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8.6. SR 12-07-2015City of Elk — River Request for Action To Item Number Mayor and City Council 8.6 Agenda Section Meeting Date Prepared by General Business December 7, 2015 Michael Hecker, Parks and Recreation Director Item Description Reviewed by Hire Consultant to Complete Multipurpose Tim Simon, Finance Director Reviewed by Community Center Feasibility Plan Cal Portner, City Administrator Action Requested Approve, by motion, the Agreement for Professional Services to hire JLG Architects to complete the Multipurpose Community Center Feasibility Plan. Background/Discussion The recently -adopted Parks and Recreation Master Plan recommends a comprehensive recreation facilities study to evaluate the Activity Center (55+), the Ice Arena, and Lions Park to determine if they should be renovated, replaced or consolidated into a centrally -located facility. A Request for Proposal (RFP) was drafted and advertised for a Multipurpose Community Center Feasibility Plan to describe the type, size, programs and costs to potentially construct a multi -generational, multipurpose community center to include senior activity space, a two -sheet ice arena, and meeting / activity room space for up to 400 occupants. Eleven proposals were received, four firms were interviewed. ■ $189,095 Clever Architecture ■ $134,000 HGA ■ $133,333 EAP Architects Engineers ■ $126,563 HCM Architects ■ $72,750 hma Architects ■ $69,999 GreenPlay ■ $63,460 TSP ■ $57,500 Oretel Architects ■ $50,000 JLG Architects ■ $48,500 Kodet ■ $40,250 292 Design Group Following an internal review, JLG Architects received the strongest support for the project due in part to their work plan deliverables, project schedule, understanding of project scope, and the pricing. Staff felt that JLG had a strong project team experience with their depth of experience in developing feasibility studies for multipurpose and multi -generational community centers. Following approval, a kick-off meeting will be scheduled with a task force committee to be approved by City Council. Financial Impact On November 2, 2015, the Council reviewed the draft Capital Improvement Plan (CIP) 2016-2020 for the Government Building Fund and it included $75,000 in 2016 for the recreation facility study. Since the amount recommended is $50,000, the final CIP document, which will be approved on December 21, will be lowered to reflect the updated cost. P a w E R E U 6 Y NaA f RE] Attachments ■ Agreement of Professional Services ■ Request for Proposals Multipurpose Community Center Feasibility Plan ■ JLG Architects Proposal tuver 13065 Orono Parkway Elk River, MN 55330 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made this 7th day of December, 2015, between the City of Elk River, Minnesota ("City"), whose business address is 13065 Orono Parkway, Elk River, MN 55330 and JLG Architects ("Consultant") whose business address is 801 Washington Avenue N, #120, Minneapolis, MN 55401. PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms, or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the professional services Consultant will provide in connection with Multipurpose Community Center Feasibility Plan, herein referred to as the "Work". The City and Consultant agree as follows: Work. The Consultant agrees to provide the professional services described in Exhibit "A" attached hereto (the "Work"). 2. Time for Performance of Services. The Consultant shall perform the services described in Exhibit A according to the schedule attached as Exhibit B, hereto. 3. Compensation for Services. City agrees to pay the Consultant $ 50,000 for the Work. Any changes in the scope of the Work which may result in additional compensation due to the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. 4. The City agrees to provide the Consultant with the information required to complete the Work. Method of Payment. The Consultant shall submit itemized bills for professional services performed under this Agreement on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to the City. Page 1 of 9 Standard Agreement For Professional Services Project Manager and Staffing. The Consultant has designated the individuals identified in Exhibit A as the Project Manager to serve on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Project in accordance with the terms established herein. Consultant may not remove or replace the Project Manager without the approval of the City. 7. Standard of Care. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of the Work as is ordinarily exercised by members of the profession under similar circumstances in Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs or damages arising from unreasonable delays in the completion of the Work. Audit Disclosure. The Consultant shall allow the City or its duly authorized agents reasonable access to such of the Consultant's books and records as are pertinent to the work performed under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Consultant under this Agreement which the City requests to be kept confidential shall not be made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant shall become the property of the City upon termination of this Agreement, but Consultant may retain copies of such documents as records of the services provided. Term. The term of the Agreement shall be from December 8, 2015 through May 31, 2016 the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 10. Termination. This Agreement may be terminated by the Consultant effective upon sixty (60) days' written notice delivered to the City at the address written above. The City may terminate this Agreement effective immediately, upon written notice to the consultant. Upon termination under this provision, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If, however, the City terminates this Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work. Page 2 of 9 Standard Agreement For Professional Services 11. Independent Consultant. At all times and for all purposes herein, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 12. Non -Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the prior written consent of the other party. 14. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for in Exhibit A shall be honored by the City. 15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provision of services to be provided. The Consultant and City, together with their respective agents and employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota Statutes, Chapter 13, as amended, and the Minnesota Rules promulgated pursuant to Chapter 13. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 18. Waiver. Any waiver by either party of a breach of any provision of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Page 3 of 9 Standard Agreement For Professional Services 19. Indemnification. Consultant agrees to defend, indemnify and hold harmless the City and its officials, employees and agents from any liability, claims, damages, costs, losses judgments, or expenses, including reasonable attorney's fees, resulting directly or indirectly from a negligent act or omission (including without limitation professional errors or omissions) of the Consultant, its agents, employees, or subcontractors in the performance of the services provided by this Agreement and against all losses by reason of the failure of said Consultant fully to perform, in any respect, all obligations under this Agreement. 20. Insurance. A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims for bodily injury or death, or for damage to property, including loss of use, which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. The policy(ies) shall name the City as an additional insured for the services provided under this Agreement and shall provide that the Consultant's coverage shall be primary and noncontributory in the event of a loss. B. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability on this Project: Workers Compensation Employer's Liability Comprehensive General Liability Statutory Limits $500,000 each accident $500,000 disease policy limit $500,000 disease each employee $1,500,000 property damage and bodily injury per occurrence $2,000,000 general aggregate $2,000,000 Products — Complete Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Page 4 of 9 Standard Agreement For Professional Services Comprehensive Automobile Liability Umbrella or Excess Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non -owned vehicles. $1,000,000 C. The Comprehensive General/Commercial General Liability policy(ies) shall be equivalent in coverage to ISO form CG 0001, and shall include the following: a. Premises and Operations coverage with no explosions, collapse, or underground damage exclusion (XCU). b. Products and Completed Operations coverage. Consultant agrees to maintain this coverage for a minimum of two (2) years following completion of its work. Said coverage shall apply to bodily injury and property damage arising out of the products -completed operations hazard. c. Personal injury with Employment Exclusion (if any) deleted. d. Broad Form CG 0001 0196 Contractual Liability coverage, or its equivalent. e. Broad Form Property Damage coverage, including completed operations, or its equivalent. f. Additional Insured Endorsement(s), naming the "City of Elk River" as an Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement form as is approved by the City. g. If the Work to be performed is on an attached community, there shall be no exclusion for attached or condominium projects. h. "Stop gap" coverage for work in those states where Workers' Compensation Insurance is provided through a state fund if Employer's liability coverage is not available. i. Severability of Insureds provision. D. Professional Liability Insurance. The Consultant agrees to provide to the City a certificate evidencing that they have in effect, with an insurance company in good standing and authorized to do business in Minnesota, a Page 5 of 9 Standard Agreement For Professional Services professional liability insurance policy. Said policy shall insure payment of damage for legal liability arising out of the performance of professional services for the City. Said policy shall provide an aggregate limit of $2,000,000. Said policy shall not name the City as an insured. E. Consultant shall maintain in effect all insurance coverages required under this Agreement at Consultant's sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. In addition to the requirements stated above, the following applies to the insurance policies required under this Paragraph: a. All policies, except the Professional Liability Insurance policy, shall be written on an "occurrence" form ("claims made" and "modified occurrence" forms are not acceptable); b. All policies, except the Professional Liability Insurance policy, shall be applied on a "per project" basis; c. All policies, except the Professional Liability Insurance and Worker's Compensation Policies, shall contain a waiver of subrogation naming "the City of Elk River"; d. All policies, except the Professional Liability Insurance and Worker's Compensation Policies, shall name "the City of Elk River" as an additional insured; e. All policies, except the Professional Liability Insurance and Worker's Compensation Policies, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement; and f. All policies shall contain a provision that coverages afforded thereunder shall not be canceled or non -renewed, nor shall coverage limits be reduced by endorsement, without thirty (30) days prior written notice to the City. A copy of the Consultant's Certificate of Insurance which evidences the compliance with this Paragraph 20, must be filed with City prior to the start of Consultant's Work. Upon request, a copy of the Consultant's insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of Page 6 of 9 Standard Agreement For Professional Services insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to enforce the terms of Consultant's obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. F. Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Consultant, its subcontractors, agents, employees, or delegates. Consultant agrees that this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Consultant to: a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or b. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company. Consultant will take the action required by the City within fifteen (15) days of receiving notice from the City. 21. Records Access. The Consultant shall provide the City access to any books, documents, papers, and records which are directly pertinent to the specific contract, for the purpose of making audit, examination, excerpts, and transcriptions, for three years after final payments and all other pending matters related to this contract are closed. 22. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement ("Information") shall become the property of the City. The City may use the Information for its purposes and the Contractor also may use the Information for its purposes. Reuse Page 7 of 9 Standard Agreement For Professional Services of the Information for the purposes of the project contemplated by this Agreement ("Project") does not relieve any liability on the part of the Contractor, but any reuse of the Information by the City or the Contractor beyond the scope of the Project is without liability to the other, and the party reusing the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 23. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in Exhibit A, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. In addition, no subcontractor can file alien against the City. 24. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to this Agreement or the relationships which result from this Agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of ninety (90) days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Elk River unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a Mediated Settlement Agreement, which Agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 25. Conflicts. No salaried officer or employee of the City and no member of the City Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. Any federal regulations and applicable state statutes shall not be violated. 26. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Page 8 of 9 Standard Agreement For Professional Services 27. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. 28. Governing Law. This Agreement shall be controlled by laws of the State of Minnesota. Executed as of the day and year first written above. City of Elk River Mayor City Clerk Firm Name By: Its: Page 9 of 9 Standard Agreement For Professional Services City E Request for Proposals Multipurpose Community Center Feasibility Plan Section I: General Information Contract Administration All correspondence regarding this Request for Proposal (RFP) must be directed to: Michael Hecker Parks and Recreation Director City of Elk River 13065 Orono Parkway Elk River, MN 55330 MHecker c&ElkRiverMN.gov All questions must be received before 4:00 p.m. on Monday, November 16, 2015. Questions received after that time will not receive a response. Proposals will be accepted until 4:00 p.m. on Friday, November 20, 2015. Please submit five (5) hard copies and one (1) PDF copy of your firm's proposal. All persons or companies whom download this RFP are requested to register their name and email address by sending an email to MHecker@E1kRiverMN.gov. Any revisions to or corrections on this RFP, after it has been advertised, will be communicated to those registered RFP holders. Failure to register your contact information as described is at your own risk. A proposal will not be considered if it fails to include all requested information as detailed in this original RFP and any subsequent modifications. Acceptance of Proposal Contents The contents of this RFP and attached information provided to the proposer will be included as part of the contractual obligations if a contract ensues. All information in the proposal is subject to disclosure under the provisions of Minnesota Statutes Chapter 13 — Minnesota Government Data Practices Act. Proposal Timeline Submission of proposals Consultant approved by City Council November 20, 2015 by 4:00 p.m. December 7, 2015 Final report and project completion May 9, 2016 Plans and Specifications Community Center Feasibility Plan -------------------------- Project Overview Page 2 of 11 The intent of this request is to obtain the services of a design firm, hereinafter referred to as the "Consultant" to perform consultant services for the City of Elk River, Minnesota, hereinafter referred to as the "City." Services of a multi -disciplinary team with recreation facility design, landscaping, and construction plan experience is required to assist staff preparing plans for the elements outlined in this proposal. The City is seeking a qualified Consultant to provide conceptual design, site assessment, cost estimation and community engagement facilitation services for the development of community space, a senior activity center, and ice arena within a multipurpose community center concept in the City of Elk River. The Consultant shall have a proven track record of developing successful feasibility studies, market assessments, and program development documents in order to influence the design and construction of a multipurpose community center. The feasibility study shall explain the type, size, programs, costs, and strategic relationships required to potentially construct a multi -generational, multipurpose community center to include senior activity space, a two -sheet ice arena, and meeting/activity room space for up to 400 occupants. This project will be known as the: Multipurpose Community Center Feasibility Plan The City requires the skills and competencies of a professional planning and design team to include the following expertise: Community Center Design: The team must include an individual and/or firm with expertise in the planning, program development, design, needs assessments, and feasibility studies associated with community centers and ice arenas. Project Business and Financial Analysis: The team must include individuals and/or firm with expertise in construction cost estimating, forecasting of operating and maintenance expenses, marketing analysis, and an understanding of government general fund and enterprise government funding. ■ Partnership Development: In addition, the team must have an expertise in the development of partnership relationships that can be associated with community centers, ice arenas, and types of partnership agreements. Section 2: Background City Profile The City of Elk River is the county seat of Sherburne County, Minnesota located about 34 miles northwest of Minneapolis. It is situated at the confluence of the Mississippi and Elk Rivers. The 2015 population is approximately 24,000. With 44 parks and recreation facilities and over 1,000 acres of parkland, the City has a strong commitment to parks and recreation for residents and visitors alike. The Great Northern Trail passes from north to south through the city and the Mississippi River Trail - which connects Lake Itasca to the Gulf Coast - runs through Elk River. Residents also have access to some of the best cross country skiing and mountain biking trails in the Minneapolis -St. Paul metropolitan area. November 14, 2015 Plans and Specifications Community Center Feasibility Plan Page 3 of 11 Because parks and recreation facilities are essential to the city's identity and to the quality of life for residents, a strategic approach to protecting and cultivating these assets for the future is vital. The strategic approach that the City has recently taken is the Parks and Recreation Master Plan, adopted by City Council in June of 2015. The master plan is intended to provide direction for the City Council, the Parks and Recreation Commission, and City staff to guide them in strategic decision making that will impact the parks and recreation system. Whether allocating resources for maintenance, building a trail, installing a playground, protecting riverfront land, or developing the next season's recreation program offerings, the plan offers guidance. The plan outlined the need for a Community Center Feasibility Study as noted in the Parks and Recreation Master Plan on page 43; "Conduct a Comprehensive Recreation Facilities Study to evaluate the Activity Center (55+), the Ice Arena, Trott Brook Barn, and Lions Park Center to determine if they should be renovated, replaced on their current site, or consolidated into a centrally located facility." Elk River Arena Elk River's current ice arena is located next to the Elk River High School. The Barn, as it is affectionately known, was built in the early 1970's primarily with volunteers from the Elk River Youth Hockey Association. In the early 1980's, The Barn was remodeled with updated locker rooms, new bathrooms, and a new lobby added to the south end of the building. A new ice resurfacer room and a new ice plant room were also added along the east side of the rink. In 1981 the rink went from natural ice to artificial ice when a direct refrigeration system was installed along with a concrete slab with cooling pipes. About six years after the rink floor was completed, the pipes in the floor began to deteriorate causing refrigeration leaks and repairs were made as needed. In 2004, the floor and refrigerant piping were completely repaired. In 1995 the Youth Hockey Association approached the City to add a second sheet of ice. A task force was established to determine costs and the needs of the community before construction began in 1996. In January of 1997 the City took over ownership of the facility and the second, Olympic -sized (200x100) ice sheet opened. Since that time, the arena had numerous improvements, including a new dehumidifier and heat in the Olympic Rink, a new dehumidifier in The Barn, new bleachers and lighting in both rinks, new boilers, and other miscellaneous equipment throughout the building. However, even with these upgrades the building has not kept pace with capital improvements, most notably the two ice plants. Both ice plants are well over 30 years old and are at the end of their expected life cycle. Both plants are direct systems with R22 refrigerant. In 2012, a study was performed to review building needs, which included: ■ Replacement of The Barn roof ■ Replace HVAC for The Barn locker rooms ■ Replace front doors of the building ■ Exhaust system for make-up air for charging the Zamboni/resurfacer batteries ■ Freon detector for The Barn ice plant room ■ Replace infrared heating system in The Barn over bleachers ■ Replace both ice plants with one central ice plant to operate both sheets of ice ■ Repair cracks and voids in the building structure ■ Repair and replace, as needed, rubber roofing for Olympic Rink locker rooms November 14, 2015 Plans and Specifications Community Center Feasibility Plan -------------------------- ■ Upgrade bathroom facilities Page 4 of 11 Due to the limited space the arena facility does not have many of the amenities that neighboring arenas support, creating a disadvantage for rentals, including: ■ Lack of off -ice training space ■ No banquet room ■ No meeting rooms ■ Small, congested lobby ■ Storage space ■ Office space Activity Center (55+) Serving area senior citizens, the center was built in the early 1970's to serve as the public library. In 2007 a new library was constructed and the former facility was utilized as a 55+ Activity Center. The facility offers programs and activities for those 55+ including fitness classes, educational programs, arts and crafts, billiards, coffee, computer stations, playing cards, and trips. The average daily attendance at the Activity Center is 110 persons. The current building size is about 11,000 square feet. It has one room that can be closed off and the rest of the building is an open area which is divided with using shelving units left by the library. The shelving divides the back area into a fitness area and a billiards area, with 2 billiards tables. The rest of the main area open space consists of a card playing area, coffee shop, computer stations, and lounge areas. The front desk area and office space accommodates a fulltime staff of three. Additionally, the Sherburne County RSVP coordinator uses a back office and fitness instructors use a second office in the back of the building where the fitness area is located. Two individual -style restrooms are located in the front lobby of the building. Their location close to the front entrance can be problematic or unsightly at times. The parking lot has 25 spaces and 4 handicap parking spots. There is some curb parking along the street that is used often due to the lack of parking spaces. Due to the age of the building, several capital improvements are needed for the facility including: ■ HVAC ■ Carpet replacement ■ Restrooms — plumbing, fixtures and ADA compliance ■ Roof replacement/major repairs ■ Electrical upgrades Designed as a library, there are several programming issues constraining the current use: ■ Insufficient parking ■ Insufficient number, size, and type of restrooms ■ Poor restroom location and fixture upgrades needed ■ Undersized fitness area - sound system, storage, proper flooring ■ No segregated activity areas (cards, fitness, billiards) — noise conflicts ■ Community room — limited seating of 50 using chairs only, or 32 with tables November 14, 2015 Plans and Specifications Community Center Feasibility Plan -------------------------- Page 5 of 11 ■ No classroom space, restricting program offerings ■ No commercial kitchen — staff breakroom serves as food prep area for events ■ Computer stations — Space is not adequate for computer lab and class offerings ■ Insufficient storage — not enough storage for supplies needed for groups and programs ■ No secure or private office areas ■ Underutilized space - private rentals not feasible because access cannot be restricted Lions Park Center A multipurpose recreation facility located in Lion John Weicht Park. Opened in 2002, construction was funded by the Elk River Lions Club and the facility was donated to the City. The City must provide dedicated office space and allow for Lions Club meetings. It is utilized by a variety of groups including City recreational programs, private rentals, business rentals, community groups, and the Elk River Lions. Amenities: ■ Meeting room for up to 90 people ■ Kitchen ■ Storage ■ Office area ■ Restrooms ■ Shelter attached Positive aspects: ■ Kitchen ■ Largest city rental space • Windows for natural lighting ■ Adequate storage ■ Adjacent to park ■ Attached pavilion ■ Centrally located ■ Close to schools ■ Adequate parking Challenging aspects: ■ Sharing space with a non -City