5.1. ERMUSR 11-17-2015 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E.—General Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
November 17, 2015 5.1
SUBJECT:
2016 Budget: Rates and Review 1
BACKGROUND:
In preparation for budget approval in December, staff continues to work through the 2016 budget
process. Based on the preliminary rate increase notifications and projected expense increases and
capital expenditures, a preliminary balanced budget has been drafted.
DISCUSSION:
Electric Department Budget
Wholesale power costs makes up a considerable portion of the required operating revenue,
approximately 72% for 2015, and the wholesale rates set by Great River Energy(GRE)have
an enormous impact on ERMU's rates. The 2016 wholesale power rates have been approved
by the GRE board which results in a projected 2.0% impact to ERMU. This increase in
wholesale power costs are passed through in ERMU's retail rates. The projected system
growth and conservative approach to expenses help to offset this rate increase. As a result,the
proposed ERMU budget reflects a projected 1.25%increase in retail rates. These numbers are
still preliminary and are subject to change by the December Commission meeting.
Notable items in the electric budget:
• An estimate of 1.0% growth in usage, higher growth for data centers.
• NISC software and implementation costs
• Electric service territory acquisition costs
Water Department Budget
After not implementing rate increases in 2010, 2011, or 2012, staff worked to establish a
multi-year plan to bring rates and cash flow projections in line with capital improvement plan
projections. The multi-year plan was intended to feather in the projected larger rate increase
needed for required future capital improvements. Staff had established a three year plan
stating in 2013. The 2015 budget was based on implementing the 3`d year of the three year
re
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plan. The plan included a 4%increase in 2013, a 4%increase in 2014, and a 4%increase for
2015.
Now that the rates have been adjusted to meet the long term water capital project projections,
we are in the position to pass through smaller but more regular rate increases. The 2016
budget reflects a 2.5% increase in monthly customer fee, a 2.4% increase in 1st tier water rate,
and a 0%increase in 2nd and 3rd tier rates. The blended result for a typical residential customer
is a 2.0%rate increase for 2016.
Notable items in the water budget:
• Maintenance of facilities.
• NISC software and implementation costs.
• Construction of a new filter to be located at the Well#7 Filter Plant.
ACTION REQUESTED:
• No action requested.
ATTACHMENTS:
• Proposed Summary of 2016 Budgets
• Proposed 2016 Electric and Water Revenue and Expense Budget
• Proposed 2016 Electric Capital Budget
• Proposed 2016 Water Capital Budget
• Proposed 2016 Administration and Technical Services Capital Budgets
• Proposed 2016 Training and Travel Budget
• Proposed 2016 Conservation Improvement Program Budget
'POWERED BI
Page 2 of 2 NATURE
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121
ELK RIVER MUNICIPAL UTILITIES
SUMMARY OF YEAR 2016
BUDGETS
ELECTRIC BUDGET SUMMARY 2016
ELECTRIC REVENUE $ 37,163,202 includes an estimated revenue amount Area 1$2,083,416
ELECTRIC EXPENDITURES (35,078,121)includes an estimated power cost amount Area 1$1,562,562
ELECTRIC NET FOR CAPITAL 2,085,081 5.61%
DEBT RETIREMENT (692,000)
PROMISSORY NOTE TO COUNTY (191,508)
LESS DEBT PRINCIPAL PMTS 1,201,573
CAPITAL EQUIPMENT/CONSTRUCTION (3,665,370)
FUND FROM RESERVES
BOND REFUNDING
NET (2,463,797)
DEPRECIATION 2,325,000
NET TO RESERVES (138,797)
WATER BUDGET SUMMARY 2016
WATER REVENUE $ 2,603,100
WATER EXPENDITURES (2,601,192)
WATER NET FOR CAPITAL 1,908 0.07%
DEBT RETIREMENT (233,000)
GROSS (231,092)
CAPITAL PROJECTS (2,146,855)
FUND FROM RESERVES 940,000
FUND FROM WATER TRUNK FUND 300,000
BONDING -
NET (1.137,947)
DEPRECIATION 1,140,000
NET TO RESERVES 2,053
Currently,target reserves are met.
