6.0. SR 09-07-2004MEMORANDUM
Item
#6.0.
TO:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Pat Klaers, City admi~tr~~6f.~ ~
September 7, 2004 ~
Budget Worksession
INTRODUCTION
On August 9, 2004, the City Council held a worksession to discuss 2005 budget issues. The main
topics reviewed at this meeting were taxes and employee additions for 2005.
The City Council also met in a budget worksession on August 23, 2004. The main items discussed at
this meeting were the proposed 2005 revenues and the proposed 2005 expenditures. Taxes and
additional employees were again discussed at this worksession.
A third worksession on the 2005 budget is scheduled for Tuesday, September 7, 2004. At this
meeting staff needs City Council direction on what to include or exclude from the 2005 budget. We
now have Net Tax Capacity (NTC) information from the County so some prelLminary decisions on
tax amounts, the tax rate, and employees to add in 2005 should be able to be made at this
worksession.
On September 13, 2004, the City Council will need to approve the resolutions regarding the
proposed maximum tax levy, the EDA tax levy, the HRA tax levy, and a motion calling for the
December Truth-in-Taxation public hearing.
2005 PROPOSAL
On August 23, 2004, the City Council directed staff to make some reductions in the proposed 2005
expenditures. Specifically, the City Council asked for a 5% reduction in the total that was proposed
for the supphes category and the other services/charges category. This 5% reduction amounted to
$112,500. Additionally, at this August 23, 2004 worksession, the City Council made no changes in
the revenue projections and indicated that they would take a "wait and see" approach on how many
employees could be added into the 2005 budget. The number of employees that can be added in
2005 in part depends on the increase in the city NTC because the City Council did indicate on
August 23, 2004 that it would not increase the city tax rate.
September 7, 2004
Budget Memo
])age 2 of 4
the department heads have "stepped up" and made some adjustments in the 2005 requests that they
made earlier this summer. Attached is a sheet showing the type of adjustments that will be made to
the 2005 expenditure proposal. Again, the numbers are not yet final but the list should give the City
Council an idea of how the cuts are going to be made.
The other good news is that the city NTC is projected to increase 16.1%. This information was just
received from the County. As discussed on August 23, 2004, this type of increase allows all the city
departments to "catch up" somewhat in their supplies and other services/charges categories and
allows most departments to "catch up" somewhat in the personal services area. (The "catch up" is
related to the 2003 cuts in Local Government Aid.)
At the August 23, 2004 meeting, the proposed 2005 general fund budget included an increase of
$500,000 in tax revenues. This was based on a 10% increase in NTC. If all or most of the additional
tax revenues as generated by a 16.1% increase in NTC versus a 10% increase in NTC goes into the
general fund, then we will be experiencing one of the largest increases in our budget in recent
memory and we could be adding the largest number of employees in one year in recent memory.
Even with this type of increase, the City Council may see additional requests for employees,
supplies, and equipment items again in 2006 based on additional demands for services due to our
growth.
Please see the preliminary levy sample page as prepared by the Finance Department dated August
31, 2004. This is the same preliminary levy sample that the City Council saw on August 23, 2004
xvith the exception that the county, estimated NTC section is now included and the EDA and HRA
county estimated figures are revised. The additional tax revenues generated and available with no city
tax rate increase is $402,807. This is the difference between the amount generated at a 10% NTC
increase as discussed on August 23 and what is generated at a 16.1% NTC increase.
Assuming the City Council wants to use all of the tax levy that is available without a city tax rate
increase, then the total city tax levy would be $7,623,985. This amount is shown in the draft
resolution that is attached. It should be noted that the split between the general fund and the
equipment and street levies has been altered slightly as has the PERA amount. On August 23, 2004,
the estimate when we were dealing with a 10% NTC increase was that $500,000 going to the general
fund and $201,117 going for streets and equipment. The attached resolution shows $236,000 going
for streets and equipment and $867,924 going to the general fund. As you may recall from the
personal services list that was discussed on August 23, 2004, this additional general fund amount of
$367,924 almost matches the amount needed for the 7 full-time employees (with one starting at mid-
year) and the 2 part-time employees that I recommended the City Council consider.
Please see the attached revenues ~vorksheets as prepared by the Finance Department. Under the
scenario where the additional tax revenue is split per the above paragraph, then the general fund tax
amount will be $5,997,800. This is a $869,545 increase from the 2004 adopted budget (this does not
exactly match the above amount of $867,924 due to the PERA estimate that was used). The tax
increase in the general fund is 17%. The total general fund revenues are now projected in the
amount of $9,281,945. This $9,281,945 is a $369,545 increase over the revenue figure discussed at
the August 23, 2004 meeting. The total increase in the proposed 2005 general fund revenues as
compared to the 2004 adopted budget is $1,406,545 or 17.86%.
