8.1. SR 12-21-2015
Request for Action
To
Mayor and Council
Item Number
8.1
Agenda Section
General Business
Meeting Date
December 21, 2015
Prepared by
Tim Simon, Finance Director
Item Description
2016-2020 Capital Improvement Plan
Reviewed by
Cal Portner, City Administrator
Reviewed by
Action Requested
Approve, by motion, adoption of the 2016-2020 Capital Improvement Plan (CIP).
Background/Discussion
Over the past several months, city staff and the Council have reviewed the proposed 2016-2020 CIP
leading up to its adoption. During various work sessions, we reviewed the costs, funding sources, cash
flow analysis (5-year projections), and the general purpose of the projects. The CIP is a revolving
document that is re-evaluated on an annual basis; upon each annual update some projects will be deleted,
added, or even delayed, reflecting community needs and financial ability to fund the project.
The CIP is a long-term planning tool and all purchases over $50,000 will come back to Council for
approval per our financial management policies.
A few highlights of the CIP for 2016:
Quite Zones (carried over from 2015)
Eastern area trail mobility project
Multipurpose building feasibility study (adjusted from $75,000 to $50,000)
Annual park improvements
Annual vehicle replacements
Human Resource Information System (carried over from 2015)
As we discussed on November 2, the public safety departments are going to have to replace their 800
MHz portable radios in the next couple of years, and absent of any grant funding, this will be a significant
expenditure. Staff will be proposing at the end of the year if any remaining general fund reserves exist
beyond our reserve requirements and after the quiet zones and other recommendations that funds start
being set aside for these replacements in the next few years as they are added to future CIP updates.
Financial Impact
See various funding sources identified in the 2016-2020 CIP.
Attachments
2016-2020 Capital Improvement Plan
2016 equipment listing purchases (funded out of Equipment Replacement Fund)
CAPITAL IMPROVEMENT PLAN
2016 – 2020
City Of Elk River
CAPITAL IMPROVEMENT PLAN
2016 – 2020
Enclosed is the City of Elk River’s Capital Improvement Plan (CIP) for the years 2016-
2020. The document has been prepared for the City Council and Community to
anticipate major expenditures in advance of the year they may become budget requests.
The CIP is a planning tool that forecasts the City’s capital needs over a five-year period
based on the City’s long-range plans, goals, and policies. City staff estimates the amount
of funding that is needed for projects to be completed in the next five years. Projects
listed in the first year are included in the budget and upon each annual update of the CIP
some projects will be deleted, added, or even delayed reflecting community needs and
financial ability to fund the project.
Approval of the CIP by Council does not authorize spending or initiation of a given
project nor allocate funding for any of the projects; it simply states that the Council’s
support and acknowledgement of the Capital Improvement Plan as a planning tool.
Capital improvements to streets, parks, buildings, equipment, software, and vehicles are
included in the CIP. This plan shows the estimated project costs and the anticipated
funding source. Specific information is shown on each project within this document.
The CIP does not put specific designation on the priority of the projects. This uniqueness
of the type of project generally is associated with a funding source. Cash flow estimates
are done frequently to review cash reserve levels associated with the project funds.
Capital Improvement Plan
City of Elk River, Minnesota
PROJECTS BY FUNDING SOURCE
2016 2020thru
TotalSourceProject#Priority 2016 2017 2018 2019 2020
Bond Proceeds
WW-17 4,200,0004,200,000Plant Expansion Master Plan n/a
4,200,0004,200,000Bond Proceeds Total
Capital Outlay Reserve
AD-05 25,00025,000Council Chamber Upgrades n/a
BL-14 16,00012,000 4,000Fitness room equipment n/a
CH-06 10,00010,000LED parking lot lights n/a
EL-01 45,00045,000Election Equipment n/a
FD-10 11,00011,000Thermal imager ladder #1 n/a
PD-08 34,50034,500Arbitrator Interview Room System n/a
ST-17 12,00012,000Truck mounted message board n/a
TC-01 616,000166,000 125,000 145,000 30,000 150,000Annual Technology Upgrades n/a
TC-04 75,00075,000Human Resource Information System (HRIS) Software n/a
844,500365,500 150,000 149,000 30,000 150,000Capital Outlay Reserve Total
Equipment Replacement Fund
BZ-01 55,00027,500 27,500Vehicle Replacement n/a
CH-04 50,00015,000 35,000Vehicle replacement n/a
Eng-1 25,00025,000Vehicle replacement n/a
FD-01 77,00077,000Vehicle Replacement n/a
FD-02 102,00050,000 52,000Fire Truck Replacement - Grass Rigs n/a
FD-03 500,000500,000Fire Truck Replacement - Engines n/a
FD-05 225,000225,000Fire Truck Replacement - Other n/a
FD-07 10,00010,000Fire Department-Other equipment n/a
PD-01 473,00076,000 117,000 70,000 105,000 105,000Marked Squad Replacement & Additions n/a
PD-02 224,00054,000 27,000 62,000 81,000Unmarked Squad Replacement & Additions n/a
PD-03 102,00034,000 34,000 34,000CSO Vehicle Replacement & Additions n/a
PD-04 196,62644,542 43,000 32,542 48,542 28,000Police Department - Other Equipment n/a
PD-07 190,00040,000 150,000Special Operation Truck n/a
PK-16 98,40098,4002016 Park Maintenance Equipment n/a
PK-17 177,700177,7002017 Park Maintenance Equipment n/a
PK-18 202,500202,5002018 Park Maintenance Equipment n/a
PK-19 97,80097,8002019 Park Maintenance Equipment n/a
PK-20 153,600153,6002020 Park Maintenance Equipment n/a
ST-01 298,000110,000 78,000 110,000Vehicle Replacement - pickup trucks n/a
ST-02 735,000245,000 245,000 245,000Dump Truck Replacement n/a
ST-03 345,000345,000Heavy Equipment Replacement n/a
ST-04 304,65051,550 68,000 11,550 112,000 61,550Other Equipment Replacement n/a
4,642,276435,992 870,200 1,273,592 1,192,342 870,150Equipment Replacement Fund Total
Page 12016-2020 CAPITAL IMPROVEMENT PLAN
TotalSourceProject#Priority 2016 2017 2018 2019 2020
ERMU
BL-14 16,00012,000 4,000Fitness room equipment n/a
16,00012,000 4,000ERMU Total
Federal Grants
II-32 160,000160,000Eastern Area Trail & Mobility Imp.n/a
160,000160,000Federal Grants Total
Government Buildings Reserve
AD-06 18,00018,000Administration space redesign n/a
BL-03 50,00050,000Multi-purpose community center feasibility study n/a
BL-07 237,597237,597Activity Center n/a
FS-01 80,00080,000Fire Station #1 n/a
PS-03 1,104,00019,000 40,000 520,000 500,000 25,000Public Safety Building maintenance n/a
1,489,597404,597 40,000 520,000 500,000 25,000Government Buildings Reserve Total
GRE reserve
II-34 320,00080,000 80,000 80,000 80,000Wayfinding signage n/a
