6.0. ERMUSR 12-08-2015 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E. —General Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 8, 2015 6.1a
SUBJECT:
Staff Updates—General Manager
DISCUSSION:
• The Board of Directors of the Minnesota Municipal Power Agency(MMPA) met on
November 24, 2015 in Shakopee.Minnesota.
The MMPA Board discussed the Shakopee distributed generation project and the Buffalo
solar project.
The Board also reviewed the list of applicants for small solar installations in the MMPA
member communities of Arlington, Brownton, Olivia, and Winthrop. One educational
and/or community facility in each member community applied for a Hometown Solar
grant from MMPA as part of the Agency's 2015-2016 energy education program.
The unaudited MMPA third quarter 2015 income statement and balance sheet are
attached.
• A template solar ordinance has been completed by the Minnesota Municipal Utilities
Association(MMUA) Solar-DG Task Force. Staff will work with city staff for review of
the template ordinance.
• Interview for the GIS/Mapping Technician are scheduled for December 7 and 9.
• The next MMUA board meeting is scheduled to be held during their Technical and
Operations Conference which will be held in St. Cloud on December 15-17. I will be
attending the board meeting and then staying for the conference. The brochure is
attached.
ATTACHMENT:
• MMPA Unaudited Financial Statements Q3 2015
• 2015 MMUA Technical and Operations Conference Brochure
lek PONFHFH 01
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Minnesota Municipal Power Agency
Statement of Net Position
As of September 30,2015-Unaudited
Assets
Current assets:
Cash and cash equivalents $ 20,462,569
Restricted cash and cash equivalents 28,967,120
Short-term investments 2,507,745
Accrued interest receivable 258,779
Power sales receivables 10,529,299
Other receivable 552,567
Fuel inventory 1,365,815
Plant inventory-spares 2,006,615
Prepaid expenses 787,482
Total current assets 67,437,991
Noncurrent assets:
Capital assets:
Equipment 1,189,663
Capital lease asset 29,080,531
Land 6,091,062
Electric plant 311,393,425
Rotable combustion turbine parts 9,844,205
Less accumulated depreciation (84,465,247)
Property and equipment,net 273,133,639
Construction in progress 6,574,164
Total capital assets,net 279,707,803
Investments 1,000,000
Restricted cash and cash equivalents 460,415
Restricted investments 19,952,880
Prepaid expenses 538,214
Future recoverable costs 36,049,065
Total noncurrent assets 337,708,377
Total assets 405,146,368
Deferred Outflows
Deferred outflows of resources 1,639,457
Total assets and deferred outflows of resources $ 406,785,825
Liabilities
Liabilities:
Current liabilities:
Accounts payable and accrued liabilities $ 10,098,497
Retainage payable 159,814
Accrued interest payable 6,308,327
Long-term debt due within one yeas 8,813,334
Capital lease liability due within one year 853,104
Derivative instruments-futures —
Total current liabilities 26,233,076
Long-term debt,net 266,066,967
Capital lease liability 20,131,614
Total noncurrent liabilities 286,198,581
Total liabilities 312,431,657
Deferred Inflows
Deferred inflows of resources-rate stabilization 30,450,000
Deferred inflows of resources-other 7,230,583
Total liabilities and deferred inflows of resources 350,112,240
Net Position
Net position:
Net investment in capital assets 11,029,928
Restricted for debt service 28,967,120
Unrestricted 16,676,537
Total net position 56,673,585
Total liabilities and deferred inflows of resources and net position $ 406,785,825
87
Minnesota Municipal Power Agency
Statements of Revenues, Expenses and Changes in Net Position
YTD September 30, 2015- Unaudited
Operating revenues—power sales to members $ 81,392,296
Operating revenues—power sales to non-members 308,290
Total operating revenues 81,700,586
Operating expenses:
Power acquisition expense 32,937,431
Transmission 8,711,435
Other operating expenses 17,519,171
Depreciation 8,853,235
Total operating expenses 68,021,272
Operating income(loss) 13,679,314
Nonoperating revenues(expenses):
Amortization of premium on long-term debt,net 590,490
Interest expense (10,401,387)
Investment income 1,100,706
Net change in the fair value of investments (336,805)
Total nonoperating revenues(expenses),net (9,046,996)
Change in net position before future recoverable costs 4,632,318
Future recoverable costs 3,396,672
Change in net position 8,028,990
Total net position,beginning of year 48,644,595
Total net position, September 30,2015 $ 56,673,585
88
DMDMIDJ
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Technical & Operations Conference
December 15 - 17, 2015
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This conference is designed to offer useful information to superintendents,
managers, supervisors and crew leaders about the upcoming challenges
utilities are going to face with the economy, employee retention, and
preserving the craft of the electrical industry. It is also designed to create
great leaders within the municipal utility industry.
