4.3A. SR 04-04-2016 EOty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.3A
Agenda Section Meeting Date Prepared by
Consent April 4, 2016 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit—Zylstra Harley Davidson Tina Allard, City Clerk
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve,by motion, the special event permit for Zylstra Harley Davidson to hold special events in 2016
as shown on Exhibit A with the following conditions:
1. The event planner is required to notify surrounding businesses,residents, and organizations. The
city will provide a template of the notice that must be distributed and a list of property owners
to notify. The event planner must submit an affidavit that the notice was distributed.
2. Inspection of the outside area will take place prior to each outside event when there is a tent.
Applicant must contact the fire marshal at 763.635.1110 during business hours for an inspection
after the tent area has been set up.
3. The tent shall be removed within one day of the event and the site returned to its previous
condition.
4. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian
traffic.
5. If traffic becomes a problem around the temporary site, the area shall be delineated with a
barrier to restrict traffic.
6. No electrical services shall be across any drive or walking surface.
7. All temporary signs shall receive a permit prior to display.
8. Alcohol sales/service must comply with all applicable local and state laws.
Background/Discussion
Zylstra Harley Davidson has submitted an application to hold special events on numerous dates in 2016.
Exhibit A lists details about each event. All events take place entirely on Zylstra Harley Davidson
property and no road closures or additional city services are proposed.
Financial Impact
N/A
Attachments
■ Exhibit A—2016 special event list (provided by applicant)
POWERED 6T
Template Updoted 4/14 INAWRE1
Zylstra Harley-Davidson
Special Events Schedule
Updated:Tuesday March 151h 2016
Exhibit A
2016
April 1st April 281h
First Friday's Event (outdoor) First Responder and Military Appreciation
Event
Hours: 4-7
Hours: 5-7
Participants: 150
Staff: 30 Participants: 150
April 91h Staff: 30
May g1n
Workshop Day
Hours: 11-2 First Friday's Event(outdoor)
Hours:4-7
Participants: 150
Staff: 30 Participants: 150
April 22,d Staff: 30
May 2151
Rider Academy Reunion
Hours: 5-7 Demo Days
Hours: 11-2
Participants: 100
Staff: 30 Participants: 100
Staff: 30
May 28- July 2-
Spring HOG Roast-Tent (outdoors) needs All American Celebration
inspection by Fire Marshal.
Hours: 11-3
Hours: 11-4
Participants: 150
Participants: 500
Staff: 30
Volunteers: 20
July 16th-
Staff: 30
Zylstra Throw down Wrestling Match Tent
June 3rd (outdoors) needs inspection by Fire Marshal.
First Friday's Event(outdoor) Hours: 12-4
Hours: 4-7 Participants:300
Participants: 150 Staff: 30
Staff: 30 July 9th-
June 4th Demo Days
Demo Days Hours: 11-3
Hours: 11-2 Participants: 150
Participants: 100 Staff: 30
Staff: 30 July 30th-
July 1St 2nd Annual HOGS for Heroes Ride-Tent
First Friday's Event(outdoor) (outdoors) needs inspection by Fire Marshal.
Hours: 9-1
Hours:4-7
Participants: 150 Participants:350
Volunteers: 50
Staff: 30
Staff: 30
August 1V' December 3,10,17
Demo Days Santa Saturday
Hours: 11-2 Hours: 12-2
Participants: 100 Participants: 150
Staff: 30 Staff: 30
August 20-
12th Annual Breast Cancer Ride-Tent
(outdoors) needs inspection by Fire Marshal.
Hours: 9-1
Participants: 350
Volunteers: 50
Staff: 30
September 17-
Fall HOG Roast Tent(outdoors) needs
inspection by Fire Marshal.
Hours: 11-5
Participants:400
Volunteers: 25
Staff: 30
November 26-
Blacker Saturday
Hours: 9-5
Participants: 150
Staff: 30