PR-71 78,34078,340Rivers Edge Commons Expansion-Phase I n/a
398,340158,340 80,000 80,000 80,000GRE reserve Total
Ice Arena
IA-01 120,000120,000Ice Arena Equipment n/a
IA-02 128,500128,500Ice Arena Major Building Repair n/a
248,500248,500Ice Arena Total
Library
LB-03 24,00019,000 5,000Library Facility n/a
24,00019,000 5,000Library Total
Liquor Fund
LS-01 100,000100,000Northbound Building Maintenance n/a
QZ 850,000850,000Quiet Zones n/a
950,000850,000 100,000Liquor Fund Total
Municipal State Aid
PM-01 2,000,0001,000,000 1,000,000Pavement Management Program n/a
SC-03 1,828,996351,457 358,486 365,656 372,969 380,428Pavement Preventative Maintenance n/a
3,828,996351,457 1,358,486 365,656 1,372,969 380,428Municipal State Aid Total
Park Dedication
PR-71 259,135259,135Rivers Edge Commons Expansion-Phase I n/a
Page 22016-2020 CAPITAL IMPROVEMENT PLAN
TotalSourceProject#Priority 2016 2017 2018 2019 2020
259,135259,135Park Dedication Total
Park Improvement Fund
PIF-16 588,500588,5002016 park improvement projects n/a
PIF-17 331,000331,0002017 park improvement projects n/a
PIF-18 230,000230,0002018 park improvement projects n/a
PIF-19 270,000270,0002019 park improvement projects n/a
PIF-20 330,000330,0002020 park improvement projects n/a
1,749,500588,500 331,000 230,000 270,000 330,000Park Improvement Fund Total
Pavement Management Fund
PM-01 6,980,000100,000 3,330,000 100,000 3,350,000 100,000Pavement Management Program n/a
SC-03 471,00498,543 91,514 84,344 102,031 94,572Pavement Preventative Maintenance n/a
7,451,004198,543 3,421,514 184,344 3,452,031 194,572Pavement Management Fund Total
Sewer Fund
PR-71 13,20013,200Rivers Edge Commons Expansion-Phase I n/a
WW-06 47,00012,000 35,000Vehicle Replacement n/a
60,20025,200 35,000Sewer Fund Total
State grants
WW-17 800,000800,000Plant Expansion Master Plan n/a
800,000800,000State grants Total
Storm Sewer
PM-01 300,000150,000 150,000Pavement Management Program n/a
300,000150,000 150,000Storm Sewer Total
Storm Water
STM-1 1,410,000338,000 233,000 313,000 213,000 313,000Storm Water projects n/a
1,410,000338,000 233,000 313,000 213,000 313,000Storm Water Total
Storm water utility
PR-71 17,13517,135Rivers Edge Commons Expansion-Phase I n/a
17,13517,135Storm water utility Total
Street Improvement Reserve
II-00 415,00015,000 400,000Line Avenue cul-de-sac n/a
II-32 360,000360,000Eastern Area Trail & Mobility Imp.n/a
II-33 70,00040,000 30,000Intersection Improvements n/a
II-35 180,000100,000 80,000Boulevard Improvements n/a
PR-71 60,89060,890Rivers Edge Commons Expansion-Phase I n/a
QZ 500,000500,000Quiet Zones n/a
Page 32016-2020 CAPITAL IMPROVEMENT PLAN
TotalSourceProject#Priority 2016 2017 2018 2019 2020
SL-09 12,00012,000Signal Light Painting n/a
1,597,8901,087,890 480,000 30,000Street Improvement Reserve Total
Trunk Utility Fund
II-39 250,000250,000Proctor Ave water main n/a
II-42 300,000300,000Well #9 Filter Plant n/a
550,000300,000 250,000Trunk Utility Fund Total
30,997,07310,819,789 7,469,200 3,184,592 7,260,342 2,263,150GRAND TOTAL
Page 42016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Upgrades to the Council Chambers:
1) Replace carpet and chairs in the Council Chambers
Project #AD-05
Priority n/a
Justification
The Council Chambers is one of the most used space for the public in the city. The carpet is starting to show wear. Glue is showing thru on the
carpet on the walls.
The City has received franchise fees from the cable commission to be used for technology and Council Chamber upgrades.
Useful Life Unassigned
Project Name Council Chamber Upgrades
Category Building Maintenance
Type Maintenance
Contact City Clerk
Department Administration
Total20162017201820192020Expenditures
20,00020,000Construction/Maintenance
5,0005,000Equipment
25,000 25,000Total
Total20162017201820192020Funding Sources
25,00025,000Capital Outlay Reserve
25,000 25,000Total
Page 52016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Administration department space redesign
Project #AD-06
Priority n/a
Justification
Current furniture parts are running low and it is unlikely that building maintenance will find the needed parts for offices to match what we have
currently. The administration department has requested for several years to expand the workspace area. By ordering the same cubicles as the
finance department, building maintenance will be able to take the old cubicles and maintain a supply for other department modifications.
Useful Life Unassigned
Project Name Administration space redesign
Category Office Equipment
Type Maintenance
Contact City Clerk
Department Administration
Total20162017201820192020Expenditures
18,00018,000Equipment
18,000 18,000Total
Total20162017201820192020Funding Sources
18,00018,000Government Buildings Reserve
18,000 18,000Total
Page 62016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Replacement vehicles for building inspectors/code enforcement/environmental division based on 10 year useful life, mileage and general condition.
2016 - 2004 Ford Explorer
2017 - 2005 Ford Explorer
Project #BZ-01
Priority n/a
Justification
The building safety department is looking at replacing the vehicle with a hybrid/smaller SUV type replacement.
Useful Life 10 years
Project Name Vehicle Replacement
Category Vehicles
Type Vehicle
Contact Building Offical
Department Building & Safety
Total20162017201820192020Expenditures
55,00027,500 27,500Vehicles
27,500 27,500 55,000Total
Total20162017201820192020Funding Sources
55,00027,500 27,500Equipment Replacement Fund
27,500 27,500 55,000Total
Page 72016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2017 Replace John Deere Gator
2019 Replace 2001 F250 pickup truck
Project #CH-04
Priority n/a
Justification
The Gator is used for many building maintenance activities in the winter and summer months. Pickups are regularly used for building
maintenance activities all year round.
Useful Life Unassigned
Project Name Vehicle replacement
Category Vehicles
Type Vehicle
Contact Building Maintenance Supv.
Department City Hall Maintenance
Total20162017201820192020Expenditures
50,00015,000 35,000Vehicles
15,000 35,000 50,000Total
Total20162017201820192020Funding Sources
50,00015,000 35,000Equipment Replacement Fund
15,000 35,000 50,000Total
Page 82016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
LED parking lot lights and exterior building light fixtures
Project #CH-06
Priority n/a
Justification
Replace old non-efficient metal halide fixtures that are failing with LED. This will reduce energy costs and maintenance time not having to
change bulbs.
Useful Life Unassigned
Project Name LED parking lot lights
Category Maintenance projects
Type Equipment
Contact Building Maintenance Supv.
