8.1. SR 02-01-2016
Request for Action
To
Mayor and City Council
Item Number
8.1
Agenda Section
General Business
Meeting Date
February 1, 2016
Prepared by
Cal Portner, City Administrator
Item Description
Multipurpose Community Center Progress Update
Reviewed by
Reviewed by
Action Requested
Receive information.
Background/Discussion
The city contracted with JLG Architects to conduct a multi-purpose community center feasibility study.
Adam Barnett of JLG will provide an update to the status.
Phase I is on schedule to wrap up in early March. Phase II which will consist of project recommendations
before the final report will be completed and presented in early May.
Financial Impact
N/A
Attachments
Updated information
JLG Architects | Adam Barnett
525 Broadway | Alexandria, MN 56308 | p.320.762.0368 | c.320.304.3170 | abarnett@jlgarchitects.com
120507_200 STANDARD FORM
TAGS: INTRANET; FORMS; 200 CORRESPONDENCE; LETTER; MEMO
y:\15170 elk river community center feasiblity study\1-3 - project administration\1 - owner\project status report 160128_15170 elk river ccfs.docx
The following is a summary progress report for the Elk River
Community Center Feasibility Study project, as being conducted by
JLG Architects (primary consultant), along with Stu dio Five and
Ballard*King (architect’s sub-consultants). Currently the project is
almost 50 percent through Phase I, which consists o f Inventory, Programming, Design Concept and Funding
Strategies. Phase I is on schedule to wrap up in early March. Phase II which will consist of Project
Reccomendations and Final Report will be completed in early May.
Tasks Completed:Tasks Completed:Tasks Completed:Tasks Completed:
Existing Building Inventory & Analysis.
JLG Architects and sub-consultants, with coordinat ion from the City of Elk River have completed Inventory
and Analysis of the city’s existing facilities. The facilities studied include: Elk River Ice Arena, the Activity Center,
Lion’s Park Center, and Trott Brook Barn. The study consisted of review and recording of existing drawings (as
available), on-site walk through analysis and photographic documentation, and verbal survey with build ing
operations and management. Analysis of existing conditions will be included in the study final documentation.
Identification and Information Gathering from Stakeholders and Users:
The Study Team along with the Project Steering Committee identified a long list of primary and secondary
project stakeholders and users or potential users. The Stakeholder and User groups included: Parks and Rec staff,
community Senior leaders and Senior center staff, Lion’s club leaders and members, Youth Hockey Association,
Figure Skating Club, Arena Commission, Community Ed ucation leadership, Boys and Girls High School Hockey,
YMCA leadership, Baseball Association, Softball Association, Soccer Association, Lacrosse Association, High
School Cross Country, Chamber of Commerce, Area Arts Alliance, and Community Theatre.
OnOnOnOn----going Tasks:going Tasks:going Tasks:going Tasks:
Development and Refining of Program and Space Needs:
Through the process of analyzing existing facilities, meeting with current project stakeholders and potential
users, and working closely with the city’s Project Steering Committee, a program of required spatial needs is in the
process of being developed. Upon the completion of upcoming information gathering sessions with the community
and further discussion with the project team and steering committee, a final program of needs will be completed.
Market Analysis:
Ballard*King, a specialist sub-consultant on the project team has recently begun the process of completing
a regional market analysis. This process involves identifying a regional service area, which includes Elk River
15170 Elk River Community Center Feasibility Study
Project Status Report
Date: January 28th, 2016
To: CC:
☒ ☐ Michael Hecker
City of Elk River
proper, as well as expanding out to other neighboring communities (i.e. Becker, Big Lake, Anoka, Maple Grove,
etc.). The market analysis will included a demographic study looking at regional populations, age ranges, incomes,
and other trends. The market analysis will also look at the competitive markets for other similar community
facilities, programming and services offered, and revenue comparisons.
Upcoming Tasks:Upcoming Tasks:Upcoming Tasks:Upcoming Tasks:
Conduct Community-wide Open Forum Information Gathering Meeting:
The next step in gathering input from the community on programmatic and spatial needs involves
conducting on open forum community meeting. This meeting is currently schedule to take place on Thursday, Thursday, Thursday, Thursday,
February 18February 18February 18February 18thththth, from 4:00 to 8:00 pm, and will be held at City Hall, from 4:00 to 8:00 pm, and will be held at City Hall, from 4:00 to 8:00 pm, and will be held at City Hall, from 4:00 to 8:00 pm, and will be held at City Hall. This meeting will allow members of the
community to come and voice an opinion on what they feel the community needs in regards to a community
facility.
Finalize Program and Spatial Needs
Develop Conceptual Solutions to the Needs and Defic iencies
Analyze Potential Project Costs and Options:
This task will involve identify potential project costs, not only up-front costs but will take into account and
analyzing existing building operation costs and deferred maintenance issues. This process will also analyze
potential revenues and operational costs of conceptual solutions. Finally this step will also identify potential funding
options for a new project including fund-raising and potential partnership opportunities.
