5.4. ERMUSR 06-14-2016 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Mike O'Neill—Technical Services Superintendent
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
June 14th, 2016 5.4
SUBJECT:
2016 Vehicle Purchases and Retirements
BACKGROUND:
Approved in the 2016 budget were three F250 pickup trucks.
DISCUSSION:
In May of 2016, Midway Ford was the vendor awarded the contract for State Contract pricing of
vehicles. Attached are the quotes from Midway Ford and our local Ford Dealer, Cornerstone
Automotive. The quote from Cornerstone Automotive came in at$31,933.38 per vehicle, and
the state contract bid from Midway Ford came in at$31,563.90, for a difference of$369.48 per
vehicle. Based on the small difference in pricing, staff would recommend keeping the purchase
of the vehicles local with Cornerstone Automotive.
Also attached are the city vehicle evaluation forms for units 6, 24 and 16. These vehicles will be
sent to auction for sale.
ACTION REQUESTED:
Staff recommends approving the purchase of the three F250 pickup trucks from Cornerstone
Automotive.
ATTACHMENTS:
• Cornerstone Automotive Quote
• Midway Ford Commercial Quote
• Mechanics Vehicle Evaluation Forms
El
PXONEDED BY
Page 1 of l
NATURE
Reliable Public
Power Provider P OWERED T o S ERVE
307
PURCHASE Di Bakken
Fi!LW AGREEMENT Cornerstone Elk River
17219 Highway 10 NW
Elk River,MN 55330
Buyer Co-Buyer Trade
Elk River Municipal Utilities
13069 Orono Pkwy VIN:
Elk River,MN•55330
E: (763)441-2020 E: Stock e:
D. (763)441-2020 0: Mileage:
C C:
E-mail: E-mail: Tags: Exp:
Vehicle
Year Make Model VIN Stock# Miles License Expiration
2017 Ford f250XL Crew Cab
Cash Down Purchase Details
$0.00 [ I Retail Price: $43,150.00
Term Payments Savings: $5,175.00
$31,9 $31,9ff $31,9 $31,4 $31,9 $31,9 Sal@ Price: $37,975.00
60 5619 5624 $619 $624 5619 $624 Accessories:
72 5545 $550 $545 5550 $545 $550 Ford Fleet<onesgon $8,000.00
Total Safes Price: $29,97$48
Trade Allowance:
Total Taxable Sale: $29,975.00
Sales Tax: $1,948.38
License Plate Fee: $10.00
Title Fee: 50.00
Document Fee:
Sub Total: $31,933.38
Total Cash Down: $0.00
Trade Payoff:
Amount Due: $31,93338
X X
Customer Signature Manager Signature
05/25/2016 05/25/2016
Date Date
Disclaimer:
Estimated A.P.R.Subject to equity and credit requirements. Printed:
05/25/201611:26 AM
308
Midway Ford Commercial Travis Swanson
Fleet and Government Sales � i t' 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwavford.corn
Roseville MN 55113 •
Wed
Fax#651-604-2936
T-72
2017 F250 4X4-Crew Cab-6.75' Box
Automatic Transmission .40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering
AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step
Tow Hitch Air Conditioning Matching Full Size Spare Tire
Tilt Wheel LT245/75r17 E All Season Tires 6.2L V8 E85
Options Code Price Select Exterior Colors Code Select
E-Locking 4.30 Axle X4M $359 x Blue Jeans Metallic N1
Brake Controller 528 $249 x Race Red PQ
Cloth 40/20/40 Seat 1S $92 x Caribou Metallic LO
Upfitter Switches 66S $152 x Shadow Black G1
Power Group 90L $1,035 x Magnetic Metallic J7
Skid Plates 41 P $92 x Ingot Silver Metallic UX
Shift on Fly 4x4 213 $171 x 'Oxford White YZ
Block Heater 41H N/C x
Remote Start 76S $180 x
Cruise Control 525 $216 x Extended Service Contracts Cost Select
Daytime Running Lights 942 $41 x 7 year/75,000 mile $2,570
PremiumCare Warranty
(Bumper to Bumper)
Option Total $2,587
You must have a active FIN code to participate in this
Base Price Totals purchase contract: FIN code #
6.2 Gas $26,923.00 Purchase Order required prior to order placement
Options Price Totals $2,587.00
Extended Warranty PO#
Transit Impr Excise Tax $20.00
Tax Exempt Lic $40.75
6.5%Sales Tax $1,918.15 Name of Organization
Document fee $75.00
Sub total per vehicle $31,563.90
Number of Vehicles 3 Address
Grand Total for all units 1f :y==r
City,State,Zip
Acceptance Signature Contact Person/Phone#
Print Name and Title Date Contact's e-mail address and fax#
309
Mechanics Vehicle Evaluation Form
City of
ElkDept: V/ ir1 iilp S
River
Date:tom/ /le_o Vehicle#: kr Miles/Hrs: C.3 '
Year:(-.7 Make: Q0 Model: rt.35b C)Ci rp
Current Projected Future-Other
Score/ Score Dept or Auction?
