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3.1. LIB MIN 05-24-2016 WA City of Elk Meeting of the Elk River Public Library Board River Held at City of Elk River Tuesday, March 22, 2016 Members Present: Chair Jayne Dietz, Britt Aamodt,Mary Eberley, Sarah Holmgren and Willie Jackson Members Absent: None Council Liaison: Councilman Jerry Olsen Staff Present: Brandi Canter- GRRL Patron Services Supervisor Will Hollerich - Elk River Library Branch Manager Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was called to order at 5:00 p.m. by Chair Jayne Dietz. 2. Consider February 9, 2016 Agenda Moved by Mary Eberley and seconded by Willie Jackson to accept the February 9, 2016 Agenda as presented. Motion carried 5-0. 3. Consent Agenda 3.1 Secretary's Report ■ February 9, 2016 Meeting Minutes Item 5.2.a and 5.2.b are continued to the next regular meeting. 3.2 Treasurer's Report ■ January and February 2016 Revenue and Expense Reports Moved by Mary Eberley and seconded by Sarah Holmgren to accept the Consent Agenda as amended and the Treasurer's Report as submitted. Motion carried 5-0. 4. Open Forum No visitors present. Elk River Public Library Board Page 2 March 22,2016 ----------------------------- 5. General Business 5.1 New Business 5.La Tim Simon, Finance Director and Gary Lore,Building Maintenance Supervisor. Tim reported: ■ All budget items are tracking with no variances. ■ He will begin to update the CIP in May. He will sit down with Tim Sevcik and Gary Lore to discuss any items to add to the CIP. The CIP goes to Council for approval in October. The Board can discuss any items to add to the CIP in May—Tim will provide a draft CIP and will attend the July meeting to discuss Board recommendations. ■ He'd like the Board to start thinking about large items the library may need because they need to be planned out over multiple years. Le.,new roof,heat pump, furniture. Gary reported: ■ Repairs pending on the gutters in the back of the building on the east side (outside the children's room door). He is waiting for the company with the lowest bid to call back. This will require roof reducing repair work also. ■ Slowly changing lighting to LED when bulbs burn out. The linear lights inside the building will remain for a while. ■ Staff will begin painting in the morning before the building is open to patrons. The paint will be low VOC. They plan to paint one section at a time and should start next week. ■ He will coordinate repair of the erosion on the pad on the side of the building with Tim Sevcik. 5.2 Old Business 5.2.a Approve Updated Bylaws The proposed changes to the bylaws were discussed and the following additional changes were agreed upon for vote at the May meeting: 1. Removed the reference to MN Statute 134.09 in Article V.E., Membership. 2. Added term limit to elected officers of the Board in Article IX, Officers, Elections,Duties. 3. Changed the language and removed the reference to MN Statute 134.13 in Article X,Annual Report. NATUREJ Elk River Public Library Board Page 3 March 22,2016 ----------------------------- 5.2.b Election of Officers Continued to the May meeting. 5.2.c ID Badges All the forms have been signed and)peg's have been sent for members who want their picture on their I.D., so badges should be complete by the next meeting. 5.3 Park Grounds Report Tim Sevcik's written report indicated he had nothing new to report at this time. Chair Dietz would like to walk the grounds at the next meeting. 5.4 Building Maintenance Report Gary provided his update at the beginning of the meeting. 5.5 Board Member Zone Updates ■ Zone One: Chair Dietz reports the windmill signage is in progress with the help of the Communications Coordinator,RaeAnn Gardner. The windmill is turning copper on the bottom, and she would like to sign the butterfly garden. RaeAnn Gardner will attend the May meeting to talk about signs on the library grounds. ■ Zone Five: Britt reported she observed the large grass divot caused by the rainfall that Gary Lore mentioned. Staff had reported to her the interior paint was an issue,but that also is being handled by Gary Lore. ■ Zone Two: Willie asked why there is salt on the walkways. Gary Lore said he would talk to Tim Sevcik about that;it might have been a machine malfunction or miscommunication. Councilman Olsen is getting the crack in the sidewalk caulked. ■ Zone Three: Mary thinks the Ginko tree in the turnaround has been removed by Park staff as was announced at the February 91h meeting. 5.6 City Council Report on Issues Affecting the Library ■ Councilman Olsen reported on the report the rain garden was meant to read butterfly garden and it is maintained by the Master Gardeners at Sherburne NATUREJ Elk River Public Library Board Page 4 March 22,2016 ----------------------------- 5.7 Patron Services Supervisors Report Brandi reported she did not have any additional news since she completed her report. Page 2 of the report shows an example of the new catalog search platform. There will be more search levels and more browsing but the final look will be a little less `academic-looking'. The public mobile website is planned to go live this summer. 5.8 Library Services Coordinator Report ■ Will reported that since he sent out his report the library has now raised over $400 in their "high five" fundraising campaign. ■ As part of his local action plan, Elk River decided to focus on the 55+ age group as its target audience. They will begin outreach next month but some ideas are: 1) ERTV announcements; 2) Having a Sherburne County public health nurse onside for free monthly talks on different subjects of interest to this age group; 3) They already have an AARP tax aid onsite Tues/Thurs from 9:30-12:30 to complete tax returns and file them. They get over 500 people a year that come for this service. 5.9 GRRL Trustee Report ■ Mary was appointed to the Fund Development committee and their first task is to develop a plan of attack. ■ She talked to a patron from Princeton in Sherburne County who brought up the question of regional lines. They had concern for disabled persons, elderly people and children getting library services. ■ Brandi mentioned if the GRRL restructure goes as planned they will get an outreach librarian who will be looking at serving the homebound, elderly and disabled and have talked about having book clubs at assisted living facilities. 6.0 Adjournment Councilman Olsen said he reports to Council at the first meeting of each month, so if anyone has library board news they want him to report to council, send him an email before the meeting. There being no further business, Chair Dietz adjourned the meeting of the Elk River Public Library Board at 6:50 p.m. Minutes submitted by Laura Wetch. Tina Allard, City NATUREJ Elk River Public Library Board Page 5 March 22,2016 ----------------------------- Jayne Dietz, Chair NATURE]