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INFORMATION #1 09-13-2004 INFORMATION REGULAR MEETING OF THE SCHOOL BOARD I I Thursday, September 16, 2004 7 p.m. Elk River High School Little Theatre 900 School Street Elk River, Minnesota Elk River Area School District Strategic Plan (Board adopted 4/22/03) Mission Statement . Independent School District 728 strives to provide excellent learning opportunities for all students and community. Vision Statement . Independent School District 728 continuously improves by setting high learning expectations for all students, by engaging the community in the decision-making process and by creating a highly desired environment for students and staff. Strategic Goals . Increase educational achievement with high expectations for all students and staff . Improve internal and external relationships by engaging students, staff, parents and community members in support of student achievement . Demonstrate district accountability through the continuous improvement process. A-90 I. CALL MEETING TO ORDER/ROLL CALL/ PLEDGE OF ALLEGIANCE II. ENGAGEMENT OF STUDENTS/STAFF/PARENTS/ COMMUNITY (Goal #2 - Improve internal and external relationships by engaging students, staff, parents and community members in support of student achievement.) A. Open Forum Opinions and ideas contributed by students, parents, staff and other citizens are valuable to the School Board. The Board will receive such input without comment or take no action relative to any items brought forth. They may direct the Superintendent of Schools to consider such an item at an appropriate place on the agenda or a subsequent meeting. We have set aside twenty minutes for this purpose. Anyone wishing to address the Board is asked to fill out a card prior to the start of the meeting. Please limit comments to five minutes. B. School Board Member Reports C. Superintendent Jensen's Report D. Student Representative Reports E. Staff, Student and Community Recognition F. School Board Committee Reports 1. Human Resource/Finance 2. Board Development 3. Communications 4. SAC III. EDUCATIONAL ACHIEVEMENT (Goal #1 - Increase educational achievement with high expectations for all students and staff. A. Request of Middle School Principals The district middle school principals will ask the School Board to authorize a non-student day for all middle schools on Friday, November 5 to allow all middle school staffto attend a national conference in Minneapolis on middle school programs. -1- A-91 IV. CONTINUOUS IMPROVEMENT (Goal #3 - Demonstrate district accountability through the continuous improvement process.) A. Canvass Results of Primary Election Recommend the School Board adopt the Resolution Canvassing Returns of Votes of School District Primary Election. The resolution will be available at the time of the meeting. B. Election Districts School Board members are asked to continue discussion and set a direction on the issue of election district seats. C. Privileged Communication Chair Swanson will lead a discussion on the issue of privileged communication with School Board members. D. Westwood Elementary School Right of Way Recommend the School Board approve a quitclaim deed for 50 feet of right of way of Westwood Elementary School property as required by Sherburne County. E. Bid Acceptance for Sale of Bonds Recommend the School Board adopt the resolution authorizing issuance, prescribing the form and details and providing for the payment of $21,350,000 general obligation school building refunding bonds, Series 2004C as presented on A-98/121. This is related to the refinancing of 1997 bonds. Gary Olson from Ehlers and Associates will be present to address this issue. V. CONSENT AGENDA A. Approval of Minutes Recommend the School Board approve the minutes of the Special Work Session of August 3, 2004, as presented on B-77/78. -2- A-92 Recommend the School Board approve the minutes of the Special Work Session of August 9, 2004, as presented on B-79. Recommend the School Board approve the minutes of the Regular Meeting of August 10, 2004, as presented ou B-80/113. Recommend the School Board approve the minutes of the Special Meeting of August 17, 2004, as presented on B-114/115. Recommend the School Board approve the minutes ofthe Special Meeting of August 31, 2004, as presented on B-116/126. B. Personnel Recommend the School Board approve the resignations, leaves of absence, certified staff appointments, athletic and activity appointments, and classified staff appointments as presented on A-1221127. C. Bids Recommend the School Board accept the bids as presented on A-128/132. D. Student Travel Request Recommend the School Board approve a request to allow Elk River High School DECA students to travel to New York City on December 17-21, 2004, and Anaheim, California on April 27-May 1, 2005, to attend the Fall DECA Fashion Conference and the Spring National Conference. This request complies with Board policy. E. Donation Acceptance Recommend the School Board accept donations from several businesses for Crisis Safe Room Kits as follows: Reynolds Food Packaging, $250; Department 56, $250; Bank of Elk River, $250; Morrell Company, $100; Becker Furniture World, $100; Coborn's $25 gift card for each school building (16 cards); Ink Wizards, 1 case of copy paper; Furniture & Things, approximately 3000 stuffed animals. -3- A-93 F. Student Teaching Agreement Recommend the School Board approve the student teaching agreement with Winona State University for the 2004-2005 school year. G. Staffing Requests I. Assistant Coordinator of Health Services (licensed school nurse) .75 FTE to serve district wide for the 2004-2005 school year with the potential to become a continuing position. Funded by 3rd party billing or split of Federal and 01 Budget. 2. Physical Education/Health Teacher at Ivan Sand Community School, .1 FTE to be added to the assignment of Sondra Kraemer to meet the needs of the program. Funding through ISCS budget. 3. Custodian at Rogers High School, full-time, 12 months, due to increased staffing and student population and additional activities requiring custodial services. 4. Extra curricular positions of Equipment Manager, Math Club Advisor and Activities Manager at Rogers High School, funded by the Activity and Athletic budgets. 