8.8. SR 12-07-2015
Request for Action
To Item Number
Mayor and City Council 8.8
Agenda Section Meeting Date Prepared by
General BusinessDecember 7, 2015Michael Hecker, Parks and Recreation Director
Item Description Reviewed by
Agreement to Remove the William H. Houlton Cal Portner, City Administrator
Conservation Area Farm Outbuildings
Reviewed by
Action Requested
Adopt, by motion, the Agreement for Services to hire Veit & Company Inc. to complete the removal of
the William H. Houlton Conservation Area outbuildings and materials.
Background/Discussion
On August 31, 2015, the William H. Houlton Conservation Area Committee discussed RFP development
for outbuilding removal per the requirements of the Lessard-Sams Outdoor Heritage Council. Plans and
specifications were drafted and advertised for six weeks. Thirteen (13) bids were accepted and publically
read on November 5, 2015. Most of the bids were for removal of all of the buildings and foundations.
The Houlton Planning Committee reviewed the bids and staff recommendations. Staff was not able to
contact the apparent lowest bidder who did not provide the required certificate of insurance. Staff and
the Committee recommend Veit & Company with the most responsible bid of $39,849.
The property and buildings were purchased through a State of Minnesota Grant provided through the
Lessard-Sams Outdoor Heritage Council (LSOHC). Property purchased under this grant program is
intended solely to be maintained as a wildlife habitat with legal game hunting. Prior to the purchase, the
City Council unanimously agreed to provide a Letter of Intent to acquire and maintain the property with
the restrictions required by the grant.
At the LSOHC public hearing in August of 2014, city officials requested permission to maintain a small
building for maintenance equipment. The Quonset building is the only building that met the spirit of the
grant restrictions and the Houlton Planning Committee agreed. The farm house was removed in
September through a separate RFP.
Financial Impact
This work will be funded through the Houlton Property Fund. The fund currently has over $63,000 with
revenue from a donation of $50,000 from the Trust for Public Land and a short-term agriculture lease.
Attachments
Agreement for Services
Plans and Specifications for Farm Outbuilding Removal
Bid Tabulation Sheet
City of Elk River Letter of Intent
Agreement for Services
This Agreement for Services (“Agreement”) is entered into between Veit & Company Inc. (“Contractor”) and
the City of Elk River (“City”) regarding the Houlton Farm outbuilding removal to be performed between
December 7, 2015, and July 31, 2016.
I/We, Veit Specialty Contracting and Waste Management, agree to the following
The Contractor has received the Request for Proposal (“RFP”) and will comply in all respects with the RFP in the
performance of this Agreement.
The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the Houlton Farm
outbuilding removal services (the “Work”) as specified in the RFP. The Work is to be completed by July 31, 2015. The
hours of operation will be weekdays from 7:00 a.m. to 7:00 p.m.
The Contractor is responsible for all permits and compliance with all local, state, and federal building, electrical, safety,
waste management, and other codes and laws.
The Work includes removal of the Houlton Farm outbuildings and materials as directed in the RFP and any other
written communication by the City. If conditions are present that Contractor believes are not within the scope of the
RFP, the Contractor will notify the City within 24 hours of assignment and will send bid and photos to request
additional considerations.
Any damage to the property caused by the Contractor shall be repaired by the Contractor.
All junk and debris removed are to be properly disposed of by the Contractor off of the property location in compliance
with all applicable regulations and City standards. All receipts and load tickets must be furnished to the City upon
completion.
Erosion control and dust elimination measures on the property shall be used.
Safety
Safety of the Contractor is a first priority. The Contractor understands its obligation to inform the City and remove
itself from an unsafe situation due to threats, hazardous materials, or similar situation. All safety and security measures
will be put in place by the Contractor.
Insurance
Any changes to the workers compensation and general liability insurance, (i.e., carrier, coverage term/amounts) provided
in Contractor’s response to the RFP must be submitted in writing to the City.
Billing
The accepted bid was for award to demolish all buildings and removal of foundations and seeding for all buildings. The
Not to Exceed price was for $39,849. After completing authorized work, any invoices, documentation, reports, and
pictures should be sent to:
City of Elk River
Attn: Tim Sevcik
13065 Orono Parkway
Elk River, MN 55330 or
TSevcik@ElkRiverMN.gov
Invoices will be submitted to the City Council for payment upon completion. Invoices will not be paid for work
completed without a written order.