Department City Hall Maintenance
Total20162017201820192020Expenditures
10,00010,000Equipment
10,000 10,000Total
Total20162017201820192020Funding Sources
10,00010,000Capital Outlay Reserve
10,000 10,000Total
Page 92016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
New elections equipment
Project #EL-01
Priority n/a
Justification
Sherburne County is going out for an RFP to replace the county-wide elections equipment. They are paying a large share of the cost. The current
equipment is showing its wear with increasing equipment failures. Newer equipment will provide faster results.
Useful Life Unassigned
Project Name Election Equipment
Category Equipment
Type Equipment
Contact City Clerk
Department Elections
Total20162017201820192020Expenditures
45,00045,000Equipment
45,000 45,000Total
Total20162017201820192020Funding Sources
45,00045,000Capital Outlay Reserve
45,000 45,000Total
Page 102016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Replace 2008 Dodge Nitro
Project #Eng-1
Priority n/a
Justification
Annual replacement of engineering equipment based on usage, age, and reliability.
Useful Life Unassigned
Project Name Vehicle replacement
Category Vehicles
Type Vehicle
Contact Engineer
Department Engineering
Total20162017201820192020Expenditures
25,00025,000Vehicles
25,000 25,000Total
Total20162017201820192020Funding Sources
25,00025,000Equipment Replacement Fund
25,000 25,000Total
Page 112016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Annual pond cleaning, stormwater repairs, BMP inventory.
Storm Water infrastructure projects combined with street projects are included on the pavement management CIP sheet.
Project #STM-1
Priority n/a
Justification
These annual projects include the testing, removal, and disposal of sediment deposits from our stormwater ponds. This is needed to assure these
devices are functioning as designed and achieving the water quality standards of our NPDES permit.
The smaller stormwater repairs include minor pipe upsizing, culvert replacement, manhole and catch basin repairs and fixing of washout areas.
Useful Life Unassigned
Project Name Storm Water projects
Category Maintenance projects
Type Maintenance
Contact Engineer
Department Engineering
Total20162017201820192020Expenditures
1,410,000338,000 233,000 313,000 213,000 313,000Construction/Maintenance
338,000 233,000 313,000 213,000 313,000 1,410,000Total
Total20162017201820192020Funding Sources
1,410,000338,000 233,000 313,000 213,000 313,000Storm Water
338,000 233,000 313,000 213,000 313,000 1,410,000Total
Page 122016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Replace fire vehicles as follows:
2017 - Duty Officer/command vehicle (2005 Ford Expedition)
2017 - Inspector 2 (2006 Ford Explorer)
Project #FD-01
Priority n/a
Justification
Fire Prevention Truck originally received on a FEMA grant to be used with the FEMA trailer. Replacement truck will be more of a multi-purpose
vehicle.
Duty Officer vehicle is the primary response vehicle and first on the scene to assess the additional vehicles to follow. This vehicle will be 12
years old in 2017.
Useful Life Unassigned
Project Name Vehicle Replacement
Category Vehicles
Type Vehicle
Contact Fire Chief
Department Fire
Total20162017201820192020Expenditures
77,00077,000Vehicles
77,000 77,000Total
Total20162017201820192020Funding Sources
77,00077,000Equipment Replacement Fund
77,000 77,000Total
Page 132016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Grass Rig replacements as follows:
2018 - Grass Rig 2 (1988 Ford F350)
2020 - Grass Rig 4 (2006 Ford F350)
Project #FD-02
Priority n/a
Justification
The grass rigs are 4X4 1-ton vehicles that are used during emergency response for various responses besides grass fires. The emergency response
and safety become a factor during the expected life of the vehicles.
Useful Life 15 years
Project Name Fire Truck Replacement - Grass Rigs
Category Vehicles
Type Equipment
Contact Fire Chief
Department Fire
Total20162017201820192020Expenditures
102,00050,000 52,000Vehicles
50,000 52,000 102,000Total
Total20162017201820192020Funding Sources
102,00050,000 52,000Equipment Replacement Fund
50,000 52,000 102,000Total
Page 142016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Fire Engine replacements as follows:
2018 -1997 Engine 1
Project #FD-03
Priority n/a
Justification
Primary front-line response unit out of Station #1
Useful Life 20 years
Project Name Fire Truck Replacement - Engines
Category Vehicles
Type Vehicle
Contact Fire Chief
Department Fire
Total20162017201820192020Expenditures
500,000500,000Vehicles
500,000 500,000Total
Total20162017201820192020Funding Sources
500,000500,000Equipment Replacement Fund
500,000 500,000Total
Page 152016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Other Fire Truck replacement as follows:
2019 - Replace 1999 Ford LT9500 Sterling (Tanker 2)
Project #FD-05
Priority n/a
Justification
With 66 square mile coverage area, much of which is non-hydrated areas this tanker 2 is our largest at 3,000 gallons. Water is critical for tactical
mission success and rural fires usually require multiple tenders running water to the fire scene. We have a tender in each station, tanker 2 is
currently located at Station 1 on Jackson.
Useful Life Unassigned
Project Name Fire Truck Replacement - Other
Category Vehicles
Type Vehicle
Contact Fire Chief
Department Fire
Total20162017201820192020Expenditures
225,000225,000Vehicles
225,000 225,000Total
Total20162017201820192020Funding Sources
225,000225,000Equipment Replacement Fund
225,000 225,000Total
Page 162016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Mobile Data Computers are for the replacement of older obsolete units that are currently in fire vehicles.
Project #FD-07
Priority n/a
Justification
The computers allow for direct communications with Sherburne County Sheriff's Dispatch. They give the department mapping, hazards or alerts
on file, etc. while enroute or on scenes. Without the updates of computers, some software or programs will not function properly.
Useful Life Unassigned
Project Name Fire Department-Other equipment
Category Equipment
Type Equipment
Contact Fire Chief
Department Fire
Total20162017201820192020Expenditures
10,00010,000Equipment
10,000 10,000Total
Total20162017201820192020Funding Sources
10,00010,000Equipment Replacement Fund
10,000 10,000Total
Page 172016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Thermal imager ladder #1
Project #FD-10
Priority n/a
Justification
To increase capability of crews responding in Ladder 1 after refurbishment in 2015. Safety of firefighters entering IDLH atmosphere with zero
visibility.
Useful Life Unassigned
Project Name Thermal imager ladder #1
Category Equipment
Type Equipment
Contact Fire Chief
Department Fire
Total20162017201820192020Expenditures
11,00011,000Equipment
11,000 11,000Total
Total20162017201820192020Funding Sources
11,00011,000Capital Outlay Reserve
11,000 11,000Total
Page 182016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 - Master planning study on fire facilities and replacement of the backup generator.
Project #FS-01
Priority n/a
Justification
Fire Station #1 was constructed in 1972 and based on age and condition requires repair and replacement costs.
The purpose of the study is to lay the foundation for fire station facilities, specifically fire station #1 which was built in 1972. The study will
provide short and long range planning options to explore facility construction options for existing and possibly future fire station locations.
The generator is an old federal surplus that is in need of replacement. It does not have an automatic transfer switch requiring the firefighters or
staff to manually convert the station over to generator by hand. Parts are becoming obsolete to make repairs.