September 7, 2004 _Page 3 of 4
Budget Memo
The 16.1 Net Tax Capacity increase provides the City Council with lots of options in addressing city
needs for 2005 and the 2005 budget. This is especially tree when considering the following: the fire
vehicle associated with the fire prevention specialist (if this position is hired) can be purchased this
year or with equipment reserves and not be part of the budget; some proposed new positions could
begin after the January 1, 2005 date (please note that if too many of these positions are scheduled to
start later in the year, then undo financial pressure will be put on the 2006 budget); more than the
$90,500 gap discussed on August 23 was made in cuts; and if the fire prevention specialist is hired
then an additional $15,000 budget reduction can be made by deleting the contract for apartment
inspections. As noted earlier, at the 16.1 Net Tax Capacity increase amount, the city has available an
additional $402,807 in taxes without any tax rate change. Even with some of these funds being
allocated to streets and equipment, a substantial amount of additional funds are available to be used
in the general fund at the discretion of the City Council. This amount nearly matches the amount
needed for the recommended additional employees. Please see the attached list of possible 2005
staff additions. With the 16.1% NTC increase and by way of shifting a few expenditures around and
hiring some employees after January 1, the City Council has numerous budget and tax options
available to them including the following:
Add another employee, specifically the CSO Officer
Shift some equipment into the general fund. This shift would be especially relevant
as the first payment on the fire truck is planned to come from equipment reserves
versus the tax levy. (The truck is being financed with equipment certificates but
reserves and not the tax levy is being proposed for the 2005 payment.) Equipment
financing is getting to be a more significant CIP issue and this will be a big
discussion point with the City Council when the five-year CIP is updated later in the
year.
Add back into the budget some of the supplies that were cut.
Reduce the city tax rate...A 1% tax rate (about .04...going from 43.78 to 43.38) is
approximately $75,000.
Or, a combination of some of the above.
A couple of issues for the City Council to take into consideration during their deliberations are that
1) levy limits may not be gone forever and that we may see them put on municipalities again in the
future, and 2) I believe that growth is slowing and that the NTC increases will begin to be lower
after 2006. In this regard, I think that we have one more "good year" (so that the catch up from the
LGA cuts will be complete) but after 2006, the increases will be more modest. Finally, the City
Council should note that while the proposed budget increase and tax increase is one of the largest in
recent memory, it is following a 2004 budget that had one of the smallest increases in recent
memory. (The city budget increased by 9.15% over two years, from 2004 to 2004, and this did not
keep pace with inflation and our growth.)
RECOMMENDATION
It is recommended that the City Council include in the 2005 budget the 7 full-time and 2 part-time
positions that were previously discussed and which are shown on the attachment. This includes the
community development director starting in July 2005.
September 7, 2004
Budget Memo
Page 4 of 4
It is recommended that the City Council authorize the advertisement for the following positions
immediately:
Street Department maintenance I
Police Department records clerk
Finance Department payroll clerk
Finance Department accountant
Fire Prevention Specialist
It is recommended that the City Council direct staff to prepare material for the September 13
meeting base on the city tax rate being somewhere between its current rate of 43.78 and (a 1%
reduction to) 43.38; based on a NTC increase of 16.1.
It is recommended that the City Council provide direction as to the priorities for adding equipment
into the general fund or adding a CSO to the budget. This direction depends on how the
expenditures balance against the proposed revenues following any other decisions by the City
Council regarding revenues, the proposed employees starting dates, or other expenditures.
Other financial related issues for the City Council to consider m the future include the following:
Supplemental budget pages m October
Enterprise funds in November
Pay Resolution m November or December
Capital Improvement Program in November or December
Truth-m-Taxation public hearing m December
2005 budget and levy m December
2004 budget amendments m December
As previously noted, on September 13, 2004 the City Council will have three resolutions to consider
regarding the general tax levy, the EDA tax levy, and the HRA tax levy and the Council will be
requested to establish the December Truth-in-Taxation public hearing dates.