group ■ Poor outside lighting at night ■ Small access road ■ Mold issues — built on poor soils ■ HVAC upgrade due ■ Poor access to load and unload supplies ■ Meeting room too small for larger functions and not good for athletic activities ■ Not a commercial -grade kitchen ■ Entire interior needs refreshing - paint, carpet, flooring ■ Not designed for multiple uses ■ Insufficient building security November 14, 2015 Plans and Specifications Community Center Feasibility Plan -------------------------- Trott Brook Barn Page 6 of 11 A recreational facility located in Trott Brook Park. This facility opened in 2002 and is utilized by a variety of groups including City recreational programs, private rentals, community groups, and business rentals. Amenities: ■ Meeting room for up to 60 people ■ Restrooms ■ Sink Positive aspects: ■ Nice, small meeting space ■ Adjacent to park ■ Adjacent to nice playground ■ Good space for smaller youth programs ■ Good visual quality with "barn" look ■ Good winter heating ■ Nice bathrooms ■ Sink Challenging aspects: ■ Poor amount of storage ■ Secluded, only seems to address local neighborhood and not the entire city ■ No kitchen ■ No parking lot ■ Upstairs not accessible ■ Security November 14, 2015 Plans and Specifications Community Center Feasibility Plan -------------------------- Section 3: Overall Scope of Services Page 7 of 11 The final scope of services will be developed in collaboration with the selected Consultant. Components of the services, at a minimum, will include: Phase One: Inventory, Programming, Developing Design Concepts and Funding Strategies Phase One will involve an assessment and inventory of current facilities. It will also involve the development of alternative design concepts for the development of a new multipurpose/multi- generational Community Center facility. The size of the facility will need to be examined, as well as physical, economic and management constraints to be evaluated. Specific tasks should include: ■ Meet with the Project Steering Committee and develop an outline of critical issues, concerns, and objectives for the project. ■ Review existing data from user groups of the Elk River Ice Arena. ■ Develop an outline of potential programs, amenities, and other considerations that are desired for a new multipurpose Community Center. Prepare a needs assessment and program development report, including the results of a market analysis, outlining the possible programs, and facilities that should be considered for the Community Center. ■ Develop an assessment of local and regional banquet rental facility space and provide opinion as to whether or not banquet facility space should be considered as part of the Community Center. ■ Develop an inventory and programming analysis report and translate the amount of space and square footage needed and any special amenities needed to be part of the Community Center. Provide a review of three alternate sites to verify or oppose recommended preferred site; conduct a field review of the preferred site near the Elk River High School and identify building location for the Community Center. Prepare a memo summarizing existing conditions of alternative sites, physical and regulator opportunities, and constraints on development. ■ Develop a capital investment funding strategy/plan. Identify types of partners and their ability to obtain funds based on the type of institution. ■ Prepare and estimate of likely operating costs and revenues. Identify significant differences in cost between alternative concepts. Prepare an analysis of the relative strengths and weaknesses for each alternative. ■ Present findings to the Steering Committee, City staff, and at least one City Council meeting. Using comments obtained from presentations, summarize findings, and identify conclusions. Meet with the Parks and Recreation staff and establish the approach for Phase Two. Phase Two: Recommendations and Final Report Phase Two will involve the preparation of a plan that describes the preferred size, location, and type of facility that is proposed. The work will include an analysis of the development strategy and financial considerations. A project feasibility assessment, including operational impacts and considerations will be included in this phase. Specific tasks should include: ■ Develop site plans, facility outlines, and other descriptive test and illustrations that describe the preferred concept for the Community Center. ■ Provide an estimate of anticipated construction costs and total project cost for the project. ■ Describe the management and programming structure of the new center. Describe the recommended site location anticipate operating costs, program costs, and potential revenue. November 14, 2015 Plans and Specifications Community Center Feasibility Plan -------------------------- Page 8 of 11 ■ Prepare a draft report summarizing findings. Present it to the Steering Committee, Parks and Recreation staff, and a City Council work session. ■ Following a review of all comments received, meet with the Parks and Recreation staff and develop a list of changes and adjustments to the plan. Using this direction prepare a final report and submit it to the City. Section 4: Proposals The proposal shall contain the type of information summarized below. Additional information is allowable, providing it is directly relevant to the proposed project. Proposal Format The submittal should follow the Table of Contents listed below: 1. General Firm Introduction (include your firms expertise on the subject of this project) 2. Project Understanding 3. Project Approach 4. Proposed Project Team and Experience 5. Schedule 6. Any Additional Information as Needed 7. Consultant Cost 8. Insurance Certificate A brief description of each section is as follows: 1. General Information Give general information and a brief history of the consulting firm. State whether the Consultant is registered and licensed to perform landscape architectural work in the State of Minnesota. Include similar information on key sub consultants, if any, proposed for the project. 2. Project Understanding Include a summary of the Consultant's understanding of this project. 3. Project Approach Provide specific approaches, methods, and assumptions that will be utilized to accomplish each work item. 4. Proposed Project Team and Experience Identify the key project team members and describe their specific roles on the project. Include key team members from sub consultant firms, if any. Describe relevant experience and provide information on at least three (3) reference projects completed in the last six (6) years. Provide references and contact information. Include one-page resumes only for key members of the project team, including field personnel. November 14, 2015 Plans and Specifications Community Center Feasibility Plan -------------------------- 5. Schedule Page 9 of 11 The project will begin as soon as a Consultant is selected. The Consultant is to propose a schedule that shows how this project will be delivered. The schedule should include a list of key tasks within each phase, key milestones, approximate dates, and deliverables. 6. Statement Explaining Why Your Firm Should be Selected to Perform Services for This Project Several firms have been asked to respond to this Request for Proposal. Explain why your firm is the best qualified for this project. 7. Additional Information Include any other information that is believed to be pertinent, but not specifically requested elsewhere in this RFP. 8. Total Consultant Cost The Consultant cost should be separated as follows: a. Not to exceed cost. b. Hourly rates for all Consultant employees expected to work on this project. These rates shall be the agreed upon costs for any additional services requested by the City, above what has been detailed in the RFP. c. Reimbursable costs including detail of service or item and applicable charge per unit. Proposals that do not include a `Not to Exceed' cost will be disregarded without further consideration. It is the responsibility of the proposing firm to accurately predict the amount of time they require for services. 9. Insurance Certificate Indicate ability to provide all necessary insurance certificates. Section 5: Consultant Selection Proposals will be reviewed and evaluated by City staff and based on the following criteria: 1. Consulting firm and key project staff experience 2. Proven track record in successfully completing similar projects on time and within budget (Successful experience of both the firm and the team members will be considered) 3. Proposed approach to completing the project 4. Consultant's familiarity with recreation facility programming and architecture 5. Proposed project schedule 6. Proposed Consultant cost Following review of the proposals by the City, only selected Consultants may be asked to make oral presentations of their proposals to City representatives. Upon conclusion of the presentations, staff will select a Consultant to negotiate a contract as follows: 1. If for any reason, a firm is not able to commence the services in that firm's proposal within 30 days of the award, the City reserves the right to contract with another qualified firm. November 14, 2015 Plans and Specifications Community Center Feasibility Plan -------------------------- Page 10 of 11 2. The City shall not be liable for any expenses incurred by the Consultant prior to the signing of a contract including, but not limited to, the Proposal preparation, attendance at interviews, and/or final contract negotiations. 3. The Proposal must be signed in ink by an official authorized to bind the Consultant to its provisions that will be included as part of an eventual contract. The Proposal must include a statement as to the period during which the proposal remains valid. This period must be at least 90 days from the date of the submittal. 4. The City reserves the right to reject any and all proposals or to request additional information from any or all of the proposing firms. Section 6: Contract Terms and Conditions Upon selection of a Consultant, an Agreement or Contract for Services shall be entered into by the City and the Consultant. The standard City contract is attached. It is expected that the contract will provide for compensation for actual work completed on a not to exceed basis, with the following conditions. Deletions of specific components, such as individual project meetings, will be at the discretion of the City. Payment or reimbursement shall be made based on actual tasks completed on the project plus necessary subcontractor work (as applicable) and out-of-pocket expenses. Billing that exceeds the not to exceed amount will not be compensated unless a contract extension has been approved in advance by the City Council. 2. The City shall retain ownership of all documents, plans, maps, reports, and data prepared under this proposal. In addition to being provided hard copies and digital documents throughout the project, the Consultant shall supply the City with a fully -scanned (Laserfiche) project file upon completion. 3. If, for any reason, the Consultant is unable to fulfill the obligations under the contract in a timely and proper manner, the City reserves the right to terminate the contract by written notice. In this event, the firm shall be entitled to just and equitable compensation for any satisfactory work completed to that point at the discretion of the Parks and Recreation Director. 4. The Consultant shall not assign or transfer any interest in the contract without prior written consent of the City. 5. The Consultant shall maintain comprehensive general liability insurance in accordance with Section 466.04 of the Minnesota Statutes. 6. The Consultant shall defend, indemnify and hold harmless the City of Elk River, its officials, employees and agents, from any and all claims, causes of action, lawsuits, damages, losses or expenses, including attorney fees, arising out of or resulting from the Consultant's (including its officials, agents, sub consultants or employees) performance of the duties required under the contract, provided that any such claim, damages, loss, or expense is attributable to bodily injury, sickness, diseases or death or injury to or destruction of property including the loss of use resulting therefrom and is caused in whole or in part by any negligent act or omission or willful misconduct of Consultant. 