7.1. PRSR 10-14-2015 °f Request for Action
River
To Item Number
Parks and Recreation Commission 7.1
Agenda Section Meeting Date Prepared by
Action Items October 14,2015 Michael Hecker,Parks and Recreation Director
Item Description Reviewed by
Parks Improvement Fund Cal Portner,City Administrator
Reviewed by
Action Requested
• Discussion of projects listed on the Parks Improvement Fund spreadsheet.
• Adopt,by motion,the Park Improvement Fund projects for 2016.
Background/Discussion
On September 9,2015,the Commission discussed 2016 park projects. The recommendations from the
work session are attached.
Since the meeting, staff has received some updated information for consideration. We have identified a
vendor who proposes to replace our irrigation system for$10,000 with a more reliable and better
grounded system.
Staff recommends increasing Hillside Park improvements from$10,000 to $30,000 and Wayfinding from
$11,000 to $25,000 to cover projected costs. We also need to add Trott Brook Tennis court resurfacing
for$14,000.
You will also notice the athletic field improvements are split into two separate line items,Dugouts for
$80,000 and Athletic Field Improvements for$100,000. The total expenditure stays the same
Financial Impact
All of the proposed projects will be funded with municipal liquor store revenues.
Attachments
• Park Improvement Fund Spreadsheet
• Park Improvement Fund Descriptions
11IE1E1 1r
Template Updated 4/14 NATURE
2016 Park Improvement Fund Descriptions
October 14,2015
PIF projects for 2016
These projects were discussed and reviewed at a Parks and Recreation Commission work session on
September 9,2015.
1. Trail Repairs and Connections $220,000
To repair,replace,and add connections as discussed with Parks Commission. Two major projects were
discussed: 1)Twin Lakes Road project is estimated at$112,000 for overlaying the trail between CR 12
and 175th Avenue. 2)Orono Parkway project is estimated at$89,000 to replace the trail along the road
and into the park. The balance of the funds will be used to crown the tunnel of the Great Northern Trail
and for maintenance trail sealing in the parks.
2. Orono Park Improvements $20,000
Purchase additional matching picnic tables,add two grills next to the shelters,and install a new piece of
playground equipment.
3. Park Property Lines $10,000
Addition or replacement of park boundary markers which were never installed,removed by residents,or
vandalized. It is beneficial for staff to know exactly where the boundaries are in the park system both for
maintenance and code enforcement.
4. Upgrade irrigation to smart systems $10,000
Replace.the old irrigation controllers with smart controllers accessible remotely via computer,tablet,or
smart phone to make system adjustments or to shut down .
5. Athletic Field Improvements-Dugouts $80,000
This project headed by the youth baseball organization will complete the dugout project at the YAC and
Oak Knoll. This is the project that was denied by the City Council at their September 21,2015,meeting.
Council directed staff to continue working with youth baseball on new dugouts for 2016.
6. Athletic Field Improvements $100,000
Staff and the Commission recommend funds be used to make athletic field improvements as identified by
staff and as prioritized in the Parks and Recreation Master Plan. Staff will work with the youth athletic
organizations for final design.
7. Skate Park Design $17,500
Approved in the 2015 Park Improvement Fund for$35,000. An RFP for design was completed with
proposals due by this November 2015. Staff recommends$17,500 for 2015 and then the balance of
$17,500 to complete this project in 2016.
8. Hillside Park Improvements $30,000
The Hillside Park Steward and volunteers have updated a list of improvements for the park with a framed
maintenance building as a priority. Electricity was installed in 2015. This project will begin building
design for expected construction in 2017,which will need additional funding.
9. Houlton Restoration Management Plan $10,000
This is a required local contribution to the FMR for their fundraising efforts to assist the city in a
restoration management plan for the William H.Houlton Conservation Area. A restoration plan
developed by a committee of staff and volunteers will need to be approved by City Council.
10.Rivers Edge Commons Park Improvements $20,000
Complete maintenance needs at Rivers Edge Commons Park during the same time period as the park
expansion project,including new pavers,trellis painting,and replacement LED lighting.