Signatures
John J. Dietz, Mayor Veit Company
Tina Allard, City Clerk
Plans and Specifications
Farm Outbuilding Removal Page 1 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
Plans and Specifications for
Farm Out b uilding Removal
Section 1: General Information
Contract Administration
All correspondence regarding this request and the proposed project must be directed to:
Michael Hecker
Parks and Recreation Director
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
MHecker@ElkRiverMN.gov
Project Overview
The purpose of this solicitation is to provide the City of Elk River (the City) with outbuilding
acquisition/demolition and removal (the Work) services by an insured Contractor (the Contractor) at a
competitive rate for the property located at 1801 Main Street, Elk River (the Property). Site location and
building descriptions are shown on Attachment A and B.
The City is the fee owner of this parcel that once housed an active farm with a homestead and
outbuildings. The outbuildings must be removed in accordance with regulations governing the acquisition
and future use of the property.
The Contractor will be hired to dismantle and remove the identified structures from the property,
including any remaining contents inside the structure(s). Removal of in-place concrete slabs and in-place
footings is not required as a part of this Work but can be bid for on the Bid Form. The Contractor may
bid to remove one or more structure(s). In this matter, multiple bids may be accepted. A combination of
removal techniques is acceptable. All materials of each building will become property of the contractor. It
is the responsibility of the contractor to dispose of all material off site in a lawful manner. Reuse of the
materials is strongly recommended.
Section 2: Overall Scope of Services
The final scope of services will be developed in collaboration with the selected Contractor. Components
of the services, at a minimum, will include:
Plans and Specifications
Farm Outbuilding Removal Page 2 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
General Specifications:
A. The Contractor shall dismantle and remove all debris from each structure identified by the City.
B. The Contractor is responsible for all permits and compliance with all local, state, and federal
building, electrical, safety, waste management, and other codes. A Demolition Permit with the City
of Elk River is required, at minimum.
C. The Contractor shall furnish all supervision, labor, materials, and equipment necessary to
accomplish The Work.
D. Services are to include removal and proper disposal of the selected outbuildings. If other
conditions are present that are not in the scope of this Agreement, the Contractor will notify the
City within 24 hours and will send bid and photos to request additional consideration. This
includes any hazardous waste located on site.
E. The Contractor is responsible for the repair of any damage to the Property caused by the
Contractor.
F. The Work shall be completed by July 31, 2016.
G. The Contractor shall maintain insurance(s) that meets or exceeds the City of Elk River Insurance
Requirements. The Contractor shall provide evidence of coverage to the City at the start of any
contract award and will advise the City of any changes of coverage; failure to do so may be
grounds for revocation of the Agreement.
H. The Contractor’s hours of operation shall be 7:00 a.m. to 7:00 p.m. (local time) on weekdays. This
includes starting and operation of machinery; delivery of equipment, materials, and machinery to
the Property; construction activity and any other activity which, in the opinion of the City, may be
disruptive to the surrounding community. The operational hours may only be extended following a
written request and the subsequent approval of the City.
I. Protection and repair of existing facilities and utilities: The Contractor shall perform operations
carefully and in such a manner as to protect any existing structures, underground facilities, and
utilities that are not part of the contract for removal. The Contractor shall be responsible for
damage to existing structures, underground facilities, and utilities resulting from The Contractor’s
operations, and shall repair or replace damaged items to the City’s satisfaction.
J. Any required access roads shall be included in the contract price. No additional compensation will
be provided.
K. All waste material shall be handled in accordance with MPCA and OSHA requirements. This
includes, but is not limited to, the use of appropriate DOT, OSHA, and EPA drums and
containers, use of appropriate fluid transfer devices, use of suitable absorbent materials, proper
transportation, etc.
L. All junk and debris shall be properly disposed of off of the Property location. Hazardous Waste
and materials prohibited to be landfilled shall be identified, noted, and properly disposed of,
Plans and Specifications
Farm Outbuilding Removal Page 3 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
including, but not limited to, batteries, fuel, oil, electronics, appliances, fluorescent bulbs, tires, etc.
A list of all collected materials shall be provided to the City upon completion of services.
M. The Contractor shall salvage all metal scrap and other salvageable materials from the Work . The
Contractor shall pay all costs or receive all proceeds that may result in salvage of metal scrap and
other recycled materials. This includes barn wood, antiques, and other materials.
Security and Signage:
A. No signs, billboards, or other advertisements shall be erected on the premises by the Contractor.
B. The Contractor shall furnish and maintain all warning lights, barricades, informational signs, and
watchmen as needed for the execution of the Work as required by the Contract, and applicable
laws, and regulations for the protection of persons and property, and control of traffic in
accordance with applicable state and federal manuals.