2016 BUDGET SUMMARY x1s2016
122
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Elk River Municipal Utilities
2016 Electric Department Capital Budget
Capital Construction Projects-Non-Recurring Normal Distribution,Feeders,and Substations
Priority Cost Description
2 $ 100,000 Rebuild River Ranch
$ 100,000 Rebuild Sandpiper Estates
3 $ 300,000 Feeder 42 underbuild
$ 75,000 Presidential Estates
$ 50,000 Country Crossing III
1 $ 700,000 Natures Edge Business Park Feeder
Data Center Feeder $ 700,000 Reserves
Waco II Substation $ 1,100,000 Reserves
Subtotal $ 1,325,000
Capital Construction Projects-Recurring
Cost Description
$ 200,000 Transformers and Meters
$ 200,000 New Development Distribution Installation
$ 50,000 Ongoing OH Equip Replacement(Poles,Switches,Cut-Outs)
$ 150,000 Ongoing URD Equip Replacement(Switches,J-Boxes,Fuse Pads)
$ 12,000 Street Lighting Replacement
$ 8,000 Territory Acquisition-Loss of Revenue payment(1991 contract)
$ 420,000 Territory Acquisition-Loss of Revenue payment(2015 contract-Area 1 first-pmt 2017)
$ 800,000 Future Territory Acquisition(Area 2 Plant)
$ 15,000 Painting poles to extend life
$ - Additional Feeders
Subtotal $ 1,855,000
Administration Noteworthy Non-Recurring Expenses
Cost Description
Subtotal $ -
Capital Equipment Needs
Cost Description
$ 8,950 Laptop Computers,Software,Accessories
$ 2,000 SCADA equipment
Replace Digger Truck#10 with new 2017 $ 250,000
Replace Bucket Truck#21 with new 2017 $ 250,000
$ 95,000 Flatbed Truck for Bore Rig
$ 10,000 Plow for Payloader
$ 70,000 Replace VacTron
$ 35,000 Pickup replace Unit#24
$ 35,000 Pickup replace Unit#6
Field Services Building addition ?years 80/20% Bond$5,000,000
$ 229,420 80%share of Administration and Technical Services
Landfill Expansion Project ?2017 $ 240,000
Subtotal $ 485,370
Total $ 3,665,370
128
Elk River Municipal Utilities
2016 Water Department Capital Budget
Water Capital Construction Needs
Cost Description
$ - Water Main Construction
$ 1,500,000 Construction of Filter Plant 9
$ 140,000 Well 3
$ 100,000 Facility Repair
$ 40,000 Chemical Dosing Upgrades
$ 4,000 Well Dehumidifiers
$ 250Well 3
$ 1 Alf Rad
Valvecon t $25,000 2017?
$ 30,000 Asset Management Software
Subtotal $ 1,839,000
Water Noteworthy Non-Recurring Expenses
Cost Description
$ 50,000 Repairs&Maintenance
$ 2,500 Leak Detection Survey
$ 3,000 Computers/GIS/SCADA
$ 10,000 Meters/ERTs
$ 15,000 Miscellaneous Tower Repairs/Maintenance
$ 90,000 Jackson Water Tower
$ - Wash Outskle of Tower Gary St coMpteted in 2015
Subtotal $ 170,500
Capital Equipment Needs
Cost Description
$ 80,000 New Valve Exercising Machine
$ 57,355 20%share of Administration and Technical Services
Subtotal $ 137,355
Total $ 2,146,855
129
Elk River Municipal Utilities
2016 Administration and Technical Services Departments Capital Budgets
Administration Capital Equipment Needs
Cost Description
$ 7,000 Computer, Software,Accessories-Upgrades
$ 10005 New in house server for NISC
Subtotal $ 107,375
Administration Noteworthy Non-Recurring Expenses
Cost Description
$ 5,400 Office Furniture
$ 1,500 printers/scanners
$ 12,000 City Hall/Utility Fitness Room
Subtotal $ 18,900
Total $ 126,275
Technical Services Capital Equipment Needs
Cost Description
$ 6,500 Computers,Software,Accessories-Upgrades
$ 32,000 Itron MV-90 Software to replace outdated metering data software
Diesel Engines Emission Retrofit $ 400,000 Currently designated as emergency standby,
$ 80,000 Omicron Test Set
$ 35,000 Vehicle for GIS/Mapping Technician
Landfill expansion project $ 240,000 ?2017
Subtotal $ 153,500
Technical Services Noteworthy Non-Recurring Expenses
