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5.4. ERMUSR 11-17-2015
Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Theresa Slominski—Finance and Office John Dietz, Chair Manager Allan Nadeau,Vice-Chair Daryl Thompson, Trustee MEETING DATE: AGENDA ITEM NUMBER: November 17, 2015 5.4 SUBJECT: Third Quarter Delinquent Items BACKGROUND: Third quarter delinquent items are presented for your review. We have previously reported on four different categories of delinquents as follows: • Assessments are delays in collecting the money owed and is assessed to the property taxes in the fall. • Collections amounts are those we send to the collection agency to try and collect after we have exhausted all our internal collection efforts. • Revenue Recapture (RR) is the program through the state where funds are collected from individuals' tax refunds and remitted to us,with the balance (if any)remitted to the individual. It presents an opportunity to collect funds rather than resorting to a collection agency or having to write them off completely. • Write Offs are amounts removed from the books with no further collection efforts being extended. DISCUSSION: This quarter we have a NISC created report as a result of a process for writing off accounts that separates those for assessment in the fall, and those submitted to revenue recapture. I have for review the color-coded recap comparisons with last year, identifying the four categories and the running totals. When comparing the far right totals columns for 2014 and 2015, note that we have a larger amount for 2015. The difference is in the amounts for RR, because the prior year amount is reduced by amounts collected and we are only showing amounts submitted for the current year(so the comparative numbers are skewed.) The amounts listed for assessments are $259.55 for the third quarter for a total of$1,641.98. Currently, all services—so even those assessable services of sewer,water, and trash—are P- II 01 NATURE Reliable Public POWERED To S ERVE Power Provider 143 submitted with the amounts at RR in the hopes that they will be collected. Items not collected by assessment time are removed from RR and assessed instead. Amounts submitted to RR are $10,068.76 for the quarter and$37,555.80 year-to-date.Note that assessable items are included in here as mentioned above. The amount for Write-Offs is $1,852.17,but a year-to-date total of$540.94 due to collections on amounts previously written off. Our budgeted amount for collections and write-offs are $105,000, or.30%uncollectible accounts per revenue dollar. According to APPA's most recent published standard ratios (2012),the industry standard is between .10%and.41%. Our write-offs for the year are well below