ATTACHMENTS:
· Preliminary levy sample - dated 8/31
· Resolution for 2005 tax levy
· Revenues worksheets (3 pages) - dated 9/1
· Staff additions (Pat's priority list)
· Expenditures (5 pages) - dated 8/19
· Capital Ouday page
· Arts letter (2 pages)
S:\Council\Pat\Budget\200S~090704wrksn.doc
CUTS IN THE SUPPLIES CATEGORY AND THE
OTHER SERVICES/CHARGES CATEGORY
On August 23, 2004 the City Council directed that a 5% reduction be made in the Supplies
category and the Other Services/Charges category that were in the draft 2005 General Fund
Expenditure's budget. This total in the draft budget was $2,449,500. Accordingly, 5% of this
total is $112,475. In general terms, the budget changes will look like the following:
REDUCTIONS
$20,000 Fire Station Painting Project to Take Place in 2004
$20,000 City Council Contingency Fund
$15,000 City Engineering Budget (expenses mainly going to improvement projects and the
WWTP budget)
$5,000 Estimate for Legal Services from Gray, Plant, Mooty (Peter Beck)
Contracted Snowplowing Proposal (assuming a Street employee is hired)
$10,000 Street Department
$2,000 Equipment Services
$9,200 Ice Arena Transfer
$7,000 Recreation
$4,000 Park Maintenance
$16,700 Police Department Budget
Fire Department Budget
TOTAL
S:\Council~Pat~Budget\2005\CutsSupplies CategoryOther Services.doc
PRELIMINARY LEVY SAMPLE
FOR TAXES PAYABLE 2004
General Fund
New Levy Amount
Library
Surface Water Mgmt.
City Special Assessments
1994 Storm Sewer Bonds
2003 Improvement Bonds
2004 Certificate of Indebtedness
2003 Certificate of Indebtedness
Net
$ 5,117 598
582 4O2
69 000
175 000
23 888
116 994
131 600
104 733
126 391
2004 amount
Public Safety Lease Rev. Bonds 638,859
Economic Development Tax Abatement 3,998
$ 7,102,463
NTC /' Lev~¢ ~ Tax Rate
Payable 2004 14,994,764 (, 6,564,803 ,? 43.780%
5% NTC Increase
Variance from
Proposed
Tax Levy,
7% NTC Increase
Proposed Levy 15,744,502 7,102,463 45.111%
2004 Tax Rate 15,744,502 6,892,943 43.780% (209,520)
9% NTC Increase
Proposed Levy 16,044,397 7,102,463 44.268%
2004 Tax Rate 16,044,397 7,024,237 43.780% (78,226)
10% NTC Increase
Proposed Levy 16,344,293 7,102,463 43.455%
2004 Tax Rate 16,344,293 7,155,531 43.780% 53,068
Proposed Levy 16,494,240 7,102,463 43.060%
2004 Tax Rate 16,494,240 7,221,178 43.780% 118,715 I/~
17,414,310 7,102,463 40.785%
17,414,310 7,623,985 43.780% 521,522
County Estimated NTC (8131/04)
Proposed Levy
2004 Tax Rate
EDA
HRA
5% increase in MV
7% increase in MV
10% Increase in MV
County Estimated MV
MarketVa~e Levy% TotalLew
1,310,625,938 0.01813% 237,616.48
1,376,157,235 0.01813% 249,497.31
1,402,369,754 0.01813% 254,249.64
1,441,688,532 0.01813% 261,378.13
1,640,701,850 0.01813% 297,459.25
1,310,625,938 0.0131% 171,692.00
5% increase in MV 1,376,157,235 0.01310% 180,276.80
7% increase in MV 1,402,369,754 0.01310% 183,710.44
10% Increasein MV 1,441,688,532 0.01310% 188,861.20
County Estimated MV 1,640,701,850 0.01310% 214,931.94
8/31/2004
TAX LEVY
RESOLUTION 04-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE PROPOSED PROPERTY TAX LEVY
FOR COLLECTION IN 2006
WHEREAS,
the Elk River City Council has reviewed the City's anticipated
expenditures for all funds in 2005; and,
WHEREAS,
the Elk River City Council has considered projected revenues for
all funds in 2005; and,
WHEREAS,
revenues from sources other than property taxes are not sufficient
to meet anticipated expenditures of all funds; and,
WHEREAS,
debt levies have been adjusted or cancelled based on revenue
collections and projections.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River that
the following amounts are the maximum to be levied as property taxes
payable in 2005:
General Fund
PERA Employer Rate Increase
Street Replacement
Library
Surface Water Management
City Special Assessments
1994 Storm Sewer Bonds
2003 Improvement Bonds
2005 Certificate of Indebtedness
2004 Certificate of Indebtedness
2003 Certificate of Indebtedness
Public Safety Lease Revenue Bonds
Economic Development Tax Abatement
TOTAL
Levy
$ 5,997,795
150,000
69 000
175 000
23.888
116.994
131.600
86000
1O4733
126 391
638 589
3,995
$7,623,985
Passed and adopted by the City Council of the City of Elk River this
day of September, 2004.
