9.0. EDSR 09-12-1994 ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY
III
MEMORANDUM
TO: ECONOMIC DEVELOPMENT
AUTHORITY
FROM: WILLIAM RUBIN, EXECUTIV 0
DIRECTOR / vII'--
DATE: SEPTEMBER 12, 1994
SUBJECT: REQUEST TO REVISE 1994 EDA
BUDGET
INTRODUCTION
At its meeting on September 12, 1994, the Elk River EDA will consider a
request from the City Council to transfer approximately $8,000 of expenses to
the EDA as part of its 1995 budget. The $8,000 in proposed expenses relates
• to personnel (an increase from 40 percent of salary and benefits of the
Economic Development Coordinator and staff support to 50 percent of the
salary and benefits), approximately $500 in videotaping expenses as the EDA
meetings will be replayed on Cable on a tape-delayed basis, and
approximately $1,400 which is attributable to the redesign and ordering of
new "City" pins. This information is outlined in greater detail in a memo
from City Administrator Patrick Klaers.
BACKGROUND
The basis for the request from the City Council is a 1995 budget gap
estimated at approximately $340,000. In an effort to reduce this gap,
potential cuts and/or transfers of expenses have been explored by the City
Council.
At its August meeting, the Elk River EDA adopted a 1995 budget in the
amount of$81,000. This budget is based on revenues the EDA will derive as
a result of its levy of .01813 percent of the taxable market value in the City
for the year 1994. A copy of the approved 1995 EDA budget and a budget
memo dated August 3, 1994, are attached to this memo. Since $81,000
represents the maximum revenues from an EDA levy, the Commissioners are
• faced with one of three options:
P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55330-1743 • (612) 441-7420 •Fax: (612) 441-7425
Equal Opportunity Housing and Equal Opportunity Employment
• Shift $8,000 of previously-approved expenses to absorb the request
• by the City Council;
• Absorb the additional $8,000 in expenses through the EDA's fund
balance; or,
• Respectfully deny the request from the City Council.
Each of these options are laid out in greater detail.
Option 1 If it is a matter of shifting expenses, the following items are
offered:
Reduce the Chamber of Commerce contribution from $6,000 to $2,400,
thereby saving $3,600. In addition, it is proposed that the quarterly
Economic Development newsletter not be printed and distributed
during 1995, thereby saving an additional $4,400. The total savings is
$8,000.
Option 2 EDA Fund Balance - A copy of a January 7, 1994, memo from
Finance Director Lori Johnson indicates that the EDA had a cash balance at
the end of 1993 of approximately $69,750. This memo, together with the
1993 Statement of Cash Activity is attached to this memo. The cash balance
of$69,750 was further reduced in 1994 by a $53,000 TIF Grant to the Tescom
• project. EDA Commissioners will note that this grant will be repaid as
Tescom's new facility begins paying taxes. EDA Commissioners will also
recall that the cost of the Ice Arena Feasibility Study was absorbed by the
EDA. This resulted in an out-of-pocket expense of $10,400. If bonds are
issued for this project, the EDA will be reimbursed this expense. If the
project does not move forward, Elk River Youth Hockey has agreed to make
three annual payments. Assuming that the EDA's 1994 budget comes in as
adopted, the EDA will have a cash balance of just over $16,000 (cash balance
on 1/1/94 of $69,750 less $53,000 TIF Grant, less $10,400 feasibility study,
plus reimbursement from Minnesota Housing Finance Agency of $9,950).
Absorbing an additional $8,000 to assist with the City's budget gap will cut
this fund balance in half.
Option 3 Deny Request In light of the tough decisions found in Options 1
and 2, it may be appropriate for the EDA to deny the City Council's request of
absorbing an additional $8,000 in expenses during 1995. Should the EDA
decide to fund this request out of its cash balance, it no longer has the ability
to fund projects like the Tescom TIF Grant. An agency that is active in
economic development needs an adequate cash balance to undertake projects
like this now and in the future.
•
SUMMARY
By increasing the personnel expenses to 50 percent of salary and benefits, the
EDA is perhaps getting further away from its objective of utilizing its levy for
economic development purposes. In fact, charges for personal services
(Commissioner salaries, Economic Development Coordinator salary, benefits,
etc.) in the EDA budget have increased as follows:
1991 1992 1993 1994 1995
$8,400 $16,800 $21,000 $32,650 $34,800
In turn, the City's budget attributable to economic development has declined
as follows:
1991 1992 1993 1994 1995
$71,581 $60,461 $53,850 $38,900 $40,450
•
• II
ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY
•
MEMORANDUM
TO: ECONOMIC DEVELOPMENT AUTHORITY
FROM: WILLIAM RUBIN, EXECUTIVE DIRECTO ..