this number, at less than.01%currently. ACTION REQUESTED: Staff recommends that the Elk River Municipal Utilities Commission accept this delinquent amounts listing for the third quarter of 2015. ATTACHMENT: • Delinquent Items Colored Coded Recap Comparison for 2014/2015 • Third Quarter 2015 - Delinquent Amounts Listing PONEAtUREAEO er Reliable Public POWERED T o S ERV E Power Provider 144 0 0 0 ul .0 Lg- N i 1 ni r-: vi 4 Lc, Al 0 CO ICI d ) \ i i \\\� , ƒco Ln m m to co ` . ! $k ^ \\ ) f _ ! § { \ \ © / . ; +a . rq 2 $\ < yy > { § 2 ; o tO #\ Lo \co I\\ LO \g c. \I - § \\ ( \\ /\ /\ \\ . .73Ln 0 ,\ } AI N CO \ �w w 4 co co (/ \/ \\ ;12 . \ w r ] } \ 0 0 0 a 9 f Agency Account Sery Addr Provider Total AR R 27044 11951 191 1/2 AVE APT 202 1ERUE 135.8 R 27044 11951 191 1/2 AVE APT 202 6CTYF 18.33 R 28398 1414 5TH ST 1ERUE 111.78 R 28398 1414 5TH ST 2ERUW 35.53 R 28398 1414 5TH ST 3CTYS 67.2 R 28398 1414 5TH ST 4CTYT 10.06 R 28398 1414 5TH ST 6CTYF 11.74 R 28398 1414 5TH ST 7CTYS 9.6 R 30309 19488 BOSTON ST 2ERUW 38.86 R 30309 19488 BOSTON ST 3CTYS 57.16 R 30309 19488 BOSTON ST 4CTYT 8.73 R 30309 19488 BOSTON ST 6CTYF 5.87 R 30309 19488 BOSTON ST 7CTYS 6.3 R 30411 11755 191 1/2 AVE APT 204 1ERUE 184.54 R 30411 11755 191 1/2 AVE APT 204 6CTYF 22.96 R 30884 379 BALDWIN AVE APT G3 1ERUE 56.12 R 30884 379 BALDWIN AVE APT G3 6CTYF 25.26 R 27381 701 AUBURN PL 1ERUE 63.98 R 27381 701 AUBURN PL 2ERUW 29.38 R 27381 701 AUBURN PL 3CTYS 25.37 R 27381 701 AUBURN PL 4CTYT 8.91 R 27381 701 AUBURN PL 6CTYF 11.76 R 27381 701 AUBURN PL 7CTYS 9.6 R 31149 19529 BOSTON ST 1ERUE 271.52 R 31149 19529 BOSTON ST 2ERUW 236.87 R 31149 19529 BOSTON ST 3CTYS 63.92 R 31149 19529 BOSTON ST 4CTYT 26.18 R 31149 19529 BOSTON ST 6CTYF 17.62 R 31149 19529 BOSTON ST 7CTYS 6.3 R 28744 1206 6TH ST 1ERUE 9.29 R 28744 1206 6TH ST 2ERUW 36.52 R 28744 1206 6TH ST 3CTYS 47.64 R 28744 1206 6TH ST 4CTYT 5.16 R 28744 1206 6TH ST 6CTYF 11.74 R 28744 1206 6TH ST 7CTYS 6.3 R 30137 11796 191ST AVE 1ERUE 680.46 R 30137 11796 191ST AVE 2ERUW 112.31 R 30137 11796 191ST AVE 3CTYS 70.89 R 30137 11796 191ST AVE 4CTYT 115.14 R 30137 11796 191ST AVE 6CTYF 22.96 R 30137 11796 191ST AVE 7CTYS 3 R 30275 10989 185TH AVE 1ERUE 250.56 R 30275 10989 185TH AVE 2ERUW 83.35 R 30275 10989 185TH AVE 3CTYS 92.11 R 30275 10989 185TH AVE 6CTYF 22.42 146 R 30275 10989 185TH AVE147 7CTYS 3 R 27978 631 AUBURN PL APT 208 1ERUE 58.13 R 27978 631 AUBURN PL APT 208 6CTYF 11.21 R 25254 1227 SCHOOL ST APT 317 1ERUE 218.56 R 25254 1227 SCHOOL ST APT 317 6CTYF 17.61 R 29765 1437 MAIN ST 1ERUE 202.08 R 29765 1437 MAIN ST 6CTYF 24.76 R 28673 1105 LIONS PARK DR APT 207 1ERUE 69.12 R 28673 1105 LIONS PARK DR APT 207 6CTYF 17.61 R 29769 1105 LIONS PARK DR APT 301 1ERUE 178.98 R 