4.7. SR 12-07-2015City of
Elk —
River
Request for Action
To
Item Number
Mayor and City Council
4.7
Agenda Section
Meeting Date
Prepared by
Consent
December 7, 2015
Justin Femrite, P.E., City Engineer
Item Description
Reviewed by
2016 Maintenance Agreement with Wright County
Cal Portner, City Administrator
for Parrish Avenue Bridge
Reviewed by
Action Requested
Approve, by motion, the 2016 Maintenance Agreement between the City of Elk River and Wright County
for routine maintenance work on the Parrish Avenue Bridge.
Background/Discussion
Annually, the City of Elk River is asked to enter into a maintenance agreement with Wright County for
maintenance of the Parrish Avenue Bridge. Since the bridge was rebuilt, the city and Wright County have
shared maintenance duties. The agreement is the same as the agreement entered into in past years.
Financial Impact
There is no financial impact beyond the maintenance issues that the city has currently been responsible
for on the Parrish Avenue Bridge. These include maintenance of the street lights, removal of snow from
the sidewalk, maintenance of the slope and berms on the north approach, snow and ice control from
bridge and approaches, and removal of marking/spray paint from visible surfaces of bridge structure.
Attachments
Cover letter from Virgil Hawkins, Wright County Highway Engineer
Maintenance Agreement for 2016
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November 10, 2015
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
City of Elk River
Tina Allard, Clerk
13065 Orono Parkway, Box 490
Elk River, MN 55330-0490
Dear Ms. Allard:
Wright County Public Works Building
1901 Highway 25 North
Buffalo, MN 55313
Jct. T.H. 25 and C.R. 138
Telephone: (7631682-7383
FAX. (763) 682-7313
VIRGIL HAWKINS, P.E.
Highway Engineer
CHAD HAUSMANN, P.E.
Assistant Highway Engineer
STEVE MEYER
Maintenance
Superintendent
MARK JOHNSON
Right -of -Way Agent
Enclosed is a maintenance agreement for the maintenance activities on Bridge 86515. Two
copies of this are enclosed for your review and execution by the City. As of 2002, this agreement
has been changed to an annual agreement so that we can include it for approval with our other
maintenance agreements, which are all submitted on an annual basis. The current agreement
will be effective from January 1, 2016, to December 31, 2016. Please return both copies of the
executed agreement. After approval by the County Board, one of the copies will be returned to
you for your files.
If you have any questions concerning this agreement, please contact me.
Sincerely,
Virgil G. Hawkins
County Highway Engineer
Enclosure
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MAINTENANCE AGREEMENT - 2016
THIS AGREEMENT made and entered into by and between the City of Elk River hereinafter referred to as the
"City" and the County of Wright hereinafter referred to as the "County".
WHEREAS, it is deemed to the best interest of all parties that the duties and responsibilities of both the City and
the County as to maintenance on Bridge #8651.5 and its approaches should be clearly defined.
NOW THEREFORE, IT IS AGREED with regard to said structure maintenance:
MAINTENANCE
CITY RESPONSIBLE FOR:
(1) Maintenance of street lights;
(2) Removal of snow from sidewalk;
(3) Maintenance of slopes/berms and roadway on north approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Snow and ice control from bridge and approaches;
(5) Removal of markings/spray paint etc. from visible surfaces of bridge structure.
COUNTY RESPONSIBLE FOR:
(1) Periodic sweeping to remove sand and debris and removing sand/dirt from expansion joints;
(2) Signing for bridge and approaches;
(3) Maintenance of slopes/berms and roadway on south approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Centerline and edge pavement marking (includes stop bar).
The agreement between the City and County shall be for a one-year period and run from January 1, 2016, to
December 31, 2016. All maintenance responsibilities will be deemed "offsetting" therefore no payments will be required
for the individual maintenance work which conforms to the areas stated herein and performed under authorization of
either the City or County.
In the event that the structure needs major maintenance/rehabilitation an agreement detailing the work and
shared costs must be approved and accepted by the City and County.
ADOPTED:
20
ATTEST:
City Clerk
Mayor
CERTIFICATION
hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by
the City Council of said City on 120
APPROVED AND ACCEPTED:
COUNTY OF WRIGHT
Chairman of the Board Date
ATTEST
County Coordinator Date
City Clerk
Name of City