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11-04-2010 SWCSR MIN Minutes of the Sherburne/Wright County Cable Commission Meeting Thursday, November 4, 2010, 1:00 p.m. • Big Lake City Hall Present: Chair Phil Kern Commissioners Merton Auger,Myles McGrath,Tina Allard,Linda Hruby, Cathy Shuman (1:15 p.m.),Luke Fischer, and Don Orrock Absent: Commissioners Nancy Carswell and Don Levens Also present: Cable Consultant Bill Bruce,Video Production Coordinator Mark Davis,Attorney Bob Vose,and Charter Communications Director Tucker Carlson 1. Call to Order Chair Kern called the meeting to order at 1:00 p.m. 2. Approval of Minutes MOVED BY COMMISSIONER ORROCK AND SECONDED BY COMMISSIONER MCGRATH TO APPROVE THE AUGUST 5,2010 MINUTES. MOTION CARRIED 8-0. 3. Treasurer's Report a. Financial Statements • Commissioner Auger presented the financial statements. MOVED BY COMMISSIONER ORROCK AND SECONDED BY COMMISSIONER MCGRATH TO APPROVE THE FINANICAL STATEMENTS AS PRESENTED. MOTION CARRIED 8-0. 4. Attorney's Report Area Wide Channel There was discussion regarding the area wide channel setup and the funds that are supposed to come from Charter Communications for exchange of this setup versus the drop setup.Mr. Carlson stated the funds have been allocated for the Commission but due to many organizational and management changes he is still waiting for the final okay from the Denver office. He also stated there were issues with the cities who have competitive cable franchise agreements. Mr.Bruce questioned which channel the Commission would get for the area wide channel and requested Channel 19. Mr. Carlson stated he would have the information by next Wednesday. Century Link Qwest Merger Mr.Vose provided an update on this merger.He noted that Century Link provides video services and that phone companies are getting into the video market. He noted regulation of these types of services have yet to be decided. • 5. Equipment Report Mr.Bruce provided an update of projects from the previous quarter as outlined in his staff report.He noted some cities are asking for an indoor movie screen that could be used in winter and during rainouts. 050610 cab Page 2 of 2 • The Commission questioned how this would affect the workload of staff. Mr. Bruce stated it shouldn't be an issue. MOVED BY COMMISSIONER ORROCK AND SECONDED BY COMMISSIONER MCGRATH TO AUTHORIZE THE PURCHASE OF AN INDOOR MOVIE SCREEN IN THE AMOUNT OF $4,189 PLUS SHIPPING AND TAX. MOTION CARRIED 8-0. Mr. Bruce noted that some cities are leaving the monitors on in their Council Chambers and cable rooms. He asked that cities make sure equipment is turned off when not in use in order for it to last longer. Mr.Bruce discussed some signal issues in Big Lake. 6. Programming Report Mr. Davis provided an update of the previous quarter as outlined in his staff report. 7. Report from Charter Communications-Tucker Carlson Mr. Carlson provided an overview of the organizational changes at Charter. He further reviewed new products and stated that Internet speeds would be increasing. 8. Commission Business a. Discuss Policy Regarding Requests to Join SWC4 Commission The subcommittee distributed a handout of draft recommendations for allowing other cities to join the SWC4. Mr.Bruce suggested some commission members visit our cities and Councils to explain the purpose of the Commission. Ms. Schuman questioned if these recommendations could be phased in or added as a policy. Mr. Vose stated another option would be to have contracts with other cities for services. Ms. Schuman expressed concern with making the contract option too favorable because member cities may wish to withdraw from the commission. Commission members generally favored a policy. Ms.Allard was unsure if she was in favor of the policy and wanted more time to review it. b. 2011 Movie in the Parks Dates This item was moved to last. Cities picked their preferred dates for 2011 movies. 9. Upcoming Meeting Dates The next commission meeting is scheduled for Thursday,February 3,2011 in Watertown. 10. Adjourn The Sherburne Wright Cable Commission meeting adjourned at 2:30 p.m. • Minutes prepared by Commission Secretary Tina Allard.