4.3a. SR 02-01-2016Request for Action
To
Item Number
Mayor and City Council
4.3
Agenda Section
Meeting Date
lFebruary1,
Prepared by
Consent
2016
Jessica Miller, Deputy City Clerk
Item Description
Reviewed by
Special Event Permit — Shiver Elk River
Tina Allard, City Clerk
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, a special event permit to the Elk River Area Chamber of Commerce for Shiver Elk
River on February 19 and 20, 2016, subject to the following conditions:
1. The event planner is required to notify surrounding businesses, residents, and organizations. The
city will provide a template of the notice that must be distributed and a list of the property
owners to notify. Event planner must submit an affidavit that the notice was distributed.
2. Tents must meet applicable state and fire building code requirements. No stakes shall be
pounded into the pavement. Applicant is responsible for contacting the fire marshal at
763.635.1110 or 763.238.3489 to schedule an inspection prior to opening of the tents.
3. Applicant shall be responsible for garage clean-up immediately following the event.
4. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire
route. No road closures will be permitted. It is each runner's responsibility to ensure the
streets/intersections are safe prior to crossing.
5. Applicant must contact Police Captain Darren McKernan (763.635.1202) at least three weeks
prior to the event to arrange for police reserves and advise who will be guarding the hole in the
ice on Lake Orono.
6. Race marshals shall be provided at the intersections as outlined in the application.
Background/Discussion
The Elk River Area Chamber of Commerce plans to host Shiver Elk River February 19-20, 2016. A
majority of the event will take place at Orono Park with a hockey tournament at Handke Pit. Events held
entirely on park or school district property do not require special event permitting; however, a 5K
walk/run is included as part of the event and requires a Special Event Permit.
The race route is outlined on the attached map and will begin and end at Orono Park at 9 a.m.
In addition to the race, activities will include a plunge into Lake Orono, live music, kid's ice fishing
contest, kids snowmobile demo rides, bean bag tournament, dog sled demonstration and rides, and a
hockey tournament at Handke Pit.
Financial Impact
N/A
Attachments
■ Race routes provided by the applicant
P0WIREU 6r
Template Updated 4/14
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Route Directions
Use includes Shoulder of road and paths parellel to roadway.
Start through park towards Orono Parkway then East on Orono Pkwy to Right on Mississippi Rd. NW.
Continue west past Joplin to Trail access behind Sherburne Cnty Jail. Go North on trail into parking lot
to Right on Business Center Drive NW. Continue East past Joplin into Orono Rd. NW past YMCA and onto
Orono Park Trail to Finish
Route Intersections — 24
Orono ParkTrail and Orono Parkway
Orono Parkway and Concord St.
Orono Parkway and Boston St
Orono Parkway and Mississippi Rd
Mississippi Rd and Boston St
Mississippi Rd and Concord St
Mississippi Rd and Denver St
Mississippi Rd and Fresno St
Mississippi Rd and Joplin St
Mississippi Rd and Macon St
Mississippi Rd and Naples St
Mississippi Rd and Ogdon St
Mississippi Rd and Sherburne Cnty Jail Trail
Sherburne Cnty jail Trail and Access Rd
Shelburne Cnty Jail Trail and Parking Lot
Parking Lot and Business center Drive
Business Center Drive and xxxx parking lot #1
Business Center Drive and xxxx parking lot #2
Business Center Drive and xxxx parking lot #3
Business Center Drive and Joplin
Orono Rd and xxxxx parking lot #4
Orono Rd and YMCA parking lot #1
Orono Rd and YMCA parking lot #2
Orono Rd and Orono Park Trail
Runner Timeline
5K
Race Start time — 9:00am
• 15Y Finisher 9:15 am
• Bulk of Finishers 9:25 — 9:40 am
• Final Finisher 10:00 am
10K
Race Start time — 9:00am
15T Finisher 9:30 am
• Bulk of Finishers 10:00 —10:15 am
• Final Finisher 10:36 am