DATE: AUGUST 3, 1994
SUBJECT: 1995 EDA BUDGET AND LEVY
Based on a maximum levy, it is estimated that the EDA will have revenues of
approximately $81,000 in 1995. The proposed 1995 EDA budget is outlined on the
attached page and a summary follows:
PERSONAL SERVICES
• This proposed expenditure of$34,800 includes the part-time salaries to the EDA
Commissioners plus 40% of the Economic Development Coordinator salary,
pension, and benefits. In addition, one-fourth of an administrative support
position (plus pension and benefits) is funded through the EDA as is one-fourth of
the time of the recording secretary for EDA meetings.
SUPPLIES AND CHARGES
$800 is attributable to office supplies for the EDA in 1995.
CONTRACTUAL SERVICES
$1,500 has been set aside for the Economic Development consultant; an
additional $1,000 is set aside for legal fees in 1995. Advertising has been
allocated $12,000. This includes expenditures in regional and state publications
such as Minnesota Ventures, The Real Estate Journal, Business Media, and Twin
Cities Business Monthly. Specialty ads in the Star News are also attributable to
this category. Of the $7,500 allocated to marketing, a portion is attributable to the
quarterly Economic Development Newsletter, the novelty mailing item, etc. The
other two major expenditures in contractual services is the $6,000 contribution to
the Area Chamber of Commerce and $11,100 that is attributable to development
activities. This expenditure can further be divided into $6,000 that is attributable
to business park expenditures and $5,100 for other miscellaneous projects.
•
P.O. Box 490 c 13065 Orono Parkway • Elis River. MN 2i 441-7420 • Fax: (612) 441_7425
Equal Opportunit\ Housing ani' ocat EmTlplovment
EDA 1995 Budget Memo Page 2
August 3, 1994
• TRANSFERS OUT
$1,000 is proposed for transfer to the City's General Fund in 1995. This covers
the Finance Director's/City Administrator's time on EDA projects, including the
Micro Loan Fund, etc.
ACTION REQUESTED
The EDA Commissioners are asked to approve the 1995 EDA budget in the
amount of$81,000.
The EDA is also asked to adopt a resolution requesting that the City of Elk River
levy a tax against the taxable market value in the City in the amount necessary to
generate $81,000 to be used for economic development purposes by the Economic
Development Authority. A draft of this resolution is attached to the memo.
•
eda:bdgtmemo
•
• ECONOMIC DEVELOPMENT AUTHORITY
1992 1993 1994 1995
ACTUAL ACTUAL ADOPTED PROPOSED
PERSONAL SERVICES $ 16,800 $ 0 $ 32,650 $ 34,800
SUPPLIES AND CHARGES 0 0 800 800
CONTRACTUAL SERVICES 20,138 0 42,350 44,400
OTHER CHARGES 2,511 0 0 0
CAPITAL OUTLAY 0 0 0 0
TRANSFERS OUT 5,000 0 1,000 1,000
TOTAL $ 44,449 $ 0 $ 76,800 $ 81,000
EXPENDITURE ANALYSIS
PERSONAL SERVICES
Regular Salaries (40%) $ 21,200
Part Time Salaries 8,400
Over Time 150
Employee Pensions (40%) 3,100
Employee Insurance (40%) 1,950 $ 34,800
SUPPLIES AND CHARGES
Office Supplies 800 800
11111
CONTRACTUAL SERVICES
Economic Development Consultant 1,500
Legal 1,000
Advertising/Newsletter 12,000
Marketing 7,500
Postage 4,000
Telephone 800
Miscellaneous(Chamber of Commerce) 6,000
Development Activities 11,100
Insurance 500 44,400
OTHER CHARGES
0 0
CAPITAL OUTLAY
0 0 '
TRANSFERS OUT
General Fund 1,000 1,000
$ 81,000
• Estimated Revenue - 105% of 1994 - $81,000
pk,/
t )0/4 River TO: ECONOMIC DEVELOPMENT AUTHORITY
lFROM: LORI JOHNSON, FINANCE DIRECTOR ""N
DATE: JANUARY 7, 1994
SUBJECT: FINANCIAL UPDATE
E NOMIC DEVELOPMENT AUTHORITY
The Economic Development A or ,y w 1 end 1993 with a cash
balance of approximatel $69,750 . Phis is up over $7,900 from
the 1993 beginning cash b- -nce o 61,813 .49 . The EDA had
revenues in 1993 of just over $75,000. The majority of the
revenues came in the form of property taxes and state aids .