ATTEST:
Stephanie Klinzing, Mayor
Joan Schmidt, City Clerk
BUDGET WORKSHEET
Increased Tax 9/1/04 Date: 09/01/04
Time: ll:17am
CITY OF ELK RIVER Page: 1
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 08/31/04 Actual Budget Budget August Total Requested Recommended Adopted
Fund: 101 GENERAL FUND
Revenues
3100 General property taxes
3111 Current Ad Valorem Taxes 4,274,789 5,128,250 5,128,250 2,383,707
3112 Delinquent Ad Valorem Taxes 50,956 0 0 36,546
3121 Gravel Tax 78,359 54,000 54,000 31,690
3131 Penalties/Interest 10,879 0 0 7,444
3132 Tax Forfeited Land Sale 43 0 0 0
General property taxes
3200 Licenses & permits
3211 Liquor License 50,008 52,000 52,000 50,283
3212 Amusement License 1,485 1,400 1,400 0
3213 Cigarette License 3,344 3,000 3,000 225
3214 Apartment License 17,340 t5,000 15,000 14,940
3215 Gas Fitters License 3,640 3,000 3,000 0
3216 Mining License 14,014 13,500 13,500 7,676
3217 Garbage Hauler License 2,250 850 850 405
3218 Other Business License/Permit 18,600 16,000 16,000 9,195
3231 Building Permit 833,721 494,250 494,250 602,413
3232 Plumbing/Heating Permit 185,073 110,100 110,100 159,107
3233 Permit Surcharge 2,143 t,400 1,400 9,706
3234 Electric Permit 250 0 0 175
3235 ~mimal License 2,332 1,500 1,500 1,405
3236 Parking Permit 148 0 0 84
3237 Other Non-Business Lic/Permit 9,266 4,000 4,000 5,944
5,628,250 5,997,795
54,000 54,000
4,415,026 5,182,250 5,182,250 2,459,387 5,682,250 6,051,795
Licenses & permits
3300 Intergovernmental revenue
3311 COPS Grant 808 0 0 0
3321 Local Government Aid 293,123 293,150 293,150 146,562
3322 MV Credit 296,417 0 0 0
3324 PEPW% Aid 11,514 11,500 11,500 5,757
3325 Police 2% Aid 146,106 140,000 140,000 0
3326 Police Training Reimb 10,599 10,500 10,500 8,953
3327 State-Aid Street Maint 35,970 35,000 35,000 35,970
3329 State Crime Prevention Grant 7,172 10,500 10,500 4,145
3330 Other State Grants 10,000 0 0 0
3341 County Grant 2,576 0 0 0
50,250 50,250
1,400 1,400
3,000 3,000
15,000 15,000
13,500 13,500
850 850
16,000 16,000
625,300 625,300
138,800 138,800
1,400 1,400
1,500 1,500
4,000 4,000
1,143,614 716,000 716,000 861,558 871,000 871,000
68,450 68,450
686,800 686,800
11,500 11,500
146,000 146,000
10,500 10,500
36,000 36,000
8,600 4,500
BUDGET WORKSHEET
Increased Tax 9/1/04 Date: 09/01/04
Time: ll:17am
CITY OF ELK RIVER Page: 2
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 08/31/04 Actual Budget Budget August Total Requested Recommended Adopted
Fund: 101 GENER~ FUND
Revenues
3300 Intergovernmental revenue
Intergovernmental revenue 814,285 500,650 500,650 201,387 967,850 963,750
3400 Charges for services
3411 Admin Project Fees 0 0 0 0
3412 Planning & Zoning Fees 33,306 20,000 20,000 36,430 25,000 25,000
3413 Plan Check Fee 467,608 284,050 284,050 341,667 350,700
3415 Special Assessment Search 3,590 2,000 2,000 1,560 2,000
3416 Maps/Ordinances 285 0 0 148 1,500
3417 Copies 2,214 2,500 2,500 925
3418 Other General Govt Services 35 0 0 85
3430 Lockout Fees 13,205 16,000 16,000 7,925 12,000 12,000
3431 Police Services 3,847 4,000 4,000 1,141 3,000
3432 School Liaison 43,000 21,500 21,500 21,500 20,000
3433 Mobile Connection Fees 3,000 3,000 3,000 3,000 3,000
3434 Animal Impound Fee 2,358 2,500 2,500 2,070 2,500
3435 Vehicle Impound 183 0 0 0
3436 Fire Contracts 125,478 80,000 80,000 76,365 76,350 76,350
3437 Fire Calls 2,525 5,000 5,000 2,659 2,500
3451 Street Services 25,181 25,000 25,000 I5,336 25,000
3461 Recreation Fees 108,568 110,000 110,000 78,661 115,000
