4.3. SR 03-07-2016City of
Elk az
—
River
Request for Action
To
Item Number
Mayor and City Council
4.3
Agenda Section
Meeting Date
Prepared by
Consent
March 7, 2016
Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description
Reviewed by
Special Event Permit — McCoy's Pub for 5K
Cal Portner, City Administrator
Reviewed by
Action Requested
Approve, by motion, a special event permit to McCoy's Pub for a 5K walk/run scheduled for Saturday,
March 12, 2016, with the following conditions:
1. The event planner is required to notify surrounding businesses, residents, and organizations. The
city will provide a template of the notice that must be distributed and a list of the property owners
to notify. Event planner must submit an affidavit that the notice was distributed.
2. ERPD will provide two reserve officers/ community service officers to assist with traffic control.
Applicant must contact Capt. McKernan (763.635.1202) at least one week in advance to make
arrange arrangements. The officers will be posted at Boston/Mississippi St. and Main St./Tipton
Ave. and will move along the race route.
3. Walkers/runners shall utilize sidewalks, trail systems, or road shoulders throughout the entire
route. No road closures are permitted. It is each runner's responsibility to ensure the
streets/intersections are safe prior to crossing.
4. A route marshal shall be placed at start of race, at Main St./Proctor Rd., Main St./Tipton Ave.,
Mississippi/Orono Rd, Boston St./Orono Rd. and along the race route to keep walkers, runners,
and roller bladers on sidewalks per MN Stat. 169.21. Bike riders are permitted to ride on the
shoulder of the roadway with the flow of traffic following the statutory requirement of MN Stat.
169. 221. Route marshals will not direct traffic.
5. Participants shall not gather on the roadway and obstruct traffic at the completion of the
race, they are to remain on the sidewalk or Rivers Edge Park.
6. Race marshal shall give a safety brief to all participants prior to the start of the race explaining the
rules. Walkers should start after the runners.
7. Race may begin at the downtown River's Edge Park with the understanding the park must remain
open to the public at all times.
8. Applicant shall be responsible for garbage clean-up immediately following the race.
9. No paint allowed anywhere on trails. Chalk or cones may be used.
Background/Discussion
McCoy's Pub is requesting to host a 5K walk/run on Saturday, March 12, 2016. Here is a brief synopsis
of the event:
■ The run/walk will begin lineup/registration at 8:00 a.m. and will end at approximately 10:30 a.m.
■ The run will begin at River's Edge Park.
P a w E R E U 6 Y
NaA f RE]
Financial Impact
N/A
Attachments
■ Route map provided by applicant
2111/2016
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