5.5. SR 12-13-2004
Item 5.5.
MEMORANDUM
TO:
Mayor and City Council
DATE:
Pat Klaers, City Ad~st~
December 13, 2004 "lo.
FROM:
SUBJECT:
Follow-up on October Joint Meeting with Boards/Commissions
Last month during the November 22, 2004 Council worksession, a discussion took place
regarding providing some follow-up to the Boards and Commissions that participated in the
October 11, 2004 joint City Council and Board/Commission worksession. During the
discussion on November 22 the City Council asked for a copy of the minutes from the
October 11 joint meeting and, accordingly, these minutes are attached for your review. The
type of feedback to provide and how the feedback is to be provided are two discussion
points for this agenda item.
S:\Council\Pat\2004\BoardCommFllwup.doc
SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE LIONS PARK CENTER
UOINT MEETING WITH THE BOARDS AND COMMISSIONS)
MONDAY, OCTOBER 11,2004
Me1l1hers Present:
Members Absent:
Staff Present:
EDA Members:
Heritage Preservation
Members Pres en t:
HRA Authority:
Ice Arena Commission
,Members Present:
Library Board
Members Present:
Parks and Recreation
Melnhers Present:
Planning COll11nission
Members Present:
Utilities Commission
Members Present:
Mayor Klinzing, Councilmembers Dietz, Kuester, Tveite, and Morin
None
City Administrator Pat Klaers, Director of Planning Michele McPherson,
Director of Economic Development Cathy Mehehch, Director of Building
and Environment Steve Rohlf, Director of Parks and Recreation Bill
Maertz, Utilities General Manager Bryan Adams, Librarian M:ick Stoffers,
and City Clerk Joan Schmidt
Pat Dv.Ter, Jeff Gongoll, and Larry Koenig
Lance Lindherg, Jeff Gongoll, Pat D"'Ter, and Cynthia Olson
J can Lieser and Larry Toth
Dave Halgren, Ronald Johnson and Dale Martin
Leslie Anderson, Michael Hangaard, Allison Olson, Anne Schroeder, and
Karen S telk
Dave Anderson, John Kuester, James Nystrom,
Duane Peterson, and Dawn Polston-Hark
Dana Anderson, Pete Lemke, Leo Offerman, Howard Ropp, !.(evin Scott,
and Matthew Westgaard
Jerome Talde and Jim Tralle
1. Call Meetin[ To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 7 :00 p.m. by Mayor Klinzing.
2. Goal Settin[ \Xlorksession with Boards and Commissions
Mayor Klinzing introduced the council and herself and thanked the board and commission
members for attending this joint meeting. She stated that the council is interested in hearing
the goals, hopes and desires of the groups as well as commission members also are
interested in this exchange of ideas. She stated that council has heard that it is felt that the
council doesn't communicate as much as they should and she stated that the council felt this
City Counc.illvfinutes
Octobel- 11, 2004
-----------------------------
Page 2
joint meeting would help. She stated that each board and COlnm1SSlOn has also recently had
a councillimson appointed, which also will help with communication with the council. She
stated that quite possibly a list will come out of thIs meeting of item.s that may need to be
talked about again. She assured the members that they could leave tl1.is meeting knowing
that they were heard and that there will be follow-up by the council.
Each board and COmrI11SSlOn member was introduced and the Chair of each board or
commission shared thell: goals. An open questions/answer seSSIOn followed the
presentatlOn of each group's goals.
Goals identlfied by the Planning C01llillission:
.
Insufficient transportation for infrastructure - need to establish traffic patterns,
identify corridors and secure them -- ask :tv1nDOT to give more specifics regarding
future highway improvements;
Lack of available retail office commercial space (land that could be developed now);
Need for cityv.ride trail system for hiking and biking (believes Riverfront could be a
great asset).
.
.
Goals identified by the Parks and Recreation Commission:
.
Need to update current Master Plan and take the Natural Resources Inventory and
move to identify lands, ete. for protecting and acquiring;
Use the Natural Resources Inventory to develop a strategy for future development,
and work with the Planning Commission and City Council to implement it n
development of trails;
Develop a comprehensive CIP plan that goes out 5-10 years;
Show the public that park development is worth supporting by fInishing off what
has been started and lTIaking it showcase worthy.
.
.
.
Goals identified by the Economic Development Authority (EDA):
.
Industrial Development _ promote Elk River as the Light Industrial Hub of the
Northwest Metro; provide frnancing options and site options for industrial
businesses;
Transportation _ Advocate and support proactive planning for improvements to
the local and area transportation system;
Commercial Development - Encourage desired commercial development in
iden rified areas;
Central Business DIstrict (CBD) - improve viability.
.
.
.
Goals identified by the Heritage Presel.vation Commission:
.
Educate citizens of Elk River with respect to the historic and architectural heritage
of the city via written/oral history (especially urgent is d1e oral history);
Conduct a continuing survey of all historic areas, places, buildings, structures, or
similar objects in the City (i.e., the recent archaeological survey);
Find incentives to encourage property owners to voluntarily create a historic
dis triet;
Identify potential land acquisition(s) of a property with local historical or cultural
1111portance.
.
.
.
City Council Minutes
October 11, 2004
Page 3
-----------------------------
Goals identified by the Ice Arena Comrnission:
.
To oversee management of the Ice Arena facility by making recommendations to
the Elk River City Council regarding setting policies and procedures on facility use
and rental, setting of policies for ice rental rates, establishment of priorities of ice
rental to customers, and marketing of the space for rent for various activities;
Identify ways to increase revenue on the use of the facility for rental of space for
dry land activities as well as increasing the usage of the ice over non peak hours;
Assist in resolving any potential conflicts in use and priorities of use of the facility;
Support the November bond referendum for the School District.
.
.
.
Goals identified by the Municipal Utilities Commission:
.
Reliability and preparedness for future growth in the Elk River area;
Secure contracts with power suppliers;
Ongoing training for employees;
Cooperate with city, state, and county departments;
Coordinate and cooperate 'with neighboring utilities.
.
.
.
.
Mayor Klinzing thanked the group for their involvement and support in conser~ration
programs and renewable resources. She stated that Energy City could put Elk River on the
lnap nationally.
Goals identified by the Library Board:
.
Start project proposal to expand the facility;
Play Advocacy Role -- Continue to educate public in use of library and importance
of library.
.
Goals identified by the Housing & Redevelopment Authority (HRA):
.
Implementation of the Dov.'ntown Revitalization Project with MetroPlains
Development;
Completion of the Downtown North of Highway 10 Visioning Plan;
Continue to monitor the housing needs of the City;
Transportation - Be proactive in east/west corridor development.
.
.
.
Mayor Klinzing thanked everyone for his or her input and for coming. She stated that she
would like to continue these meetings and encouraged the 111elnbers to talk within their
groups as to how the melnbers felt on having these types of joint meetings in the future.
She wanted them to discuss if they felt it added value. The Mayor also encouraged the
groups to discuss "cross over" goals that they have in common with other groups.
The meeting recessed at 8:30 p.m. and reconvened at 8:40 p.m.
3. Council Open Forum
City Administrator Klaers stated that the council had received a memo from Fire Chief West
regarding the purchase of a vehicle to be used for emergency response, equipment, and