C. The Contractor shall be solely responsible for the safety and security of the Property.
D. The costs of signs, devices, fences, barricades, safety and security measures, and watchmen
required to comply with the above minimum requirements shall be included in the Contract Price
and no additional compensation shall be provided.
Erosion Control and Dust:
A. The Contractor shall furnish, install, and maintain temporary erosion controls as necessary to
prevent the erosion of soils and transport of silt, mud and other debris off of the property or to
other areas of the property where damage might result or that might otherwise be required by laws
and regulations.
B. Any dust control measures necessary to comply with State and Federal standards shall be included
in the Contract price. No additional compensation will be provided.
Cleanup:
A. The Contractor shall clean the work area each day and shall remove all trash and waste materials,
and shall maintain the Property in a neat and orderly condition throughout the Work.
B. At the time of completion of the Work, the Contractor shall remove all waste materials, rubbish
and debris from the premises as well as all tools, construction equipment and machinery,
temporary facilities, and surplus materials. The Contractor shall leave the property clean and ready
for occupancy by the City.
Section 3: Contractor(s) Selection
A. All qualifying bids will be evaluated by the City of Elk River staff before recommendations are
submitted to the City Council to award the contract(s). Contractors shall provide individual pricing
for each building. Contracts may be awarded for individual buildings. Contractors may provide
separate bids for the removal of multiple buildings. Staff will recommend contract awards based on
cost and salvage potential of the project.
Plans and Specifications
Farm Outbuilding Removal Page 4 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
B. Limitations
This request does not commit the City of Elk River to award a contract, to pay any costs incurred
in the preparation of the proposal to this request, or to enter into a contract for services. The City
is not required to select the lowest bidder, based on other criteria. The City of Elk River reserves
the right to accept or reject any or all proposals received as a result of this request, to negotiate
with any qualified source, or to cancel in part or its entirety this Request for Proposals if it is in the
best interest of the City. The City may require the responder selected to provide additional
information on their proposals as a result of direct negotiations.
Section 4: Contract Terms and Conditions
Upon Contractor selection, the attached Contract for Services shall be perfected. The contract shall
provide for compensation for actual work completed in accordance with the following conditions.
A. Deletions of specific itemized work tasks will be at the discretion of the City. Payment or
reimbursement shall be made based on tasks that have been satisfactorily completed. Billing that
exceeds the amount bid will not be compensated unless a contract extension has been approved in
advance by the Elk River City Council.
B. If, for any reason the Contractor is unable to fulfill the obligations under the contract in a timely
and proper manner, the City shall reserve the right to terminate the contract by written notice. In
this event, the contractor shall be entitled to just and equitable compensation for any satisfactory
completed work tasks, as determined by the City.
C. The Contractor shall not assign or transfer any interest in the contract without prior written
consent of the City.
D. The Contractor shall defend, indemnify and hold harmless the City of Elk River, its officials,
employees and agents, from any and all claims, causes of action, lawsuits, damages, losses or
expenses, including attorney fees, arising out of or resulting from the Contractor (including its
officials, agents, subcontractors or employees) performance of the duties required under the
contract, provided that any such claim, damages, loss or expense is attributable to bodily injury,
sickness, diseases or death or injury to or destruction of property including the loss of use resulting
therefrom and is caused in whole or in part by any negligent act or omission or willful misconduct
of Contractor.
E. The Contract shall be governed by the laws of the State of Minnesota.
F. Project summaries shall be submitted with each invoice during the course of the project.
G. The City shall retain 5% of payments until final acceptance of the work.
Plans and Specifications
Farm Outbuilding Removal Page 5 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
Section 5: Conclusion and Submittal
Requests for additional information required for the preparation of the bids should be directed to Parks
and Recreation Director Michael Hecker at 763.635.1161, or MHecker@ElkRiverMN.gov. All questions
must be received before 2:00 p.m., November 5, 2015. No responses will be provided for questions
received after that time.
Bids shall be addressed to:
City of Elk River Parks and Recreation
Attn: Farm Outbuilding Removal
13065 Orono Parkway
Elk River, MN 55330
MHecker@ElkRiverMN.gov
The following documents shall make up a complete bid package:
Completed and signed Bid Form
Certificate of Liability Insurance for $1,000,000, indemnifying the City from any claims
List of similar projects completed
An Open Tour of the out-buildings will be scheduled for October 19 from 4:00 to 5:00 p.m., rain or shine.