11.Woodland Trails Master Plan/Forest Mgmt. $23,000
The application to the Greater Minnesota Regional Parks and Trails Commission for regional park
designation requires a master plan by early 2016 for the Park to be eligible. The master plan is estimated
to range from$15,000-$20,000. Staff recommends adding forest management plan to the master plan.
12.Wayfinding Signage $25,000
Replacement of the signage at Hillside Park when the new trail connection to the park is constructed in
2016.
13.Playground Hoop Replacement $9,000
Basketball hoops in three parks need replacement—Ridgewood,West Oaks,and Deerfield Hill Park. The
playground and court space timbers at Deerfield also need replacement.
14.Trott Brook Tennis Court Resurfacing $14,000
Needed to alleviate the subsurface problem that is causing the courts to continue cracking and deteriorate.
It will also install a new tennis court surface with lines.
City of Elk River
Park Improvement Fund
updated 9/9/15 DRAFT ONLY
Revised
2015F 2015F 2016F 2017F 2018F 2019F 2020F
Revenues
Other Revenue
Interest Income 522 4,538 3,006 910 (4,297) (2,431) (1,709)
Grants
Misc. (Hillside/Woodlands) 6,500 6,500 6,500 6,500 6,500 6,500 6,500
Transfer In-Liquor Fund/Park Dedic 270,000 290,668 290,000 290,000 290,000 290,000 290,000
Donations 10,000 10,000 10,000 10,000 - - -
Total Revenue 287,022 311,706 309,506 307,410 292,203 294,069 294,791
Expenditures
2015 2016 2017 2018 2019 2020
Playground Safety 6,800 6,800 - - - - -
Trail Repairs& Connections 100,000 18.000 220,000 133,000 110,000 270,000 -
Orono Park Improvements 20,000 20,000 20,000
Baily Point restoration management plan 5,000 5,000
Bailey Point Kiosk - 20,000
Dog Park irrigation -
Park Property Lines 6,000 6,000 10,000 3,000 - - -
Parks Master Plan Update 8,317
Upgrade irrigation to smart systems 6,300 10,000 10,000 - - _
YAC Complex well/irrigation
Deerfeild improvments - 60,000
Althletic field improvements-dugouts 95,000 15,000 80,000 - - - -
Althletic field improvements 100,000 35,000
Windsor park improvements 10,000 10,000
Lions Park Playground replacement 110,000
Skate Park Design 35,000 17,500 17,500
Hillside Park Improvements 19,000 9,000 30,000 20,000
Park Forest management plan 6,000 -
Houlton restoration management plan 5,000 5,000 - -
Houlton restoration (FMR match) 10,000 10,000
Houlton Improvements 10,000 10,000 - -
Rivers Edge Improvements 14,000 13,022 20,000
Trott Brook Park Playground 150,000
Woodland Trails/Forest Mgmt. Master plan 23,000 60,000 180,000
Wayfinding Signage 25,000
Playground hoop replacement 9,000
Trott Brook tennis court resurface 14,000
Orono Park restroom 150,000
Total Expenditures 338,100 153,639 588,500 481,000 230,000 270,000 330,000
Revenues less Expenditures (51,078) 158,067 (278,994) (173,590) 62,203 24,069 (35,209)
Cash Balance-Beginning 151,270 151,270 309,337 30,343 (143,247) (81f,044) (56,976)
Cash Balance- Ending 100,192 309,337 30,343 (143,247)
(81,044) (56,976) (92,185)
Yearly Transfer is made in June after City audit from Liquor Profits
Woodland/Hillside balance $ 9,453.66
Houlton Property 2015 2016 2017 2018 2019 2020
Revenues
Trust for public land grant $ 50,000
Land Lease 12,600 10,080 8,064 6,451 5,161 -
donations 1,000
Expenditures
Houlton improvements - (10,000)
Ad for house removal (267)
Remaining $ 63,333 $ 63,413 $ 71,477 $ 77,928 $ 83,089 $ 83,089