j
Age `"7' /6
Usage 5 6
Type of Service .1-/ L
Condition ...2.ep 3
Repair e cD-
Total ? c7 9
Repair Costs: $ 576.3' 00
Purchase Price:
Specialties (decals,computers,accessories, etc.)
Projected Mileage: 5711414
,
Reliability(Mechanic's Evaluation): Flag File Yes No
QAC• 12e0cidemod. 79i do c 3 Rce iti 5( fi on t/ ,.
"7t_/c / Se go 1t On x (6 r2v6 1 1inb- i's
-54-4.A.4.4 Zarc, V/t7t.e. pad trxi2/11-hcopl,.. -r• /2e:4 . '-1
n 1-kt.,
Evaluated by:______L_I_gjk___
Point Ranges:
Under 21 points Condition I Excellent
21 - 25 points Condition II Good
25 - 30 points Condition HI Qualifies for replacement
31 points and up Condition IV Requires immediate consideration
Completed form due to Fleet Chair by May 31
310
a
3 of -
!1 Mechanics Vehicle Evaluation Form
River
Date: 547
Vehicle#: c. LI Year:Pc,o 4 Make:TQ0 Model: F23v
Miles/Hours:'S 7t 2C)
Current Score Forecasted Score Future use by what dept,
! or,Auction?
4c4
Age ` /3
Usage C., 1.3
Type of Service 3 3
�. SZvS�
Condition " ) l •5
Repair Costs t and5-0o /
Total a211-5- 02 7
Point Ranges:
Under 21 points Condition I Excellent
21-25 points Condition II Good
25—30 points Condition III Qualifies for replacement
31 points and above Condition IV Requires immediate consideration
Reliability(Mechanic's Evaluation): 1
Otie VO ct1C, IVO
/ C-4,„,.,,,-V 11,16-5(A) 0-k) Low-ef---
1
d o4,r� Re-, � )M.P, n`I .
X' �C• 9-04431N mew +1 ub1+1,. c no4her U baltp-t,
5
Evaluated by: — (.. igt.,—...,„
311
.,
of
it ( ,
Mechanics Vehicle Evaluation Form
River
Date: '..5-17- It
Vehicle#: 1.9 Year:0,2005-5 Make: MR,D Model: �CS--U
Miles/Hours: Sac"00
Current Score Forecasted Score Future use by what dept,
or,Auction?
Age 1<1 1 r2-,
Usage . 5 67
Type of Service
Condition 7s; 14
Repair Costs I Z i'15.G b I
Total c2 095
Point Ranges:
Under 21 points Condition I Excellent
21-25 points Condition II Good
25—30 points Condition III Qualifies for replacement
31 points and above Condition W Requires immediate consideration
Reliability(Mechanic's Evaluation):
1�vI% \-o P` b d dor eb f c-, 1.. QeG. R i?4e, nc
ams �4cie, Q.. �►N- &, '- rVv-k40
. ,,4..4— `Z)ep yG3i2A/
— E' rI 'mac.• ti Ax ,gr ?",),..ik o.a .t..-a s--
4;
3110.,..........,
Evaluated by:
312