4.3. SR 06-29-1998
Item #4.3.
Howard R. Green Company
CONSULTING ENGINEERS
lMSAI
CONSrLTING ENGI~EERS
June 19, 1998
File: 802640J (0564)
Formerly MSA
Consulting Engineers
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
PO Box 490
Elk River, MN 55330-0490
RE: LAKE ORONO SEDIMENT REMOVAL PROJECT
ASSESSMENT HEARING
Dear Council Members:
As you are aware, the assessment hearing for the Lake Orono Sediment
Removal project is scheduled for Monday evening, June 29, 1998. On May
28, 1998, we opened bids for this project. There were a total of three bidders.
The following list provides the bidder, their base bid, alternate bids, and the
total of their bid.
BIDDER BASE BID ALT. BID TOTAL
Veit & Company, Inc. $469,962.00 $93,512.90 $563,474.90
Park Construction Company $608,350.00 $274,291.00 $882,641.00
Conteck Enterprises, Inc. $650,989.25 $155,690.69 $806,679.94
At the assessment hearing, I will be prepared, along with Steve Rohlf, to
make a brief presentation summarizing the project, total project cost, and the
proposed assessments. As you will recall from the feasibility study, the
proposed assessment rate is $2,200.00 per unit. The assessment roll contains
188 units, for a total assessment of $413,600.00. Of that total, 26 units are
assessed against the City of Elk River for a total of $57,200.00. There is also
a portion of the total project cost not covered by the assessments, which
would also be funded by the City of Elk River.
Thus far, we have received several calls from property owners, but have not,
as of yet, received any formal written appeals. Based on the phone calls, we
1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923
City of Elk River
June 19, 1998
Page 2
are prepared to make the following recommendations, relative to adjustments
to the assessment roll.
1. 75-131-1435, Joseph and Delores Bickman
We would recommend that this property be reduced from two
units to one unit. The reason for this adjustment is that it was
given two units because the property immediately next door is
also in the ownership of Joseph Bickman. It was felt when the
roll was put together, that these two lots could be combined and
redivided into three buildable lots. Therefore, this parcel was
given two units, and the parcel next door was given one unit.
However, on further review, one parcel is in the ownership of
Joseph and Delores Bickman, and the other is in the ownership
of Joseph and Michael Bickman. Therefore, it is appropriate to
assess each of these for only one unit.
2. 132-1110, Steven and Lisa Freitag
This parcel was given two units because of its size, however this
information was based on a half-section that did not reflect a
recent split of the parcel. The parcel was actually split into two
properties. The second property is PIN number 75-132-1111,
and is owned by David and Kim Long. The two units should be
split, one to the Freitag property and one to the Long property,
reflecting the division of the parcel.
3. 75-131-1425, Thomas and Sara Hartman
Thomas and Sara Hartman have several parcels in the
assessment roll with a total assessment of 8 units. Upon further
review, we feel that 7 units is a more appropriate total for all of
their parcels combined. Therefore, we would recommend that
this parcel (75-131-1425) be reduced from 2 units to 1 units.
Individuals may appeal their assessment to this project by presenting a
signed, written objection to the Mayor at the hearing. An individual
simply standin!! UP at the assessment hearin!! indicatin!! their
objection to the project does not constitute an assessment appeal.
Following the submission of the signed, written objection, the property owner
must also serve notice of appeal upon the Mayor or City Administrator within
30 days after the adoption of the assessment roll. They must file their notice
Howard R. Green Company
CONSULTING ENGINEERS
City of Elk River
June 19, 1998
Page 3
with the District Court within 10 days of serving the Mayor or the City
Administrator.
At the close of the assessment hearing, it would be appropriate for the City
Council to consider the two attached resolutions. The first resolution adopts
the final assessment roll. We would recommend that it be adopted with the
changes outlined in this memo. It may also contain any changes the City
Council deems appropriate at the close of the assessment hearing. The
second resolution awards the contract to Veit & Company, Inc. Action on the
second resolution, awarding the contract, could be delayed 30 days if there
are a significant number of assessment appeals submitted at the assessment
hearing or if the agreements with the property owners to deposit the removed
material on their land are not executed.
If you have any questions regarding these issues, please call.
Sincerely,
Howard R. Green Company
T5,~~
T JM/st
Enclosures
Howard R. Green Company
CONSULTING ENGINEERS
RESOLUTION 98 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL
IN THE MATTER OF THE LAKE ORONO SEDIMENT
REMOVAL IMPROVEMENT OF 1998
WHEREAS, upon due notice properly made as required by law, the Elk River City
Council has met and heard and passed upon all objections to the
proposed assessment for the Lake Orono Sediment Removal
improvement and has determined the amount to be assessed against
each individual property as the Council deems just;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
1. Final assessment roll, a copy of which is attached hereto and incorporated herein
by this reference, is hereby accepted and adopted and shall constitute the
special assessment against the lands therein named. Each such tract of land in
the assessment roll is hereby found to be benefited by the improvement in an
amount not less than the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments, including both
principal and interest, amortized in such amount annually as is required to pay
the principal with interest as 6.5% over a period of five or seven years.
3. The owner of any property so assessed, may, at any time prior to certification to
the County Auditor of the assessment or the first installment thereof, pay to the
City Treasurer the whole of the assessment on such property, with interest
accrued to the date of payment; except that no interest shall be charged if the
entire assessment is paid within 30 days after the adoption of this Resolution.
Prepayment may also be made after the certification of the assessment or first
installment thereof by paying to the City Treasurer/Auditor the entire amount of
the assessment remaining unpaid with interest. In the case of a payment made
before November 15, interest will be calculated through December 31 of the next
succeeding year.
4. The City Administrator shall transmit to the County Auditor a certified duplicate of
the attached assessment roll to be extended on the property tax lists of the
County. Such assessment shall be collected and paid over in the same manner
as other municipal taxes.
Passed and adopted this 29th day of June 1998.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Peine, City Clerk
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RESOLUTION 98 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MA TIER OF THE
LAKE ORONO SEDIMENT REMOVAL IMPROVEMENT OF 1998
WHEREAS pursuant to Resolution 98-45, competitive bids were solicited and
received for the Lake Orono Sediment Removal improvement as set forth
in the bid tabulation attached hereto and incorporated herein by this
reference; and
WHEREAS the City Council has considered the amount of the bids and the
responsibility of the bidders and determined that Veit and Company, Inc.
is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
1. The Mayor and City Administrator are authorized and directed to execute, on
behalf of the City, such contract with Veit and Company, Inc. as is approved by
the City Attorney for the completion of the Lake Orono Sediment Removal
improvement according to the approved plans and specifications designated in
Resolution 98-45.
2. The City Administrator is authorized and directed to forthwith return to all bidders
the deposits made with their bids upon execution of the contract above specified.
Passed and adopted this 29th day of June 1998.
Henry A. Duitsman, Mayor
A TIEST:
Sandra A. Peine, City Clerk
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