7. The Consultant contract shall be governed by the laws of the State of Minnesota. November 14, 2015 Plans and Specifications Community Center Feasibility Plan -------------------------- Page 11 of 11 8. Project summaries shall be submitted with each invoice during the course of the project. Each summary shall detail the amount billed to date, outstanding work items with costs to completion, and timelines. Invoices submitted to the City shall include a detailed breakdown of all chargeable items for that period. Section 7: Appendix Ice Arena Concept Plans Standard Professional Services Agreement November 14, 2015 10-W4 f IViUL11PU01l X ,*A I :111\'m9I! -rUDMIO FIVE architects CITY OF ELK RIVER I NOVEMBER 20, 2015 LA M w7Z � wrp Rr! IPA ) A J r Ime a TUD1C FIVE r c h i t e c t s Michael Hecker, Parks & Recreation Director City of Elk River 13065 Orono Parkway Elk River, MN 55330 Dear Mr. Hecker: JLG Architects 801 Washington Avenue N, #120 1 lis, MN 55401 612.746.426u j llgarchitects.com Studio Five Architects 322 First Avenue N. #600 1 Minneapolis, MN 55401 612.339.0605 1 studiofivearch.com On behalf of JLGsport, I am pleased to submit this proposal for the feasibility study for the Elk River Multi -Purpose Community Cen- ter. JLG's feasibility study will complement the the 2014 Parks & Recreation Master Plan and decades of hard work by the Elk River Parks and Recreation Commission, City Council, and City Staff - and will pave the way to a single solution or a series of phased solutions that will transform the way the community and visitors engage, connect, and grow. JLG's feasibility study will result in: A Multi -Purpose Center (or Centers) that will be all things to all people. JLG is one of the largest and most awarded recreation and arena -focused architecture firms in the region. With nearly $113 in community rec centers in planning, de- sign, and construction right now, JLG recently opened the doors to the Williston Area Recreation Center: the biggest Park District -run multi-purpose facility in the country. The WARC was a result of a JLG-led facility assessment and resulted in a 5 -acre fitness and wellness center with spaces for seniors, teens, budding chefs (in a commercial teaching kitchen) and the community -at -large, including partnerships with Williston State College and other groups. The WARC is so popular - it averages 1,200 visitors a day - that the Park District has already paid down nearly $20M of their 20 -year bond and are expected to retire the bond years early. Lowered operations costs, increased revenues. There is little more important to a community than financial solvency. JLG's team includes Ballard'King (financial consultant), Stevens Engineering (ice experts), and John Staley (partnership con- sultant) who will work closely with our engineering and ice consultants to understand and communicate your current opera- tions and renovation costs and comparative competition costs and provide solutions to dramatically lower your long-term operations and maintenance costs and create partnerships and other income generation opportunities. We know you know Ballard'King and Stevens Engineering - let me introduce you to John Staley. While with the Grand Forks Park District, John worked with over 100 public and private entities to develop and fund a new $28 million health and fitness center, along with a variety of other community programs, and knows how to identify relationships that will return dollars year after year. Community buy -In, The greatest of plans will go unbuilt without backing from the community and user groups. JLG's Michelle Mongeon Allen has first-hand experience gaining buy -in from the Elk River community, having hosted a number of public forums to create a downtown master plan which ultimately led to the construction of the Jackson Place and Bluff Block buildings, in addition to other improvements. Michelle will be supported by Studio Five Architects, one of the archi- tecture firms working on the Minnesota Vikings Stadium, who will work with your Steering Committee, City staff, and other user groups to generate a plan everyone can get behind. Design for Life. As noted in your 2014 Master Plan, the Center, or Centers, will be a Place for the People. It will support community health, provide connections, build community, and develop families. It will be accessible and attractive to all ages and interest levels, and will provide a home -away -from -home that will make the Parks and Recreation Commission, the City Council, and residents proud. Studio Five Architects is currently designing an Aquatics Center addition to the Phillips Community Center, after an extensive community engagement process with the City of Minneapolis, the Minneapolis Park and Recreation Board, business partners, and the diverse neighborhood it serves. Thank you for considering our proposal. We appreciate the opportunity to work together on this exciting project, and we look forward to speaking with you further as your selection process continues. Sincerely, Lonnie J. Laffen, AIA, LEED AP I Ilaffen@jlgarchitects.com -Tim r . Ime a TUD1C FIVE r c h i t e c t s Michael Hecker, Parks & Recreation Director City of Elk River 13065 Orono Parkway Elk River, MN 55330 Dear Mr. Hecker: JLG Architects 801 Washington Avenue N, #120 1 lis, MN 55401 612.746.426u j llgarchitects.com Studio Five Architects 322 First Avenue N. #600 1 Minneapolis, MN 55401 612.339.0605 1 studiofivearch.com On behalf of JLGsport, I am pleased to submit this proposal for the feasibility study for the Elk River Multi -Purpose Community Cen- ter. JLG's feasibility study will complement the the 2014 Parks & Recreation Master Plan and decades of hard work by the Elk River Parks and Recreation Commission, City Council, and City Staff - and will pave the way to a single solution or a series of phased solutions that will transform the way the community and visitors engage, connect, and grow. JLG's feasibility study will result in: A Multi -Purpose Center (or Centers) that will be all things to all people. JLG is one of the largest and most awarded recreation and arena -focused architecture firms in the region. With nearly $113 in community rec centers in planning, de- sign, and construction right now, JLG recently opened the doors to the Williston Area Recreation Center: the biggest Park District -run multi-purpose facility in the country. The WARC was a result of a JLG-led facility assessment and resulted in a 5 -acre fitness and wellness center with spaces for seniors, teens, budding chefs (in a commercial teaching kitchen) and the community -at -large, including partnerships with Williston State College and other groups. The WARC is so popular - it averages 1,200 visitors a day - that the Park District has already paid down nearly $20M of their 20 -year bond and are expected to retire the bond years early. Lowered operations costs, increased revenues. There is little more important to a community than financial solvency. JLG's team includes Ballard'King (financial consultant), Stevens Engineering (ice experts), and John Staley (partnership con- sultant) who will work closely with our engineering and ice consultants to understand and communicate your current opera- tions and renovation costs and comparative competition costs and provide solutions to dramatically lower your long-term operations and maintenance costs and create partnerships and other income generation opportunities. We know you know Ballard'King and Stevens Engineering - let me introduce you to John Staley. While with the Grand Forks Park District, John worked with over 100 public and private entities to develop and fund a new $28 million health and fitness center, along with a variety of other community programs, and knows how to identify relationships that will return dollars year after year. Community buy -In, The greatest of plans will go unbuilt without backing from the community and user groups. JLG's Michelle Mongeon Allen has first-hand experience gaining buy -in from the Elk River community, having hosted a number of public forums to create a downtown master plan which ultimately led to the construction of the Jackson Place and Bluff Block buildings, in addition to other improvements. Michelle will be supported by Studio Five Architects, one of the archi- tecture firms working on the Minnesota Vikings Stadium, who will work with your Steering Committee, City staff, and other user groups to generate a plan everyone can get behind. Design for Life. As noted in your 2014 Master Plan, the Center, or Centers, will be a Place for the People. It will support community health, provide connections, build community, and develop families. It will be accessible and attractive to all ages and interest levels, and will provide a home -away -from -home that will make the Parks and Recreation Commission, the City Council, and residents proud. Studio Five Architects is currently designing an Aquatics Center addition to the Phillips Community Center, after an extensive community engagement process with the City of Minneapolis, the Minneapolis Park and Recreation Board, business partners, and the diverse neighborhood it serves. Thank you for considering our proposal. We appreciate the opportunity to work together on this exciting project, and we look forward to speaking with you further as your selection process continues. Sincerely, Lonnie J. Laffen, AIA, LEED AP I Ilaffen@jlgarchitects.com GENERAL INFORMATION JLG Architects WE DESIGN FOR LIFE We know that it takes more than just bricks and mor- tar to build a community. It takes passionate local JLGsport has worked closely With stewardship, progressive leaders, and designers who community groups, city governments, and understand how to turn a small idea into a big future. For over 26 years, our 100 JLGers have raised the bar parks and recreation commissions to build on what is expected from architecture in Minnesota, new or renovated nearly 100 projects in North Dakota, and South Dakota so that we can con- tinuously improve the quality of life of our clients, our and around Minnesota, neighbors, and our families, while remaining dedicated to our clients' bottom lines, today, tomorrow and for the next generation to come. We are inspired by the future, and work passionately to make our impact go beyond a building. As a result, JLG has been identified as one of the hottest architecture firms in the United States by Inc., Architectural Record, the Zweig Group, and the Minneapolis -St. Paul Business Journal and is a "Best Place to Work" according to Prairie Business magazine, the Zweig Group, GGF Young Professionals and the National American Institute of Architects Intern Development Program. WE MIX GOOD DESIGN AND GOOD SENSE At our heart, JLG lives and breathes design excellence; it counts - at every level and for every position. We balance in- novative design with borderline -obsessive budget control to generate solutions that are as creative as they are practical. Function is the baseline; form is what lifts up the spirit; and innovation elevates the experience for our clients, their visitors, and the region as a whole. JLG has over 100 design awards in our portfolio because we are committed to elevating ex- pectations for our clients and our communities. WE ARE HOME We believe it takes people who are an active, engaged part of a community to truly understand what matters to the people living there. We have a lifetime of vested interest in the communities in which we work. Our children attend the some schools, we use the some libraries and drive the same roads. While our vision and impact goes beyond, our roots are firmly planted. JLGSPORT At JLG, we believe well communities are thriving communities. As one of the largest and most awarded dedicated sports and wellness architecture practice studios in Minnesota, JLGsport has changed the community recreation and wellness experience throughout the entire region by designing spaces that balance athletics, budget, flexibility and an understand- ing of the community as a whole. With 14 active multi-purpose wellness projects in seven states around the country and dozens more in our portfolio, JLGsport steps out of any preconceived notions of sports and recreation complexes to create spaces that engage, excite and provides the lowest long-term costs to the community. In the same way that city planners are committed to providing the best possible social experiences for their community members, JLG looks carefully at the en- tire scope of work and helps them define their non -architectural goals in order to provide the appropriate building solution. JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 3 CITY OF ELK RIVER f Studio Five Architects Organized in 1987, Studio Five Architects, Inc. is a woman -owned, Minnesota based firm providing architectural design, predesign, planning, and owner's representative services to the clients we serve. We are dedicated to being a mid-sized, committed group who share a genuine concern for maximizing our clients' opportunities. We believe in the full commit- ment of our principals and our staff to our clients on both the corporate and personal levels. ARCHITECTURAL DESIGN Architectural design services, construction documents, space planning services, interior design services, construction admin- istration services PREDESIGN SERVICES Feasibility studies, predesigns, master planning services, capital planning and budgeting services. OWNER'S REPRESENTATIVE SERVICES Serving as owner's representatives on projects, directing the work efforts of the design and construction teams, monitoring project budgets, project schedules, and on-site construction management services Ballard*King & Associates Ltd. Ballard*King & Associates Ltd. (B*K), a Colorado corporation, was established in 1992 by Ken Ballard and Jeff King in response to the need for market-driven and reality -based planning for parks and recreation agencies. BOK has achieved over 23 years of success by realizing that each client's needs are specific and unique. With over 70 combined years of recreation planning experience in the public, non-profit, collegiate and private sector, our consulting firm has been involved with over 50 master plan studies, 45 operational assessments and has completed over 700 recreation facility projects in 48 states. BOK forms a consulting team that provides a variety of pre -and post -design services for clients who are considering the development of a sports, recreation, aquatic, park, or wellness facility. From pinpointing specifics to broad visions, B"K provides services to ensure the long-term success of your project. BOK has built our reputation on telling clients what they need to hear in order to make sound decisions. BOK offers a broad range of services that can be integrated into a design team or contracted independently. Some of our services include: feasibility studies, operations analysis, maintenance cost estimates, revenue projections, staffing levels, budgeting, marketing plans and third party design review. Additionally, we perform assessments for existing facilities as well as recreation master plans. 