At this time, interested parties may view the exterior and interior of each structure. The Property is closed
to the public at all other times, if you wish to schedule a tour at another time, please contact Michael
Hecker.
Bids will be accepted until 2:00 p.m. on November 5, 2015, at which time they will be opened and
publically read.
Attachments:
Bid Form
Attachment A – Site location figures
Attachment B – Building descriptions with photos
Plans and Specifications
Farm Outbuilding Removal Page 6 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
BID FORM
CITY OF ELK RIVER - FARM OUT-BUILDING REMOVAL
BIDDER agrees to perform all of the work described in the CONTRACT DOCUMENTS for the following prices:
Desciption of Work to be Done Conditons Included
(ie. Salvage, Partial Salvage, or
Demolish)
Payment to be given to
City of Elk River
Payment to be
received by Contractor
(ie. Cant remove until silo is removed, etc.)
2 - Work Shop
$$
3 - Small Grain Bin
$$
4 - Corn Crib 1
$$
5 - Corn Crib 2
$$
6 - Large Silo
$$
7 - Medium Silo
$$
8 - New Barn
$$
10 - Old Barn
$$
11 - Small Silo
$$
$
$
Bidder Information
Company Name
Address
Phone Number
Contact Person
Email address
Authorized Signature of Owner or Officer
Date
Amount Bid (one or the other)Building # and Name
Reduction in net cost, to City of Elk River, for
award of all buildings included in bid
Additonal cost, to City of Elk River, for removal
of foundations, regrading, and seeding for all
buildings
Plans and Specifications
Farm Outbuilding Removal Page 7 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
Attachment A
Site Location
*See Attachment B for site descriptions
1
2
3
10
9
8
7 6
5 4
11
Plans and Specifications
Farm Outbuilding Removal Page 8 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
Attachment B
Site Descriptions
See Attachment A for locations
*Measurements provided are not exact
1. House. Currently contracted to be removed off site.
2. Work Shop. This structure houses a workshop on the top floor with various work benches and
storage. In the cellar, with access located in the rear, unfinished space allows for storage of
sawdust, tree stumps, and small boulders. 21’x21’6”
Front of Work Shop Work Shop (top floor) Work Shop (top floor)
3. Small Grain Bin. 20 ft. diameter
Interior of Work Shop (bottom floor) Rear of Work Shop Side of Work Shop
Plans and Specifications
Farm Outbuilding Removal Page 9 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
4. Corn Crib 1. 60’ x 8’3”
5. Corn Crib 2. 13’ x 22’2”
Front View Rear View Wood Detail
6. Large Silo. 20 ft. diameter
Large Silo Silo Detail
Plans and Specifications
Farm Outbuilding Removal Page 10 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
Medium Silo. 15 ft. diameter
Large (left) and Medium (right) silos
7. New Barn. This barn is not new but does have newer siding, windows, and roof. The barn is two
full stories and there is an attached office on the front end. Lower level 4,340 square feet. Upper
level 3,960 square feet. 36’7” x 108’7”
Front of Barn Front of Barn with
Office
Rear of Barn Exterior Detail
Plans and Specifications
Farm Outbuilding Removal Page 11 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
First Floor Interior Interior Detail
Second Floor Interior Second Floor Interior
8. Quonset Hut . Not a part of this request. This is to remain on site as is.
9. Old Barn. There are a number of indoor animal stalls. There is a half story on the second floor.
3,960 square feet. 40’6” x 98’
Front of Barn Exterior Detail
Plans and Specifications
Farm Outbuilding Removal Page 12 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
Side of Barn Exterior Detail
Interior of Barn Interior of Barn
Interior of Barn Interior of Barn
Plans and Specifications
Farm Outbuilding Removal Page 13 of 13
- - - - - - - - - - - - - - - - - - - - - - - - - -
September 14, 2015
10. Small silo. 20 ft. diameter
Silo Exterior Silo Interior
Co
m
p
a
n
y
2 ‐
Wo
r
k
Sh
o
p
3 ‐
Sm
a
l
l
Gr
a
i
n
Bi
n
4 ‐
Co
r
n
Cr
i
b
1
5 ‐
Co
r
n
Cr
i
b
2
6 ‐
La
r
g
e
Si
l
o
7 ‐
Me
d
i
u
m
Si
l
o
8 ‐
Ne
w
Ba
r
n
10
‐
Ol
d
Ba
r
n
11
‐
Sm
a
l
l
Ci
l
o
To
t
a
l
Co
s
t
Ba
s
e
Bi
d
on
Al
l
Bl
d
g
s
Re
d uc
t
i on
i n
ne
t
co
s
t
fo
r
aw
a
r
d
of
Al
l
Bl
d
g
s
To
t
a
l co
s
t
af
t
e
r
re
d
u
c
t
i
o
n
fo
r
al
l
Bl
d
g
s
C os
t
f or
Fo
u
n
d
a
t
i
o
n
Re
m
o
v
a
l
on
Al
l
Bl
d
g
s
To
t
a
l C os
t
f or
al
l
Bl
d
g
s
an
d
Fo
u
n
d
a
t
i
o
n
s
Re
m
o
v
e
d
In
s
u
r
a
n
c
e
Ce
r
t
i
f
i
c
a
t
e
C
o
n
d
i
t
i
o
n
s
To
t
h
Fa
r
m
s
$
0
.