Training Center Mission: Topromote,perform, and enhance safe work environments in our
municipal utilities, with the willingness to learn and pass on the passion of the craft.
Minnesota Municipal Utilities Association
3025 Harbor Lane North,Suite 400 Phone:763-551-1230 www.mmua.org
Plymouth,MN 55447 Fax:763-551-0459
89
15th Annual Technical & Operations Conference
GENERAL SESSIONS MANAGER TRACK(continued)
Building&Leading Successful Teams Mutual Aid (continued)
Kit Welchlin, Welchlin Communication Strategies well as other industry associations and federal agencies to
Having to work with others is a fact of life.Working well together enhance communication during preparation for and recovery
is a necessity.Working together can be a challenging and from disasters.APPA formed the Mutual Aid Working Group
complicated task. Most people are unaware that how they (MAWG)to establish a mutual aid network. MAWG developed
communicate can affect the dynamics of the team and the team's the Public Power Mutual Aid Playbook to outline the step-by-step
effort. Learn how as a new team member to build supportive plan to refer to before and during a disaster.
teams. Learn tools for individually preparing for successful team
meetings and the functional roles to play. Learn how to A Collaborative Approach to Emergency Preparedness
participate effectively on a team and build cohesiveness. Learn Graham Nelson, Veracity Asset Management Group
the phases of team development and understand the positive
role of conflict. With aging infrastructure, physical vandalism,and extreme weather
events,utilities just be prepared for emergencies and critical
Error Management;What Safety Leaders KNOW–What equipment failure.Industry collaboration and enhanced mutual aid
programs are necessary to promote local,regional and national
High-Performing Employees DO! readiness.Veracity Asset Management Group will provide a
Lisa Haen, Safety Leader Consulting, LLC presentation on how MMUA members can work collaboratively to
Error management is an essential element in creating a safe plan for,prepare for and improve the response to both localized and
workplace. Focused on how leadership principles and widespread outages, by adopting a Collaborative Approach to Mutual
Aid and Critical Spares Management.
organizational core values contribute to desired outcomes, Lisa
Haen provides insight to error management from a human MPCA Clean Power Plan—Update
performance perspective.Join us as we take a close look at what Bob Jagusch, MMUA
effective safety leaders know and what high-performing
employees do to prevent incidents in the workplace. The final Carbon Pollution Emission Guidelines for Existing
Stationary Sources,Greenhouse Gas Emissions Standards from
Safety Lessons from the North Pole New, Modified,and Reconstructed Stationary Sources,and the
John Huston, Polar Explorer Proposed Federal Plan and Model Trading Rules have been released
by the EPA.What does it all mean for Minnesota's utilities and
Drawing on stories from his unsupported expedition to the North customers?We will discuss the changes from the proposed rule and
Pole,John discusses methods that you can use to create a look at several scenarios that could play out as the Minnesota
culture of safety within your team. He describes how he manages Pollution Control Agency develops the state plan.
life-threatening situations on the ice and how he constructs safety
routines to handle extreme and unpredictable environments.
John also describes his expedition mentality, an absolute CREW LEADER/FOREMAN TRACK
commitment to safety and work quality,which he and his teams
bring to big challenges.This presentation includes stunning Using Energy Storage to Improve Reliability and the
imagery and emotional accounts of safety successes, mishaps, Effectiveness of Photo-Voltaic
and near misses. Troy Miller, S&C Electric
In this presentation,S&C Electric will cover a number of case studies
MANAGER TRACK drawn from their more than 10 years'experience in energy storage.
The case studies will focus on using storage to improve reliability and
increase the effectiveness of PV by both shifting and smoothing the
Developing&Maintaining Your Rate Structure PV output.S&C Electric installed the first grid scale energy storage
Dave Berg, Dave Berg Consulting installation in the state of Minnesota—a 1MW,6MWH Sodium Sulfur
Dave Berg will address why it is important to have an electric rate battery in Luverne.
structure that reflects the cost basis and policy goals of the Transformer&Power Cable Specifications
utility.The utility service landscape is changing due to new
technologies and customer preferences. He will talk about rate Chad Rasmussen, DGR Engineers
structure related issues such as 1)why cost of service matters; Review of important considerations when developing specifications
2)different structures and their applications; 3)how rates impact for distribution system transformers and power cable.The
distributed generation;4)policy issues impacting rate design and presentation will include discussion on life cycle costs,equipment
other pertinent items. sizing,and various product options.
