10-27-2015PC MIN Meeting of the Elk River Planning Commission
River Held at the Elk River City Hall
Tuesday, October 27, 2015
Members Present: Chair Eric Johnson, Commissioners Garrett Christianson,Andrew Crook,Jill
Larson-Vito,Mark Konietzko and Brad Thiel
Members Absent: Commissioner Jeremy Johnson
Staff Present: Planning Manager Zack Carlton, Senior Planner Chris Leeseberg, and Sr.
Administrative Assistant Debbie Huebner
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Planning Commission
was called to order at 6:56 p.m.by Chair Eric Johnson.
2. Consider October 27, 2015 Planning Commission Agenda
Moved by Commissioner Larson-Vito and seconded by Commissioner Christianson
�-- to approve the October 27,2015, Planning Commission agenda. Motion carried 6-0.
3. Consider September 22, 2015 Regular Planning Commission Meeting
Minutes
Motion by Commissioner Larson-Vito and seconded by Commissioner Crook to
approve the September 22,2015, Regular Planning Commission meeting minutes.
Motion carried 6-0.
4.1 Request by River of Life Church for Interim Use Permit for Temporary
Classrooms, 21695 Elk Lake Rd. NW, Case No. CU 15-18 — Public Hearing
Chris Leeseberg presented the staff report. Staff recommended approval with the
conditions listed in the staff report.
Chair Johnson asked what would be the alternative to the temporary structures, other than
adding on to the existing building. Mr. Leeseberg stated that they would need to bring them
up to code as a permanent structure,which would include a permanent foundation. Chair
Johnson asked if there were any ordinances preventing them from making the structures
permanent. Mr. Leeseberg stated no,just that a CUP would be required.
Chair Johnson opened the public hearing.
Planning Commission Minutes Page 2
October 27,2015
Jane Tokar, Business Manager for River of Life Church, explained that they will be removing
the existing larger temporary office structure on the south side and adding a smaller
temporary classroom structure adjacent to the existing temporary classrooms. She explained
that the church planned to add onto the building in 2006,but due to changes in the
congregation numbers and the economy, they were not able financially to do so. She asked
that if the church had physical plans for a building addition in 2017,would the city be willing
to extend the temporary classroom use until the building addition was complete.
Chair Johnson asked what the current end date is for the structures. Mr. Leeseberg stated
that it is June 1,217 for all three existing temporary structures. He stated that staff is not
comfortable extending the date,and they would need concrete plans that a project will start.
Commissioner Konietzko stated that he felt it would be reasonable to allow additional time,
if there was a building plan pending. He stated he was not sure what would be needed as
evidence.
Discussion followed regarding appropriate language to be tied to a possible extension.
Motion by Commissioner Larson-Vito and seconded by Commissioner Christianson
to recommend approval of the request by River of Life Church for an Interim Use
Permit for temporary classrooms at 21695 Elk Lake Road NW,with the following
conditions:
1. The temporary structure on the south side of the building shall be removed
before the proposed structure can be placed on the property.
2. The Interim Use Permit for all temporary structures shall expire on June 1,2017 if
construction of the addition has not begun by June 1,2017.
3. A final Interim Use Permit extension may be allowed as long as construction of
the addition has begun by June 1,2017. The final Interim Use Permit extension
shall expire when construction is complete or by September 1,2017,whichever is
sooner.
4. No further Interim Use Permits for temporary structures shall be allowed on the
subject site after September 1,2017
Motion carried 6-0.
4.2 Request by Elk River Lodge & Residential Suites/The Briggs Companies for:
- Land Use Amendment to change the land use of property at 17432 Zane
St NW from FAST to Highway Business, Case No. LU 15-07
- Conditional Use Permit to allow hotel use, Case No. CU 15-17 — Public
Hearing
Zack Carlton stated that the applicant formally withdrew these applications yesterday
(October 26, 2015), and stated that no action was required.
5. General Business - None
Planning Commission Minutes Page 3
October 27,2015
6.1 City Council Liaison Update
Councilmember Burandt stated that the City Council approved the B.R.E.W. Fitness and
Panera Bread applications. She noted that the Big Tex Trailer World application was
withdrawn.
7. Adjournment
There being no further business, Chair Johnson adjourned the meeting.
The meeting of the Elk River Planning Commission adjourned at 7:20 p.m.
Minutes prepared by Debbie Huebner.
Tina Allard
City Clerk
1t
Eric Johnson, Chair,Planning Commission