0
0
$
1
0
1
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
Y
e
s
No
Tu
r
t
l
e
Ri
v
e
r
Se
r
v
i
c
e
s
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
2
8
,
0
0
0
.
0
0
$2
8
,
0
0
0
.
0
0
No
Price dependent on all buildings awarded
Ve
i
t
an
d
Co
m
p
a
n
y
$
1
,
2
1
6
.
0
0
$
1
9
2
.
0
0
$
7
9
0
.
0
0
$
7
1
0
.
0
0
$
1
,
0
2
7
.
0
0
$
7
4
5
.
0
0
$
7
,
7
3
9
.
0
0
$
4
,
4
2
2
.
0
0
$
1
,
0
8
6
.
0
0
$
1
7
,
9
2
7
.
0
0
$
0
.
0
0
$
1
7
,
9
2
7
.
0
0
$
2
1
,
9
2
2
.
0
0
$
3
9
,
8
4
9
.
0
0
Y
e
s
Assuming all structures awarded (Mobilization $1235/mobilization)
Fe
h
n
Co
m
p
a
n
i
e
s
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
4
4
,
5
8
5
.
0
0
$
4
4
,
5
8
5
.
0
0
Y
e
s
Includes demo of all buildings, foundations, seeding and regrading
Ma
t
t
Bu
l
l
o
c
k
Co
n
t
r
a
c
t
i
n
g
$
2
,
5
0
0
.
0
0
$
1
,
2
5
0
.
0
0
$
2
,
5
0
0
.
0
0
$
1
,
2
5
0
.
0
0
$
3
,
7
3
5
.
0
0
$
2
,
1
7
2
.
0
0
$
3
1
,
6
9
3
.
0
0
$
8
,
7
2
0
.
0
0
$
1
,
3
9
5
.
0
0
$
5
5
,
2
1
5
.
0
0
$
0
.
0
0
$
5
5
,
2
1
5
.
0
0
$
5
5
,
2
1
5
.
0
0
Y
e
s
No bid on demolition of foundations
Sc
h
m
i
d
t
an
d
So
n
s
$
1
,
8
7
5
.
0
0
$
5
0
0
.
0
0
$
4
,
6
0
0
.
0
0
$
3
,
7
0
0
.
0
0
$
2
,
0
5
0
.
0
0
$
1
,
5
9
5
.
0
0
$
1
8
,
2
0
0
.
0
0
$
1
6
,
5
0
0
.
0
0
$
2
,
4
9
5
.
0
0
$
5
1
,
5
1
5
.
0
0
$
1
,
5
1
5
.
0
0
$
5
0
,
0
0
0
.
0
0
$
2
1
,
2
0
0
.
0
0
$
7
1
,2
0
0
.
0
0
Y
e
s
Only consider bid if all buildings awarded
Ra
c
h
e
l
Co
n
t
r
a
c
t
i
n
g
$
2
,
5
0
0
.
0
0
$
3
,
0
0
0
.
0
0
$
1
,
5
0
0
.
0
0
$
2
,
0
0
0
.
0
0
$
3
,
5
0
0
.
0
0
$
3
,
0
0
0
.
0
0
$
1
3
,
6
0
0
.
0
0
$
1
2
,
9
0
0
.
0
0
$
2
,
5
0
0
.
0
0
$
4
4
,
5
0
0
.
0
0
$
0
.
0
0
$
4
4
,
5
0
0
.
0
0
$
3
1
,
4
0
0
.
00
$
7
5
,
9
0
0
.