3467 Concessions 23,167 30,000 30,000 21,560 25,000
3472 Park Use Fee 5,239 5,500 5,500 5,597 5,500
3474 Facility Use Fee 7,238 8,000 8,000 5,903 10,000
3475 Building Rent 2,700 2,400 2,400 1,600 2,400
3483 Sewer Inspection Fee 20,221 10,000 10,000 16,785 12,000
3484 Contractor License Check 3,285 2,400 2,400 2,085 2,400
Charges for services
350,700
2,000
1,500
3,000
20,000
3,000
2,500
2,500
25,000
115,000
30,000
5,500
I0,000
2,400
12,000
2,400
896,233 633,850 633,850 643,002 695,850 700,850
3500 Fines & forfeits
3510 Court Fines
351i Parking Fines
Fines & forfeits
173,467 165,000 165,000 91,262 150,000 150,000
3,775 5,000 5,000 2,165 4,000 4,000
177,242 170,000 170,000 93,427 154,000 i54,000
3620 Other revenue
3621 Interest Income
3623 Solid Waste Surcharge
3625 Refunds & Reimbursements
3626 Contributions
37,477 75,000 75,000 18,557
9,000 0 0 0
255 0 0 1,662
5,200 3,700 3,700 0
45,000 45,000
3,700 3,700
BUDGET WORKSHEET
Increased Tax 9/1/04 Date: 09/01/04
Time: ll:i7am
CITY OF ELK RIVER Page: 3
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 08/31/04 Actual Budget Budget August Total Requested Recommended Adopted
Fund: t01 GENERAL FUND
Revenues
3620 Other revenue
3628 Landfill Host Fee
3629 Miscellaneous Revenue
Other revenue
3920 Transfers in
3921 Transfers
3925 Transfer-Landfill
3926 Transfer-Capital Outlay Reserv
3928 Transfer-Street Reserve
3929 Transfer-NSP/RDF Reserve
3930 Transfer-Development
3931 Transfer-Drug Forfeiture
3942 Transfer-WWTS
3943 Transfer-Liquor
3945 Transfer-Utilities
3948 Transfer-EDA
3949 Transfer-H~A
Transfers in
Total Revenues
0 0 0 0
3,074 3,000 3,000 1,885 3,000 3,000
55,006 81,700 81,700 22,104 51,700 51,700
0 0 0 0
30,000 30,000 30,000 0
0 18,000 18,000 18,000
0 45,000 45,000 0
39,500 39,500 39,500 39,500
0 0 0 0
0 0 0 0
15,000 15,000 15,000 15,000
145,000 195,000 195,000 195,000
105,000 105,000 105,000 70,000
5,000 22,950 22,950 15,750
1,500 3,500 3,500 8,700
40,000 40,000
45,000 45,000
39,500 39,500
3,900
I5,000 15,000
............................
195,000 195,000
105,000 123,950
17,000 17,000
9,500 9,500
341,000 473,950 473,950 361,950 466,000 488,850
7,842,406 7,758,400 7,758,400 4,642,815 8,888,650 9,281,945
Streets
Parks & Rec
Police
Finance
Finance
Community Dev.
Cable TV
Parks & Rec
Fire
Building & Env.
Police
Administration
Legal
Building & Env.
Maintenance 1
Maintenance 1
Records Clerk
Accountant
Payroll Clerk
Director
Asst. Producer
Secretary
Fire Prevention Specialist
Environmental/Code Enf.
CSO
Secretary
Secretary/Receptionist
Building Inspector
SUBTOTAL NEW POSITIONS
2005 STAFF ADDITIONS
Pat's Priority List
FT - Jan 2 2005
FT - Jan 2 2005
FT - Jan 2 2005
FT - Jan 2 2005
PT - Jan 2 2005
FT - Jan 2 2005
FT - Jan 2 2005
PT - Jan 2 2005
FT - Jan 2 2005
FT - Jan 2 2005
FT - Jan 2 2005
FT - Jan 2 2005
FT - Jan 2, 2005
FT - Jan 2, 2005
Pay & Benefit Add'l Total
Costs Costs Savin.qs Cost
47,612 1,050 10,000 38,662
40,682 1,050 41,732
37,452 2,100 39,552
52,558 2,350 54,908
19,180 2,350 21,530
46,094 7,500 53,594
42,147 3,700 45,847
17,670 2,600 20,270
47,720 32,400 15,000 65,120
54,783 8,080 62,863
34,542 0 34,542
37,379 2,300 39,679
32,472 0 32,472
53,989 37,020 91,009
$ 564,280 $ 102,500 $ 25,000 $ 641,780
Accumulated
Cost
38,662
80,394
119,946
174,854
196,384
249,978
295,825
316,095
381,215
444,078
478,620
518,299
550,771
641,780
Updated 9/2/04
9/2/2004
City of Elk River
General Fund Expenditure Summary Data
2005 Proposed
Pemonal Other Svcs. C.G.
