05-13-2015 PR MIN 114*...,
City of
• Elk Meeting of the Elk River Parks and
Recreation Commission
River Held at the Elk River City Hall
Wednesday, May 13, 2015
Members Present: Chair Anderson,Commission members Ahlness,Niziolek,Nystrom,
Kallemeyn, and Sagan
Members Absent: Commission members Holmgren
Council T.iaison: Ms.Wagner
Staff Present: Parks and Recreation Director,Michael Hecker,Park Planner Chris
Leeseberg,Recreation Manager, Steve Benoit,and Recreation
Coordinator,Tonya Love
I. Call Meeting to Order
Pursuant to due call and notice thereof,the meeting of the Elk River Parks and
Recreation Commission was called to order at 6:30 p.m. by Chair Anderson.
2. Consider 5/13/15 Agenda
IIIMr. Benoit added Item 6.5,Athletic Field Dugout Improvements.
Moved by Commissioner Kallemeyn and seconded by Commissioner Ahlness
to approve the May 13,2015,Parks and Recreation Commission meeting
agenda with staff addition of Item 6.5. Motion carried 6-0.
3.1 Consider 4/8/15 Regular PRC Minutes
Moved by Commissioner Sagan and seconded by Commissioner Nystrom to
approve the following April 8,2015 Parks and Recreation Commission
Minutes. Motion carried 6-0.
4. Open Forum - None
5. Park/Program Highlight
Mr. Benoit shared a presentation about the Activity Center Members Only Party held
April 30, 2015.
6. Action Items
6.1 Free Little Library at Lion John Weicht Park and Mississippi Oaks
III Park
Parks&Recreation Commission Minutes Page 2
May 13,2015
• Mr. Benoit presented his staff report.
Commissioner Nystrom shared that it is a good idea to have them around town.
Commissioner Niziolek suggested revisiting this in a year to see the status of the
projects.
Moved by Commissioner Sagan and seconded by Commissioner Nystrom to
approve the Free Little Library at Lion John Weicht Park and Mississippi
Oaks Park. Motion carried 6-0.
6.2 Major Park Use - Orono Park- Elk River Food Co-op
Mr. Benoit presented his staff report.
Commissioner Sagan asked if the shelter would be reserved for the group.
Mr. Benoit stated they would use the shelter and park area around it.
Commissioner Niziolek asked for more information regarding the Elk River Food
Co-Op.
Mr. Benoit shared that they are a new organization and are looking to recruit
• members and promote awareness.
Moved by Commissioner Nystrom and seconded by Commissioner Ahlness
to approve the Elk River Food Co-Op major park use at Orono Park. Motion
carried 6-0.
6.3 Major Park Use - Babcock Park- Mighty Miss Marathon Canoe Race
Mr. Benoit presented his staff report.
Mr. Ring-Jarvi shared more event details and that Babcock Park would be a staging
area for start of race. Stating there will be a rescue boat behind the last boat in both
races.
Commissioner Niziolek suggested waiving the $40 rental fee.
Moved by Commissioner Sagan and seconded by Commissioner Kallemeyn
to approve the Mighty Miss Marathon Canoe Race at Babcock Park. Motion
carried 6-0.
Mr. Benoit shared that staff recommends fees that are black and white and approach
every group the same way. If a group is non-profit they should not be charged and if
the group is for profit we take the blinders off and recommend they be charged in
• order to be fair to everybody that applies.
[ ' urns � r
NATURE
Parks&Recreation Commission Minutes Page 3
May 13,2015
• 6.4 Master Parks and Recreation Plan
Mr. Hecker presented his staff report. Sharing Commissioner Holmgren's
comments, "I fully support accepting the plan. I think it provides a good plan for
the future and addresses all the necessary areas that will be needed to focus on in the
coming months and years. I think it also does a great job of creating a vision for the
City as we move forward when it comes to our parks,the needs of our parks and the
growth of parks in Elk River as well."
Commissioner Ahlness shared that he thought the plan has turned out to be a great
plan.
Mr. Hecker shared some grammar changes that were missed and would like them
added to the motion.
Commissioner Anderson asked why some parks had crosshatching on them and
what it meant.
Commissioner Anderson asked why the "Place 50'natural riparian buffers between
lawns and water on all public land."was removed on page 65 and that it should be
reinserted with a change in language. Change on all public land to on all appropriate
public land or parks.
Mr. Hecker stated it was removed due to the statement of on all pubkc land instead of
parks.
Commissioner Anderson stated that on page 84 the word patch should be changed to
parcel.
Moved by Commissioner Kallemeyn and seconded by Commissioner Sagan
to recommend to City Council to approve the Parks and Recreation Master
Plan with the following changes.
1. Grammar changes shared by Mr. Hecker.
2. Adding back statement on page 65; Place 50' natural riparian buffers
between lawns and water on all appropriate public land and parks.
3. Change the word patch to parcel on page 84.
Commissioner Nystrom shared a concern that the phrase reduction of chemicals on
the same page as adding a buffer on page 65 should be changed.
Commissioner Niziolek suggested minimization of chemicals instead of reduction of
chemicals.
Commissioner Kallemeyn amended his motion with adding minimization of
411 chemicals.
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INATUREI
Parks&Recreation Commission Minutes Page 4
May 13,2015
• Commissioner Sagan withdrew his second.
Moved by Commissioner Kallemeyn and seconded by Commissioner Sagan
to recommend to City Council to approve the Parks and Recreation Master
Plan with the following changes.
1. Grammar changes shared by Mr. Hecker on page 79-81.
2. Adding back statement on page 65; Place 50' natural riparian buffers
between lawns and water on all appropriate public land and parks.
3. Change the word patch to parcel on page 84.
4. Change Reduction of chemicals to Minimization of chemicals on page
65.
Motion carried 6-0.
6.5 Athletic Field Dugout Improvements
Mr. Benoit presented his staff report.
Commissioners discussed design concept ideas.
Mr. Benoit shared that staff have been working with the youth associations regarding
the two dugouts and the cost.
Mr. Hecker stated that all the field improvements discussed fall within the$95,000.00
approved budget and that staff will work out the details with the youth associations.
Moved by Commissioner Niziolek to deny request and bring back cost
breakdown and design in June. No second. Motion fails.
Moved by Commissioner Niziolek and seconded by Commissioner Ahlness to
accept staff recommendation to build two athletic field dugouts. Motion
carried 3 yeah-2 no- 1 abstain.
7. Discussion Items
7.1 Review Open/Park Space on 191 1/2 Avenue (75-4320101)
Mr. Leeseberg presented his staff report.
Commission agreed that it is not a high priority to keep property.
8. Parks and Recreation Director Report
Mr. Hecker presented his staff report.
Commissioner Niziolek asked what the Proctor intersection would look like. We
• want to be aggressive about this trail getting under or over here.
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INATUREI
Parks&Recreation Commission Minutes Page 5
May 13,2015
• Commissioner Sagan shared that he would like to see the fireworks stay away from
the water ways as they are very polluted.
9. Division Manager's Reports
Mr. Benoit presented his staff report.
10. Houlton Farm Planning Committee Update
Commissioner Anderson shared update.
I 1. Announcements— None
12. Adjournment
There being no further business, Chair Anderson adjourned the meeting of the Elk
River Parks and Recreation Commission at 8:26 p.m.
Minutes pre.`a by .nya Love.
Dave Anderson, Chair
(2•
Tina Allard,City Clerk
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