10.1. SR 01-04-2016Template Updated 4/14
Request for Action
To
Mayor and City Council
Item Number
10.1
Agenda Section
Work Session
Meeting Date
January 4, 2016
Prepared by
Tina Allard, City Clerk
Item Description
Board & Commission Attendance Policy
Reviewed by
Cal Portner City Administrator
Reviewed by
Action Requested
Council feedback on the draft attendance policy for board members.
Background/Discussion
At the last Work Session, Council discussed changes to the Board and Commission attendance
requirements.
Member attendance is very important and much needed in order to have good feedback and decisions
from a cross section of the community. Non-attendance can cause quorum issues and delays in getting
work accomplished
Financial Impact
N/A
Attachments
Draft Policy
Advisory Board Policy Excerpt
Attendance
Commission members are asked to regularly attend all meetings. A member shall be expected to
maintain a suitable attendance record. Attendance is vital to board service and City Council
expectations. Because attendance is important, the City Council has adopted the following
attendance policy:
Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a
failure to attend three (3) meetings or at least two-thirds of the meetings (including regular and
special meetings) scheduled during a rolling 12-month period. Participation for less than three-
fourths of a meeting shall be the same as a failure to attend a meeting. Members removed pursuant
to this paragraph shall not continue to serve on the board and such removal shall create a vacancy.
A standard commission attendance form shall be used by all commissions for the commission
secretary staff liaison to record attendance. The Chair or their designee The Office of the City Clerk
shall forward the attendance record to the City Council at the end of each June and December for
the Council review. Excessive absenteeism, excluding illness or necessary travel, is cause for removal
of a commission member. Three unexcused absences within a calendar year will be considered as a
resignation from the commission. Commission members should shall notify the staff liaison or
Chair of planned absences 72 hours prior to the meeting missed.