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2.A. SWCSR 05-05-2011 Minutes of the Sherburne/Wright County Cable Commission • Thursday, February 03, 2011, 1:00 p.m. Delano City Hall Present: Chair Phil Kern, Commissioners Myles McGrath,Cathy Shuman,Luke Fischer,Don Levens,Nancy Carswell,Gina Wolbeck,and Tina Allard Absent: Commissioners Mert Auger and Linda Hruby Also present: Technology Consultant Bill Bruce,Video Production Coordinator Mark Davis,and Attorney Bob Vose 1. Call to Order Chair Kern called the meeting to order at 1:00 p.m. 2. Approval of Minutes Mr.Bruce requested to replace the word"other"with the word"our"on page 2 under Section 8a. MOVED BY COMMISSIONER MCGRATH AND SECONDED BY COMMISSIONER CARSWELL TO APPROVE THE AUGUST 5,2010 MINUTES WITH THE NOTED AMENDMENT. MOTION CARRIED 8-0. • 3. Election of Officers a. Chair MOVED BY COMMISSIONER LEVENS AND SECONDED BY COMMISSION SHUMAN TO APPOINT COMMISSIONER MCGRATH AS THE CHAIR TO FEBRUARY 7,2013. MOTION CARRIED 8-0. b. Vice Chair MOVED BY COMMISSIONER CARSWELL AND SECONDED BY COMMISSIONER MCGRATH TO APPOINT COMMISSIONER SHUMAN AS THE VICE CHAIR TO FEBRUARY 7,2013. MOTION CARRIED 8-0. c. Treasurer It was noted that the joint powers agreement stated there are term limits on officer appointments but that it would be logistically difficult to transfer the treasurer duties. Attorney Vose stated that the City of Buffalo acts as the fiscal agent for the commission so it would make sense to have Commissioner Auger maintain the status of treasurer. MOVED BY COMMISSIONER ALLARD AND SECONDED BY COMMISSIONER LEVENS TO APPOINT COMMISSIONER AUGER AS THE TREASURER TO FEBRUARY 7 2013. MOTION CARRIED 8-0. • 020311 cab Page 2 of 3 • d. Secretary MOVED BY COMMISSIONER SHUMAN AND SECONDED BY COMMISSIONER LEVENS TO APPOINT COMMISSIONER ALLARD AS THE SECRETARY TO FEBRUARY 7 2013. MOTION CARRIED 8-0. 4. Treasurer's Report a. Financial Statements MOVED BY COMMISSIONER SHUMAN AND SECONDED BY COMMISSIONER MCGRATH TO APPROVE THE FINANICAL STATEMENTS AS PRESENTED. MOTION CARRIED 8-0. 5. Attorney's Report Attorney Vose stated the signed channel agreement(for the alternative satellite set up of the area wide channel)was received from Charter yesterday and is ready for commission signatures. He discussed minor cosmetic changes to the agreement. Mr. Bruce commented he would like contact information so he can perform work on the technical end. 6. Equipment Report Mr.Bruce provided an update as outlined in his report.He noted the cities could contact Mr. Davis for winter movie scheduling now that the new indoor screen is available. • 7. Programming Report Mr. Davis provided a video update of his previous quarter of work. 8. Commission Business a. Charter Communications Changes Attorney Vose stated that Tucker Carlson is no longer with Charter Communications and new contact information was sent to him from Charter. Other cities noted they received the same contact information.Attorney Vose stated it is still unclear as to who will handle Mr. Carlson's role as it relates to the commission. b. Discussion Regarding Franchise Fees Commissioner Kern stated Commissioner Auger would like the commission to discuss franchise fees and whether to return any quarters to the cities due to current economy and city budgets.He noted Mr.Auger had suggested returning one quarter and leaving other quarters open for discussion in May or August. MOVED BY COMMISSIONER LEVENS AND SECONDED BY COMMISSIONER MCGRATH TO REBATE ONE QUARTER OF FRANCHISE FEES TO EACH CITY AND TO REVIEW FURTHER 2011 REBATES AT THE NEXT COMMISSION MEETING. MOTION CARRIED 8-0. 0203IIcab Page 3 of 3 Commissioner Kern voiced concerns with continued rebates of the fees and noted • the fund balance should be watched closely.Attorney Vose shared the same concerns but noted the timing of this request works out best due to city budget processes. Commissioner Shuman stated it would be beneficial if Mr. Bruce and Mr. Davis could pre-plan their budget needs ahead of time. 9. Upcoming Meeting Dates The next commission meeting is scheduled for Thursday,May 5,2011 in Cokato. 10. Adjourn The Sherburne Wright Cable Commission meeting adjourned at 2:10 p.m. Minutes prepared by Commission Secretary Tina Allard. Secretary,Tina Allard • Chair,Myles McGrath Minutes of the Sherburne/Wright County Cable Commission Executive Committee • Wednesday, February 24, 2011, 11:15 a.m. Buffalo City Hall Present: Chair Myles McGrath,Commissioners Mert Auger and Tina Allard (11:25 a.m.) Absent: None Also present: Technology Consultant Bill Bruce,Attorney Bob Vose and Big Lake Representative Gina Wolbeck 1. Call to Order Chair McGrath called the meeting to order at 11:15 a.m. 2. Discuss Franchise Agreement Issues Regarding Windstream Attorney Vose provided an update regarding a letter that Windstream sent out to customers in Big Lake and Maple Lake.The letter indicated they would no longer offer cable service on their own but would be offering satellite package deals.The letter further stated that customers currently on Windstream's land line system could remain on it. There was discussion on the possible breaches to the franchise agreements with these cities. MOVED BY COMMISSIONER AUGER AND SECONDED BY COMMISSIONER • MCGRATH FOR THE COMMISSION ATTORNEY TO PERFORM MORE RESEARCH ON THIS ISSUE AND TO DETERMINE WHAT THE DAMAGES WOULD BE TO THE COMMISSION. MOTION CARRIED 3-0. 3. Adjourn The Executive Committee of the Sherburne Wright Cable Commission meeting adjourned at 12:01 p.m. Minutes prepared by Commission Secretary Tina Allard. Secretary,Tina Allard Chair,Myles McGrath