4 -�4 r By bringing practical, proven experience to a project we can accurately represent the client's best interests. BOK has a keen awareness of the impact a park, sports, or recreational facility has on a community and subsequently the entity that operates it. Thanks to our extensive field experience we are able to provide assistance with practical tools, an uncommon ability to see the overlooked and view your project from a wealth of expertise and knowledge. Teamwork is a core aspect of our firm. We work together ensuring all clients are receiving the wealth of knowledge our B*K team brings. The success of any project begins with an integrated, mutually valued approach to the individual needs and goals of each client. Thus, we team with you and for you. First and foremost to BOK is our reputation of being a company of strong ethical character. Our top concern is our client's best interests and our approach is always honest and down-to-earth. We aim to help each client see the full potential of their project by providing trustworthy services to achieve their goal. Staley Consulting As the lead administrator of a Park and Recreation District for 16 years I closely participated in the redevelopment of the district as well as the entire community in the aftermath of a disastrous flood of 1997 where partnership development became the norm of the community in its resettlement. The district built an Arnold Palmer golf course, a national ranked greenway, Japanese gardens, a state of the art Health and Fitness center that is also national ranked. All of these projects required not only strategic partnership development but a great deal of private fund raising as well. (Fund raising is often considered the forming of private -public partnerships.) Each of these projects was built without raising local taxes. I have since retired as the director of the Grand Forks Park District and work as a fund raising consultant, as well as, a professor at the University of North Dakota. I recently helped raised the funds necessary for an ice arena expansion in Minot North Dakota and have current contracts in Park River, ND and Watford City, ND. At the University of North Dakota I include partnership development, and fund raising in the classes that I teach on the administration of nonprofit and government organizations. JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 5 CITY OF ELK RIVER Conservation: We design for the conservation of our client's and our Earths' resources At JLG, Sustainable Design means creating high performance solutions that meet our clients' present profitability goals without compromising the ability of future generations to meet JLG's green buildings their own. We do that by designing to a LEED Certified minimum on all of our projects to reduce energy use on lower long-term maintenance costs and, since the most sustainable thing you can do is reuse your building, we design to last - creating flexible and organic solutions that are nimble and average by���/p able to adapt to new parameters. I [ = ISol117to] IIII IaSol /[K1b�Ill At JLG, our clients' budgets are as intertwined in our design solutions as the architecture itself, and so it stands to reason this concern would carry on throughout the project's lifespan. To that end, we design to align to today's bottom line while remaining cost-effective to maintain, especially in the areas of energy and water savings. IMPROVED HEALTH We live in a region in which 90% of our time is spent indoors. Study after study has shown the effects of indoor air qual- ity, daylighting and other environmental factors as they relate to the health and well-being of a building's occupants. JLG maximizes indoor design opportunities to increase attention spans, lower sick days and raise productivity. SOMETHING WORTH SAVING Our world is one of abundance, in which we can now produce everything so inexpensively that everything has become disposable, even buildings. JLG believes that if we design buildings that tell a story and create an experience, we want to retain that story across generations, not just for right now. At the same time, we understand that our clients are in a constant state of change, and so our buildings need to be able to adapt, accommodate and support that change. We bal- ance maximum flexibility with artistic value to create solutions that are timeless. SCSU NATIONAL HOCKEY CENTER ST. CLOUD, MINNESOTA JLG's addition and renovation to the National Hockey Center upgraded the mechanical systems and overall building efficiency for lowered energy costs. Architectural Visualization: JLGviz When words aren't enough, JLGviz takes over. The most published in-house architectural 3-D animation and visualization stu- dio in North Dakota, South Dakota and East-Central Minnesota, JLGviz helps clients and stakeholders experience and connect to their projects in a tangible way. Think of it as a real-time form of collaborative art: Being able to visualize a project during the design process allows for informed decisionmaking and clear understanding for yourself and your community. ALEXANDRIA YMCA ALEXANDRIA, MN Building Information Modeling (BIM) The greatest of designs go unrealized if the details are not properly relayed to the construction teams. For that reason, JLG began using a Building Informa- TO Our clients, BIM means: tion Management system, or BIM, in 2007 and implemented it company -wide Quicker project delivery gets you to con - in 2010. BIM is a three-, and sometimes four-, five- and six -dimensional model- struction Day 1 more efficiently. ing tool which allows accurate, real-time data transfer and coordination be- More accurate cost data, which means tween all architectural, engineering, and construction disciplines to ensure that more accurate bids. what is designed gets built. Less conflict resolution during construc- JLG's dedicated BIM Manager works on every project to develop and incor- tion, leading to fewer change orders. porate customizations in order to lead the field in this delivery type ... and to Streamlined post -construction facility make sure that what we design, gets built. L management. 6 JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 7 CITY OF ELK RIVER y F F7_ �� - Hot. . k t.1 PROJECT UNDERSTANDING As noted in the 2014 Parks & Recreation Master Plan, parks and recreation are essential to the City's identity and quality of life for all residents of Elk River, and a strategic approach is needed to protect and cultivate these assets for the future. To that end, the Elk River City Council, Parks and Recreation Commission and City staff have started to evaluate several of their existing facilities - Elk River Arena, Activity Center, Lions Park Center, and Trott Brook Barn - to determine: • An understanding of the amenities currently provided and their social and financial values; • Deficiencies, ranging from security, safety, and accessibility to competition from other facilities; Location, siting, and parking in relation to maximum impact; • Opportunities to protect and cultivate amenities, services, and facilities to elevate the health and well-being of Elk River residents. The Elk River City Council, Parks and Recreation, and the City have already begun to look at options to renovate, replace on their current site, or consolidate the above -noted facilities into a centrally -located facility. These organizations would like to know if the community can support a new Center with the following features: • Multi -generational, multi-purpose, flexible community recreation space with ample storage and offices • Flexible community space/meeting rooms (with possibly a commercial kitchen) for up to 400 • A senior activity center with access to fitness and community rooms, a commercial kitchen, computer stations, and educational classrooms • A dual -sheet ice arena (with an efficient ice plant) that is able to easily compete with neighboring facilities and with the flexibility to add off -ice training • A daylit facility with a prominent visual facade from the street, easy accessibility, a central location, and ample parking The feasibility study will also provide due diligence in terms of evaluating the existing facilities to determine the costs needed to meet the above -listed functions; and, if requested, offer suggestions for ways to repurpose the facilities if a single Center is identified as the best cost option. An important goal of the study will be to determine the appropriate amenities and services to fit the Elk River market. A market and financial analysis, as well as research into possible partnerships, will study the economics, project income and expenses, economic impacts, and financing models. The JLG team will provide facility programming, site analysis, preliminary conceptual site plan and floor plans, and preliminary construction costs. The analysis will determine the current and future needs of the facility users and how any redevelopment can serve to enhance offerings, better serve the community, and increase wellness in Elk River. To assure the long-term viability of downtown, make a connection to the rest of the community and utilize the riverfront location, the City of Elk River initiated a redevelopment project in order to enhance its downtown's role as a residential, retail and commercial area and also revitalize investment in the downtown business district, The project includes 26,000 square feet of retail expansion, 67 for sale residential units, 32 rental units and below grade parking. ELK RIVER REDEVELOPMENT MASTER PLAN ELK RIVER, MN JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 9 CITY OF ELK RIVER 3 (PROJECT APPROACH The JLG design team will lead a two-phase approach that will take a fresh, but not new, look at the work already done and use that as a stepping -off point to create a comprehensive feasibility study that will provide proposed solutions based on three options: a new multi-purpose center, renovated existing facilities, or new individual facilities on existing sites. PHASE 1; INVENTORY, PROGRAMMING, DEVELOPING DESIGN CONCEPTS AND FUNDING STRATEGIES Kick Off Project I December 2015 The entire JLG/Studio Five/Ballard*King/John Staley team will meet with the Elk River Steering Committee to develop a list of overall goals and critical issues and ignite JLG's unique project and communication process. All parties will confirm the schedule, deliverables, and overall expectations, and celebrate the start of this exciting project. Review Existing Information I December 2015 - January 2016 The design team will review existing data from previous studies and renovations, and perform on-site inspections in order to create a detailed assessment of the existing facilities - building systems, ADA/code compliance, energy efficiency, and deferred maintenance. We will direct a thorough study of the existing and wish -list programs and amenities to create an outline of potential programs and amenities for the new Center, and compare neighboring related facilities in order to assess local and regional banquet facility rental space to determine if it should be included in the Center. If needed, we will conduct interviews with individuals identified by the Steering Committee to provide additional information. Hold Programming Meetings I January 2016 JLG will conduct meetings with the entire design team and representatives from the Steering Committee to analyze the amount of space needed from inventory and programming requirements and compare to key industry trends and the financial implications of each space in the existing buildings and a potential new building or buildings. If desired, the community will be engaged through a series of design charrettes and visioning sessions. The team will also review goals to field and market review three alternate sites and compare to the preferred site. The development of healthy partnerships for a project begins with the lead agency forming a concept of the project they feel serves important the needs of the community. The concept plan includes a proposal for the statement of community needs, mission, proposed programs and services to meet the needs, a block schematic design of the facility needed to support the project and a tentative business plan including an operation budget. The next step is to identify potential partners of perceived common interest and begin introduction of the proposed project with the view that a win-win situation can, hopefully, be found where both organizations find positive value to their existing individual missions through a shared strategy in the project, During this process the lead agency needs to be prepared to tweak their original proposal to accommodate the needs of the prospective partner. The higher value of the project relative to meeting the needs