EDSR MEMORANDUM 01-08-1996 ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY
110
MEMORANDUM
TO: Economic Development Authority
FROM: William Rubin, Executive Directo.\J
DATE: January 8,'1996 (/
SUBJECT: Agenda Memo for January 8, 1996,
EDA Meeting
7. Annual Meeting Items
A) Election of Officers Pursuant to its by-laws, the second Monday
of January has been designated as the EDA's annual meeting
date. Therefore, it is in order to conduct elections for the
following offices:
• • President
• Vice President
• Treasurer
• Secretary
• Assistant Treasurer
The following EDA Commissioners were elected to the
respective positions at the 1995 annual meeting:
• Jeff Gongoll, President
• Patrick Dwyer, Vice.President
• Roger Holmgren, Treasurer
• Larry Farber, Secretary
• Hank Duitsman, Assistant Treasurer
B) Appoint Executive Director - The EDA by-laws also require the
appointment of an Executive Director at the annual meeting.
Therefore, it is in order to reappoint William Rubin as EDA
Executive Director.
C) Designate Official Newspaper The EDA's official newspaper is
the Elk River Star News and it is in order to redesignate the
• Star News as the official newspaper for 1996.
P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55330-1743 • (612) 441-7420 • Fax: (612) 441-7425
Equal Opportunity Housing and Equal Opportunity Employment
EDA Agenda Memo Page 2
January 8, 1996
• D) Official Depositories-Past practice for this item has been for
the EDA to designate the same depositories that are used by the
City of Elk River. For 1996, the City of Elk River will designate
the following banks/institutions as depositories for its funds:
• The Bank of Elk River
• First National Bank of Elk River
• 4 M Fund
• Norwest Bank
• First Bank, N.A.
• Marquette Bank
Following past practice, it is in order to designate the above-
referenced banks/institutions as official depositories for EDA
funds in 1996.
E) Consider Committee Appointments/Assignments The EDA
maintains three committees: a) Finance, b) Marketing, and
c) Research and Development. Membership on the respective
committees can be found on a separate attachment in the
agenda packet. Past practice has been to reappoint the same
• persons to these committees assuming that the members desire
to remain and serve in an as-needed capacity.
At the EDA's 1995 annual meeting, Commissioners agreed to
advertise their committee appointments in an effort,to solicit
and recruit new volunteers from the community. This desire
was reaffirmed at the EDA meeting of October 9, 1995. At that
meeting, Commissioners authorized the Executive Director to
place ads in the Elk River Star News. A subsequent notice was
placed in the city's newsletter, The Current. This resulted in the
solicitation of one prospective candidate, Mr. Steven Foster,
21414 Vernon Street NW. He desires an appointment to the
Finance Committee.
This topic was also discussed at the EDA's December meeting.
Commissioner Dwyer pointed out that the by-laws are silent
with respect to the number of members each EDA committee
may possess. As a result, it was suggested that the Finance
Committee be expanded to six members to accommodate Mr.
Foster's interest in serving. No action was taken on this matter
and it now is a carry-over item for the January meeting.
• Another issue relates to that of establishing definitive terms of
EDA Agenda Memo Page 3
January 8, 1996
appointment. That is, rather than a committee member serving
• for an indefinite period, perhaps it is appropriate to establish a
beginning and an end to committee members respective terms.
If the Finance Committee is expanded to include a sixth
member, it may be advisable to have the following appointment
terms:
Two Finance Committee members terms expire 12/31/96
Two Finance Committee members terms expire 12/31/97
Two Finance Committee members terms expire 12/31/98
As with all appointments, current committee members would be
eligible to seek reappointment to their respective position.
However, it also creates an opportunity to solicit new volunteers
from the community. In addition, there is strong sentiment
from the EDA to retain local lender representation on the
Finance Committee.
Mr. Foster will not attend the January EDA meeting. Rather, it
is appropriate for the Commissioners to resolve the issues of
expanding the Finance Committee membership and determining
whether or not it is appropriate to establish terms of
• appointment. Should these items be resolved, the EDA could
likely schedule an interview with Mr. Foster at its February
meeting.
F) By-laws/Enabling Resolution - The annual meeting also provides
an opportunity to review the EDA's by-laws and enabling
resolution for suggested changes, if any. However, subject to
proper notice,amendments to the by-laws may be made during
the year as well. The enabling resolution may be modified
throughout the year, too. However, this is a City Council
initiative and requires a public hearing.
8. 1996 Work Program
A draft of the 1996 EDA Work Program has been included in the
agenda packet. The Work Program will be discussed in greater detail
at the EDA's annual meeting.
• eda/meetingsagmm