0
0
Y
e
s
Pricing based on award of all buildings
St
e
i
n
b
r
e
c
h
e
r
Co
m
p
a
n
i
e
s
$
3
,
8
1
2
.
0
0
$
5
5
0
.
0
0
$
2
,
8
5
9
.
0
0
$
1
,
8
5
1
.
0
0
$
4
,
4
9
0
.
0
0
$
2
,
3
1
0
.
0
0
$
2
5
,
7
3
0
.
0
0
$
1
7
,
4
6
5
.
0
0
$
2
,
7
5
0
.
0
0
$
6
1
,
8
1
7
.
0
0
$
3
,
0
0
0
.
0
0
$
5
8
,
8
1
7
.
0
0
$
3
5
,
0
0
0
.
00
$
9
3
,
8
1
7
.
0
0
Y
e
s
Barn would need to be removed prior to silo removals
Br
e
n
t
e
s
o
n
Co
m
p
a
n
i
e
s
$
5
,
5
8
5
.
0
0
$
2
,
8
7
0
.
0
0
$
6
,
0
0
0
.
0
0
$
3
,
5
0
0
.
0
0
$
5
,
6
0
5
.
0
0
$
3
,
3
6
5
.
0
0
$
2
9
,
1
2
0
.
0
0
$
1
6
,
6
0
0
.
0
0
$
3
,
3
1
0
.
0
0
$
7
5
,
9
5
5
.
0
0
$
5
,
0
0
0
.
0
0
$
7
0
,
9
5
5
.
0
0
$
3
2
,
0
0
0.
0
0
$
1
0
2
,
9
5
5
.
0
0
Y
e
s
Barn would need to be removed prior to silo removals
Ne
w
Lo
o
k
Co
n
t
r
a
c
t
i
n
g
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
6
6
,
9
0
7
.
0
0
$
0
.
0
0
$
6
6
,
9
0
7
.
0
0
$
3
9
,
5
7
0
.
0
0
$
1
0
6
,
4
7
7
.
0
0
Y
e
s
All pricing tied unless previously approved
Al
l
i
a
n
t
St
e
e
l
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
$
1
7
4
,
4
2
0
.
0
0
$1
7
4
,
4
2
0
.
0
0
Ye
s
Total bid for all building s
Er
i
c
k
s
o
n
Bu
i
l
d
e
r
s
$
8
,
0
0
0
.
0
0
$
3
,
5
0
0
.
0
0
$
3
,
5
0
0
.
0
0
$
3
,
5
0
0
.
0
0
$
6
,
5
0
0
.
0
0
$
5
,
9
5
1
.
2
0
$
2
6
,
2
1
3
.
4
0
$
2
6
,
2
1
3
.
4
0
$
4
,
0
0
0
.
0
0
$
8
7
,
3
7
8
.
0
0
$
0
.
0
0
$
8
7
,
3
7
8
.
0
0
$
9
6
,
7
2
2
.
0
3
$
18
4
,
1
0
0
.
0
3
Y
e
s
Only consider bid if all buildings awarded
Ge
n
e
r
a
l
Co
n
t
r
a
c
t
o
r
s
$
9
,
7
0
0
.
0
0
$
2
,
0
0
0
.
0
0
$
2
,
6
0
0
.
0
0
$
3
,
2
0
0
.
0
0
$
9
,
6
0
0
.
0
0
$
6
,
9
0
0
.
0
0
$
9
8
,
0
0
0
.
0
0
$
6
0
,
1
0
0
.
0
0
$
7
,
0
0
0
.
0
0
$
1
9
9
,
1
0
0
.
0
0
$
2
5
,
1
0
0
.
0
0
$
1
7
4
,
0
0
0
.
0
0
$
44
,
8
0
0
.
0
0
$
2
1
8
,
8
0
0
.