Services Supplies & Charges Transfers
Total
Personal
Services
2004 Adopted
Supplies
Other Svcs.
& Charges
Capital
Outlay
Total
General Government
Cable TV
65,550 5,700 1,650
Dollar Change 5, 200 3, 300 (500)
Percent Change 8.62% 137. 50% -23.26%
72,900
8, 000
12.33%
60,350
2,400
2,150
64,900
Finance 323,850 6,750
Dollar Change 20, 250 150
Percent Change 6.67% 2.27%
· :~,,':.' ~.Percent Change - 3.69%' :! : ~22;83%
Elections
Do/lar Change (28, 000) (3, 500)
Percent Change -10000% -100.00%
66'600 - 396,200 303,600
5,800 26,200
9.70% 7.08%
Legal
233.33%
1,450
(3,250)
-69.15%
59,800
Dollar Change I, 200
Percent Change 2.05%
Energy City 13,400 4,700
Dollar Change 1,150
Percent Change 9.39% 0.00%
Planning 29I~750 5,200 22,800
DollarCha~ge 18, 750: ': '::, (1,000) 1,600
Percent Chat~ge 6. 87% :: · ~f6. ~3% 7.55%
Govt BldgslCity Hall 68,950 21,700 83,550
Dollar Change 35, 650 6, 950 (9, 700)
Percent Change 107.06% 47.12% -10.40%
14,000.
1,450 I
(34, 750) 1
-95.99% I
· 224,400
~ .17, 950
8.69%
18,100
1,150
6. 78%
- . ' ': :319,750
1~,350
174,200
32, 900
23.28%
28,000
12,250
33,300
6,600
3,600
14,750
59,800
4,700
4,700
93,250
370,000
36,200
16,950
141,300
Total General Government
Percent of General Government
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
$ 1,439,050 $ 92,950 $ 577,150 $ 20,500 $
67.57% 4.36% 27.10% 0.96%
15.98% 1.03% 6.41% 0.23%
21.99% 12.24% 38.73% 9.85%
8.02% 17.81% 11.71 % 0.00%
$ 106,900 $ 14,050 $ 60,500 $ 20,500 $
2,129,660 $
100.00%I
23.66%~
23.66%~
10.48%I
201,950 I
1,332,150 $
69.11%
16.92%
22.59%
78,900 $
616,650
0.00%
0.00%
0.00%
4.09%
1.00%
12.84%
26.80%
6.56%
40.65%
$ 1,927,700
100.00%I
24.48%J
24'48%I
Finance
~/tg/20~l:Expenditure Worksheets
City of Elk River
General Fund Expenditure Summary Data
2005 Proposed 2004 Adopted
Personal Other Svcs. C.O. Personal Other Svcs. Capital
Services Supplies & Charges Transfers Total Services Supplies & Charges Outlay Total
Public Safety
Police
Administration 272,400 18,350 87,950 378,700
Patrol 1,497,200 142,150 42,800 1,682,150
Investigations 435,400 9,600 9,700 454,700
Support Services 292,700 19,850 19,450 6,600 338,600
Police Reserves 6,100 20,400 9,350 35,850
Building Maintenance 88,600 4,000 30,300 122,900
Total Police 2,592,400 214,350 199,550 6,600 3,012,900
Dollar Change 270, 650 55, 250 (31,800) 6, 600 300, 700
Percent Change 1 I. 66% 34. 73% - 13.75% 11.09%
252,800 16,650 110,400
1,322,250 104,300 41,500
427,100 10,650 9,650
272,150 12,300 20,550
6,100 11,200 9,000
41,350 4,000 40,250
2,321,750 159,100 231,350
379
1,468,050
447,400
305,000
26,300
85,600
2,712,200
Emergency Management
Dollar Change
Percent Change
9,600 4,400 11,400 25,400 9,100 3,450 ~0,600
500 950 800 2,250
5. 49% 27.54% 7. 55% 9. 72%
23,150
Total Public Safety
3,560,600 285,550 384,450 28,600 4,259,200 3,142,350 217,180 348,600
83.60% 6.70% 9.03% 0.67% 100.00%~
39.55% 3.17% 4.27% 0.32% 47.31%~
54.40% 37.61% 25.80% 13.75% 47.31%~
13.31% 31.50% 10.28% 14.86%~
418,250 $ 68,400 $ 35,850 $ 28,600 $ 551,100
3,708,100
47'080/0
Percent of Public Safety
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)-
84.74% 5.86% 9.40% 0.00%
39.90% 2.76% 4.43% 0.00%
53.28% 35.33% 27.43% 0.00%
~Xpenditure Worksheets
City of Elk River
General Fund Expenditure Summary Data
2005 Proposed
2004 Adopted
Public Works
Streets
Dollai' Change
perCent Chahg&
Snow Removal
Dollar Change
Percent Change
Equipment setvice~
Dollar Change
Percent change
Engineering
Dollar Change
Percent Change
Total Public Works
Percent of Public Works
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)+A1
Personal Other Svcs. C.O.