This would be the conclusion of Phase IThis would be the conclusion of Phase IThis would be the conclusion of Phase IThis would be the conclusion of Phase I
The following represents a brief summary of a portion of the findings and information gathered by the project team thus
far.
Existing Building Inventory and Analysis:Existing Building Inventory and Analysis:Existing Building Inventory and Analysis:Existing Building Inventory and Analysis:
Elk River Arena:
The Elk River Arena (and Barn) were found to be very aged buildings that have undergone a number of
modifications and “band-aids” to keep them functional to a bare minimum. The buildings themselves are having
multiple issues with envelope performance which is evident by water damage, visible cracks and deficiencies, and
signs of inadequate repairs or needed repairs. The buildings are largely plagued by their outdated and
underperforming systems, from ice refrigeration to lack of ventilation, to poorly rigged plumbing and ice melting.
Perhaps the greatest issue facing these buildings is the lack of organizational quality in the spaces and the quality
of spaces and their amenities (for instance, locker rooms, lobby, lack of showers, concessions layout, etc.). Lastly
these buildings also have code and egress violations (mainly the Barn).
Activity Center:
The activity center is a good example of re-purposing a building to keep it functional. The interior space
is open and flexible with lots of daylight and nice views to the exterior, and spaces are fairly well utilized.
Although the building looks nice from the exterior it does have a number of envelope issues. Wood siding and
soffits is starting to rot and decay, with some areas having large holes into the wall cavity (could be bird damage).
The masonry is in very nice shape however the glass lites in multiple windows have seal issues and are becoming
foggy. Also the roof is showing its age with liken growth and drainage issues. The interior of the building is
challenged by its openness and the ability to accommodate different program activities occurring at the same
time. Issues are occurring with noise between areas as well as ventilation issues with the open work out space.
This building also has a number of accessibility issues, largely in the bathrooms. Although the users like the
location, limited parking is also an issues.
Lion’s Park Center:
Lion’s Park Center is an adequate building that of fers the community a small multi-purpose space as well
as some office and storage space. Unfortunately the building has a number of drawbacks, including its
construction and its location. Its site location with poor soils and high water table has caused visible damage on
the interior of the building as well as some cracking on the exterior masonry (likely from differential settlement).
This movement to the building is also evident on the interior with visible cracking in the ceilings and soffits. The
building was also constructed with single wythe, non-insulated exterior walls which is leading to issues with moisture
intrusion and visible efflorescence on the interior wall surfaces. The poor layout of the plumbing has bathroom
waterlines on the exterior walls which are subject to freezing. The office space is underutilized, and the kitchen
area is not usable either.
Trott Brook Barn:
Trott Brook Barn is a quaint little meeting space located on the outer periphery of town in a nice
residential setting. This small barn is in nice co ndition on the exterior and interior and has a nice “barn” aesthetic.
The building is fully handicap accessible and code compliant. This building’s only real issues are its location and
spatial usability. The far northeast location of t he building makes it somewhat far from a majority of the Elk River
community. When factored in with the lack of off-street parking (3 stalls max) it makes hosting some events more
challenging for its users. On the interior, the small size of the space (a roughly 48’ x 32’ building footprint) along
with a series of columns down the center of the building would make hosting any event larger than a small meeting
quite challenging.
Stakeholder Meeting ResultsStakeholder Meeting ResultsStakeholder Meeting ResultsStakeholder Meeting Results::::
Below is a list of all of the items we heard from stakeholders as areas of need and current deficiencies within the
community that limit the ability of certain programs functionally, and inhibiting their ability for growth. The first list
represents items that were brought up by 3 or more groups individually, and would represent the greatest need. The
second list represents items that were brought up by only one or two groups, meaning that the item was likely more
specialized to just one or two groups.
Common program requests (3 or more instances):
i. Large Banquet Space (300-400 capacity)
ii. Meeting space (various sizes)
iii. Multi-purpose rooms
iv. Ice Sheets (3 to 4 sheets) + Support Spaces
1. Dedicated locker rooms w/ showers
2. Coaches offices
3. Meeting/Club room
4. Dryland training, weights, cardio
5. Adequate Lobby
6. Lounge space
7. Storage
v. Walking track
vi. Storage space
Additional program requests:
i. Senior Center
a. Game space (pool, cards, etc.)
b. Quiet space
c. Fitness space (pickle ball)
d. Art space (ceramics, painting, wood carving, etc.)
e. Meeting space
f. Coffee space
g. Own storage space
h. Social/gathering space
ii. Gymnasium space
iii. Pool space
iv. Warmer temperature ice sheet
v. Figure skating dryland/dance room (mirrors, ballet barres)
vi. Office space (Lion’s)
vii. Catering kitchen/commercial kitchen
viii. Outdoor field space
ix. Indoor turf space
x. Fieldhouse
xi. 2,000 seats in arena
xii. Inflatable dome for indoor winter space
xiii. Indoor tennis
xiv. Climbing wall/bouldering
xv. Art Gallery
xvi. Art studio space
xvii. Performance theatre (700 seats)
xviii. Blackbox performance space