Useful Life 25 years
Project Name Fire Station #1
Category Building Maintenance
Type Maintenance
Contact Fire Chief
Department Fire Stations
Total20162017201820192020Expenditures
40,00040,000Planning/Design
40,00040,000Equipment
80,000 80,000Total
Total20162017201820192020Funding Sources
80,00080,000Government Buildings Reserve
80,000 80,000Total
Page 192016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 - 1999 Electric Ice Resurfacer
Project #IA-01
Priority n/a
Justification
The existing electric machine was purchased in 1999 and will have over 5,000 hours of use on it. By establishing an ice resurfacer replacement
plan the Arena will operate smoothly without unexpected problems arising.
Useful Life 10 years
Project Name Ice Arena Equipment
Category Equipment
Type Equipment
Contact Park & Rec. Director
Department Ice Arena
Total20162017201820192020Expenditures
120,000120,000Equipment
120,000 120,000Total
Total20162017201820192020Funding Sources
120,000120,000Ice Arena
120,000 120,000Total
Page 202016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 projects include:
expanding locker room #5
heating venting system for barn locker rooms
Freon detector for the barn ice plant room
exhaust system for make-up for charging Zamboni
replace infrared heating in barn
Community center feasibility study in 2016 will prioritize major capital outlay projects for the future years. CIP will be updated accordingly.
Project #IA-02
Priority n/a
Justification
The Barn's roof was installed in the early 70's and is well past its life expectancy. The arena is starting to experience several leaks on the south
end in addition the cooling system refrigerant will be obsolete in a few years.
Many of these projects will be prioritized based on 2016 feasibility study.
Useful Life 20 years
Project Name Ice Arena Major Building Repair
Category Building Maintenance
Type Building
Contact Ice Arena Manager
Department Ice Arena
Total20162017201820192020Expenditures
128,500128,500Building Maintenance
128,500 128,500Total
Total20162017201820192020Funding Sources
128,500128,500Ice Arena
128,500 128,500Total
Page 212016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Study and implement improvements to cul-de-sac Line Avenue north of Main St.
Project #II-00
Priority n/a
Justification
This proposed enhancement project is being considered to improve traffic flow and safety of the transportation system in the area.
Useful Life 25 years
Project Name Line Avenue cul-de-sac
Category Street Construction
Type Infrastructure
Contact Engineer
Department Infrastructure Improvements
Total20162017201820192020Expenditures
400,000400,000Construction/Maintenance
15,00015,000Preliminary Design
15,000 400,000 415,000Total
Total20162017201820192020Funding Sources
415,00015,000 400,000Street Improvement Reserve
15,000 400,000 415,000Total
Page 222016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Construct the missing pieces of trail along the east side of Twin Lakes Road from the Northstar commuter rail station to Trott Brook Parkway.
Also provide ADA compliant sidewalks and pedestrian ramps along Line Avenue from Main Street to 3rd Street.
Project #II-32
Priority n/a
Justification
This trail/sidewalk project will provide safe connectivity of our existing off street trail and sidewalk systems in the area.
Useful Life 15 years
Project Name Eastern Area Trail & Mobility Imp.
Category Trail Improvements
Type Infrastructure
Contact Engineer
Department Infrastructure Improvements
Total20162017201820192020Expenditures
520,000520,000Construction/Maintenance
520,000 520,000Total
Total20162017201820192020Funding Sources
160,000160,000Federal Grants
360,000360,000Street Improvement Reserve
520,000 520,000Total
Page 232016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Improve major intersection with landscaping
Project #II-33
Priority n/a
Justification
Beautification of School/169, Jackson/169, Proctor/10, Main/10, and 171st/10 intersections
Useful Life 15 years
Project Name Intersection Improvements
Category Landscaping/Boulevards
Type Improvement
Contact Planning Manager
Department Infrastructure Improvements
Total20162017201820192020Expenditures
70,00040,000 30,000Construction/Maintenance
40,000 30,000 70,000Total
Total20162017201820192020Funding Sources
70,00040,000 30,000Street Improvement Reserve
40,000 30,000 70,000Total
Page 242016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Install gateway identification signage at major city entrances. Locations include east and west side of Highway 10 and south and north sides of
Highway 169 at city boundaries (4 major city entrances)
Project #II-34
Priority n/a
Justification
Enhance overall brand of the community, ease navigation, reinforce key destinations, and promote economic development. Define a sense of place
and meet Council's goal of Community Development and Beautification in the Visioning Plan.
Useful Life 25 years
Project Name Wayfinding signage
Category Landscaping/Boulevards
Type Improvement
Contact City Clerk
Department Infrastructure Improvements
Total20162017201820192020Expenditures
320,00080,000 80,000 80,000 80,000Construction/Maintenance
80,000 80,000 80,000 80,000 320,000Total
Total20162017201820192020Funding Sources
320,00080,000 80,000 80,000 80,000GRE reserve
80,000 80,000 80,000 80,000 320,000Total
Page 252016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
To achieve beautification goal for boulevard improvements
Project #II-35
Priority n/a
Justification
Several improvements to existing boulevards are planned:
Twin Lakes Road (north of 171st)
193rd (west of County Road 13, east of Xavier)
Useful Life 15 years
Project Name Boulevard Improvements
Category Landscaping/Boulevards
Type Improvement
Contact Planning Manager
Department Infrastructure Improvements
Total20162017201820192020Expenditures
180,000100,000 80,000Construction/Maintenance
100,000 80,000 180,000Total
Total20162017201820192020Funding Sources
180,000100,000 80,000Street Improvement Reserve
100,000 80,000 180,000Total
Page 262016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Add new water main connecting Highland Road to Proctor Ave near the public works building.
Project #II-39
Priority n/a
Justification
Increase system capacity to the north.
Useful Life 20 years
Project Name Proctor Ave water main
Category Street & Utility Construction
Type Infrastructure
Contact Engineer
Department Infrastructure Improvements
Total20162017201820192020Expenditures
250,000250,000Construction/Maintenance
250,000 250,000Total
Total20162017201820192020Funding Sources
250,000250,000Trunk Utility Fund
250,000 250,000Total
Page 272016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
ERMU well #9 filter project.
Project #II-42
Priority n/a
Justification
This project is the third and final phase of a multi-year water capacity improvement plan to provide added capacity to serve growth in Natures
Edge Business Center and the eastern areas of the urban services district.
Useful Life 20 years
Project Name Well #9 Filter Plant
Category Street & Utility Construction
Type Infrastructure
Contact Engineer
Department Infrastructure Improvements
Total20162017201820192020Expenditures
300,000300,000Construction/Maintenance
300,000 300,000Total
Total20162017201820192020Funding Sources
300,000300,000Trunk Utility Fund
300,000 300,000Total
Page 282016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Replace, overlay or rehabilitate aged and deteriorated streets, storm drainage, and adjacent walks. Projects will be completed every other year.
Project #PM-01
Priority n/a
Justification
Individual street pavement conditions will dictate what pavement management technique will be utilized to extend the life of that specific street
segment. These techniques may range from a full reconstruction of the surface and aggregate base to simply overlaying the existing pavement. As
they are implemented, the prescribed techniques will continually be gauged to assure their performance is proper in extending the life of our
pavements.