Services Supplies & Charges Transfers
Total
Personal Other Svcs. Capital
Services Supplies & Charges Outlay Total
197,350 38,000 25,000
64.550 8, 000 22, 000
48.61% 26.67% 733.33%
'176,400
~ :fl,05o
6.68%
260,350I 132,800 30,000
94,550 I
57.03%I
3,000 165,800
120,000
45,000
60.00%
i20,000
45,000
60.00%
7S,OOO
75,000
824,850 264,200 322,600 7,500 1,419,t50 809,900 215,500 239,600 1,265,000
64.02% 17.04% 18.94% 0.00% 100.00%
10.28% 2.74% 3.04% 0.00% 16.06%
13.73% 35.06% 18.85% 0.00% 16.06%
58.12% 18.62% 22.73% 0.53% 100.00%
9.16% 2.93% 3.58% 0.08% 15.76%
12.60% 34.80% 21.65% 3.60% 15.76%
1.85% 22.60% 34.64% 0.00% 12.19%
14,950 $ 48,700 $ 83,000 $ 7,500 $ 154,150
F.i~ance
8~nditure Worksheets
City of Elk River
General Fund Expenditure Summary Data
2005 Proposed 2004 Adopted
Culture and Recreation
Park Maintenance
D, ollar Change
Percent Change
Personal Other Svcs. C.O.
Services Supplies & Charges Transfers Total
258,350 50,700 53,500 362,550
22, 550 7, 700 9, 900 40,150
9.56% 17.91% 22.71% 12.45%
Personal Other Svcs. Capital
Services Supplies & Charges Outlay
Total
235,800 43,000 43,600 322,400
Sr. Citizen Programs
Dollar Change
Percent Change
84,500 8,700 96,450 78,260 3,250 5,600 87,i00
6,250 3,100 9,350
7. 99% O. 00% 55. 36% 10. 73%
720,850 116,450 206,t50 1,043,450 613,600 103,150 166,250 883,000
I
69.08% 11.16% 19.76% 0.00% 100.00%I 69.49% 11.68% 18.83% 0.00% 100.00%
8.01% 1.29% 2.29% 0.00% 11.59%~ 7.79% 1.31 % 2.11% 0.00% 11.21%
11.01% 15.34% 13.83% 0.00% 11.59%~ 10.40% 16.78% 13.08% 0.00% 11.21%
17.48% 12.89% 24.00% 0.00% 18.17%~
107,250 $ 13,300 $ 39,900 $ $ 160,450 ~
I
Total Recreation
Percent of Recreation
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
Finance
8/19/2OO4:E~pe n dit u re Worksheets
City of Elk River
General Fund Expenditure Summary Data
2005 Proposed
2004 Adopted
Transfers Out
Capital Outlay Reserye
Ice Arena Operating
Gov't Buildings Reserve
City Hall Debt Service
Total Transfers Out
Percent of Transfers Out
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
TOTAL GENERAL FUND
Personal Other Svcs.