5. Instructional Assistant for "school within a school" at Salk Middle School to assist with the instruction of "at risk" students, 2.25 hours per day, student contact days. This position is funded through ISCS. 6. Instructional Assistant for "school within a school" at VandenBerge Middle School to assist with the instruction of "at risk" students, 2 hours per day, student contact days. This position is funded through ISCS. 7. ESL Assistant for Zimmerman Schools, 6.5 hours per day, student contact days, starting as soon as possible. Funded by Title III. 8. Art Teacher at Zimmerman Elementary School, .15 FTE to be added to the assignment of Tina Hill to meet the needs of the program. Funded by 01 Budget. 9. Title I Teachers-After School Program at Zimmerman Middle School, 2-4 hours per week, 3 positions, starting as soon as possible and ending May 26,2005. Funded by Title I funds. 10. Extra curricular positions of Head Speech Coach, Equipment Manager and Assistant Baseball Coach at Zimmerman High School, funded through the Activity and Athletic budgets. II. Site Leader for Community Education EdVenture program at Meadowvale Elementary School, 6.5 hours per day, 12 month position. Funded by user fees and levy for SAC. 12. Special Education Assistant I - 1:1, Meadowvale Elementary School, up to 6.5 hours per day, student contact days. Funded by Federal Program 419. -4- A-94 13. Multicultural Club Advisor - this is an extra curricular position needed at each; Zimmerman High School, Elk River High School and Rogers High School and is funded by Integration Funds. 14. Additional teaching staff of8.32 FTE: 3.2 FTE for secondary and 5.12 FTE for elementary which includes prep time. Funding is trom the 01 Fund Balance. 15. Additional teaching assistant staff of 4.0 FTE for elementary schools and is for the 04-05 school year only. Funding is trom the 01 Fund Balance. 16. ESL Assistant at Elk River High School, 6.5 hours per day, student contact days, to provide before and after school homework and testing help. Funded by 01 Budget. 17. ESL Assistant at Rogers High School, 6.5 hours per day, student contact days, to provide before and after school homework and testing help. Funded by 01 Budget. 18. Kitchen Helpers, 2.5 hours per day, student contact days, one position for Rogers Middle School and 2 positions for Rogers High School. Funded through the Food Service Budget. H. Levy Certification Recommend the School Board certify the proposed 2004 Levy for taxes payable in 2005 as presented on A-133. This is a preliminary certification which goes to county auditors so that they may calculate tax impact. The School Board may modifY this levy in December when final certification is required. 1. Security System Recommend the School Board approve security system additions in the amount of $145,725 as follows: Westwood, $12,650; ERRS, $8,425; VMS, $10,475; Lincoln, $11,025; Parker, $10,650; Zimm Elem, $3,650; ZMS, $19,075; Otsego, $6,775; RMS, $12,550; SMS, $15,700; ISCS, $34,750. This has been budgeted for out of the crime levy. J. Policy Revision Recommend the School Board approve the revised Policy of District 728 Graduation Requirements as presented on A-134/137. -5- A-95 K. Ratification of Agreement Recommend the School Board ratify the tentative agreement with the Secretarial-Clerical Personnel School Service Employees Local #284 as presented on A-138/146 and adopt the resolution as follows: WHEREAS, the School District's negotiations team has recommended a contract settlement with the Secretarial-Clerical Personnel School Service Employees Local #284 and, WHEREAS, the School District's administration have prepared the reporting infonnation required by state law and which has been reviewed by the School Board, and WHEREAS, the School Board by the adoption of this resolution certifies that it has detennined that the above described contract settlement will not cause a structural imbalance in the School District's budget during the period of the agreement and as defined by state law, BE IT RESOLVED, that the Master Agreement between Independent School District 728 and the Secretarial-Clerical Personnel School Service Employees Local #284 be approved for the tenn of July I, 2004 through June 30, 2006, and that a copy of the Master Agreement and the reporting infonnation be forwarded to the Commissioner of the Minnesota Department of Education, as required by law. A copy ofthe structural balance infonnation will be available to School Board member in their packets. L. Ratification of Agreement Recommend the School Board ratify the tentative agreement with the Professional Administrative Support Organization as presented on A-147/154 and adopt the resolution as follows: WHEREAS, the School District's negotiations team has recommended a contract settlement with the Professional Administrative Support Organization and, WHEREAS, the School District's administration have prepared the reporting infonnation required by state law and which has been reviewed by the School Board, and -6- A-96 WHEREAS, the School Board by the adoption of this resolution certifies that it has determined that the above described contract settlement will not cause a structural imbalance in the School District's budget during the period of the agreement and as defined by state law, BE IT RESOLVED, that the Master Agreement between Independent School District 728 and the Professional Administrative Support Organization be approved for the term of July 1, 2004 through June 30, 2006, and that a copy of the Master Agreement and the reporting information be forwarded to the Commissioner of the Minnesota Department of Education, as required by law. A copy of the structural balance information will be available to School Board member in their packets. M. Casual Employee and Non-Union Wages for Community Education Employees Recommend the School Board approve the wages for non-union positions for the 2004-2005 and 2005-2006 school years as shown on A-155/164. N. Request for Variance Recommend the School Board allow the administration to seek a variance for licensure for Paul Gustafson for the 2004-2005 school year, who is in the process of getting his administrative license which is required for his position of Assistant Principal and Administrator of Activities and Athletics. VI. REOUEST FOR INFORMATION This is the time designated for the entire Board to request specific information or data to assist the Board in making governance decisions. The administration will respond to their requests in a timely manner. -7- VII. INFORMATION A. Dates of Importance October 11 October 12 October 21-22 November 2 A-97 Conferences - Secondary, noon-8 p.m. Curriculum/Workshop Day - Elementary School Board Meeting 7 p.m., Elk River High School Little Theater Teacher Conventions, no school Election Day, 7 a.m. to 8 p.m. -8-