5.1. ECCSR 05-18-2016 ENERGY CITY YOUTH COMMITTEE
BY-LAWS
The purpose of the Elk River Energy City Youth Advisory Committee is to serve as an advisory body
to the Energy City Commission. These By-laws are adopted to assist the Youth Committee to
function and make meaningful recommendations to the Energy City Commission and City Council.
Section I. Membership
a. Representation: The Youth Committee shall seek in its membership a diverse
representation reflecting the community. Members do not have to be Elk River
residents but must be able to commit to meeting schedule. Members will be selected
with emphasis on diversity.
b. Membership qualifications: Committee members will be in grades five (5) to twelve
(12) at the time of selection.
C. Term duration and limits: Members shall serve a one-year term. Terms shall run
between the the start of the school year and the end of the school year each year.
Members in good standing may be reappointed for an unlimited number of terms
provided they still meet the membership qualifications.
d• The City Administrator or a staff representative selected by the City Administrator
shall provide additional support for the Committee as Staff Liaison. A City staff
member will serve as the Recording Secretary at each regular meeting.
Section II. Attendance
a. Regular attendance at Committee meetings is expected from all regular Committee
members.
b. Two absences are allowed per year for each regular Committee member. After the
second absence, the member will meet with the Staff Liaison to determine if the
member remains in good standing or will be recommended to the Energy City
Commission for removal from the Committee. Exceptions may be made by the
Staff Liaison if special circumstances exist.
Section III. Duties and Functions.
a. Report annually, or as otherwise specified by the Energy City Commision, and
confer with and advise the Energy City Commission on matters concerning
sustainability and youth within the City,including:
1. building commitment for youth issues in the City;
2. promoting public interest in and an understanding of youth issues and
activities;
3. developing sustainability goals, projects, activities, etc. for the Energy City
Commission and City Council.
Section IV. Application Process
a. Members of the Committee shall be chosen through an application and potential
interview process. The Energy City Commission is responsible for both re-
appointment and appointment of new members for the new term year.
b. Applications will be available on a rolling basis but advertised in May.
C. Residents of Elk River or students attending a school in the Elk River area will
be selected over those applicants that are not.
Section V. Officers
a. The officers of the Committee shall be President,Vice President, Secretary,
Education and Outreach Coordinator, and Energy City Commission Liaison.
b. Officers cannot be reappointed for more than two consecutive terms.
Section VI. Officer Duties
a. President
I The President shall be charged with the administration of the affairs of the
Committee with assistance from the Energy City Commission and Staff
Liaisons.
2. The President shall preside over all meetings of the Committee.
3. The President shall appoint committees when necessary to address issues
before the Energy City Commission.
4. An annual report of the activities of the Committee shall be prepared by the
President near the end of a term.
b. Vice President
1. A Vice President shall assume the duties of the President during the
President's absence.
2. A Vice President shall assist the President to perform duties when needed,
including presiding over sub-committee meetings.
3. A Vice President shall be familiar with the By-Laws and inform Committee
members of what needs to be adhered to.
C. Additional Officer Responsibilities
1. The Secretary shall take and prepare meeting minutes and assist the Staff
Liaison with scheduling.
2. The Education and Outreach Coordinator shall assist the Staff Liaison
with social media postings, as well as eduction and outreach materials,
event planning, and other efforts.
Section VII. Election of Officers
a. The President,Vice President, Secretary,and Education and Outreach Coordinator
shall be elected by the membership annually at either the first or second meeting of
the new term and shall serve until their successors have been duly selected and
sworn in.
b. The officers of the Committee shall be elected by a majority vote provided that two-
thirds of the members are in attendance.
Section VIII. Meetings
a. The Committee shall set a date to meet at least once a month during the school year,
and shall otherwise establish time and frequency of regular meetings as deemed
appropriate by the membership.
b. The meetings shall include: review of proposed agenda, minutes from the previous
meeting, and reports; and discussion of other issues before the Committee.
C. The President or Vice President may call special meetings of the Committee
with at least seven (7) days' notice. The call shall state the subject matter to be
considered at the meeting.
Section IX. General Rules
a. All meetings shall be conducted in general conformance with Robert's Rules of
Order.
b. The presence of at least half of the membership shall constitute a quorum. A
quorum is necessary to transact official business at any meeting.
C. The Committee shall be responsible for its own procedures and order of business
and may initiate or carry out activities addressing community concerns as they deem
relevant and important with Staff Liaison approval.
Section X. Role of the Energy City Commission
a. The Energy City Commission shall communicate upcoming issues to the
Committee, so the Committee may respond accordingly.
b. The Energy City Commission shall provide support staff to the Committee to
assist the Committee in carrying out its duties.
Section XI. By-Laws and Amendments
a. Committee By-Laws may be amended at any regularly scheduled meeting provided
that two-thirds of the members of the Committee approve the amendment, and
provided further that the amendment is part of the agenda for the meeting and the
membership has been notified of the proposed amendment in writing. The
Committee will inform the Energy City Commission of by-law amendments.
■Are you a 5-12th grader?
EN ERGYCITY ' environment you interested andel in the
�iviro�i�ni�t � sustainability?
■ Do you have suggestions for
O EP your community to improve on?
FMONSTRATING THE POWER OF EFFICIENT&RENEWpO�E EN
■Are you interested in learning
J about local government?
Date : May 1 ` wantDo you t to build your
resume or earn volunteer hours?
■ If so, apply today!
� a I Attend an
I informational meeting
_00 Wiwi 0 I to learn more about
the committee and
application process.
J r Refreshynents_provided.
I
0 ` The City of Elk River and the
Energy City Commission are
A.
seeking interested students in
grades 5-12 to loin an Energy City
and Sustainability Youth
Committee.
The Committee will meet monthly
during the school year to discuss
sustainability and youth issues in
Time ' 6:30 c� our community and to provide
' J . m• recommendations to the Energy
City Commission on possible
projects, events, and
Location: Salk Middle School - Media Center demonstrations.
11970 Highland Rd.
Elk River, MN 55330 For questions and more information,
contact Kristin Mroz at 763.635.1000
or email EnergyCity@E1kRiverMN.gov
°ty of P o w E n E o a r Visit www.elkrivermn.gov/F-nergyCity gov/F-nergyCity fir.
Elk -�-� •
R1VeY' � ATURE to learn more and apply. 10