Services Supplies & Charges
0.00% 0.00% 0.00%
0.00% 0.00% 0.00%
0.00% 0.00% 0.00%
0.00% 0.00% 0.00%
Transfers Total
18,000 18,000
66,850 66,850
Personal
Services
Other Svcs. Capital
Supplies & Charges Outla~/ Total
25,000 25,000
66,600 66,600
66,600 66,600
151,450 151,450 91,600 91,600
$ $ $ $
100.00% 100.00%
1.68% 1.68%
72.8O% 1.68%
65.34% 65.34%
59,850 $ 59,850
6,545,360 759,150 1,490,350 208,050
9,002,900
0.00% 0.00% 0.00% 100.00% 100.00%
0.00% 0.00% 0.00% 1.16% 1.16%
0.00% 0.00% 0.00% 100.00% 1.16%
0.00% 0.00% 0.00% -20.42% -20.42%
$ $ $ (23,500) $ (23,500)
6,898,000 614,700 1,271,100 91,600 7,875,400
Percent of Total General Fund
Percent Increase
Amount of increase (Decrease) $
72.70% 8.43% 16.55% 2.31%
10.98% 23.50% 17J25% 127.13%
647,350 $ 144,450 $ 219,250 $ 116,450
100.00%
14.32%
1,127,500
74.89% 7.81% 16.14% 1.16% 100.00%
Finance
:~;Expenditure Worksheets
2005 CAPITAL OUTLAY
Funding Source
General Equipment Equipment Other Department
Department Item Fund Certificate Reserve Fund Total
Mayor & Council
Cable TV
Administration Scanner 6,500 6,500
Finance -
Information Tech Exchange Server 7,000 7,000
Web Server 7,000 7,000
Planning
GoVt. Buildings
Police
Police Vehicles (marked) - 4 including setup
Police Vehicles (unmarked) - 1 including setup
Mobile video cameras - 5
Records Scanner
116,000 116,000
29,000 29,000
30,000 30,000
6,600 6,6001
16,200 16,200
Police Reserve
Fire
Emergency Mgmt. Siren
Building & Environ. Inspector Truck
22,000 22,000
Streets
Street Sweeper
Truck w/Plow Equipment
Windrow Turner (1)
Radiant Patcher
GPS Instrument (2)
Crack router
175,000 175,000
150,000 150,000
100,000 100,000
20,000 20,000
8,500 8,500
7,500 7,500
Snow Removal
Equipment Services
Park Maintenance
Recreation
Subtotal
(1) Landfill Fund
(2) Surface Water Management Fund
$ 56,600 $ 345,000 $ 191,200 $ 701,300
ELK RIVER
ALLIANCE
AUG 3 1 2004
The Handke Center. 1170 Main Street · Elk River, MN · 55330 · Ph: 763.441.4725 · Fax: 763. 241.3521
August 27, 2004
www. elkriverart.org · elkriverart@sherbtel.net
Elk River City Council
Mr. Pat Klaers, City Administrator
City of Elk River
13065 Orono Road
Elk River, Minnesota 55330
Dear Mayor Klinzing, City Council Members, and Mr. Klaers:
Believing in the power of the arts to build and maintain healthy communities, the Elk
River Area Arts Alliance has enjoyed another fine year presenting quality programming
to our residents, and we are looking forward to another extraordinary year of community
service through the arts.
what's happening.
Families have already been calling, eagerly anticipating registration in the Strings
for Youth program which resumes in September.
· We have a wonderful lineup of artists for the 2005 Performance Series which will
culminate with a stellar concert from the Army Field Band and Soldiers Chorus.
· We have made it possible for students from kindergarten through high school to
access professional performances and workshops with our entire slate of artists
throughout the season.
· We have been working with Sue Kostanchek to make these and art classes
accessible and affordable to seniors.
· We participated in Cabin Fever Day in conjunction with the Elk River Recreation
Department.
· We continue to bring high quality art exhibits to the Sherburne County
Government Center, including Arts in Harmony, our national juried art show.
· Our partnership with Community Education is stronger than ever, and we
continue to develop plans for the community gathering space at Handke.
· Of course, we are already busy planning ArtSoup 2005, eager to share music,
visual arts, and theater with families June 18 and 19.
We completed solid research this year with our professional consultant, Laurie Brickley,
which clearly showed that people in Elk River want good arts programming here and that
they appreciate our efforts to provide them. In fact Ms. Brickley commented repeatedly
that she was impressed by the level and breadth of good will that the community holds
for the ERAAA. Because you have been financial contributors to our efforts, we hope
you, too, are pleased with last year's offerings. We sincerely thank you for those past
contributions. Together we have been doing good things for Elk River.
Our need for additional support has not dwindled with more demands on our services,
however, so we respectfully request that you consider continuing City support as you
determine your budget for next fiscal year. Your contributions are vital to our success.
In return we pledge to be worthy and prudent stewards, just as we have been in the past.
Thank you for considering our request. Please call if you have questions of any sort. We
would be pleased to address them.
Yours truly,
Executive Director