that are of highest priority to community citizens enhances the attraction of the project to prospective partners. Organizations realize that for their own success they need to be "positioned" well in the minds of the community. Identify Funding and Partnership Sources I January 2016 - Mid -March 2016 As the general spaces begin to take shape, Ballard*King will develop a capital investment funding strategy and John Staley will craft a list of types of partners. Using this information, the design team will estimate future operating costs and revenues for each concept. Organize Findings I February 2016 - Mid -March 2016 Once all of the information is collected, JLG will prepare clear and comprehensive findings that reflect the information gathered. A conceptual design, for a couple of the most promising options, for the project will be created that communicates the general location of spaces and computer renderings of the building. The conceptual design of the building will be coordinated with the program, vertical stacking, and floor plate blocking diagrams completed. The draft report with recommendations will be issued early and findings presented and will be adjusted based on any concerns. PHASE 2; RECOMMENDATIONS AND FINAL REPORT Craft a Clear Solution I Mid -March 2016 - Mid -April 2016 With feedback in hand, the team will develop a clear plan that describes the preferred size, location, and type of facility proposed. JLG shall develop blocking and stacking diagrams that will depict the ideal arrangement and adjacencies of programmed areas. These diagrams will be developed in both clear numeric and graphic illustration. The team will create site plans and facility outlines with descriptive text, and from there 3D modeling will be developed. This 3D model will offer site massing studies in order to understand the potential relationship this project may have on its surroundings. JLG's 3-dimensional services are second -to -none, and these graphics may be used to give your user groups and the general public a clear understanding of the options in order to determine the best solution. Create the Final Report I Mid -April 2016 - May 9, 2016 The final plan will clearly communicate the recommended option, and identify the management and programming structure. After presenting the draft report and receiving feedback, the team will make edits and prepare a final report, as well as present the final report in any public manner requested. 10 JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 11 CITY OF ELK RIVER Ballard'King & Associates has completed over 600 feasibility studies across the United States for a variety of recreation facilities. Of these over 200 recreation facilities are up and operating around the country, In addition, B*K has completed studies for over 30 different projects in Minnesota with 8 recreation facilities opened. Below are a select number of projects that B*K has been involved with in Minnesota. • Coon Rapids Community Center Study; Coon Rapids, MN • Rochester Community College Sports Complex; Rochester, MN • Rogers Activity Center; Rogers, MN • Shoreview Recreation Center; Shoreview, MN • Como Aquatic Center; St. Paul MN • Highland Park Aquatic Center; St, Paul, MN • Stewartville Aquatic Center; Stewartville, MN • Grand Marais Community Center; Grand Marais, MN • Avon Community Center; Avon, MN • Bloomington Community Center; Bloomington, MN • Cottage Grove Community Center Study; Cottage Grove, MN. • Duluth Kroc Center Feasibility Study; Duluth, MN 12 • East Grand Forts Aquatic Center; East Grand Forks, MN • Edinborough Park Operations Assessment; Edina, MN • Farmington Community Center Study; Farmington, MN • Fergus Falls Ice Arena Study; Fergus Falls, MN • Forest Lake Ice Rink Study; Forest Lake, MN • Golden Valley Community Center; Golden Valley, MN • Jordan Aquatic Center; Jordan, MN • Mankato YMCA Study; Mankato, MN • Park Rapids Community Center; Park Rapids, MN • Rochester Aquatic Center Study; Rochester, MN • Saint Louis Park Community Center Study; Saint Louis Park, MN Ifl PROJECT TEAM & EXPERIENCE CLIENT CITY OF ELK RIVER LEADERSHIP . . . . ADAM BARNETT Project Manager I Point of Contact PROJECT TEAM 4.„.„..,,,: DANIEL MILLER LONNIE LAFFEN MICHELLE ALLEN Recreation Center Expert Ice Expert Community Engagement ERIC JOHNSON TOM BEHM LINDA McCRACKEN-HUNT I STUDIO FIVE Visualization Cost Estimator Community Engagement Leader CONSULTANTS JEFF KING I BALLARD-KING JOHN STALEY I STALEY CONSULTING Financial Analysis Partnership Development SCOTT WARD I STEVENS ENGINEERING Ice Systems Design ENGINEERING BRENT WAVRA I ONE ANDY BARTSCH I ONE DAVE BRUNS I HEYER Mechanical Engineer Electrical Engineer Structural Engineer DANIEL FOLSOM I DESIGN TREE ENGINEERING Civil Engineer JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 13 CITY OF ELK RIVER `Prior to current Firm ADAM BARN ETT AIA, LEED AP BD+C DANIEL MILLER AIA, LEED AP BD+C JLG Architects I Project Manager I Point of Contact A Project Manager at JLG, Adam Barnett received a Master and SELECT EXPERIENCE Bachelor of Architecture, as well as a Bachelor of Science in En- • SCSU National Hockey vironmental Design, from North Dakota State University in 2010. Center; St. Cloud, MN A BWBR Award finalist, Adam was a Teacher's Assistant in 2007 • Warroad Olympic Arena for the school. Prior to his studies at NDSU, Adam graduated Addition & Renovation; magna cum laude from Minnesota State University Moorhead Warroad, MN with a Bachelor of Arts in Anthropology and a concentration in • Alexandria YMCA; Archaeology. White at MSUM, Adam competed on the Track Alexandria, MN and Field team. Deadwood Multipurpose JLG Architects I Recreation Center Expert A principal in JLG and the head of JLG's Alexandria office, Dan SELECT EXPERIENCE Miller has over 18 years of experience shaping communities Mandan Community Events throughout Minnesota. Dan's commitment to architecture has Center; Mandan, ND earned his work over 30 industry awards, and Dan himself received Watford City Events the 2003 Young Architect of the Year from the North Dakota Chap- Center; Watford City, ND ter of the American Institute of Architects. In 2009, he named one Aberdeen Multipurpose of Prairie Business Magazine's "20 Under 40." Dan is a Registered Events Center Study; Architect in Minnesota, South Dakota and North Dakota, as well as Aberdeen, SD a LEED-Accredited Professional. He received a Bachelor of Archi- Deadwood Multipurpose tecture from North Dakota State University in 1994. Events Center Study; Deadwood, SD • SDSU National Hockey Center; St. Cloud, MN 14 LONNIE LAFFEN AIA, LEER AP MICHELLE ALLEN AIA, LEED AP TOM BEHM CSI ERIC JOHNSON JLG Architects I Ice Expert As a founding principal of JLG Architects with over 30 years of SELECT EXPERIENCE experience, registration in 10 states, and 90 firm design awards, • SCSU National Hockey Lonnie Laffen's approach to architecture can be noted on such Center; St. Cloud, MN high-profile athletic complexes as the Grand Forks Alerus Center/ • Mandan Community Events Canad Inns Destination Center and the St. Cloud State National Center Study; Mandan, ND Hockey & Events Center. Lonnie is committed to enhancing the • Sioux Falls Arena Study; design profession through education, and has served as President Sioux Falls, SD of the North Dakota American Association of Architects, Director • Deadwood Multipurpose of the North Dakota Intern Development Program, and the NDSU Events Center Study; Architecture Advisory Board. Deadwood, SD JLG Architects I Community Engagement As COO of JLG and Managing Principal of the firm's Minneapolis SELECT EXPERIENCE office, Michelle was recently named "Outstanding Woman Man- • Elk River Downtown ager' by Prairie Business Magazine. Michelle holds architecture Redevelopment Master licensure in Minnesota, North Dakota, Iowa, and Wisconsin and Plan; Elk River, MN is a LEED-Accredited Professional. She received a Bachelor of • Mandan Community Events Architecture from North Dakota State University in 1993, and has Center Study; Mandan, ND served as the State Coordinator of AIA North Dakota's Intern • Sioux Falls Arena Study; Development Program and carried out terms on the AIA North Sioux Falls, SD Dakota Board and the AIA Minnesota Convention Committee, • Hopkins Hockey Arena; which she has chaired since 2009. Hopkins, MN JLG Architects I Cost Estimator Tom Behm is JLG's in-house Estimator and Construction Manag- SELECT EXPERIENCE er. Through his years of experience, Tom can offer a scrutinizing SCSU National Hockey eye to every project that comes across JLG's table. He is able Center; St. Cloud, MN to help troubleshoot project costs and offer alternatives on a Warroad Olympic Arena project. Tom received a degree in Architectural Drafting and Addition & Renovation; Design Technology from Northwest Technical College in 1993. Warroad, MN He is a member of the Construction Specifications Institute. Alexandria YMCA; to the city, other stakeholders, and the community -at -large. Alexandria, MN JLG Architects I Visualization As the head of JLG's Imaging Department, Eric Johnson is respon- SELECT EXPERIENCE sible for all of JLG's award-winning renderings and 3-D modeling. Williston Area Recreation Eric joined JLG in 2004, and graduated from the University of Center; Williston, ND Minnesota's School of Landscape Architecture with a Bachelor of Mandan Community Sports Environmental Design in 2000. He is a Minnesota Siggraph, and Center; Mandan, ND a member of the Minnesota Native Plant Society. Eric will create Deadwood Multipurpose 3-D renderings and other graphics to clearly convey the project Events Center Study; to the city, other stakeholders, and the community -at -large. Deadwood, SD • Watertown Wellness Center; Watertown, SD JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 15 CITY OF ELK RIVER LINDA McCRACKEN-HUNT FAIA, LEED GA Studio Five Architects I Community Engagement Leader Ms. McCracken -Hunt has over 33 years as a registered architect, including 30 years of management experience on large, complex design and construction projects. In 1998, she became a principal / CEO at Studio Five Architects. Linda serves as the senior project manager on all significant projects in the office. Linda is widely recognized for her strong project management skills, her under- standing of alternative project delivery methods, and her ability to build consensus amongst multi -headed owners on large, complex projects. She has extensive experience in managing the efforts of diverse architecture, consultants, user group, and regulatory agency teams. Ballard*King I Financial Analysis As a founding partner of Ballard*King & Associates, Jeff has over 30 years experience in recreation facility operation and planning. Ballard*King & Associates was established in 1992 by Ken Ballard and Jeff King in response to the need for market driven and real- ity based planning for recreation facilities. Jeff has provided con- sulting services to more than 300 communities who have benefited from his extensive background in recreation center planning and SELECT EXPERIENCE • U of M Recreation & Wellness Center Expansion; Minneapolis, MN • U of M Recreational Sports Storage Building; Minneapolis, MN • Minneapolis Park & Recreation Board Phillips Aquatics Center; Minneapolis, MN SELECT EXPERIENCE Coon Rapids Community Center Study; Coon Rapids, MN Rochester Community College Sports Complex; Rochester, MN JEFF KING management. Jeff's expertise comes from a vast array of experi- Rogers Activity Center; ence and projects. Rogers, MN • Shoreview Recreation Center; Shoreview, MN SCOTT WARD PE JUHN STALEY MA Stevens Engineering I Ice Systems Designer Mr. Ward has over 20 years experience in civil and mechanical en- gineering fields. His education and engineering experience uniquely qualifies him for the specialized design requirements of ice systems. With his experience in fluid hydraulics, pumping and piping systems, heat transfer, refrigeration, thermodynamics, structures and materi- als, Scott has developed a specialty in designing ice systems. He has been involved in over 150 ice rink projects since 1997, including professional practice facilities, Division 1 college venues, multi -sheet community arenas, and outdoor ice rinks. Scott is integrally involved in each ice rink project. Staley Consulting I Structural Engineer As the lead administrator of a Park and Recreation District for 16 years John closely participated in the redevelopment of the district as well as the entire community in the aftermath of a disas- trous flood of 1997 where partnership development became the norm of the community in its resettlement. The district built several projects, all of which required not only strategic partnership devel- opment but a great deal of private fund raising as well. Each of these projects was built without raising local taxes. John has since retired as the director of the Grand Forks Park District and works as a fund raising consultant, as well as, a professor at the Univer- sity of North Dakota. SELECT EXPERIENCE U of M Duluth Amsoil Arena Ice System Design; Duluth, MN • Burnsville Ice Center (2 -sheets); Burnsville, MN Community Activity Center (2 -sheets); Brooklyn Park, MN SELECT EXPERIENCE • Choice Health & Fitness Center Funding Campaign; Grand Forks, ND • Grand Forks Reabilitation; Grand Forks, ND • Canad Inn Destination Center; Grand Forks, ND BRENT WAVRA PE, LEER AP BD+C ANDY BARTSCH P E, LC DAVE BRUNS