Useful Life 25 years
Project Name Pavement Management Program
Category Street & Utility Construction
Type Improvement
Contact Engineer
Department Infrastructure Improvements
Total20162017201820192020Expenditures
8,980,0004,480,000 4,500,000Construction/Maintenance
300,000100,000 100,000 100,000Preliminary Design
100,000 4,480,000 100,000 4,500,000 100,000 9,280,000Total
Total20162017201820192020Funding Sources
2,000,0001,000,000 1,000,000Municipal State Aid
6,980,000100,000 3,330,000 100,000 3,350,000 100,000Pavement Management Fund
300,000150,000 150,000Storm Sewer
100,000 4,480,000 100,000 4,500,000 100,000 9,280,000Total
Page 292016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Establish a quiet zone at all street crossings along the BNSF rail line.
Project #QZ
Priority n/a
Justification
This project will involve the installation of supplemental safety measures and wayside horns to qualify the entire rail corridor through Elk River as
a quiet zone.
Useful Life 25 years
Project Name Quiet Zones
Category Street Construction
Type Infrastructure
Contact Engineer
Department Infrastructure Improvements
Total20162017201820192020Expenditures
1,350,0001,350,000Construction/Maintenance
1,350,000 1,350,000Total
Total20162017201820192020Funding Sources
850,000850,000Liquor Fund
500,000500,000Street Improvement Reserve
1,350,000 1,350,000Total
Page 302016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Preventative maintenance on our streets includes sealcoating, crackfilling and small overlay projects.
Project #SC-03
Priority n/a
Justification
It is important to complete annual preventative maintenance on our pavements to extend their service life. This investment is completed on
segments between larger comprehensive reconditioning or reconstruction.
Useful Life 7 years
Project Name Pavement Preventative Maintenance
Category Street Maintenance
Type Maintenance
Contact Street Supt.
Department Infrastructure Improvements
Total20162017201820192020Expenditures
2,300,000450,000 450,000 450,000 475,000 475,000Construction/Maintenance
450,000 450,000 450,000 475,000 475,000 2,300,000Total
Total20162017201820192020Funding Sources
1,828,996351,457 358,486 365,656 372,969 380,428Municipal State Aid
471,00498,543 91,514 84,344 102,031 94,572Pavement Management Fund
450,000 450,000 450,000 475,000 475,000 2,300,000Total
Page 312016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Paint signal systems at School/Jackson Avenue and School/Lions Park Drive
Project #SL-09
Priority n/a
Justification
According to MNDOT/City signal agreements it is the responsibility of the City to repaint signal systems as needed to preserve our assets. The last
2 systems will be scheduled for painting in 2016 or as their condition requires.
Useful Life 20 years
Project Name Signal Light Painting
Category Street Maintenance
Type Improvement
Contact Engineer
Department Infrastructure Improvements
Total20162017201820192020Expenditures
12,00012,000Construction/Maintenance
12,000 12,000Total
Total20162017201820192020Funding Sources
12,00012,000Street Improvement Reserve
12,000 12,000Total
Page 322016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Improvements to the Library Building and grounds:
2016 - Permanent curbs in parking lot and LED light replacements in parking lot.
2017 - Parking Ballard's improvement.
Project #LB-03
Priority n/a
Justification
Beautification and maintenance of the library grounds and building.
Useful Life Unassigned
Project Name Library Facility
Category Building Maintenance
Type Improvement
Contact Park & Rec. Director
Department Library
Total20162017201820192020Expenditures
24,00019,000 5,000Parking Lot
19,000 5,000 24,000Total
Total20162017201820192020Funding Sources
24,00019,000 5,000Library
19,000 5,000 24,000Total
Page 332016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Roof replacement at Northbound Liquor Store
Project #LS-01
Priority n/a
Justification
The original roof from 1997 is starting to experience several leaks a year. We continue to perform minor roof patches, but frequency seems to be
increasing.
Useful Life 20 years
Project Name Northbound Building Maintenance
Category Building Maintenance
Type Maintenance
Contact Liquor Store Manager
Department Liquor Fund
Total20162017201820192020Expenditures
100,000100,000Building Maintenance
100,000 100,000Total
Total20162017201820192020Funding Sources
100,000100,000Liquor Fund
100,000 100,000Total
Page 342016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Phase I expansion of Rivers Edge Commons Park.
Project #PR-71
Priority n/a
Justification
In 2015, a final concept plan was developed for the ultimate improvements to the Rivers Edge Commons Park. This park is home to the
Riverfront concert series and draws thousands of people to the destination. In addition to concerts, weddings and events are held throughout the
year.
Seating has become limited with the growth of the demand for the park, Phase I will include adding additional seating and replacing a retaining
wall on the city owned public parking lot.
Useful Life Unassigned
Project Name Rivers Edge Commons Expansion-Phase I
Category Park Improvements
Type Improvement
Contact Park & Rec. Director
Department Park Development & Improve
Total20162017201820192020Expenditures
46,70046,700Planning/Design
382,000382,000Construction/Maintenance
428,700 428,700Total
Total20162017201820192020Funding Sources
78,34078,340GRE reserve
259,135259,135Park Dedication
13,20013,200Sewer Fund
17,13517,135Storm water utility
60,89060,890Street Improvement Reserve
428,700 428,700Total
Page 352016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 projects include:
trail repairs and replacement ($220,000)
park property lines ($3,000)
Orono Park improvements ($20,000)
upgrade irrigation to smart systems ($10,000)
athletic field improvements ($100,000)
athletic field improvements dugouts ($80,000)
Skate park design ($17,500)
Hillside improvements ($30,000)
Houlton restoration management plan ($10,000)
Rivers Edge Commons Park improvements ($20,000)
Woodland Trails master plan/forest mgmt. ($23,000)
Wayfinding signage ($25,000)
Playground hoop replacement ($9,000)
Trott Brook Tennis Court resurfacing ($14,000)
Project #PIF-16
Priority n/a
Justification
Annual maintenance/repairs of our park system.
Useful Life Unassigned
Project Name 2016 park improvement projects
Category Park Improvements
Type Maintenance
Contact Park & Rec. Director
Department Park Improvement Fund
Total20162017201820192020Expenditures
588,500588,500Park Improvements
588,500 588,500Total
Total20162017201820192020Funding Sources
588,500588,500Park Improvement Fund
588,500 588,500Total
Page 362016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2017 projects include:
trail repairs and replacement ($133,000)
Bailey Point kiosk ($20,000)
park property lines ($3,000)
Hillside Park improvements ($20,000)
Houtlon restoration (FRM match) ($10,000)
athletic field amenities ($35,000)
Lions Park playground replacement ($110,000)
Project #PIF-17
Priority n/a
Justification
Annual maintenance/repairs of our park system.
Useful Life Unassigned
Project Name 2017 park improvement projects
Category Park Improvements
Type Maintenance
Contact Park & Rec. Director
Department Park Improvement Fund
Total20162017201820192020Expenditures
331,000331,000Park Improvements
331,000 331,000Total
Total20162017201820192020Funding Sources
331,000331,000Park Improvement Fund
331,000 331,000Total
Page 372016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2018 projects include:
trail repairs and replacement ($110,000)
Deerfield improvements ($60,000)
Woodland Trails Park ($60,000)
Project #PIF-18
Priority n/a
Justification
Annual maintenance/repairs of our park system.
