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City of
Elk -�- Meeting of the Elk River Public Library Board 3I
River Held at the Elk River City Library
Tuesday, November 17, 2015
Members Present:
Britt Aamodt --
Chair Jayne Dietz 4:55pm
Mary Eberley 5:04pm
Sarah Holmgren 5:01pm
Willie Jackson 5:26pm
Members Absent: Britt Aamodt
Council Liaison: Councilman Jerry Olsen
Staff Present: Brandi Canter- GRRL Patron Services Supervisor
Will Hollerich - Elk River Library Branch Manager
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library
Board was called to order at 5:05 p.m. by Chair Jayne Dietz.
2. Consider 09/22/2015 Agenda
Moved by Sarah Holmgren and seconded by Mary Eberley to accept the
September 22, 2015 Agenda as presented. Motion carried 4-0.
3. Consent Agenda
3.1 Secretary's Report
• September 22, 2015 Meeting Minutes
3.2 Treasurer's Report
• September and October 2015 Revenue and Expense Reports
Moved by Mary Eberley and seconded by Sarah Holmgren to accept the
Consent Agenda as presented. Motion carried 4-0.
4. Open Forum
No visitors present.
5. City Staff
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November 17,2015
No city staff present.
6. General Business
6.1.c Patio Furniture
■ Chair Dietz wants the Board to think about adding permanent patio
furniture for next year. The City is unable to secure the existing patio
furniture at the end of each day because the library closes at 8pm,well
after City staff have gone home. For safety sake, Chair Dietz would like
to consider adding permanent benches. The City doesn't have a budget
for this so it could possibly come out of the Library Board budget or
Friends might be interested in an `In Memory'bench(s). This will go
back on the agenda in January when Tim Sevcik, the new Park
Superintendent, attends the Library Board meeting. Mary will check with
the Rotary Club to see if she can find out what company the bench at
Bailey Pointe Park came from.
6.1.d 2016 Meeting Dates
• Chair Dietz reported that the tentative dates for 2016 include the
changed date in November to accommodate the holiday. If these dates
are approved in advance and posted, then the November 2016 meeting
doesn't need a special posting.
Moved by Mary Eberley and seconded by Sarah Holmgren to approve
the meeting dates for 2016 as presented. Motion carried 4-0.
6.2 Old Business
• Statue Update: There was a discussion about moving the windmill to an
area that gets more wind/movement; however, the cost was quoted at
$3,500 so the City and the Economic Development Authority (EDA)
decided not to move the windmill. The EDA is funding some
landscaping around the windmill; details are in the Park report.
A video about the windmill was viewed. The link to the video is as
follows: https://youtu.be/SGNcQkL6eOq.
Chair Dietz also asked for two pictures of the windmill to be included in
the minutes as follows: I
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November 17,2015
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6.3 Park Grounds Report
■ Tim Sevcik,Park Superintendent, provided at staff report updating the
Board on the library grounds. His report noted: 1) seven trees requiring
removal—six along the east edge of the parking lot to prevent damage to
the concrete sidewalk and asphalt and one tree near the book drop to
prevent damage to the asphalt. Additionally, tree removal willallow for
snow piling at the east end of the campus during winter plowing events;
2) a proposed landscape rock pad on the north side of the library to
prevent continued erosion from the building downspout; and, 3) a plan
for planting native wildflower species and boulders around the windmill
to screen the concrete foundation and showcase the art piece.
Tim also provided maps showing the proposed trees to be removed and
the placement of the rock pad as well as a map outlining the planting of
the native wildflowers around the windmill with pictures of the plants.
Chair Dietz also mentioned that the EDA plans to add permanent
signage by the windmill in the near future. More discussion in January
about winterizing the trees,burning in the spring and bids for the curbs
around the parking lot.
6.4 Building Maintenance Report
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November 17,2015
Chair Dietz talked to Gary Lore and he is looking at the back area on the east
side where a possible roof issue is causing rain to erode the ground, as well as
the north side of the library where rain runoff is eroding the ground.
Chair Dietz will request Gary Lore to provide a written report like Tim
Sevcik for each meeting.
6.5 City Council Report
Councilman Olsen reported that the City is calling in the bonds on the
library;it will be paid off in February 2016. This will save the City$500,000
in interest by paying it off early.
6.6 Patron Services Supervisors Report
Brandi Cantor reported that Mary Eberley is being appointed to the Central
Minnesota Library Exchange (CMLE). The CMLE is one of the regional
library systems within the state; they operate a little differently in that they act
as a clearing house that assists other libraries rather than working directly
with patrons.
There is an opening for a citizen representative to GRRL in Sherburne
County by a vacated position from Big Lake Township.
6.8 GRRL Trustee Report
Mary Eberley reported that Sartell's request for a library is part of a bigger
discussion GRRL has in their library assessment. They have 32 brick/mortar
libraries within the system,yet there are many areas within their six counties
that have no library services at all. They are discussing ways to spread library
services into areas that are poorer and more rural. Options discussed are to
work with these cities and towns to provide bookmobiles, kiosk's and even
library buildings. This is a huge ongoing discussion and one of the basic
things the Board is trying to manage;resources,people, etc. to provide
services.
6.7 Library Services Coordinator Report
Will Hollerich reported on Library Assistant news:
• Jan Connelly reached 20 years work with the GRRL.
• Monica Miller is retiring after 20 years with GRRL. Friends will be
involved in planning a party. She was instrumental with marketing books
with the wire easels promoting books, she also was instrumental in
Collection HQ—a program that keeps inventory moving amongst the
libraries based on popularity and also refreshes popular books that have
become dead or grubby.
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Will also reported that Pamela Wagman,Library Assistant, attended nine classes at
Zimmerman School in October and talked to school children about library services
and offered library enrollment cards. Will doesn't have the exact number but knows
Pamela got a couple hundred kids enrolled. When asked if this will be an ongoing
event,Will stated that Pamela already goes to schools in Elk River each year before
the summer reading program,but this is a new relationship with Zimmerman and
they are hoping to develop it further. It is challenging for outside entities to get into
schools as the school district has very strict policies. Brandi mentioned that a
Zimmerman community group approached GRRL about providing more services to
Zimmerman.
In October,Toddler Time, Story Time and Baby Bounce brought in the largest
portion of attendance with 250 attendees. It not only brings in parents who haven't
been to the library since they were kids,but it also promotes literacy in our next
generation of readers.
Chair Dietz asked Will if he would provide a written report for the meeting in the
future.
6.1.a Review of Mission Statement and GRRL Contract
Chair Dietz would like everybody to read these documents as a refresher and
questions on the Mission Statement regarding incorrect wording, e.g., referring to
the "Board of Directors"; further defining the statement"encourage local special
programming" and remove the word "Directors" throughout the document.
Laura Wetch will update these documents and provide a draft for review in January.
6.1.b Chair Dietz would like to divide the grounds/building into sections wherein each
Board member will take a section and review their area prior to a meeting and
provide an update. Chair Dietz provided a draft assignment list and asked everybody
to review their tentative area of responsibility. She also handed out an aerial map to
help identify the defined grounds and asked not to share the map because she was
told the map is not for public use.
Chair Dietz would like everyone to review their tentative assignments and be
prepared to discuss this at the January meeting.
7. Adjournment
The next meeting will be January 26, 2016 at 5:00 p.m. Michael Hecker and Tim
Sevcik will attend under City Staff.
There being no further business, Chair Dietz adjourned the meeting of the Elk River
Public Library Board at 6:08 p.m.
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Minutes submitted by Laura Wetch.
Tina Allard, City Clerk
Jayne Dietz, Chair
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