PE DANIEL FOLSOM PE ONE I Mechanical Engineer Mr. Wavra's responsibility will be the mechanical project engineer SELECT EXPERIENCE on this project. He has over 13 years of project management Fargo Park District, Window experience on various types of building projects. Mr. Wavra has Study; Fargo, ND been involved in the design of innovative mechanical systems VAMC, Geothermal Campus for schools, institutional, medical and commercial facilities. He is Study; St. Cloud, MN experienced in the design of plumbing, heating, ventilation, air Underwood School Study; conditioning, fire protection and control systems. Mr. Wavra's Underwood, ND background in various facilities allows for valuable insight into the Flasher School Building mechanical systems design and commissioning. Study; Flasher, ND ONE I Electrical Engineer Mr. Bartsch has been involved in the electrical construction in- SELECT EXPERIENCE dustry since the age of 14, first as an apprentice electrician in SCSU National Hockey his family's business followed by three years of CAD, design, and Center Renovation; engineering internship while attending NDSU. Since graduation, St. Cloud, MN he has been employed full time as an electrical engineer broaden- Watford City Events ing his project experience to include religious, government, institu- Center; Watford City, ND tional, commercial, health care, assisted living, residential, hotel/ YMCA Downtown Front motel, office and civil projects. Entrance Remodel; Fargo, ND Heyer Engineering I Structural Engineer Dave is a Professional Engineer in Minnesota and North Dakota, SELECT EXPERIENCE and has worked on a wide variety of JLG's projects since joining • Ralph Engelstad Arena; Heyer Engineering in 1990. He is a member of the National Soci- Grand Forks, ND ety of Professional Engineers, the Prestress Concrete Institute, the • Ralph Engelstad Arena; International Conference of Building Officials, the American Con- Thief River Falls, MN crete Institute, and the American Institute of Steel Construction. • The Alerus Center; Mr. Bruns graduated from North Dakota State University with a Grand Forks, ND BS in Civil Engineering in 1985. With over 30 years of experience, • Youth Hockey Center; he has served as the senior structural engineer on a wide variety Grand Forks, ND of projects both large and small, encompassing all types of con- • Grand Forks Wellness struction materials and methods. Center; Grand Forks, ND Design Tree Engineering I Civil Engineer Dan Folsom has over 20 years of consulting experience serving SELECT EXPERIENCE a wide range of public and private clients. This experience al- YMCA Addition; lows him to understand site development, impacts on municipal Alexandria, MN infrastructure, and how the right site supports a building's function. Runestone Community Dan will assist the team in site evaluation and coordination with Center/Ice Sheet City of Elk River staff to determine site pros and cons. Expansion Feasibility Study; Alexandria, MN • Sartell High School Site Evaluation; Sartell, MN • St. Cloud School District Office/Early Childhood Building; St. Cloud, MN 16 JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 17 CITY OF ELK RIVER PROJECT INFORMATION Completion Date 2013 Square Footage 234,000 Preliminary Estimate $69,990,000 Bid Award Amount $67,364,047 Project Change Orders $181,093 Owner Change Orders $1,952,741 Actual Construction Cost $69,497,881 CLIENT REFERENCE Darin Krueger, Williston Parks & Rec 701.577.5141 he I iston Area Recreation Fit o enviable that if you do e in Williston, it could make you wish you did." Bismarck Tribune 4 18 u. WILLISTON AREA RECREATION CENTER WILLISTON, NORTH DAKOTA JLG Architects was brought on by the Williston Park District to create what turned out to be the Nations largest Recreation Center, the new facility includes: COURTS The large, open gymnasium boasts four hardwood basketball courts ringed by a 200 meter, 6 lane performance running track. An upper level fitness track overlooks the gym spaces and has views to the outside as well as access to the fit- ness and weights area on the second level. The gym can host multiple concurrent court games and features change rooms for tournament use, the ability to subdivide playing places, and floor inserts for volleyball. Racquetball and handball are pro- vided nearby. FIELDHOUSE One unique feature of the Rec Center is a 13,000 square foot indoor turf fieldhouse space. It has the ability to host football for youth play and upper level training and practice. TENNIS Within the same volume of space as the fieldhouse is the tennis center, featuring high performance flooring surface, four full sized competition courts, and large amounts of natural light. Dividers between courts and rolling bleachers allow for multiple configurations and competitions. FITNESS Free weights, circuit training, and group fitness are housed on the upper level mezzanine with views down into lower spaces and several access points to the track that rings the gymnasium. AQUATICS The giant aquatics center contains a water park complete with water slides, a lazy river, zero -entry splash pool, a fully -accessible instructional pool, and a competition swim- ming and diving pool with spectator seating. The most unique feature in the water park, a surfing -ready wave pool, brings a service offering not found anywhere else in North Dakota. COMMUNITY Williston Parks and Recreation Department offices are located in the building, and staff and visitors can ac- cess this area without having to go through the main rec center spaces. Building users can use the secure and safe on-site child care. Budding chefs have a demonstration kitchen for classes, and which can also act as a dispensary for meeting room and senior center activities. Near the teen area is what is sure to be a very popular attraction: room -sized simulators for hunting and other outdoor pursuits. CONSERVATION Taking into account the locations of parking and the main building entry, plus the desire to get natural light in as many spaces as possible led to the use of carefully placed win- dows, canopies, and sun shading devices. JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 19 CITY OF ELK RIVER � � l , � �1 f � r ' �+�ri"i X. r,�•,/f>1�.�, fir=" •. r - s � j�� e. air -=!'l dY.-.Jl7 �t I PROJECT INFORMATION Completion Date 2016 Square Footage 261,000 Preliminary Estimate Confidential p � CLIENT REFERENCE Curtis Moen, City Planner 701.444.2533 0 WATFORD CITY COMMUNITY CENTER WATFORD CITY, NORTH DAKOTA _. W7 P moi➢' W[ �y �J ­ r� r JLG Architects is working with the City of Watford City to develop the design for their pioneering Events Center. The glass enclosed Commons will provide a gateway to the community and the connection between the facility activities. The Events Center will provide facilities for community recreation, theatre and concerts as well as a multitude of convention center resources. Recreation facilities include two ice sheets for hockey, a multi-purpose field - house for basketball, volleyball and baseball with indoor turf for off season practice. The gymnastics club will have a new home within building providing opportunities for growth within the community. The swimming pool area will include a leisure pool with slide, offering year round water recreation; a six (6) lane competition pool will allow for planned growth. Support facilities for the swimming pool area include a party room, family locker rooms and standard locker room facilities. The main arena will have seating for up to 3,200 spec- tators depending on the event and can be modified for theatre and concert events up to 3,000. The convention hall will allow for a variety of meeting activities, providing spaces for meetings from 25 to 450 people as well as ca- tering and service functions. Watford City is a community on the rise, the new Events Center will provide opportunities to meet the demands of citizens in the expanding Western ND environment. 20 JUGARCHITECTS I STUDIO FIVE ARCHITECTS 21 CITY OF ELK RIVER RECREATION & WELLNESS CENTER EXPANSION UNIVERSITY OF MINNESOTA, MINNEAPOLIS Studio Five Architects, in collaboration with Cannon Design, designed the Recreation and Wellness Expansion to the exist- ing Recreation Center at the University of Minnesota. The 160,000 sf, 4 story addition is south of the existing recreation and aquatic centers and north of Scholars Walk. Spaces include fitness areas, locker rooms, a climbing wall, multi-purpose rooms, a Super Mac gymnasium, administrative space and the Outdoor Recreation Center. The expansion wraps the south and east facade of the existing recreation center, and is lifted at the entry level to create a plaza and entrances to both the Aquatic Center and the new Recreation and Wellness Center. The interior spaces are filled with natural light that penetrates the four-story atrium. The running track is suspended inside the atrium, with tiers of fitness space below. The multi-purpose rooms are ideal for group fitness, yoga, and as meeting rooms. The 30 foot tall climbing wall also has a bouldering area. The building was opened to the students in fall 2013. 22 JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 23 CITY OF ELK RIVER 96 TOTAL STALLS EAST 24TH STREET 24 PHILLIPS COMMUNITY AQUATIC CENTER MINNEAPOLIS, MINNESOTA The Minneapolis Park and Recreation Board hired Studio Five Architects to design an addition and remodeling of the Phillips Community Center to create a new Aquatics Cen- ter. The facility program documents a need for an addition of approximately 8,300 gross square feet of programmed space and the renovation of about 10,000 gross square feet. Key components of the facility program include: • New lobby, with reception desk and staff area New community room • New public toilets to accommodate spectators • Two new Multi -Family Changing Rooms that are designed to serve a variety of needs from general locker rooms to team rooms • Two Single Family Changing Rooms associated with the existing locker facilities con- structed in existing storage areas • New natatorium including a four lane teaching pool with ramped entry and infra - U) structure to support the addition of a spa / hot tub in the future. W Renovation of the existing pool and natatorium > Renovation of the abandoned/unused locker and shower facilities _ Removal of office and conference rooms previously constructed over abandoned spectator seating area and restoration the area to its original use. The project is designed to meet Minnesota B3 Sustainability Guidelines and will start con- struction in Spring 2016. The construction cost is approximately $4 million. JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 25 CITY OF ELK RIVER U OF M WELLNESS CENTER CROOKSTON, MINNESOTA 26 JLG Architects is working with the University of Minnesota on the UM Crookston Wellness Center. Located at the heart of campus and adjacent to the existing Lysaker Sports Center, the new Wellness Center will augment the academic programs for the HPER department while offering more opportunity to the student body for recreational options and wellness ac- tivities. The new $10.5 million, 38,000 square foot facility will include cardio and weights for the general student population and UMC staff, group fitness studio space, a multi-pur- pose recreational gym, a running track, and classroom space. JLG Architects is the lead architect for the UMC Wellness facility and is collaborating with Hastings + Chivetta as the associate architect. PROJECT INFORMATION Completion Date 2016 Square Footage 38,000 Project Budget $10,500,000 CLIENT REFERENCE Dr. Fred E. Wood, Chancellor fewood@umn.edu COMMUNITY WELLNESS CENTER WATERTOWN, SOUTH DAKOTA The City of Watertown has called upon JLG Architects to design a Wellness and Community Center that will replacing their aging recreation and aquatics facility. The new Watertown Community Center has been designed to meet the current and fu- ture needs of the Watertown community in terms of gymnasium space, aquatics space, and overall wellness. The new facility will be 105,000 square feet placed on two stories with many feature and amenities. A large, four court gymnasium will serve the city's parks and recreation department, allowing them to host large events with seating up to 2000 people. An expansive aquatics portion of the building will feature 3 different pools. The 25 yard, 8 lane competition pool will serve the needs of the local competitive swimming team and will also feature seating for 300 spectators and an elevated timing/scoring platform. The leisure pool will more specifically serve the wellness portion of the building with attributes for the whole family including a zero -depth entry pool, waterslide, and an additional 3 lap lanes. The third pool is a whirlpool that will seat up to twelve people and will have access directly from the men's and women's locker rooms. The wellness portion of the building will have a number of amenities to serve the families of Watertown. This will include one gymnasium dedicated to wellness, 3 racquetball courts, locker room space for men, women, youth and families, and a child - watch area to serve patrons of the building while there to exercise. Other highlights of the wellness portion of the building include cardio space for up to 50 machines, an area for free weights and weight machines, an 8 lap per mile walking track, and 4 group fitness rooms for aerobics, spinning and yoga. CONSERVATION The