Cost Description
$ 2,000 tools,etc for new position
$ 5,000 desk for new position
Subtotal $ 7,000
Total $ 160,500
130
ELK RIVER MUNCIPAL UTILITIES
TRAINING AND TRAVEL BUDGET FOR 2015
Budget Budget Budget
ELECTRIC 2014 2015 2016
MMUA Overhead Hot Line School 3 people 3,075.00 3,111.00 3,165.00
MMUA Underground School 3 people 3,075.00 3,111.00 3,165.00
MMUA Transformer School 3 people 3,075.00 3,111.00 3,165.00
MMUA Substation Workshop 2 people 2,050.00 2,074.00 2,110.00
1st Line Supervision 1 person 250.00 300.00 1,470.00
Apprenticeship 3 people 3,750.00 3,750.00 1,602.00
MMUA Meter School 2 people 970.00 1,940.00 1,940.00
MMUA Locator Workshop 2 people 650.00 650.00 720.00
Regional Workshop 10 people 450.00 450.00 650.00
Infrared Camera training 1 person 525.00 529.00
GPS 1 person 1,500.00 750.00
APPA Linemen Rodeo team 3-5 people 5,500.00 4,340.00
Cross Training School 2 people 955.00
Additional Training 1,000.00 1,000.00 1,000.00
18,870.00 27,026.00 25,032.00
WATER
Water Certification Continuing Educz 3 people 2,700.00 4,000.00 2,000.00
Wastewater Certification Continuing 3 people 2,270.00 1,000.00 1,500.00
1st Line Supervision 1 person 250.00 1,200.00 1,470.00
Meter School/Training 1 person 970.00 -
Apprenticeship 1 person
Chamber Leadership Program 1 person
Additional Training 500.00 500.00 1,000.00
6,690.00 6,700.00 5,970.00
TECHNICAL SERVICES
MMUA Locator Workshop 1 person - 1,366.00 695.00
MMUA Staking Workshop - - 750.00
MMUA Diesel Workshop 1 person 670.00 750.00 755.00
UMMA Meter Workshop 1 person 1,660.00 1,660.00 842.50
CAD Workshops/GPS 1 person - - 750.00
Substation School 780.00
Power Limited classes 1 person 990.00 990.00 292.15
Power Quality training 2 people 400.00 400.00
Infrared Camera training 1 person - - 535.00
Security classes 1 person 400.00 400.00 400.00
UMMA winter and summer mtg 2 people 550.00 850.00
1st Line Supervision 250.00 250.00
Electrical Licensing 1 person 345.00 360.00
Cross Training School 1 person 810.00
Apprentice Meter Program(2) 2 people 1,200.00 2,400.00 2,450.00
Additional Training 1,000.00 1,000.00 1,000.00
8,245.00 9,216.00 10,489.05
ADMINISTRATION
AWWA Water Certification Continuing Education 1,572.50
MRWA Water Certification Continuing Education 500.00
Wastewater Certification Continuing Education 500.00
MV-RS Meter/Software training 1 person - - 650.00
Wastewater Certification 500.00
Financial
Publishing and Design Software tog 1 person 1;000.00
Engineering
MMUA Annual Summer Meeting 4 staff/1 comm 3,650.00 3,750.00 4,525.00
MMUA Legislative Round-up 4 staff/1 comm 1,630.00 3,200.00 2,650.00
APPA Legislative Round-up 1 staff/1 comm 5,425.00 2,793.88 4,650.00
or Engineering/Operator Workshop
MMUA T&O Conference 4 staff 1,800.00 1,800.00 2,400.00
MMUA Legal Seminar 250.00 250.00
GoalsNisioning/Strategic Planning
Clerk's Conference 519.00 519.00 600.00
1st Line Supervision 1,470.00
APPA EOO Conference 0 pe00e 6,020.00
APPA Management
APPA Training(Annual,Mgmt,CS,Fin,Eng,CIP,etc) 7,900.00 7,900,00 5,670.00
Management Training 3,000.00 2,250.00 2,500.00
Additional Training 1,000.00 1,000.00 1,000.00
33,207,33 31656.88 36,207.50
OFFICE
Member Information Conf(NISC) 5 staff 2,700.00 6,200.00 7,80.00
Customer Service 3,500,00 3,500.00
Chamber Leadership Program 1 person 350,00 350.00 350.00
6,550.00 6,550.00 11,650.00
SAFETY TRAINING
Safe Driver Training 2,100.00 2,100,00 2,100.00
Hearing Test 485.00 500.00 500.00
MMUA Monthly Safety Meetings 24,950.00 25,250.00 26,600.00
27,535.00 27,850.00 29,200.00
EDUCATION 3,000.00 3,000.00 3,000.00
104,097.33 111,998.88 121,54 9.15
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