29769 1105 LIONS PARK DR APT 301 6CTYF 23.85 R 27289 543 5TH ST APT 2 1ERUE 75.47 R 27289 543 5TH ST APT 2 6CTYF 11.74 R 26164 11776 191 1/2 AVE 1ERUE 466.57 R 26164 11776 191 1/2 AVE 2ERUW 126.15 R 26164 11776 191 1/2 AVE 3CTYS 109.25 R 26164 11776 191 1/2 AVE 4CTYT 59.38 R 26164 11776 191 1/2 AVE 6CTYF 33.64 R 26164 11776 191 1/2 AVE 7CTYS 6.3 R 30167 18141 ROBINSON CIR 1ERUE 457.29 R 30713 805 SCHOOL ST APT 1 1ERUE 214.33 R 30713 805 SCHOOL ST APT 1 6CTYF 23.87 R 28914 1026 4TH ST 1ERUE 205.26 R 28914 1026 4TH ST 2ERUW 49.32 R 28914 1026 4TH ST 3CTYS 52.7 R 28914 1026 4TH ST 4CTYT 18.91 R 28914 1026 4TH ST 6CTYF 17.62 R 28914 1026 4TH ST 7CTYS 6.3 A 20378 6895 HILLENDALE RD 5ERUS 212.16 R 23891 11111 196TH CIR 1ERUE 287.95 R 23891 11111 196TH CIR 2ERUW 42.89 R 23891 11111 196TH CIR 3CTYS 37.8 R 23891 11111 196TH OR 6CTYF 8.73 R 23891 11111 196TH CIR 7CTYS 3 R 27967 385 HOLT AVE APT 304 1ERUE 78.89 R 27967 385 HOLT AVE APT 304 6CTYF 10.68 R 28007 19216 DODGE ST 1ERUE 57.19 R 28007 19216 DODGE ST 2ERUW 22.43 R 28007 19216 DODGE ST 3CTYS 22.71 R 28007 19216 DODGE ST 6CTYF 4.63 R 28007 19216 DODGE ST 7CTYS 3 R 30110 11336 207TH AVE 1ERUE 303.31 R 30110 11336 207TH AVE 6CTYF 5.5 R 30138 11796 191ST AVE GARAGE 1ERUE 369.4 R 30158 18172 ROOSEVELT ST 1ERUE 114.88 R 30158 18172 ROOSEVELT ST 6CTYF 5.34 R 30158 18172 ROOSEVELT ST 7CTYS 0.71 R 30248 1105 LIONS PARK DR APT 316 1ERUE 33.68 R 30248 1105 LIONS PARK DR APT 316 6CTYF 5.34 R 30379 340 3RD ST APT 301 1ERUE 112.97 R 30379 340 3RD ST APT 301 6CTYF 11.21 R 31190 814 PROCTOR AVE APT 1C 1ERUE 267.2 R 31190 814 PROCTOR AVE APT 1C 6CTYF 21.89 R 31506 633 MAIN ST APT 413 1ERUE 193.75 R 31506 633 MAIN ST APT 413 6CTYF 17.61 R 31532 530 ROOSEVELT CIR 3CTYS 26.92 R 31532 530 ROOSEVELT CIR 4CTYT 23.49 R 31532 530 ROOSEVELT CIR 6CTYF 11.21 R 6350 18185 HUDSON ST 1ERUE 91.19 R 6350 18185 HUDSON ST 2ERUW 26.34 R 6350 18185 HUDSON ST 3CTYS 54.7 R 6350 18185 HUDSON ST 6CTYF 16.92 R 31570 19285 DENVER CT 1ERUE 148.13 R 31570 19285 DENVER CT 6CTYF 23.84 R 31599 11889 193RD AVE 1ERUE 543.88 R 31599 11889 193RD AVE 4CTYT 77.2 R 31599 11889 193RD AVE 6CTYF 31.19 R 31599 11889 193RD AVE 7CTYS 8.6 R 31852 1179 SCHOOL ST APT 7 1ERUE 151.48 R 31852 1179 SCHOOL ST APT 7 6CTYF 17.61 R 31947 10180 PARRISH AVE NE TRAILER H 1ERUE 283.15 R 31982 10827 181ST LN 1ERUE 24.96 R 31982 10827 181ST LN 6CTYF 3.92 R 32627 313 JACKSON AVE APT 1 1ERUE 343.07 A 13911 631 WASHINGTON CT 1ERUE 114.86 A 13911 632 WASHINGTON CT 2ERUW 35.68 A 13911 633 WASHINGTON CT 3CTYS 39.82 A 13911 634 WASHINGTON CT 6CTYF 21.36 A 28902 18600 GARY ST APT 34 1ERUE 11.78 A 28902 18600 GARY ST APT 34 6CTYF 11.21 A 31846 1105 LIONS PARK DR APT 303 1ERUE 24.84 10328.31 TOTAL R= Revenue Recapture A=Assessment 148