Expenditures in 1993, excluding accounts payable, were
$67,376. For the first time in 1993, a portion of the Economic
Development Coordinator's salary was charged to the EDA.
Another change is that the Chamber of Commerce Fourth of July
contribution was also charged to the EDA.
Attached is a 1993 Statement of Cash Activity for the EDA
detailing the EDA's activities . Please keep in mind that these
numbers are preliminary and do not include any accounts
receivable or payable.
•
MICRO LOAN FUND
The Micro Loan Fund' s cash balance as of December 31, 1993,
excluding interest income is $118,541 .30. This is down
substantially from the beginning cash balance of $200,818 . 74 .
The decrease in the cash balance is due to the volume of loans
closed in 1993 . Five loans were closed totalling $169,612 . At
this time all loan payments are current.
I will have a handout available at Monday' s meeting which will
provide detail on each of the outstanding loans including the
original amount, the principal outstanding, and the final
maturity date.
•
•
P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425
ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY
411 1993 STATEMENT OF CASH ACTIVITY
Cash Balance:
December 31, 1988 $16, 147 .45
December 31, 1989 31,913.04
December 31, 1990 30,801.44
December 31, 1991 42,060 .21
December 31, 1992 61,813.49
December 31, 1993* 69,557 . 04
1993 Revenues :
Ad Valorem Tax** $61,878 . 74
State Aids 11,415 . 00
Interest Income* 1,825 .54
$75, 119 .28
1993 Expenditures:***
Personal Services $21,000 . 00
Legal Services 722 .40
• Econ. Dev. Consultant 148 .75
Other Professional Service 1, 169 . 88
Advertising 14,551 . 82
Newsletter/Targeted
Marketing 6, 183 .51
Postage 2, 132 . 83
Chamber of Commerce 4,000 . 00
Transfer to City 6,000 . 00
Minnesota Housing Finance 9,942 .42
Other 1,524 . 12
$67,375.73
Excess Revenues over Expenditures $ 7,743.55
(Excluding all accounts receivable and payable)
*Excludes December, 1993 Interest Income
**Excludes Taxes Receivable
***Excludes All Accounts Payable
ty ofMEMORANDUM
Elk •
River TO: ECONOMIC DEVELOPMENT
AUTHORITY
FROM: PAT KLAERS, CITY ADMI STRATOR
DATE: SEPTEMBER 8, 1994
SUBJECT: BUDGET AMENDMENT
The City Council, in review of its General Fund budget, has requested that
the EDA consider absorbing $8,000 worth of new expenses without changing
its total budget. These expenses are for three different items. The first item
is for personal services. Excluding EDA salaries and expenses for taking
minutes at EDA meetings, the Council requested that the regular salaries,
pensions, and insurance for Economic Development employees be split 50/50.
The total Economic Development staff salaries of $61,000 is for one-quarter
time of the Administration Secretary and all of the Economic Development
Coordinator's salary. Shifting this expense to a 50/50 status versus 60
• percent for General fund and 40 percent for EDA means moving $6,100 worth
of expenses from the General fund to the EDA. The second item is related to
the expenses for videotaping EDA meetings. EDA meetings will be
videotaped and run on the Cable TV system in 1995. The expenses for the
employee to videotape these meetings are estimated at $500 for 1995. This
expense would also be added to the personal services category. The last
request is related to Elk River pins. The City has to reorder pins or design
new pins in the near future. This expense is estimated at $1,400. The
Council views Elk River pins as a marketing and promotion tool and, as such,
would like the EDA to consider funding this expenditure.
The above three items amount to $8,000. The proposal discussed by the
Council calls for an $8,000 reduction in the development activities line item
and the moving of these funds to personal services and marketing. A $3,100
balance would then be left for development activities. This line item is, in
general terms, for activities and expenses that are not specifically known at
this time. However, per the August EDA budget discussion, $6,000 was
attributed to business park expenditures and $5,100 was designated for
miscellaneous projects.
If more than $3,100 is needed for development activities, the Council
• indicated that the EDA could use its fund balance for approved activities.
Attached is a page from the most recent City Audit that shows the EDA fund
P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425
balance. The fund balance listed is $76,684. However, the Tescom TIF
• Grant of $53,000 and the Ice Arena Feasibility Study of approximately
$10,600 must be deleted from this total. This leaves about $13,000 of
unbudgeted monies available to be used for development activities if desired
by the EDA. Additionally, it should be noted that the EDA added $16,000 to
its fund balance last year. This page is not attached, but essentially,
expenditures were $16,000 less than budgeted in 1993.
If the EDA accepts this request from the City Council, it is appropriate for it
to approve a revised budget which could include the amendments as outlined
above.
•
•
•
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