7.0. HRSR 08-12-1996 ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY
Item 7.
MEMORANDUM
TO: Housing and Redevelopment Authority
C v FROM: Paul T. Steinman,Director of Economic
Development
DATE: August 8, 1996
SUBJECT: Approve 1997 HRA Budget and Levy
Based on a maximum levy of.0131 percent of the taxable market value of the
city, the Housing and Redevelopment Authority will have revenues of
approximately $68,000 in 1997. The proposed 1997 HRA budget is as
• follows:
Contractual Services
Postage $ 500
Reserve for future projects $ -0-
Repay King/Main loan $37,000
Sidewalk Replacement Project $15,000
Riverfront $15,000
Transfers Out
General Fund $ 500
Total 1997 Proposed Budget $68,000
HRA Commissioners should note that previous budgets included Railroad
Drive parking lot improvements and Evans/Main Street parking lot
improvements in total of approximately $37,000. Previous budgets also
included a reserve for future projects of approximately $10,000.
410 The HRA's current fund balance as of July 31, 1996, is $122,086.
P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55330-1743 • (612) 441-7420 • Fax: (612) 441-7425
Equal Opportunity Housing and Equal Opportunity Employment
• Action Requested
Staff is recommending the HRA approve the 1997 budget in the amount of
$68,000.
Staff is also recommending the HRA approve Resolution 96-_, requesting
that the City of Elk River levy a tax against the taxable market value in the
city in the amount of.0131 percent of the total taxable market value, to be
used for economic development and redevelopment purposes by the Housing
and Redevelopment Authority. The resolution is attached to this memo.
s:eda\hra\97bdgt.dac
41)411
RESOLUTION 96-
• RESOLUTION OF THE ELK RIVER
HOUSING AND REDEVELOPMENT AUTHORITY
A RESOLUTION ESTABLISHING THE TAX LEVY FOR
THE ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY FOR
COLLECTION IN 1997
WHEREAS, Minnesota Statute Section 469.033, Subdivision 6, authorizes a Housing
and Redevelopment Authority to levy an amount not to exceed .0131
percent of the taxable market value of property within the city to be used
for redevelopment purposes; and,
WHEREAS, the Elk River Housing and Redevelopment Authority anticipates
expenditures in 1997 for various redevelopment activities; and,
WHEREAS, the Housing and Redevelopment budget must be approved before a special
tax can be levied.
NOW,THEREFORE,BE IT RESOLVED by the Elk River Housing and
• Redevelopment Authority that the Authority's 1997 budget is hereby approved.
BE IT FURTHER RESOLVED that the Housing and Redevelopment Authority
requests that the City Council of the City of Elk River, Minnesota, levy a special tax not
to exceed the statutory limit of.0131 percent of taxable market value of the city for the
benefit of the Authority to be used for purposes as provided in Minnesota Statutes.
Passed and adopted by the Elk River Housing and Redevelopment Authority this 12th day
of August, 1996.
Gene Schuldt, Chair
ATTEST:
Paul T. Steinman, Executive Director
s:\document\resoluti\hra961vy
ID
HOUSING & REDEVELOPMENT AUTHORITY
•
1994 1995 1996 1997
ACTUAL ACTUAL ADOPTED PROPOSED
OTHER SERVICES & CHARGES $ 10,659 $ 25,975 $ 67,500 $ 67,500
CAPITAL OUTLAY 53,115 39,423 - -
TRANSFERS OUT 500 500 500 500
TOTAL $ 64,274 $ 65,898 $ 68,000 $ 68,000
EXPENDITURE ANALYSIS
OTHER SERVICES & CHARGES
Postage $ 500
Reserve for Future Projects -
Repay King & Main Loan 37,000
Sidewalk Replacement Project 15,000
Riverfront 15,000 $ 67,500
TRANSFERS OUT
General Fund 500 500
$ 68,000
•
STATEMENT OF FINANCIAL ACTIVITY
• FOR THE HOUSING AND REDEVELOPMENT AUTHORITY
FOR THE PERIOD JULY 31, 1996
1996 Month to Year to
Budget Date Date
Cash Balance $122,086
Revenues
Property Tax 56,460 35,054 36,348
HACA 5,600 2,591 2,591
Miscellaneous - 500 3,000
Interest Income - 198 1,515
Total Revenues 62,060 38,343 43,454
Expenditures
Miscellaneous 500 54 3,252
Improvement Projects 57,000 2,785 15,868
Reserve for Future Projects 10,000 - -
Land - - 10,000
IIITransfers 500 - -
Total Expenditures 68,000 2,839 29,120
•
BYLAWS
OF
THE HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF ELK RIVER
PREAMBLE
The Housing and Redevelopment Authority in and for the City of Elk River was created
by an act of the Legislature of the State of Minnesota entitled the "Municipal Housing
and Redevelopment Act," Minnesota Statutes, Sections 462.411 - 462.712. On the 21st
day of July, 1980, the City Council of the City of Elk River adopted a resolution in
accordance with the findings required by Minnesota Statutes, Section 462.425, Subd. 2.