Useful Life Unassigned
Project Name 2018 park improvement projects
Category Park Improvements
Type Maintenance
Contact Park & Rec. Director
Department Park Improvement Fund
Total20162017201820192020Expenditures
230,000230,000Park Improvements
230,000 230,000Total
Total20162017201820192020Funding Sources
230,000230,000Park Improvement Fund
230,000 230,000Total
Page 382016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2019 projects include:
Trail repairs & connections ($270,000)
Project #PIF-19
Priority n/a
Justification
Annual maintenance/repairs of our park system.
Useful Life Unassigned
Project Name 2019 park improvement projects
Category Park Improvements
Type Maintenance
Contact Park & Rec. Director
Department Park Improvement Fund
Total20162017201820192020Expenditures
270,000270,000Park Improvements
270,000 270,000Total
Total20162017201820192020Funding Sources
270,000270,000Park Improvement Fund
270,000 270,000Total
Page 392016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2020 projects include:
Trott Brook Park playgound ($150,000)
Woodland Trails Park ($180,000)
Project #PIF-20
Priority n/a
Justification
Annual maintenance/repairs of our park system.
Useful Life Unassigned
Project Name 2020 park improvement projects
Category Park Improvements
Type Maintenance
Contact Park & Rec. Director
Department Park Improvement Fund
Total20162017201820192020Expenditures
330,000330,000Park Improvements
330,000 330,000Total
Total20162017201820192020Funding Sources
330,000330,000Park Improvement Fund
330,000 330,000Total
Page 402016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2002 Dodge Ram 2500 $32,500
2005 Chevy $32,500
2010 JD 3720 Tractor $21,800
2002 Skidoo Skandic Snowmobile $11,600
Project #PK-16
Priority n/a
Justification
Annual replacement of parks equipment based on usage, age, and reliability.
Useful Life Unassigned
Project Name 2016 Park Maintenance Equipment
Category Equipment
Type Equipment
Contact Park & Rec. Director
Department Park Maintenance
Total20162017201820192020Expenditures
98,40098,400Vehicles
98,400 98,400Total
Total20162017201820192020Funding Sources
98,40098,400Equipment Replacement Fund
98,400 98,400Total
Page 412016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
1990 F350 $21,000
2005 Chevy Silverado $30,500
Trail Maint./Grooming equipment $6,000
2011 Toro Groundsmaster 16ft mower $91,600
2006 Mower trailer $10,500
Tractor attachments $14,200
Skid steer attachments $3,900
Project #PK-17
Priority n/a
Justification
Annual replacement of parks equipment based on usage, age, and reliability.
Useful Life Unassigned
Project Name 2017 Park Maintenance Equipment
Category Equipment
Type Equipment
Contact Park & Rec. Director
Department Park Maintenance
Total20162017201820192020Expenditures
177,700177,700Equipment
177,700 177,700Total
Total20162017201820192020Funding Sources
177,700177,700Equipment Replacement Fund
177,700 177,700Total
Page 422016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Replace 2007 GMC 1-ton $55,500
Replace 2008 Kubota RTV 1100 $35,900
Replace 2011 Toro Groundsmater wide area mower $72,100
Tractor attachments $21,500
Skid steer attachments $3,000
Replace trailer $8,500
Replace trail maint./grooming equipment $6,000
Project #PK-18
Priority n/a
Justification
Annual replacement of parks equipment based on usage, age, and reliability.
Useful Life Unassigned
Project Name 2018 Park Maintenance Equipment
Category Equipment
Type Equipment
Contact Park & Rec. Director
Department Park Maintenance
Total20162017201820192020Expenditures
202,500202,500Equipment
202,500 202,500Total
Total20162017201820192020Funding Sources
202,500202,500Equipment Replacement Fund
202,500 202,500Total
Page 432016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Replace tractor attachments $11,000
2003 ATV replacement $6,000
Replace 2008 Ford F250
Replace 2011 Ford F550
Project #PK-19
Priority n/a
Justification
Annual replacement of parks equipment based on usage, age, and reliability.
Useful Life Unassigned
Project Name 2019 Park Maintenance Equipment
Category Equipment
Type Equipment
Contact Park & Rec. Director
Department Park Maintenance
Total20162017201820192020Expenditures
97,80097,800Equipment
97,800 97,800Total
Total20162017201820192020Funding Sources
97,80097,800Equipment Replacement Fund
97,800 97,800Total
Page 442016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2009 Chevy Silverado 3/4 t - $61,400
Tractor attachments - $15,000
2010 John Deere Tractor replacement - $70,000
Skid steer attachments - $7,200
Project #PK-20
Priority n/a
Justification
Annual replacement of parks equipment based on usage, age, and reliability.
Useful Life Unassigned
Project Name 2020 Park Maintenance Equipment
Category Equipment
Type Equipment
Contact Park & Rec. Director
Department Park Maintenance
Total20162017201820192020Expenditures
153,600153,600Equipment
153,600 153,600Total
Total20162017201820192020Funding Sources
153,600153,600Equipment Replacement Fund
153,600 153,600Total
Page 452016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Routine replacement of vehicles at or near 100,000 miles. Includes all equipment and setup.
2016 - 2 replacement
2017 - 3 replacement
2018 - 2 replacement
2019 - 3 replacement
2020 - 3 replacement
Project #PD-01
Priority n/a
Justification
Annual replacement (3-4 years) of vehicles with over 100,000 miles or high miles and excessive maint. cost.
Useful Life 4 years
Project Name Marked Squad Replacement & Additions
Category Vehicles
Type Vehicle
Contact Police Chief
Department Police
Total20162017201820192020Expenditures
473,00076,000 117,000 70,000 105,000 105,000Vehicles
76,000 117,000 70,000 105,000 105,000 473,000Total
Total20162017201820192020Funding Sources
473,00076,000 117,000 70,000 105,000 105,000Equipment Replacement Fund
76,000 117,000 70,000 105,000 105,000 473,000Total
Page 462016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 - 2 replacement
2017 - None
2018 - 1 replacement
2019 - 2 replacement
2020 - 3 replacement
Project #PD-02
Priority n/a
Justification
Annual replacement of high mileage unmarked vehicles. (100,000 plus or over 7-years old)
Useful Life 7 years
Project Name Unmarked Squad Replacement & Additions
Category Vehicles
Type Vehicle
Contact Police Chief
Department Police
Total20162017201820192020Expenditures
224,00054,000 27,000 62,000 81,000Vehicles
54,000 27,000 62,000 81,000 224,000Total
Total20162017201820192020Funding Sources
224,00054,000 27,000 62,000 81,000Equipment Replacement Fund
54,000 27,000 62,000 81,000 224,000Total
Page 472016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
CSO vehicle replacement and additions as follows:
2016 - 1 replacement
2019 - 1 replacement
2020 - 1 replacement
Project #PD-03
Priority n/a
Justification
Annual replacement of vehicles with over 100,000 miles or over 6-years old.
