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5.3. LIBSR 07-26-2016 5.3 ..i ....—, Ecijk ...........— * Staff Report River To Item Number Library Board ( lid; Iii.I.c I (lift,- ii. i, Agenda Section Meeting Date Prepared by Click ilk,,,, 1, cilltylc.t. Click Ia.I(' t() cm cr .3 klo lc. Gary Lore Building Maintenance Supervisor Item Description Reviewed by Facility Maintenance Update Reviewed by Action Requested None ' Background/Discussion Sheridan Sheet Metal has still not got back to me on an exact date as to when they can do the gutter work they are having a difficult time finding the matching materials. They were able to locate some but the company would only sell them a large stock amount that would have cost several thousand more than our original proposal cost. We may have to consider a different alternative to our roof drainage problem. In May Will passed along some safety recommendations that were given to him from MCIT, (see attached). All of the recommendations have been addressed. ' Library staff have been having some issues getting the main front door to locked. It is working for now but, we have ordered some replacement parts and hope to have them in soon. Financial Impact Attachments • Elk River MCIT Safety Audit 5-10-16 POIEREI 111 NATURE !nor MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST morr 100 Empire Drive 651.209.6400 Suite 100 866.547.6516 St. Paul,MN 55103-1885 Fax: 651.209.6496 5/12/16 Julie Schmitz Associate Director Human Resources Great River Regional Library (320)650-2511 Re: Loss Control Survey of Elk River Library 5/10/16. Dear Ms. Schmitz: As you are aware,I conducted a loss control survey at the Great River Regional Library location in Elk River on the above date. This is a service performed as a part of your membership in the Minnesota Counties Intergovernmental Trust(MCIT.) As a result of this loss control survey, I have developed the attached formal recommendations. We ask that you keep us informed of the steps you take to address these loss control recommendations. Please respond within 60 days of your receipt of this letter regarding the status of how you intend to proceed with these loss control recommendations. I again appreciate the time and courtesy extended to me at the time of my visit. If I can be of any assistance on these topics or any other loss control issue before my next visit please do not hesitate to contact me. Sincerely, Nick Lindberg Loss Control Consultant 651-209-6468,nlindbergg,mcit.org Loss Control recommendations are developed using generally accepted safety standards.Compliance with recommendations does not guarantee compliance with any building code,or federal,state or local regulations regarding safety or fire.Compliance does not ensure the absolute safety of your operations or workplace. RIM MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST 100 Empire Drive 651.209.6400 Suite 100 866.547.6516 ' St.Paul.MN 55103-1885 Fax: 651.209.6496 Loss Control Services Member: Great River Regional Library Surveyed By: Nick Lindberg Loss Control Consultant 651-209-6468, nlindberg@mcit.org Location: Elk River Survey Date: 5/10/16 No. Recommendation Response+' 1. Ungrounded Outlets in all Bathrooms, below lobby drinking fountains, and by All required sinks in breakroom and community room GFI's have The outlets below sinks in all bathrooms,below the drinking fountains in the lobby, been and by the sinks in the break room and community room do not appear to be protected installed. with a ground fault circuit interrupter. A Ground Fault Circuit Interrupter(GFCI) is a fast acting electrical interrupting device that senses leaks of very low levels of current and opens the circuit immediately to prevent or minimize electrical injuries. The National Electric Code(NEC)now requires GFCI protected outlets on all 15 and 20 ampere, 125-volt receptacles in areas within 6 feet of a water source. The presence of nearby GFCI outlets suggests the possibility that the nearby GFCI outlet may be protecting the nearby non-GFCI outlets. This should be tested and verified. If the outlets near water are not protected by any GFCI outlets or circuits,the outlets should be replaced with a GFCI receptacle. In addition GFCI outlets should be tested periodically to ensure their functionality. 2. Childproof electrical outlet caps missing above multicolored chairs and by Caps have fireplace outlets in children's area been The outlets above the multicolored stools in the children's area lack childproof caps, in installed. addition the outlet between the children's area and fireplace are missing a childproof cap.To prevent accidental electrocution, childproof caps should cover electrical outlets in areas where children may be present. 3. Electrical Panel Clearance in mechanical room Chairs have Disassembled chairs are being stored in front of the electrical panels in the mechanical been room.These panels should be made accessible in the event of an emergency and have removed. at least 36 inches of clearance in front of them and a width of at least 30 inches. A Staff has yellow line could be painted or taped on the floor below the panels providing a visual been reminder of the area that needs to remain clear. informed, this room is not for storage and will remain locked.Floor will have yellow tape a.s.a.p. Loss Control recommendations are developed using generally accepted safety standards.Compliance with recommendations does not guarantee compliance with any building code,or federal,state or local regulations regarding safety or fire.Compliance does not ensure the absolute safety of your operations or workplace. MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST . 100 Empire Drive 651.209.6400 1" Suite 100 866.547.6516 St.Paul,MN 55103-1885 Fax: 651.209.6496 Comments In the space next to the recommendations or on an additional page,please describe the action taken in:.. response to our recommendations or a work plan and timeframe for completing the changes. Please sign and return the form within 60 days. Signed Date Title Loss Control recommendations are developed using generally accepted safety standards.Compliance with recommendations does not guarantee compliance with any building code,or federal,state or local regulations regarding safety or fire.Compliance does not ensure the absolute safety of your operations or workplace.