c.(4) 2 ½” pipe posts w/ base plates at ea. Dugout d.Anchor bolts as required e.Connection hardware as required f.Shop prime on all material 5.Excluded from base bids: a.All chain link fencing. 6.Quotation is open to acceptance for 30 days Any Questions, please call. From: David Lodermeier [STP] <DLodermeier@SummitCoUS.com> Sent: Thursday, September 17, 2015 12:07 PM To: Benoit, Steve Subject: Update on the Dugout Project. Hi Steve, I just got a text from Eric Hansen on an update to the cost of the project. We are planning on only putting the new dugouts on YAC 5 & 6. The price for each dugout w/ a rock face knee wall w/cap, is $18,850.00. With 4 dugouts, that comes to a total cost of $75,400.00. With $80,000+ dollars left available to use, that puts us under our budget for 2015. To me that is great news. Please let me know your thoughts. Thank you. Dave Lodermeier, Nicet IV I Project Manager I e DLodermeier@SummitcoUS.com WIRELESS 651.216.6624 I DIRECT 651.251.1871 I OFFICE 651.251.1880 1 FAx 651.251.1879 SUMMIT COMPANIES Fire . Life Safety . Consulting . Mechanical 575 Minnehaha Ave W . Sl. Paul, MN 55103 SUMMIT FIRE PROTECTION I SUMMIT MECHANICAL OF MN I MN CONWAY FIRE & SAFETY I ST. CLOUD FIRE EQUIPMENT I NORTHLAND FIRE & SECURITY 09/28/2015 Baseball Dugout Project Youth Athletic Complex Background  $95,000 allocated in the 2015 Park Improvement Fund for athletic field improvements  Youth athletic associations contacted for possible projects  Only Elk River Youth Baseball Association (ERYB) responded 1 09/28/2015 Background Staff met ERYB to develop a list of projects.  Drinking fountain  Yellow outfield fence PVC caps  Dugouts Background  May 13, 2015 -Parks and Recreation Commission presented an overview of the field improvement projects  Concerns raised regarding the cost of the dugouts and the best use of the funds  The majority of the Commission supported moving forward with the dugouts 2 09/28/2015 Background  Sept. 9, 2015 -2016 Park Improvement Budget discussed at the Commission budget workshop  Concerns raised again regarding the cost and the best use of the funds  The majority of the Commission recommended delaying the project and rolling the funds into the 2016 budget Background  The funds would be combined with funds allocated for 2016 field improvements.  Youth athletic associations would be contacted to again determine needed projects. 3 09/28/2015 Background  Bids submitted to numerous contractors for pricing  At the time of the workshop only one bid was submitted (Terra)  The current construction climate and project scope made acquiring a challenge  Hanson Brothers submitted a bid after the workshop Background The bid request was for four dugouts on YAC Fields 5 & 6  Terra $107,308 ($26,827 /dugout)  Hanson Brothers$75,400 ($18,850 / dugout) $80,995 currently remains in the 2015 Park Improvement Fund for field improvements 4 09/28/2015 Current YAC Field 5 & 6 Dugouts Current YAC Field 5 & 6 Dugouts 5 09/28/2015 Proposed Dugouts Proposed Dugouts 6 09/28/2015 Cambridge/Isanti Mann Field $14,769 per dugout Cambridge/Isanti Mann Field 7 09/28/2015 Cambridge/Isanti SandquistPark $8,889 per dugout ChamplinAndrews Park $12,500 per dugout 8 09/28/2015 Dugout Construction Action Requested  Recommend, by motion, acceptance of the bid submitted by Hanson Brothers for the construction of dugouts on YAC Fields 5 & 6. 9