APPA Mutual Aid Plan Framework—Update AMI, Going Beyond the Readings
Mike Willetts, MMUA Kirk Peterson &Bob Meyer, HD Supply
Mike will explain in detail how the Minnesota public power utilities So you've chosen an AMI system. Now what?We'll take an in-depth
fit within APPA's National Mutual Aid Program. Utilities' look at what a two-way AMI system can offer to a utility beyond just
commitment to helping each other on a national level was most getting meter readings.
evident in 2012 when Superstorm Sandy caused widespread
damage to the Northeast and Mid-Atlantic states.
The American Public Power Association(APPA)works with its (continued on next page)
utility,state association,and joint action agency members,as
90
15th Annual Technical & Operations Conference
PCB Spills&Containment Registration
Joe Steffel, Buffalo Municipal Utilities The cost to attend this conference is$440 per person.The
It's your responsibility to know. Now is good time to audit your registration fee covers tuition,materials,refreshment breaks,
admission to the reception and trade show on Tuesday and lunch on
organization's PCB management program including your compliance
with state and federal guidelines before receiving the notice of an Wednesday.
audit.This brief overview will assist in the development of an
Registration deadline is December 1,2015.All fees will increase$50
effective approach to identifying,using,and managing PCBs.
on or after December 2.Cancellations are subject to a$25 charge
per person if received by 4:30 pm on December 1. No refunds given
New Product Showcase after that date.
This session will give you a rapid-fire look at the latest in goods and
services for the utility industry.We give each participating vendor a Hotel Information
few minutes;they give us their best shot. MMUA's room block at Holiday Inn and Suites in St.Cloud,
Minnesota has standard rooms at$82.95 or suites for$99.95+tax,
single/double occupancy.Call the hotel directly at 320-253-9000 for
Reception& Trade Show reservations or call 1-800-HOLIDAY toll free.Be sure to ask for the
Be sure to join us for our product show.There is always a lot of good MMUA room block when you call.Hotel reservations must be made
information changing hands at the show.This is a great place to see no later than November 14,2015.The hotel will continue to accept
what is new to the industry and also provides an opportunity to make reservations after the cut-off date on a space availability basis at
new connections. prevailing rates.
Conference Program
Tuesday, December 15 Manager Track(cont.)
noon-1:00 Registration 3:00-3:45 A Collaborative Approach to Emergency
Preparedness
1:00-1:15 Welcome&Opening Remarks Graham Nelson, Veracity Asset Management
1:15-3:00 Building&Leading Successful Teams Group
Kit Welchlin, Welchlin Communication Strategies 3:45-4:30 MPCA Clean Power Plan
3:00-4:00 New Product Showcase Bob Jagusch,MMUA
4:30-7:00 Trade Show&Reception Crew Leader/Foreman Track
1:00-1:45 Using Energy Storage to Improve Reliability and the
Wednesday. December 16 Effectiveness of Photo-Voltaic
Troy Miller,S&C Electric
8:30-11:20 Error Management;What Safety Leaders KNOW-
What High-Performing Employees DO! 1:45-2:30 Transformer&Power Cable Specifications
Lisa Haen,Safety Leader Consulting,LLC Chad Rasmussen,DGR Engineering
11:30-noon Apprentice Lineworker Recognitions 3:00-3:45 AMI,Going Beyond the Readings
Mike Willetts,MMUA Kirk Peterson&Bob Meyer,HD Supply
Don Harbuck,Northwest Lineman College
3:45-4:30 PCB Spills&Containment
noon-1:00 Luncheon Joe Steffel,Buffalo Municipal Utilities
The afternoon will offer a choice of two tracks.
Thursday.December 17
Manager Track
8:30-9:30 Safety Lessons from the North Pole
1:00-1:45 Developing&Maintaining Your Rate Structure John Huston,Polar Explorer
Dave Berg,Dave Berg Consulting
10:00-10:30 APPA Lineworker Rodeo"We Are Public Power"
1:45-2:30 APPA Mutual Aid Plan Framework—Update Mike Willetts&Leadership Team
Mike Willetts,MMUA
10:30-noon MMUA Update
MMUA Staff
91
2015 Technical & Operations Conference 4418
Dates: December 15-17, 2015 DMIL'E
Location: Holiday Inn & Suites
75 South 37th Avenue Minnesota Municipal Utilities Association
St. Cloud, MN 56301 3025 Harbor LN N#400,Plymouth,MN 55447
Phone: 320-253-9000 Phone 763-551-1230/Fax 763-551-0459
www.mmua.org
Attendee Information
Registration Fees
Name :
On/before December 1, 2015:
Title: • Member Rate -$440 per person
Email:
Note: On December 2, registration fees
Name(2) : increase$50/person.