0
0
Y
e
s
Potential damage to other structures during removal process
Ci
t
y
of
El
k
Ri
v
e
r
‐
Fa
r
m
Ou
t
‐bu
i
l
d
i
n
g
Re
m
o
v
a
l
Bi
d
Ta
b
u
l
a
t
i
o
n
Sh
e
e
t
Re
c
o
m
m
e
n
d
e
d
Aw
a
r
d
of
Bi
d
Pa
y
m
e
n
t
to
Ci
t
y
fo
r
Re
m
o
v
a
l
of
St
r
u
c
t
u
r
e
No
Bi
d
fo
r
Fo
u
n
d
a
t
i
o
n
Re
m
o
v
a
l
No
Pr
o
o
f
of
In
s
u
r
a
n
c
e
Pr
o
v
i
d
e
d
Lo
w
e
s
t
Bi
d
fo
r
Al
l
Bl
d
g
s
wi
t
h
o
u
t
fo
u
n
d
a
t
i
o
n
re
m
o
v
a
l
Lo
w
e
s
t
Bi
d
fo
r
Al
l
Bl
d
g
s
wi
t
h
Fo
u
n
d
a
t
i
o
n
Re
m
o
v
a
l
Gtv W
.�
ERNN
Request for Action
To
Item Number
Mayor and City Council
4.5
Agenda Section
Meeting Date
Prepared by
Consent
August 4, 2014
Cal Pormer, Circ- Administrator
Item Description
Reviewed by
Lessard -Sams Outdoor Heritage Council Letter of
Reviewed by
Intent for Acquisition of Houlton Farm
Action Requested
Approve, by motion, a letter indicating the City of Elk River intent to acquire the Houlton farm property
for the purpose of a natural habitat and hunting area.
Background/Discussion
The City of Elk River Parks and Recreation Commission has identified and recommended the city acquire
the Houlton farm property for public use.
The city has been made aware of an opportunity to acquire the property through the use of funds from
Minnesota's Legacy, a sales tax program that funds grant programs to acquire and protect specific
properties for restricted uses.
The Trust for Public Land is willing to add the Houlton farm property to their acquisition list and
transfer the property to the City of Elk River for stewardship.
Owning the land would require city financial investment and management of the property for public use
as a habitat conservation area and hunting reserve. The city would be restricted from adding most
permanent public infrastructure improvements such as permanent or impervious roads, trails, and
landings and may be required to remove existing buildings on the property.
The attached letter outlines the city's intent to acquire and maintain the property with the restrictions
required by the grant.
Financial Impact
The city will need to master plan the restoration of conservation area habitat and fund the restoration,
maintenance, operations, and possible building demolition.
Attachments
• Letter of Intent to the Lessard -Sams Outdoor Heritage Council
• Sample Notice of Funding Restrictions
POMt0[0 At
NATURE
13065 Orono Parkway
Elk River, MN 55330
August 4, 2014
Bill Becker
Executive Director
Lessard -Sams Outdoor Heritage Council
100 Rev. Dr. Martin Luther King)r. Blvd.
State Office Building, Room 95
St. Paul, MN 55155
Re: Elk River Conservation Area
Dear Mr. Becker:
I write this letter to express the City of Elk River's enthusiastic support for becoming the permanent steward
of the Houlton property at the confluence of the Mississippi and Elk Rivers. Protection of this land has been
a priority for the city for many years given its high natural resource value and sensitive shoreline.
Bob McGillivray of The Trust for Public Land has informed us of the potential opportunity to acquire this
land using funding from the Outdoor Heritage Fund that was previously granted to his organization through
the Metro Big Rivers Partnership. Mr. McGillivray has indicated that the acquisition is contingent on the
Council approving the addition of this land to TPL's parcel list on August 5. We will have two city
representatives at the meeting to answer any questions the Council may have, but we also wanted to assure
you of a few things in writing.
Mx. McGillivray has explained the restrictions and provided us with a copy of the Notice of Funding
Restrictions that come with this funding and we are comfortable with them.
This land will be open to public hunting and fishing and will be managed as natural area promoting habitat
for fish and wildlife. We intend to manage it like Anoka County has managed its two OHF -funded
conservation areas. Our plan is to basically leave this land natural. Specifically, we do not plan to have any
paved trails or roads, or to construct any buildings.
We thank the Lessard Council for considering TPL's requested amendment. If we become the stewards of
this land, rest assured, we will take good care of it.
Sincerely,
John Dieu
Mayor
Phone: 763.635.1000
Fax: 763.635.1090
www.E]kRivefMN.gov
P 0 W I R 1 0 81
NATURE
Doc. No. A 940313
OFFICE OF THE COUNTY RECORDER
SCOTT COUNTY, MINNESOTA
M Certified Filed and/or Recorded on
07-08-2013 at 11:00 Recpt:1240629
James L. Hentges, County Recorder 01
Fee: $ 46.00
NOTICE OF FUNDING RESTRICTIONS
THE TRUST FOR PUBLIC LAND, a nonprofit California public benefit corporation authorized to
do business in Minnesota as The Trust for Public Land, Inc. is the fee owner of a certain piece or parcel
of land located in Scott County, Minnesota, more particularly described in Exhibit A attached hereto and
made part hereof (the "real property").
