5.3. SR 10-04-2004
Item 5.3.
MEMORANDUM
DATE:
Mayor and City Council
Pat Klaers, City Adminii~ffl
October 4, 2004 1fJ1f~
Westbound Update
TO:
FROM:
SUBJECT:
Per Council direction regarding Westbound, I made contact witb property owner Tom
Hartman to discuss an exchange of lots. Liquor Store Manager Dave Potvin and I then met
witb a representative of Mr. Hartman's to discuss tbe Westbound project and development
options. On Tuesday, September 28, I received a call from Mr. Hartman and he indicated
that he was interested in an exchange of lots. I advised Mr. Hartman tbat this would have to
be an even exchange and that if approved by tbe City Council, I would have our attorney
begin work in order to achieve this land exchange.
If this land exchange takes place, tben tbe city goes from an easy to develop square shape lot
to a triangular shaped parceL However, tbe city obtains a corner lot tbat has improved
highway visibility. Also witb this land exchange, tbe Hartman's can have a larger 3 acre
parcel tbat may be easier to attract a commercial business tbat is more complimentary and
compatible to the liquor store, such as a restaurant, which could not develop on a smaller
parcel. In tbe development of this area we will need to cooperate with tbe layout for parking
and the entrance/exit locations. Overall this looks like a win-win situation. Attached for your
reference is tbe plat for this property.
Dave Potvin and I had a conference call witb Gary Tushie of Tushie Montgomery
Architects, and will be meeting Mr. Tushie onsite on October 7, 2004. At tbat time I expect
to receive a proposal for architectural services along witb a proposal from Greystone for
construction management services. This is tbe same combination tbat tbe city used for
Nortbbound. Since tbe Nortbbound project, Greystone and Tushie Montgomery have
worked together on a number of otber liquor store projects. Following tbe onsite visit, we
will meet witb tbe Director of Planning to review tbe timing and issues related to tbe
required conditional use permit approvaL
It appears tbat we have a reasonable time frame to work witb but Westbound needs to be
opened for business by October of next year. The tbree montb fall/holiday season makes
s: \ Council\Pat\2004 \ WestboundPropExchnge,doc
almost 50% of the liquor store business so it is imperative that we are open on or around
October 1 of next year. The construction requires approximately six months so that means
we have six months from today to complete the following:
1. Hire architect and construction manager.
2. Put together the building design concepts and plans.
3. Go through the city approval process for a conditional use permit.
4. Put together the construction documents.
5. Go out for construction bidding.
6. Award the construction contracts.
7. Preconstruction meetings.
Regarding this timeframe, the city would like to get some work done on the site as soon as
possible. The work that needs to be accomplished is:
1. the environmental audit before the land is exchanged;
2. soil borings; and
3. topographic survey work.
If we can get the agreement of Mr. Hartman, we would like to start work on these three
items in early October while the legal work is simultaneously taking place for the land
exchange. It is expected that at the October 18 meeting a proposal for architectural services
and construction management services will be offered for your consideration.
Direction is needed from the City Council on how to proceed. It is recommended that the
city proceed with the lot exchange and the three work items listed above.
$: \ Council\Pat\2004 \ WestboundPropExchnge.doc
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