ARTICLE 1.
AUTHORITY
1. 1) Name - The legal name of the Authority is "The Housing and Redevelopment
Authority in and for the City of Elk River."
1.2) Office - The principal office of the Authority shall be determined by
resolution of the Authority.
ARTICLE 2.
MEETINGS
2.1) Annual Meeting - The annual meeting of the Authority shall be held at the
principal office of the Authority on the second Tuesday of January at 7:00 p.m.
2.2) Notice of Annual Meeting - Notice shall be published in the official newspaper
of the Authority and delivered to each Commissioner of the Authority and each member
of the governing body of the City, not less than ten (10) days in advance of such
meeting. It shall be the responsibility of the Secretary, or the Administrator if one
is appointed, to give this notice.
2.3) Quorum - There shall be a quorum to conduct business at the annual meeting.
If a quorum is not present, the Secretary shall establish a date for a new annual meeting
and cause notice to be given as provided in Section 2.2 of this Article.
2.4) Order of Business at the Annual Meeting - The annual meeting of the Authority,
and so far as possible all other meetings of the Authority, shall be conducted in
accordance with Robert's Rules of Order Revised. The suggested order of business at the
annual meeting shall be the following:
1. Roll call.
2. Confirmation and recognition of new commissioners.
3. Election of officers and establishment of their terms.
4. Designation of committee assignments to Commissioners.
•
5. Determination of new committees and assignments of Commissioners.
6. Consideration of staff assignments.
7. Approval of official newspaper.
8. Approval of official depository.
9. Reading of financial condition by Chair.
10. Reading of status of each existing project by Chair
11. Designation of place of meeting during the remainder of calendar year.
12. Determination of dates of meeting during the remainder of calendar year.
13. Discussion of any modifications or amendments to the "Municipal Housing
and Redevelopment Act."
14. Discussion of Bylaws and any suggested amendments.
2.5) Regular Meetings and Order of 30stniess at Regular Meetings=- Regular meetings
shall be held by the Authority at such fixed time and place as determined by the
Authority at its annual meeting and shall be open to the public. If a quorum of the
City Council is to be present, a public hearing notice must be published in accordance
110 with Section 2.2. The suggested order of business at regular meetings shall be the
following:
1. Roll call. •
2. Opening format.
3. Approval of minutes.
4. Financial matters.
5. Old business.
6. Current business.
7. Hearings and resolutions.
8. Project considerations.
9. New business.
10. Close.
2.6) Special Meetings - Special meetings of the Authority shall be called by the
Secretary, or the Administrator if one is appointed, at any time upon written request
of any Commissioner. Written notice shall be given in accordance with the provisions
41/ of Section 2.2 hereof. Published notice shall be required only if a quorum of the
City Council is to be present.
2.
Illk ARTICLE 3.
OFFICERS
3.1) Officers - The officers of the Authority shall consist of a Chair, a Vice
Chair, a Secretary and such other officers as shall from time to time be duly selected
and appointed.
3.2) Chair - The Chair, who shall be selected from among the Commissioners,
shall preside at all meetings of the Commissioners and shall have general charge of
and control over the affairs of the Authority subject to the approval of the
Commissioners.
3.3) Vice Chair - The Vice Chair, who shall be selected from among the Commissioners,
shall preside at all meetings of the Commissioners in the absence of the Chair and
shall perform such duties as may be assigned by the Commissioners. In case of death,
. retirement, or disability of the Chair, the Vice Chair shall perform and be vested
with all the duties and powers of the Chair.
3.4) Administrator - In the event the Authority desires to create the position,
the Clerk-Administrator of the City, or such other person selected by the Commissioners,
may be appointed to serve as the Administrator of the Authority. The Administrator
shall be responsible for securing, supervising and directing any personnel required
for work to be accomplished by the Authority. The Administrator shall have complete
6 responsibility for administration of the affairs of the Authority pursuant to policies
and directives established by the Commissioners.
3.5) Secretary - The Secretary, who shall be selected from among the Commissioners,
shall be responsible for the taking and preparation of minutes of each meeting of the
Authority. Further, the Secretary shall be responsible for maintaining any appropriate
files as deemed necessary by the Commissioners, including files of the minutes,
publications of meetings, and meeting agendas. The Secretary shall also perform such
functions as may be deemed necessary by the Chair.
ARTICLE 4.
QUORUM AND VOTING
4.1) Quorum - A majority of the Commissioners in office at any time shall
constitute a quorum for all purposes. In the case a quorum is not present at any
meeting, those present shall have the power to adjourn the meeting from time to time,
without notice or other announcement at the meeting, until the requisite number of
Commissioners is present, and business which might have been transacted at the meeting
which was adjourned may be transacted at such reconvened meeting.
