3.1. LIB MIN 09-22-2015 MEETING OF ELK RIVER PUBLIC LIBRARY BOARD
DATE:July 28, 2015 TIME: 5:00 PM LOCATION: Elk River Library
Board Members Present: Jayne Dietz, Willie Jackson, Sarah Holmgren, and Mary Eberley
Board Members Absent: Britt Aamodt
Others Present: William Hollerich- Library Services Coordinator, Brandi Canter-Patron Services
Supervisor, Jerry Olsen, Elk River City Counsel member, Colleen Eddy, City Economic
Development Specialist
1. CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library
Board was called to order at 5:07 PM by Jayne Dietz.
2. CONSIDER AGENDA
Jayne Dietz MOVED and Mary Eberley SECONDED to approve Agenda, Motion Passed 2
to 0.
3. CONSENT AGENDA
3.1 Secretary's Report
■ May 26, 2015, Regular Meeting Minutes
3.2 Treasurer's Report— moved to General business agenda due to questions
■ May & June 2015, Revenue & Expense Reports
Willie Jackson MOVED and Jayne Dietz SECONDED to approve Secretary's report,
Motion Passed 3 to 0, Mary abstained. Mary made a motion to move the Treasurer's Report
to General Business.
OPEN FORUM: No residents or guests.
5. CITY STAFF: Colleen Eddy, City Economic Development Specialist
6. GENERAL BUSINESS
6.1 Treasurer's Report: The Treasurer's Report was removed from Consent
Agenda and moved to the Agenda. Will is clarifying with Tim Simon the expense line 211
45606-4401 that may have been coded wrong that affected Building Repair/Maint Services.
Motion made by Jayne Dietz and Mary Eberley seconded to accept the Treasurer's report
and to have Will clarify line 211 45606-4401.
6.2 Librarian's Report: Over 1000 children are enrolled in the summer reading
program. Will is going to present the annual budget to the City Council on Monday, August
3. Will is going to update the Capital Improvement Plan with Tim Simon, City Finance
Director, and will send the revision to the board by the end of this week, prior to the August
3 City Council meeting. Any comments or concerns on the budget or CIP should be sent to
Will in a timely manner, given that Will is presenting this to the City Council on Monday,
August 3.
Will is going to invite Tim Simon to the September meeting to share with the board the City's
timeline, processes and procedures for budget planning. This will assist the board in
determining what their role is in this process.
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6.3 Regional Library Report: See attachment. Mary Eberley's next GRRL
meeting is in September, she will update the board at the September meeting.
6.4 Old Business: The Board walked the property to make a final decision on the
location for the sculpture. The board viewed 4 suggested locations, deciding on the location
between the prairie grasses and the butterfly garden. Willie Jackson moved and Mary
Eberley seconded. Motion passed 4 to O.The board proposed to hold the unveiling of the
Sculpture in conjunction with ERMU anniversary celebration on August 27. The library board
would host the unveiling from 3-4pm. (The board agreed to use August 28 as a backup
date.) Colleen will check with the EDA & ERMU to confirm that these details, take care of
advertising, marketing &will update Will. Will is to update the board & Friends of the Library
on these details.
[Added detail from Willie Jackson in e-mail to Board on 7/31/2015:
Colleen Eddy is coordinator of the sculpture project. She shared it is a city project.
Therefore, she will work directly with EDA& ERMU to address specific details related to the
installation of the prize winning sculpture. Colleen will facilitate and communicate with
appropriate agencies, departments, take care of advertisement, marketing and continual
contact with Carl Zachmann, Sculptor regarding completion. The Library Board Members
supports the location and unveiling ceremony which will occur August 27, 2015 or August
28, 2015. Board Members will be present to serve as host/ assistance on the day of the
unveiling. Colleen will provide updates to Will to share with Library Board Members &
Friends of the Library. ]
6.5 New Business: The MN Library Association Annual Fall Conference will be
in St Paul October 8 & 9. Registration opens online August 3. Will is sending board
members more info on the conference in the following week. The cost of the conference
and mileage will be reimbursed. Board members are encouraged to review the content of
the conference and attend if able.
The CIP will be updated by Will this week and sent to board members by the
end of the week. The CIP will continue to be attached and reviewed at every meeting. The
need for tree replacement will be discussed at the September meeting, as noted in the CIP.
7. ADJOURNMENT
Mary Eberley MOVED and Willie Jackson SECONDED to Adjourn
Motion Passed 4 to 0 at 6:51 PM
Respectfully submitted,
Sarah Holmqren
Library Board Secretary
Tina Allard, City Clerk Jayne Dietz, Library Board Chair
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