Title(2): Total Due$
Email (2):
Name(3): Payment
Title(3): ❑ Check Payable to MMUA
Email (3): ❑ Bill Utility/Company
Name(4) : E Purchase order
Title(4): ❑ Credit Card
Email (4): Li Visa ❑ MasterCard ❑ Discover
Utility/Co.:
Name as it Appears on Card
Address:
Cardholder's Signature
Main Contact:
Credit Card Number
Email:
Phone: Expiration Date Card Code on Back
REFUND: MMUA will issue a refund (less $25 processing fee per person)provided MMUA is notified of the cancellation by
4:30 pm on December 1, 2015. Sorry, no refunds after December 1.
PHOTOGRAPHS: By registering for this conference, I,the attendee named above, authorize Minnesota Municipal Utilities
Association (MMUA)to photograph me at this event and use such photographs in MMUA marketing pieces(both electronic and print).
I understand that I will not be paid for giving this consent.
QUESTIONS: Please contact Rita Kelly by email rkelly anmmua.orq or phone 763-746-0707.
Register online: www.mmua.orq/event/2015-tandoconf
te�`rg
Re$15 Register by mail: Minnesota Municipal Utilities Association
Ea5`1• 3025 Harbor Lane North, Suite 400
Plymouth, MN 55447 Fees
increase
Register by email: rkelly(a�mmua.org $50 on
Register by phone: 763-746-0707 Dec. 2
Register by fax: 763-551-0459
92
Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Theresa Slominski—Finance and Office Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 8, 2015 6.1b
SUBJECT:
Staff Updates—Finance and Office Manager
DISCUSSION:
We will have a visit from a regional contact at NISC, Lisa Fennell, who resides here in
Minnesota. She is bringing along the product line manager for iVUE ABS, John Weber, from
Mandan, which is a good sign of at least listening to our concerns and enhancement suggestions
for the software. They will be here Thursday, December 10th, from 10:00 to 1:00.
There weren't too many customer calls related to the new customers acquired in Area 1.
Interestingly, we did receive a number of phone calls questioning the credit that appeared on the
bills for the PCA and why it was there.
We continue to prepare for year-end audit and our preliminary site visit from our auditors
December 14th, 2015.
We brought in Joel Jamnik from Campbell Knutson to review the bid process and make sure
everyone was aware of the various components and properly educated of the process. Peter Beck
was also in attendance along with our managers, inventory, and purchasing staff.
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Mark Fuchs—Electric Superintendent
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 8, 2015 16.1 c
SUBJECT:
Staff Update
DISCUSSION:
• Had six new services.
• Continue working on collecting data with the GPS for our ArcView maps as time
permits.
• Continue rebuilding River Ranch in Otsego when time permits. The bore rig crew has
been working on installing some wire in the Connexus acquisition area.
• Finished installing a new feeder out of the Waco substation to the court house area.
• Finished installing wire for 16 new residential lots in Prestigious Woodland Hills Third
Addition.
• Continue to replace stickers and locks on the equipment in the Connexus acquisition area.
While we're doing this,we'll make any necessary changes to maps and make notes on
what needs to be fixed.
• Replaced a pole at the intersection of Twin Lakes Road and Line Avenue due to a car
hitting the pole.
• Cut in a transformer and hooked up the service for Morell Trucking in Natures Edge
Business Park.
• Installed some primary wire and transformer for a single service for Great River Energy.
• Hooked up the permanent service for GATR Volvo Truck in Natures Edge Business
Park.
• Started rebuilding Ulysses and 171st Avenue. This will bring a feeder line closer to the
businesses in Natures Edge Business Park.
• Started redoing some of the infrastructure in the West Oaks 5th 7th and 8th Additions.
This was originally platted for townhomes but the developer changed it to single family
homes.
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: ' FROM:
Elk River Municipal Utilities Commission Mike O'Neill—Technical Services Superintendent
John Dietz—Chair
Al Nadeau—Vice-Chair
Daryl Thompson- Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 8`1', 2015 6.1d
SUBJECT:
Staff Update
DISCUSSION:
• The Locating department had a total of 204 locate tickets in November; three of them being
emergency tickets, three cancellations, two meetings, 168 normal tickets and 27 updated
tickets.
• In November, the Security Systems Department had a total of 90 phone contacts, 10 systems
quoted, four system sales made, seven installs completed, 32 service calls and 10 personal
visits.