Watertown Wellness Center is oriented to maximize solar gain and daylighting, while minimizing the need for artificial lighting. JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 27 CITY OF ELK RIVER PROJECT INFORMATION Completion Date 2017 Square Footage 100,000 Project Budget $24,000,000 CLIENT REFERENCE John Small, Executive Director 605.882.6250 WELLNESS CENTER STUDY & CONSTRUCTION VALLEY CITY, NORTH DAKOTA JLG Architects is working in collaboration with the Valley City Park & Recreation, VCSU, and other community partners to design a new Wellness and Aquatics Center in Valley City ND. At over 6O,000s.f., the facility will include a new aquatics and recreational facility that includes a zero -depth leisure pool, lap pool and hot tub, gym space, group fitness studios, and cardio and weight training that will greatly enhance the quality of life for Valley City and VCSU. The facility will also expand the educational facility for use by VCSU, which includes a human performance lab and teaching stations. PROJECT INFORMATION Completion Date 2014 Pre -Design Square Footage 60,000 Project Budget $16,000,000 estimate CLIENT REFERENCE Dr. Steven Shirley, President 701.845.7102 KILLDEER WELLNESS CENTER KILLDEER, NORTH DAKOTA The growing community of Killdeer in conjunction with JLG Architects held community input sessions to deter- mine the feasibility of an Aquatics and Wellness Center. After completing these sessions the City of Killdeer and JLG Architects designed a new 18,500 sf facility to combine an indoor pool with a wellness component. This new facility will replace their current outdoor pool and will be utilized by the High School as well. Features designed into the Aquatics and Wellness Center include a lap pool, children's pool and community room as well as a well- ness and aerobics component that will overlook the pool from the second level. - 7W,__ VW— I PROJECT INFORMATION Completion Date 2016 Square Footage 18,500 Project Budget $6,500,000 CLIENT REFERENCE Dawn Marquardt, City Administrator 701.746.5295 28 JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 29 CITY OF ELK RIVER $OM $200 $40M $60M $90M $100M 120M $140M $160M $180M A- retain a fisting 3 schools vrfeurrentprogram A $283 $9 $1407,6 " CI�t�3� s�iritw , renovate vrlm6lew � mars as PK -12 B $24.01 57.7 5129-9 WS.2M 5751,!im vate piri wd d & rogers renas „PIC -1.2 Cj $177,9 M $14S 51E2A M $24.6 57.9 5129.9 5134.5M D: close rogers renovate wimh1edon & spirit;6a as PK -12 Di 1 5!;.o $116,6 L.1ose s iriturosad gi wi�nbledon, Y new K.4 on west side of diitrt�CT: L $163.7M $25.4 ,9.L 5129.3 F: rlose 5pirit]►eGd, renovate wi mbledorr to PK 6 & rtagers to 7-12 PK -12 at re8ers $134,2fV1 $12,3 3 -Si $1183 F: close 2 schools renovate ragers to single PK -12 schools F $128-4 fr+1 io $.12.7 53.7 5117.0 6: one new PK -12 schoolon a new rural $ite 7 2M1-1 interest $14.7 $4-5 5103.0 W one new PK -12 schoo"wirnblen H 5128.1 M 1— cflnstrur $14.b 54-5 $10}9-0 1= one new PK -12 school in spiritwood 1 $14.7 $4.5 $109.0 WS.2M J: one new PK -12 school ire rogers 1 $177,9 M $14S $4.4 $109.0 K. PIS -6 in spirtwoad, PIC -6 in wirnbledon, 71-2 in rogers IC 5134.5M $16.17 1 5!;.o $116,6 L.1ose s iriturosad gi wi�nbledon, Y new K.4 on west side of diitrt�CT: L MEW$136.1�1'1{� 716,E 5s-� $11S_6 PK -12 at re8ers M. retain existing 3 schools MI 517-6 I 1%.0 $142.5 I $165.1 M wlcurrentprogram JLG led Barnes County North School District #7 through a detailed educational study, master plan and financial analysis which concluded that a new PK -12 school could be built without a bond issue, The $14,51M new school will was built with the savings from combining three older energy efficient school facilities into one. BARNES COUNTY NORTH LEAL, ND 30 M ;(A PROPOSED SCHEDULE PHASE I Inventory, Programming, Developing Design PHASE II Recommendations and Final Report Concepts and Funding Strategies Mid -March, 2016 - May 9, 2016 Mid -December, 2015 - March, 2016 An ber January April May 2015 Phase I I Mid -Dec, 2015 - March, 201A Inventory, Programming, Developing Design Concepts and Funding Strategies Develop a list of overall goals and critical issues • Review existing data from previous studies and renovations • Create an outline of potential programs and amenities for a new Center • Assess local and regional banquet facility rental space to determine if it should be included in Center • Analyze the amount of space needed from inventory and programming requirements • Field and market review three alternate sites and compare to preferred site • Develop a capital investment funding strategy and list of types of partners • Estimate future operating costs and revenues for each concept • Present findings 2016 Phase II 1 M;A=- Aarch - May 9, 2016 1 Recommendations and Final Report • Develop a clear plan that describes the preferred size, location, and type of facility proposed • Create site plans and facility outlines with descriptive text Identify the management and programming structure i • Present draft report • Make edits, and prepare a final report • Present final report JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 31 CITY OF ELK RIVER 6WJLHYIRCHITECTS THE RIGHT EXPERTISE. The Elk River Multipurpose Events Community Center project incorporates a wide variety of space needs and, with them, the need to create the best mix of current and future programming that fits the Elk River community's budget today while providing the services they will need down the road. JLGsport, JLG's dedicated wellness and arena practice studio, along with Studio Five Architects, offers arguably the broadest community -focused sports and wellness portfolio in the region. JLGsport and Studio Five Architects are able to draw trends, efficiencies, and best practices from nearly 100 recent related projects, including the Minnesota Vikings Stadium. THE RIGHT TEAM, In addition to JLG and Studio Five Architects, our team includes Ballard*King, the premiere recreation consulting firm in the country; Stevens Engineering, ice experts; and John Staley, former Director of the Grand Forks Park District and a proven partnership consultant. Ballard*King specializes in sports feasibility studies, operational audits and assessments, and man- agement solutions, and has completed similar studies in Minnesota for the communities of Coon Rapids, Rogers, Shakopee, Shoreview, St. Paul, and Stewartville. The initial cost of an ice system can run up to 15% of the facility construction costs and use 50% or more of the facility's total energy use. Stevens Engineering is focused on the planning and evaluation of ice systems, and has created programs that maximize the performance and longevity of the ice system and minimize en- ergy and operational costs. You can see some of their work at the AMSOIL Area in Duluth, the Brooklyn Park Community Activity Center, the Burnsville Ice Center, and Schwan's Super Rink in Blaine. As the lead administrator for over 16 years with the Grand Forks Park District, John Staley worked intimately to develop strategic partnerships and raise funds privately in order to build tens of millions of dollars in projects without raising local taxes. Today, he works as a partnership consul- tant, assisting communities like Minot, Park River, and Watford City, North Dakota raise funds necessary for ice arenas and community centers. He is also a coveted speaker at national conventions about how to raise funds that continue to bring in dollars even after the initial ask. THE RIGHT PROCESS. The greatest of plans will go unrealized without buy -in from the Elk River community. JLG, Studio Five Architects, and Ballard*King have worked with hundreds of thousands of user groups, visioning committees, and community leaders to cre- ate and communicate designs that prove need and provide acceptable solutions. JLG's in-house cost estimators are able to estimate on average within less than 1% of the actual final construction cost (the national average is 9%), so that the community can trust that what is presented, gets built. THE RIGHT SOLUTION FOR ELK RIVER, The JLG / Studio Five team has the expertise and experience to make the future Elk River Multi-purpose Community Center is right -sized for Elk River; both programmatically and fiscally. We live and work in communities that have faced similar opportunities and know what this project will mean to Elk River. We have served on volunteer committees (sometimes for years!) in our own hometowns to see community centers like yours become reality. We know exactly what you are aspiring to accomplish and we cherish the opportunity to bring our professional and personal experiences alongside yours to help Elk River realize this vision. JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 33 CITY OF ELK RIVER FA CONSULTANT COST Feasibility Plan Services JLG Architects is pleased to offer feasibility study services as requested in the RFP for a proposed fixed fee in the amount of $50,000. There will be no reimbursable charges for the scope of work as indicated in the RFP. Additional services as requested by the City will use the following rates. 2015 BILLING RATES Principal Architect..........................................................$225/Hour $95/Hour Senior Project Architect................................................$160/Hour $95/Hour Senior Project Manager...............................................$160/Hour $75/Hour Project Manager............................................................$120/Hour $65/Hour Project Architect.............................................................$120/Hour $55/Hour Construction Services Specialist...................................$1 10/Hour Technical Assistant.........................................................$100/Hour $35/Hour REIMBURSABLE EXPENSE CHARGES MOUNTED GATOR BOARD 3/16" Thickness $.040/Sq.inch MISCELLANEOUS Landscape Architect........................................................ $95/Hour Senior Job Captain.......................................................... $95/Hour JobCaptain...................................................................... $75/Hour Senior Project Support .................................................... $65/Hour Project Support.............................................................. $55/Hour Project Assistant............................................................... $50/Hour Student Intern................................................................... $35/Hour Milage $.575/mile Any Size Scan to File $4.40/ea. + $5.50/CD CD's $15.00/ea. Telephone At Cost Photos At Cost + 10% Postage/UPS/Fed Ex At Cost + 10% Consultant Fees @l.l (10%) Hourly Compensation @ 33% Fixed Fee/Percentage Compensation Consultant Reimbursable Expenses @ 1.1 (10%) times Consultant Cost REIMBURSABLE EXPENSE CHARGES PLOTTED PRINTING STANDARD GLOSSY 8 INSURANCE CERTIFICATES JLG Architects currently maintains the following insurance coverage: Workers Compensation Comprehensive General Liability REIMBURSABLE EXPENSE CHARGES Comprehensive Automobile Liability STANDARD PRINTING STANDARD GLOSSY MARKETING CARDSTOCK Umbrella or Excess Liability PRINT SIZE (In.) B & W 8.5 x 11 $0.20 $1.10 $0.30 $0.40 B & W 11 x 17 $0.35 $2.10 $0.60 $0.75 Professional Liability Insurance Color 8.5 x 11 $1.20 $4.20 $1.50 $1.60 Color 11 x 17 $2.40 $8.40 $3.00 $3.20 $500,000 each accident $500,000 disease policy limit $500,000 disease each employee $1,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate $2,000,000 Products -Complete Operations Aggregate $10,000 medical expense $1,000,000 combined single limit each accident $5,000,000 each occurrence $5,000,000 aggregate $2,000,000 each claim $4,000,000 annual aggregate Upon receipt of the project, JLG shall procure and maintain the minimum insurance coverage and limits of liability as desig- nated in the contract and provide certificates of insurance accordingly. 34 JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 35 CITY OF ELK RIVER SIZE (In.) B & W 18 x 24 $1.50 $5.50 B & W 22 x 34 $2.00 $8.50 B & W 24 x 36 $2.25 $10.00 B & W 30 x 42 $3.00 $14.00 B & W 34 x 44 $3.50 $16.00 B & W 36 x 48 $4.00 $19.00 Color 18 x 24 $13.50 $19.00 Color 22 x 34 $23.00 $32.00 Color 24 x 36 $27.00 $37.00 Color 30 x 42 $38.00 $54.00 Color 34 x 44 $46.00 $64.00 Color 36 x 48 $55.00 $75.00 8 INSURANCE CERTIFICATES JLG Architects currently maintains the following insurance coverage: Workers Compensation Comprehensive General Liability REIMBURSABLE EXPENSE CHARGES Comprehensive Automobile Liability STANDARD PRINTING STANDARD GLOSSY MARKETING CARDSTOCK Umbrella or Excess Liability PRINT SIZE (In.) B & W 8.5 x 11 $0.20 $1.10 $0.30 $0.40 B & W 11 x 17 $0.35 $2.10 $0.60 $0.75 Professional Liability Insurance Color 8.5 x 11 $1.20 $4.20 $1.50 $1.60 Color 11 x 17 $2.40 $8.40 $3.00 $3.20 $500,000 each accident $500,000 disease policy limit $500,000 disease each employee $1,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate $2,000,000 Products -Complete Operations Aggregate $10,000 medical expense $1,000,000 combined single limit each accident $5,000,000 each occurrence $5,000,000 aggregate $2,000,000 each claim $4,000,000 annual aggregate Upon receipt of the project, JLG shall procure and maintain the minimum insurance coverage and limits of liability as desig- nated in the contract and provide certificates of insurance accordingly. 34 JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 35 CITY OF ELK RIVER or w SlrUDIO FIVE architects