Useful Life 6 years
Project Name CSO Vehicle Replacement & Additions
Category Vehicles
Type Vehicle
Contact Police Chief
Department Police
Total20162017201820192020Expenditures
102,00034,000 34,000 34,000Vehicles
34,000 34,000 34,000 102,000Total
Total20162017201820192020Funding Sources
102,00034,000 34,000 34,000Equipment Replacement Fund
34,000 34,000 34,000 102,000Total
Page 482016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 - 3 Mobile Computer replacement and radar/camera replacement (3 units)
2017 - 2 Mobile Computer replacement and radar/camera replacement (2 units)
2018 - 2 Mobile Computer replacement and radar/camera replacement (2 units)
2019 - 3 Mobile Computer replacement and radar/cmaera replacment (2 units)
2020 - 3 Mobile Computer replacement
Project #PD-04
Priority n/a
Justification
Annual replacement of computers that are over 5-7 years old. Squad video camera and radars replacement is based on useful life of the equipment
in a replacement rotation.
Useful Life Unassigned
Project Name Police Department - Other Equipment
Category Equipment
Type Equipment
Contact Police Chief
Department Police
Total20162017201820192020Expenditures
196,62644,542 43,000 32,542 48,542 28,000Equipment
44,542 43,000 32,542 48,542 28,000 196,626Total
Total20162017201820192020Funding Sources
196,62644,542 43,000 32,542 48,542 28,000Equipment Replacement Fund
44,542 43,000 32,542 48,542 28,000 196,626Total
Page 492016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 SWAT van to compliment the 1993 International truck transferred from the Fire Department in 2011.
The department will evaluate the replacement of the 1993 international truck in 2019.
Project #PD-07
Priority n/a
Justification
The Special Operations van will be a multi-purpose vehicle used in the following circumstances:
SWAT team and Crisis Negotiators for personnel and equipment transport during critical incidents.
Mobile Command Post (police station on wheels) during Critical Incidents (see above), major incidents (storms, large fire scenes, major crashes
etc.), and major community events (4th of July, etc).
Major Crime Scene response- It is equipped with investigative supplies and equipment enabling detectives to operate more effectively at scenes
they will be at for an extended period of time.
Useful Life 20 years
Project Name Special Operation Truck
Category Equipment
Type Equipment
Contact Police Chief
Department Police
Total20162017201820192020Expenditures
190,00040,000 150,000Vehicles
40,000 150,000 190,000Total
Total20162017201820192020Funding Sources
190,00040,000 150,000Equipment Replacement Fund
40,000 150,000 190,000Total
Page 502016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Panasonic arbitrator interview room system
Project #PD-08
Priority n/a
Justification
Install new cameras and software system for the four interview rooms. The current system is experiencing some issues and the new panasonic
system will match the ones used in the squad cars.
Useful Life Unassigned
Project Name Arbitrator Interview Room System
Category Technology/Communiciations
Type Equipment
Contact Police Chief
Department Police
Total20162017201820192020Expenditures
34,50034,500Software/Hardware
34,500 34,500Total
Total20162017201820192020Funding Sources
34,50034,500Capital Outlay Reserve
34,500 34,500Total
Page 512016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Multi-purpose community center feasibility study
Project #BL-03
Priority n/a
Justification
Several facilities including Ice Arena, Activity Center, Lion's park are in need of some significant renovations/repairs in the near future. The study
will determine the appropriate future use of those facilties and the possiblity of creating one multi-purpose building.
Useful Life Unassigned
Project Name Multi-purpose community center feasibility study
Category Buildings
Type Study
Contact Park & Rec. Director
Department Public Buildings
Total20162017201820192020Expenditures
50,00050,000Planning/Design
50,000 50,000Total
Total20162017201820192020Funding Sources
50,00050,000Government Buildings Reserve
50,000 50,000Total
Page 522016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 projects include roof replacement, ventilation system, carpet, boilers, AC unit replacement, doors, lighting/ceiling tiles, EMS controls and
replacing the exterior lighting with LED.
Project #BL-07
Priority n/a
Justification
The activity center was built in 1975 and functioned as a library prior to it becoming the activity center. Projects will be prioritized pending
facility plan review.
Useful Life Unassigned
Project Name Activity Center
Category Buildings
Type Maintenance
Contact Park & Rec. Director
Department Public Buildings
Total20162017201820192020Expenditures
237,597237,597Building Maintenance
237,597 237,597Total
Total20162017201820192020Funding Sources
237,597237,597Government Buildings Reserve
237,597 237,597Total
Page 532016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Fitness room equipment replacement
Project #BL-14
Priority n/a
Justification
The equipment is becoming outdated and in some cases obsolete and in need of replacement. A wellness room committee which was chaired by
Patrol Captain Darren McKernan has provided recommendations on various replacements with the goal of increased room usage and ease of use
that provides a full range of workouts.
Useful Life Unassigned
Project Name Fitness room equipment
Category Equipment
Type Equipment
Contact Police Captain
Department Public Buildings
Total20162017201820192020Expenditures
32,00024,000 8,000Equipment
24,000 8,000 32,000Total
Total20162017201820192020Funding Sources
16,00012,000 4,000Capital Outlay Reserve
16,00012,000 4,000ERMU
24,000 8,000 32,000Total
Page 542016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 - Turnout gear washer (fire side, carried over from 2015), front office cubicle redesign (police)
2017 - Carpet replacement in the remaining Police and Fire department
2017 - Additional garage space (2018), with engineering starting in (2017)
2018 - 2nd floor buildout of the public safety building (2019), with engineering starting in (2018)
2019 - floor tile replacement
Project #PS-03
Priority n/a
Justification
The Public Safety building was built in 2002 and the traffic volume from staff and visitors has started to wear on the carpet and tiles. Due to
additional traffic and space needs the Police department is in need of additional garage space and to help with flow of traffic. The 2nd floor of the
Police department is not built out and the department is starting to plan for the eventual buildout of the 2nd floor.
Useful Life Unassigned
Project Name Public Safety Building maintenance
Category Building Maintenance
Type Maintenance
Contact Building Maintenance Supv.
Department Public Safety Building
Total20162017201820192020Expenditures
40,00020,000 20,000Planning/Design
19,00019,000Equipment
45,00020,000 25,000Building Maintenance
1,000,000500,000 500,000Design/Construction
19,000 40,000 520,000 500,000 25,000 1,104,000Total
Total20162017201820192020Funding Sources
1,104,00019,000 40,000 520,000 500,000 25,000Government Buildings Reserve
19,000 40,000 520,000 500,000 25,000 1,104,000Total
Page 552016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 - replace 1998 Chevy 1/2 ton with 2010 Ford Explorer from Police dept.
2018 - replace 2001 Ford.
Project #WW-06
Priority n/a
Justification
Annual replacement of vehicles after approximately 10 years and is adjusted based on maintenance costs and condition of vehicles.
Useful Life 10 years
Project Name Vehicle Replacement
Category Vehicles
Type Vehicle
Contact Chief Wastewater Operator
Department Sewer Department
Total20162017201820192020Expenditures
47,00012,000 35,000Vehicles
12,000 35,000 47,000Total
Total20162017201820192020Funding Sources
47,00012,000 35,000Sewer Fund
12,000 35,000 47,000Total
Page 562016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Modification to the existing WWTF. These modifications will increase the treatment capacity and meet the limits of our MPCA discharge permit.
