01-28-2014 LIB MIN MEETING OF ELK RIVER PUBLIC LIBRARY BOARD
HELD AT ELK RIVER LIBRARY
TUESDAY,January 28,2014
• Board Members Present: Nicole Novotny,Jayne Dietz,Willie Jackson
Board Members Absent: Kathleen Tracy,Mary Eberley
Others Present: William Hollerich-Branch Manager,Brandi Canter-Regional Supervisor,Mayor John
Dietz
1. Call Meeting to Order
Pursuant to due call and notice thereof,the meeting of the Elk River Public Library Board was
called to order at 5:07 p.m.by. Jayne Dietz.
It was determined a quorum was present
Willie Jackson MOVED AND Jayne Dietz SECONDED TO APPROVED THE AGENDA AS
PRESENTED
MOTION PASSED 3-0
2. Consider Consent Agenda
Nicole Novotny MOVED AND Jayne Dietz SECONDED TO APPROVE THECONSENT
AGENDA AS PRESENTED.
MOTION PASSED 3-0.
ID3. Librarian's Report—William Hollerich, Regional Supervisors Report—Brandi Canter
The Board acknowledged the Librarian's report.
a. Training provided to staff over the last year has been very positive and supportive.
b. All staff day planned for April,notification will go out.
c. A lot of programming going on at the library.
d. Susan Watts has left and a posting has been put up to fill the position. Mike S.will re-retire
and will hopefully come back as a substitute.
e. Challenges in the future as the building ages.
• Wish list created to present to the city.
f. Reading 1000 books before you enter Kindergarten. Celebration held in August for those that
complete it during the year. Joint effort with the friends of the library.
g. Staff relations are good.
The Board acknowledged the Regional Supervisors report.
a. Brandi will be staying on and continue supervising the Elk River Branch.
b. Foley is a new branch that Brandi has taken on and they have requested that they have a
sample copy of our Agenda to use as a template as they move forward.
c. Sartell does not have a library but has a friends of the library group. The board of trustees at
the board meeting earlier this month will be setting up a work plan to see if it is feasible to
make it happen.
III
Old Business
1. Northland Landscape and Nursery and Great Northern Landscapes,Inc. came out to look at
the grounds and landscaping. Recommendations, diagrams,and cost estimates were
provided. They need to come out again in the spring when they can see the grounds better.
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Steve's Nursery did not respond to the request to review at this time. Review again in March
and proceed accordingly. May request to have additional people come out again.
2. Partnership Meeting within Sherburne County: Library meeting to discuss Great River
• System and budget.
a. Sunday hours was brought up and it will not be provided at this time due to budgets
b. Went over how library system works.
New Business
1. Calendar Approval
Willie Jackson MOVED AND Jayne Dietz SECONDED TO APPROVE THE
CALAENDAR WITH THE EXCEPTION OF THE NOVEMBER MEETING DATE
CHAGNED TO NOVEMBER 18TH,SAME TIME.
MOTION PASSED 3-0
2. Election of Officers
Willie Jackson MOVED AND Nicole Novotny SECONDED TO REELECT JAYNE
DIETZ AS CHAIR.
MOTION PASSED 3-0
Jayne Dietz MOVED AND Nicole Novotny SECONDED TO ELECT WILLIE
JACKSON AS VICE CHAIR.
MOTION PASSED 3-0
Jayne Dietz MOVED AND Willie Jackson SECONDED TO REELECT NICOLE
• NOVOTNY AS SECRETARY.
MOTION PASSED 3-0
3. Tim will come in March to review budget and potential costs with the landscaping.
4. March: Discuss landscaping and determine action, cost and possible funding options
available.
5. May: Meet with contractors to discuss action plan on landscaping.
6. July: Have Rodney come in and give final recommendations and look for approval for
maintenance and upkeep.
7. Landscaping Suggestion:
• North large rain garden-clean it up and dress it up
• Signage will be worked on throughout
• Delete small north garden take the plantings and replant into the north large
rain garden
• Clean and repair the parking lot rain garden
• Look at deleting the two native grass areas in the back(south of the library).
• Keep Dave Andersons Prairie Grass (Blue Bird Prairie Grass and pull it back to
the trees.)
• Irrigate the entire property or sections
• Keep butterfly garden as is
• Flag pole area to be reviewed
• Dress up the whole grounds-redo plants etc.
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Adjournment.
There being no further business,the meeting adjourned at 6:23pm.
1111
The next regularly scheduled meeting will be held on Tuesday,March 25,2014 at 5:00pm.
Nicole Novotny MOVED TO ADJOURN THE LIBRARY BOARD MEETING AND
SECONDED by Willie Jackson.
MOTION PASSED 3-0.
Respectfully submitted,
Nicole Novotny
Library Board Secretary
Tina Allard, City erk Jaynez,Library Board Chair
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