• Electric Technicians continue with the meter reading, power bill, substation checks, hanging
red-tags, meter read-outs, dealing with meter and off-peak issues, as well as delivering and
installing new meters to commercial customers. They continue to change out the three phase
meters with meters that will he read by radio ERT. Meter change outs in Area 1 and 2 are
nearly complete. We've turned our efforts to effective auditing of areas acquired from
Connexus.
• The power plant staff did the monthly engine run on November 17th. All engines ran well
with no problems.
• Preparing for winter projects and for the future acquisition of Areas 3 and 4 from Connexus.
ATTACHMENTS:
• Security Systems Weekly Update
• Security Systems Analysis
Y
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Elk River*
Municipal Utilities
13069 Orono Parkway
P.O. Box 430
Elk River, MN 55330-0430
Elk River Municipal Utilities
Security System Weekly Update
Month of October
Number of Contacts 140
Number of systems quoted 16
Number of sales made 14
Number of Installs completed 10
Number of service calls 33
Personal Visits 16
Revenue Oct-15 $ 25,329
Expense Oct-15 $ 10,051
Margin* Oct-15 $ 15,278
YTD Revenue Oct-15 $ 208,852
YTD Expense Oct-15 $ 169,122
YTD Margin* Oct-15 $ 39,730
Margin calculations exclude depreciation,payroll taxes, benefits coverage and office support
96
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Eric Volk-Water Superintendent
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 8, 2015 6.1e
SUBJECT:
Staff Update
DISCUSSION:
• Delivered three new residential water meters.
• Sealed the water meter, and took curb stop ties from four water services.
• Went on four service calls.
• Completed 25 BACTUTotal Chlorine Residual Samples
o All confirmed negative for Coliform Bacteria.
• Completed 20 routine fluoride samples and one mandatory validation sample for the
Minnesota Department of Health
o All samples met MDH standards.
• The water department worked with the streets department to repair a leak on the Elk
River Chamber of Commerce property. On the third attempt to locate the leak, an
abandoned service line was discovered to be leaking. In the end,roughly$10,000 was
saved by working together to solve the problem.
• Well#5 is finally up and running. Although it was a warranty repair, we did incur some
costs; we were required to do some controlupdates to meet the new warranty standards,
the labor for EH Renner, and any additional materials required to reinstall the pump.
• The mixer was installed for Gary Street Water Tower. The mixer will help us maintain a
higher quality of water in the tank and will also help reduce the amount of ice that builds
up, which will in turn prevent ice damage to the paint. New OSHA compliant fall
protection was installed in the tower as part of the interior reconditioning. In addition,
Jeff Smith from the fire department brought a tender to help us wash out the inside of the
tank.
ATTACHMENTS:
• November Pumping by Well
• November 2015 Accumulated Precipitation Graph
• November 2015 Daily Temperature Graph
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Tom Sagstetter-Conservation and Key Accounts
John Dietz—Chair Manager
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 8th, 2015 6.1f
SUBJECT:
Staff Update
DISCUSSION:
• The LED holiday lighting contest and promotions have been distributed and other
organizations in the community are embracing and supporting the program. Interest has
been very high and we currently have 16 registered participants. The deadline for entry is
December 0. Judging will occur December 9th through the 12th.
• There are still two organizations looking at the shovel ready data center site on
Mississippi Road. At this point both organizations are evaluating options.
• ERMU staff has created an energy efficiency kit that will be available for our electric
customers. These kits will be distributed by Tri-Cap(Community Action)that works out
of St. Cloud and provides weatherization services in Sherburne County. A second
partner that will help distribute the kits is Sherburne County Health and Human Services.
Sherburne County staff will distribute a voucher to eligible residents of Elk River and the
customers will be able to pick the kits up from our offices. This is a great program that
will get low cost energy savings tools in the hands of residents that can use some
assistance in making their homes more comfortable and affordable to heat and cool.
• Energy City is working with University of St. Thomas on possible renewable energy
projects that the City of Elk River would receive assistance on. Energy City is in the
process of evaluating the use of electric vehicles within the city and possible charging
stations at City owned facilities.
• Rebate volume has been very high recently as the fourth quarter always has the highest
volume. This is also the time of year where companies are putting together capital
budgets for the upcoming year and want rebate estimates. At this point it appears that
ERMU will be below the savings goal of 1%for 2015,but 2016 appears to be very good
based on estimates and growth in the commercial customer classes.
• Working with a large industrial customer to provide engineering and pricing information
for a redundant feed to their current facility. Met with ERMU Field Services and the
customers engineering firm to discuss route options, costs, and probability.
mur;+,1 PowENE0 8
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