4.2) Voting - In addition to a quorum being required for each meeting of the
Authority in order to transact business, a majority of all of the Commissioners shall
be required to approve any matter before the Commissioners.
1111
3.
• ARTICLE 5.
FINANCE AND CONTRACTS
5.1) Fiscal Year - The calendar year shall be the fiscal year of the Authority
for general and administrative purposes; provided, however, that other fiscal years
may be established by resolution as required or desirable for specific purposes or
undertakings of the Authority.
5.2) Budget - The following budgetary proceedings shall apply to the transaction
of business by the Authority:
(01) A budget shall be prepared by the Administrator, and if there is no
Administrator, by a budget Committee appointed by the Chair. This budget
shall be presented to the Commissioners of the Authority for consideration
in September of each year.
(02) The budget shall include estimated revenues and the source of revenues, the
costs of the projects for the ensuing year, and the estimated costs for staff
personnel, as well as the general administrative and overhead costs estimated for
the ensuing year, and a proposed levy.
(03) After full consideration of the budget, the Commissioners of the Authority
shall approve it and the Chair of the Authority shall submit the budget to the
IllCity Council not later than the first day of October of each year.
ARTICLE 6.
SCOPE OF POWERS AND DUTIES
6.1) General Powers and Duties - The Authority shall:be a public body corporate
and politic and shall have all the powers necessary or convenient to carry out the
purposes of the "Municipal Housing and Redevelopment Act," including the powers granted
by the "Municipal Housing and Redevelopment Act."
6.2) Contracts and Procurement
(01) All construction work and work of demolition and clearing, contracts for
services or for repairs, maintenance and replacements, and every purchase of
equipment, supplies or materials and contracts therefor shall be in accordance
with the procurement policies, if any, established by resolution of the Authority.
(02) Approval of Contract by Attorney - Except for the purchase of expendable office
supplies, no contract shall be made by the Authority through any officer or employee
except in writing approved as to form by the attorney for the Authority.
(03) Execution of Contracts - Unless otherwise directed by the Authority or required
by the State or Federal agencies furnishing funds to the Authority, all contracts
shall be executed on behalf of the Authority by any two of the officers of the
Authority.
•
4.
6.3) Disbursements
•
(01) Federal Funds - All funds received from the Government of the United States
or any of its agencies shall be disbursed and accounted for in accordance with
the regulations or requirements from time to time made by the Federal agencies
furnishing said funds to the Authority.
(02) Official Depository - All monies', received by the Authority from any source
whatsoever shall be deposited in approved bank accounts of the Authority and shall
be disbursed only by check, except that petty cash funds not exceeding at any time
One Hundred Dollars ($100) may maintained by the Authority.
(03) Checks - All checks drawn on bank accounts of the Authority shall indicate
the fund and, in the case of a project, the project to be charged. All checks
shall be signed by the two designated Commissioners of the Authority.
ARTICLE 7.
These Bylaws may be amended at any regular meeting of the Authority provided that
notice of such proposed amendment shall be given to each Commissioner by registered
or certified mail ten (10) days prior to such meeting. Amendment of the Bylaws shall
be in accordance with procedural and voting requirements established by these Bylaws
or by resolution of the Authority.
Amended this 28th day of April, 1986.
Commissioner
uiissions�
Commissioner
Commissioner
ommis inner At orney David C ellergr
•
5.
• AMENDMENT TO THE BYLAWS OF
THE HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF ELK RIVER
By way of action at a duly called special meeting of the Housing and
Redevelopment Authority in and for the City of Elk River (the HRA) held on
May 11, 1994, Section 3.4 and Section 3.5 of Article 3 of the HRA by-laws are
hereby deleted and said Section 3.4 and 3.5 now read as follows:
3.4) Secretary - The Secretary, who shall be selected from among the
Commissioners, shall be responsible for the taking and preparation of
minutes of each meeting of the Authority. Further, the Secretary shall
be responsible for maintaining any appropriate files as deemed
necessary by the Commissioners, including files of the minutes,
publications of meetings, and meeting agendas. The Secretary shall
also perform such functions as may be deemed necessary by the Chair.
3.5) Executive Director The Authority shall appoint an Executive
Director and such other staff permanent and temporary, that it deems
necessary to carry out the business of the Authority. The Executive
411 Director shall have the duties and responsibilities delegated by these
by-laws and as assigned by the Authority.
Adopted this 11th day of May, 1994.
Aral 16
2
Gene Schuldt, Chair Larry •t., ecretary
-
Duane Kropuenske, Vice Chair Richard Hinkle, 'Commissioner
e'Duitsman, Commissioner
•