Notice is hereby given that The Trust for Public Land acquired the property with a grant from the
Outdoor Heritage fund as provided in Minnesota Laws 2011, 1st Special Session, Chapter 6, Article 1,
Section 2, Subdivision 5 (d): Metro Big Rivers Habitat Program Phase II (The Trust for Public Land),
MNDNR Agreement Number SWIFT PO No. 3000008675 between The Trust for Public Land and the
Minnesota Department of Natural Resources.
In accordance with 2012 Minn. Statutes, 97A.056 OUTDOOR HERITAGE FUND; LESSARD-
SAMS OUTDOOR HERITAGE COUNCIL Subd. 15. Land Acquisition Restrictions, The Trust for
Public Land is providing notice of the following:
"This interest in real property shall be administered in accordance with the terms, conditions, and
purposes of the grant agreement controlling the acquisition of the property. The interest in real property,
or any portion of the interest in real property, shall not be sold, transferred, pledged, or otherwise
disposed of or further encumbered without obtaining the prior written approval of the Lessard -Sams
Outdoor Heritage Council or its successor. The ownership of the interest in real property shall transfer to
the state if. (1) the holder of the interest in real property fails to comply with the terms and conditions of
the grant agreement or accomplishment plan; or (2) restrictions are placed on the land that preclude its
use for the intended purpose as specified in the appropriation."
IN WITNESS WHEREOF, The Trust for Public Land has set its hand and seal this -�j day of
JUhp_ , 2013.
THE TRUST FOR PUBLIC LAND
ey:
Title: T 9;cct ,VLia elf-
Date:
fDate: (D'a��13
RETURN TO:
First American Title Insuie ice Co.
801 Mcollst Mall, Suite 1800 61)
MinneapoX 5402
NCS 0
la1MN 53—MPLS��1ff�
STATE OFMINNESOTA )
)ss.
COUNTYOF �i ntUOtn )
On this a1 day of JVVI. 2013, before me personally appeared
kob¢v-+ 3. tAcGjlliqrcu , to me personally known, who, being by me duly sworn did say that s/he is
the ec Xi( of The Trust for Public Land, a nonprofit Califomia public benefit
corporation authorized to do btTsiness in Minnesota as The Trust for Public Land, Inc.; and acknowledged
said instrument to be the free act and deed of said corporation.
Drafted by:
The Trust for Public Land (MM)
2610 University Avenue, Suite 300
St. Paul, MN 55114
Notary Public
MyCommission Expires:
i�al/Iln
0 DANIELLEij
EXPIRES Of/St/
EXHIBIT A
Legal Description
Real property in Scott County, Minnesota, legally described as follows:
All that part of Government Lot 10 of Section 25, Township 113, Range 26, Scott County, Minnesota, that lies
easterly of the easterly right-of-way line of the Union Pacific Railroad. This tract contains 0.45 acres of land and is
subject to any and all easements of record.
oaS.�s�Y z
ALSO
All that part of Government Lot 1 and the Northwest Quarter of the Northwest Quarter and the East Half of the
Northwest Quarter of Section 30, Township 113, Range 25, Scott County, Minnesota, that lies easterly of the
easterly right-of-way line of the Union Pacific Railroad and EXCEPTING therefrom the North 300.00 feet of the
East 2033.00 feet of the North Half of the Northwest Quarter of said Section 30 and also EXCEPTING therefrom
the plat of AUTUMN WOOD ARBOR, Scott County, Minnesota, said plat being on file and of record at the Scott
County's Office. Also EXCEPTING therefrom the following described tract of land: Commencing at the northwest
corner of said Section 30; thence on an assumed bearing of South 00 degrees 29 minutes 39 seconds West along
the West line of the Northwest Quarter of said Section 30 a distance of 621.59 feet to a point on the easterly
right-of-way line of the Union Pacific Railroad; thence South 05 degrees 15 minutes 56 seconds East along said
easterly right-of-way line of the Railroad 1233.46 feet to the point of beginning of said exception to be described;
thence South 70 degrees 39 minutes 01 seconds East 621.56 feet; thence North 19 degrees 20 minutes 59
seconds East 350.41 feet; thence North 70 degrees 39 minutes 01 seconds West 621.56 feet; thence South 19
degrees 20 minutes 59 seconds West 350.41 feet to the point of beginning of said exception. This tract contains
123.65 acres of land and is subject to any and all easements of record -
0 Z� SOD � Ss