The improvements are currently being designed according to growth projections, permit requirements and findings of the approved Facility Plan.
Project started in 2014.
Project #WW-17
Priority n/a
Justification
In addition to the increased flow projections expected as the City grows, treatment limits of our reissued MPCA permit continue to require
additional equipment and treatment processes to meet the MPCA requirements.
Useful Life Unassigned
Project Name Plant Expansion Master Plan
Category Plant Expansion
Type Improvement
Contact Engineer
Department Sewer Department
Total20162017201820192020Expenditures
5,000,0005,000,000Construction/Maintenance
5,000,000 5,000,000Total
Total20162017201820192020Funding Sources
4,200,0004,200,000Bond Proceeds
800,000800,000State grants
5,000,000 5,000,000Total
Page 572016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Street department pickup truck replacements.
2018 - replace 2008 Ford F250 and 2007 Ford F550 dump box truck
2019 - replace 2008 Ford F550 dump box truck
2020 - replace 2010 Ford F250 and 2010 Ford F550 flatbed
Project #ST-01
Priority n/a
Justification
Annual replacement of streets equipment based on usage, age, and reliability.
Useful Life 10 years
Project Name Vehicle Replacement - pickup trucks
Category Vehicles
Type Vehicle
Contact Street Supt.
Department Streets
Total20162017201820192020Expenditures
298,000110,000 78,000 110,000Vehicles
110,000 78,000 110,000 298,000Total
Total20162017201820192020Funding Sources
298,000110,000 78,000 110,000Equipment Replacement Fund
110,000 78,000 110,000 298,000Total
Page 582016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Dump truck replacement and additions. Includes all plow equipment.
2018 - 1 Tandem Axle with plow, replaces 2003 Tandem Axle plow truck
2019 - 1 Tandem Axle with plow, replaces 2004 Tandem Axle plow truck
2020 - 1 Tandem Axle with plow, replaces 2005 Tandem Axle plow truck
Project #ST-02
Priority n/a
Justification
Annual replacement of streets equipment based on usage, age, and reliability.
Useful Life 15 years
Project Name Dump Truck Replacement
Category Heavy Equipment
Type Equipment
Contact Street Supt.
Department Streets
Total20162017201820192020Expenditures
735,000245,000 245,000 245,000Equipment
245,000 245,000 245,000 735,000Total
Total20162017201820192020Funding Sources
735,000245,000 245,000 245,000Equipment Replacement Fund
245,000 245,000 245,000 735,000Total
Page 592016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Heavy Equipment replacements & additions as follows:
2017 - sweeper (replaces 2005, unit #316), front-end loader (replaces 2003, unit #313)
Project #ST-03
Priority n/a
Justification
Annual replacement of streets equipment based on usage, age, and reliability.
Useful Life 15 years
Project Name Heavy Equipment Replacement
Category Vehicles
Type Equipment
Contact Street Supt.
Department Streets
Total20162017201820192020Expenditures
345,000345,000Equipment
345,000 345,000Total
Total20162017201820192020Funding Sources
345,000345,000Equipment Replacement Fund
345,000 345,000Total
Page 602016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Replace other Street Department equipment as follows:
2016 - Roller for grader $25,000, pavement cutter $11,550, Wacker roller, $15,000
2017 - Vac trailer
2018 - Graco easy liner, replaces 2004
2019 - Replace 2009 Bobcat S300, $56,000, Replace 2009 Cimiline 230D meter, $56,000
2020 - Replace 2000 brush chipper, $50,000, Replace 2008 pavement cutter, $11,550
Project #ST-04
Priority n/a
Justification
Annual replacement of streets equipment based on usage, age, and reliability.
Useful Life Unassigned
Project Name Other Equipment Replacement
Category Equipment
Type Equipment
Contact Street Supt.
Department Streets
Total20162017201820192020Expenditures
304,65051,550 68,000 11,550 112,000 61,550Equipment
51,550 68,000 11,550 112,000 61,550 304,650Total
Total20162017201820192020Funding Sources
304,65051,550 68,000 11,550 112,000 61,550Equipment Replacement Fund
51,550 68,000 11,550 112,000 61,550 304,650Total
Page 612016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Truck mounted message board
Project #ST-17
Priority n/a
Justification
To help control traffic during mobile workzone construction and maintenance.
Useful Life Unassigned
Project Name Truck mounted message board
Category Equipment
Type Equipment
Contact Street Supt.
Department Streets
Total20162017201820192020Expenditures
12,00012,000Equipment
12,000 12,000Total
Total20162017201820192020Funding Sources
12,00012,000Capital Outlay Reserve
12,000 12,000Total
Page 622016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
2016 - Enterprise backup system, fiber network enhancements, security camera replacements, arbitrator storage upgrade, mobile management
system and Microsoft refresh
2017 - Enterprise backup system, virtualization upgrade/blade, financial software upgrade/replacement and fiber network enhancements
2018 - Laserfiche upgrade, hardware/enterprise switch/UPS, fiber network enhancements and virtual desktop
2019 - Security camera replacement and fiber network enhancements
2020 - Enterprise backup system, fiber network enhancements, laptops/computers council and Microsoft refresh
Project #TC-01
Priority n/a
Justification
Annual replacement and upgrade of information technology software/hardware.
Useful Life Unassigned
Project Name Annual Technology Upgrades
Category Technology/Communiciations
Type Equipment
Contact IT Coordinator
Department Technology/Communications
Total20162017201820192020Expenditures
616,000166,000 125,000 145,000 30,000 150,000Equipment
166,000 125,000 145,000 30,000 150,000 616,000Total
Total20162017201820192020Funding Sources
616,000166,000 125,000 145,000 30,000 150,000Capital Outlay Reserve
166,000 125,000 145,000 30,000 150,000 616,000Total
Page 632016-2020 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan
City of Elk River, Minnesota
2016 2020thru
Description
Human Resource Information System (HRIS) Software
Carried forward from 2015.
Project #TC-04
Priority n/a
Justification
With over 125 full-time employees software automation will streamline many processes. This software will be used for on-line applications,
applicant tracking, onboarding, performance evaluations, training tracking, performance management, and more. This will help to automate many
aspects of Human Resources and make information accessible to staff and supervisors. In addition, this will include the payroll processing to
provide a seamless interface and eliminate many data redundancies and errors. For 2017, if approved we will eliminate payroll processing software
with our financial system and a secondary timekeeping system for non police staff and adjust staffing accordingly. We anticipate about a 6 month
transition including running duplicate payrolls to ensure data is correct and has transferred.
Useful Life Unassigned
Project Name Human Resource Information System (HRIS) Software
Category Software
Type Technology
Contact Human Resource Rep
Department Technology/Communications
Total20162017201820192020Expenditures
75,00075,000Software/Hardware
75,000 75,000Total
Total20162017201820192020Funding Sources
75,00075,000Capital Outlay Reserve
75,000 75,000Total
Page 642016-2020 CAPITAL IMPROVEMENT PLAN
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